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Activity Guide
D000PTGC10
Edition 1.0 | June 2016
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Author
Kathryn Wohnoutka
If the Navigator does not allow scrolling or closes before you can get to the items that are at the
bottom of the box, use the following work around:
Use Internet Explorer (IE).
Use F11 function to maximize the screen.
Use Control and Scroll Down to minimize screen.
Overview
In this practice you are introduced to Oracle Fusion Applications and the basic navigation
features.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Select Applications Login for all labs unless otherwise instructed.
7. Use the Accessibility icon to set accessibility preferences. You can also access
preferences through the Personalization menu found under your username.
8. Use the Show Help icon to toggle on or off Oracle Fusion Applications Help. The Help
icons appear within pages when toggled on and give you access to page or field-related
help topics.
9. The Search icon in the global area lets you run a quick keyword search and, from the
search results, navigate to the page that contains what you are looking for.
10. Click In the Search field. A window opens with Recent Items and Recent Searches.
16. Click the Applications Help link on the Settings and Actions menu. A new tab opens on
the browser.
17. Enter Work Areas in the search box. Click Search.
18. Click on Help Type and deselect everything but Video.
19. Click Apply.
20. Click and watch the video Exploring Work Areas.
The video does not run within the Oracle University and some client firewalls. Note the
name and search for it on Google on your laptop.
21. Close the page that opened to display help.
22. Click the Navigator icon > General Accounting: Journals. If required, select the US
Primary Ledger Data Access Set. The Journals work area appears.
Note: A work area contains the complete set of tasks, reports, embedded analytics,
searches, or other content that you need to accomplish the tasks associated with a
business goal. Work areas consist of many regions.
The local area is where you do your work.
The Tasks icon in the upper right corner opens the Panel on the right where you
can select actions, searches, or reports.
23. Check the Data Access Set under the title, Journals, at the top of the page.
25. Click the Tasks panel tab to open the Tasks Panel.
26. Click the Manage Journals link.
27. In the Search region, enter Accounting Period: 01-15.
28. Click the Search button.
29. Click the first Journal link.
30. After the journal loads, click the first journal line.
31. Click the Refresh icon in the contextual pane on the far right side of the page.
Note: When you select a record, any contextual information for the record is displayed in
the contextual area on the right hand side of the work area. The contextual area content
is driven by what you do in the local area.
Note: The Balances pane (contextual area) is displayed and can show additional
information specific to the selected journal line.
As needed, you can resize or collapse the regional or contextual area to dedicate more
space to the local area.
32. Click the Collapse Pane button in the center of the page on the right.
33. Click the Home icon.
34. Click your username and then the Sign Out link to sign out to end your session of Oracle
Fusion Applications.
Overview
In this practice, you will learn explore Infolets and infotiles to help monitor your close and daily
activates.
Assumptions
Sign in as Casey.Brown and the assigned password.
Tasks
1. Navigate to: Home page > Page Control dot for General Accounting Infolets.
2. Hover over the center of the Close Calendar infolet to view the accounting period Start and
End Dates.
3. Click the More link in the Open Subledgers infolet to view the status of the general ledger
and all associated subledgers.
4. Click Done to close.
5. Click the Back View arrow on the bottom right of the Journals infolet.
6. Click the Expanded View double arrow on the bottom right of the Journals infolet to view
more journal details. Example of the Expanded View.
Use the following usernames with the password assigned by OU Operations for all activities
unless otherwise specified.
Students: FASXX.Student where XX = 01 to 30
Instructors: FASXX.Instructor where XX = 00, 99
Overview
In this practice, you will understand the Oracle Fusion Offerings.
You are an Implementation manager for your Oracle Fusion Financials implementation. In
preparation for implementation, you need to review the Financials offering.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Sign in as Your User (as assigned by the instructor).
2. Navigate to: Setup and Maintenance.
3. Select the Financials offering and notice how the About section becomes About
Financials.
4. Click on one of the following links for more details:
Offering Content Guide describes all processes related to this offering.
Associated Features shows a list of features and functionality of this offering that
can optionally be implemented.
Setup Task Lists and Tasks show a complete list of all setup tasks, including
prerequisites that should be performed to make this offering ready for transaction.
Related Business Objects shows a complete list of all setup data, including
prerequisites that should be entered for this offering.
Related Enterprise Applications shows a list of all J2EE applications required to
setup this offering.
Overview
In this demonstration, the instructor will be:
Reviewing the Configure Offerings page.
Expanding the offering to see the Financial options.
Viewing the Setup Tasks page.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Financials offering > Actions > Change
Configure button to make changes to an offering.
You must have the Application Implementation Manager or Application Implementation
Consultant role to have permission to configure offerings.
2. Select the Financials > Enable for Implementation checkbox option, if not selected, to
specify which offerings and options are applicable to your implementation. Your selection
affects how Functional Setup Manager generates setup tasks for your implementation. All
tasks needed to set up your selection are included in the auto generated task list. Tasks
that are not needed by the offerings and options you have selected are excluded.
3. Click the Description icon on Financials offering to view a description of the offering.
The Financials implementation has been started, so you see a status of In Progress.
4. Click the In Progress option to review the options.
5. Click the Done button.
Overview
In this practice, you create an implementation project. An implementation project defines the
scope of the implementation. You can have the implementation project populated by adding one
or more related offerings or task lists.
In this example, you will be adding the Financials offering and required product task lists.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Log in as Your User.
2. Navigate to: Setup and Maintenance > Implementation Projects.
3. Click the Create icon on the toolbar in the Search Results region.
4. Change the default name to: XXImplementation Project, replacing XX with the number
assigned to you by your instructor.
5. As you press the Tab key to move out of the Name field, the Code and Description fields
are populated for you. Leave all default values.
6. Click the Next button. The Create Implementation Project: Select Offerings to
Implement page appears.
7. Expand the Financials offering.
8. Select the Include check box for Financials, and all of the nested offerings.
Overview
In this practice, you will define a role mapping before you create users to automatically assign,
reassign, and remove roles from users based on the conditions you specify.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage HCM Role Provisioning Rules
2. In the Manage Role Mappings page, click the Create icon.
3. Specify a Mapping Name: XXAccounting Manager.
4. Specify the following conditions that apply to automatically assign roles to users as they get
hired, change jobs, or change managers.
Legal Employer: US1 Legal Entity.
Business Unit: US1 Business Unit.
Job: Accounting Manager.
System Person Type: Employee.
User Person Type: Employee.
Assignment Status: Active – Payroll Eligible.
Note: See the following screenshot for an example.
Overview
In this practice, you will create a user.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Users.
2. Click the Create icon.
3. Enter the user details:
Last Name: Manager.
First Name: XXAccounting.
Email: XXaccounting.manager@vision.com.
User Name: XXAccounting.Manager where XX is the number assigned by your
instructor.
Person Type: Employee.
Legal Employer: US1 Legal Entity.
Business Unit: US1 Business Unit.
Job: Accounting Manager.
Overview
In this practice you will create employees from HCM’s Hire an Employee page.
Note: The Person defining a new user in HCM should first have following roles assigned to
him in Fusion.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: My Workforce > New Person.
2. Click on the Tasks panel tab and click the Hire an Employee link.
3. Enter the following required fields:
Accept default Hire Date.
Accept default Hire Action: Hire.
Legal Employer: US1 Legal Entity.
Last Name: Employee
First Name: XXUser (where XX is the number assigned by your instructor.)
4. Click Next.
Note: If you get a Matching records window, click Continue.
13. Scroll down and expand Expenses Information. (This is needed for Expense Reporting.)
14. Enter the Default Expense Account: 101.10.60501.121.000.000
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Overview
In this practice, you will copy a role.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: More…Tools > Security Console.
2. Search for the Accounts Payable Manager.
3. Select the drop down arrow.
4. Select Copy Role.
Practices for Lesson 5: Discussing the Vision Story and Common Applications
Chapter 5 - Page 1
Practices for Lesson 5
Practices for Lesson 5: Discussing the Vision Story and Common Applications
Chapter 5 - Page 2
Practices for Lesson 6:
Configuring Enterprise
Structures
Chapter 6
Practices Overview
In these practices, you will be:
Reviewing Shared Components.
Entering Data in the Rapid Implementation Spreadsheet.
Uploading the Chart of Accounts File.
Verifying Deployment Was Successful Demonstration.
Uploading the Ledger, Legal Entity, and Business Unit File.
Reviewing an Existing Legal Jurisdiction.
Reviewing Legal Addresses for Legal Entities and Reporting Units.
Creating a Legal Authority.
Searching for Your Legal Entity.
Viewing a Legal Reporting Unit.
Overview
In this practice, you review the chart of accounts, calendar, and currencies (called the 3 Cs) as
well as journal source and category setup that are shared across the ledger and related
subledgers by creating a journal entry.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: General Accounting > Journals.
2. Verify you are in the Data Access Set: US Primary Leger. The Data Access Set controls
the ledger and data you have access to.
3. Click the Create Journals link.
4. Enter a Journal Batch name: XXAdjustment and a Description: Adjustment to the cash
account.
5. What Accounting Period is defaulting? .This is the current open
period in the ledger’s calendar.
6. What is the default journal Source?
7. Enter the same name and description in the Journal region.
8. Click the Currency list icon to see the enabled currencies.
9. Click the Category list icon to see the predefined categories.
10. Select the Category: Adjustment.
11. In the Journal Lines region, click the Select: Account icon at the end of the Account field
on Line 1 in the Journal Lines region to show the segments and default values of an
accounting flexfield. The Account is created by combining segment values from your chart
of accounts setup.
12. Select 11200 Cash in the Account segment.
19. Click the Post button to save and post the journal entry.
20. Click OK in the confirmation approval message.
21. Click the Cancel button to exit the page.
Overview
In this practice, you will enter data to create your chart of accounts, ledger, legal entity, and
calendar replacing XX with the number assigned by your instructor.
Rapid implementation is a way to configure the Oracle Fusion Financial Enterprise and
Financial Reporting Structures quickly using sheets in a workbook to upload lists of companies
(legal entities), ledgers, business units, chart of account values, and other similar data.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Create Chart of Accounts, Ledger, Legal
Entities, and Business Units in Spreadsheet
2. Click Open. The Instructions tab opens first. It contains instructions on loading the data
and uploading the spreadsheet.
3. Click the Options button in the Security Warning immediately under the ribbon menu bar
and select the Enable this content option if the option appears.
4. Save the file to the Desktop and name
XXRapidImplementationForGeneralLedger(1).xlsm.
5. Click the COA, Calendar, and Ledger tab on the bottom of the spreadsheet.
6. Enter the following data or select from drop-down lists on available fields. Save often.
Field Value
*Name XXLedger
*Currency USD
*Fiscal Year Start Date 01/01/YYYY where YYYY is the current year
Parent 1 99
*Child Value 00 01
Account Financial
Column Value Description
Type Category
Owner’s
Parent 2 9999 Total Parent
Equity
Asset- Accounts
*Child Value 1350 Prepayment
Prepayments payable
Total Trade
Parent 1 2000 Liability
Payables
Contracts Accounts
*Child Value 2220 Liability
Payable payable
Accounts
*Child Value 2640 Sales Tax Liability
payable
Technology
*Child Value 4110 Revenue Sales revenue
Sales
Financing
*Child Value 4120 Revenue Sales revenue
Contracts
Other
*Child Value 5120 Suspense Expense operating
expenses
Expense -
Realized
Realized Gain/Loss on Other sales
*Child Value 5130
Gain/Loss Foreign expenses
Currency
Conversions
Expense –
*Child Value 5610 Freight Freight Expense
Freight
Expense - Miscellaneous
*Child Value 5620 Miscellaneous Miscellaneous operating
Expenses expenses
Expense -
Other sales
*Child Value 7790 Discount Taken Discount
expenses
Taken
Expense -
Conversion Rate
Conversion Other sales
*Child Value 7890 Variance
Rate Variance expenses
Gain/Loss
Gain/Loss
Expense -
Rounding Rounding
Other sales
*Child Value 7990 Difference and
Differences expenses
Balancing
Adjustments
17. Save.
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Payments
19. Save.
20. Click the XXDepartment tab and enter:
21. Save.
22. Return to the COA, Calendar and Ledger tab.
23. Click Step 1: Validate.
24. Correct any errors and validate again until all errors are fixed.
25. Click the Step 2: Generate Chart of Accounts File button.
26. Save to the Desktop and name the file:XXChartOfAccounts.zip.
27. Click the Step 3: Generate Ledger, LE, and BU File button.
28. Save to the Desktop and name the file: XXFinancialsCommonEntities.zip.
29. Close the spreadsheet.
Overview
In this practice, you upload the Chart of Accounts file created from the rapid implementation
spreadsheet.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
You are uploading the Chart of Accounts file created from your spreadsheet data in the
previous activity. The application will use this upload to create the chart of accounts structure,
instance, value sets, and values.
Tasks
1. Navigate to: Setup and Maintenance > Upload Chart of Accounts.
2. Use the Data File: Browse button to find your XXChartOfAccounts.zip file.
3. Click Submit.
4. Click OK
5. Click Done
6. Navigator > Tools > Scheduled Processes.
7. Verify that the process was completed without errors or warnings. Status should be
Succeeded.
8. If your spreadsheet completes with an error, click the Name of the process.
9. Click the name of the Attachment in the Log and Output region at the bottom of the
window that opens on under the list of processes.
Overview
In this demonstration, the instructor verifies that all charts of accounts key flexfield were
deployed successfully. Wait for all the students to finish their chart of accounts.
Note: Deployment runs automatically as of Release 11.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
The deployment process runs automatically and deploys all charts of accounts key flexfields in
the instance. If there are errors, fix the errors including completing incomplete chart of accounts.
Continue running the process until it completes successful.
Tasks
1. Navigate to: Setup and Maintenance > Manage Chart of Accounts Structure Instances
> Click Search > Deploy Flexfield.
2. Click the Search button without entering in the search fields.
3. Use the scrollbar to move to the right to look for the column called Deployment Status.
4. Verify that a green check mark appears under the Deployment Status column.
5. If there are errors, fix the errors including completing incomplete chart of accounts.
Continue running the process until it completes successful.
Click the Deploy Flexfield button.
Monitor Deployment Status.
When 100% is reached, click the OK button.
6. Click the Done button.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Upload Ledger, Legal Entities, and Business
Units.
2. Use the Browse button to find your XXFinancialsCommonEntities.zip file.
3. Click Submit.
4. Click Ok in the confirmation message.
5. Click Done to close.
6. Navigator > Tools > Scheduled Processes.
7. Verify that the process completed without errors. Use the refresh button if needed until the
process completes.
Note: If your spreadsheet completes with an error:
8. Click the Name of the process.
9. Click the name of the Attachment in the Log and Output region at the bottom of the
window that opens on under the list of processes.
Common errors are:
Parent and child data not entered correctly.
Extra spaces after some of the values.
Incomplete data.
10. Double check the data and fix any errors in the spreadsheet.
11. Re-create the files and upload again.
Overview
In this practice, you will review legal jurisdictions. Legal jurisdictions and related legal authorities
are defined to support multiple legal entity registrations.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Legal Jurisdictions.
2. Select Income Tax in the Legislative Category list.
3. Click the Search button.
4. Sort ascending the Name column.
5. Select the link for one of the legal jurisdiction to view the details.
6. View the following fields:
Name.
Territory.
Legislative Category. Hover over the label Legislative Category to see the
embedded help: This represents the type of law associated with a given registration.
Identifying: Yes indicates the first jurisdiction a legal entity must register with to do
business in a country.
Start Date is optional. You can also add an End Date to indicate a date that the
jurisdiction may no longer be used.
Legal Entity Registration Code.
Legal Reporting Unit Registration Code.
Legal Functions. Optionally, you may enter one of more.
7. Select Cancel.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Legal Addresses.
2. Search Country: United States.
3. Select a row header for an address entry.
4. Select Edit.
5. View the Location Update fields.
6. Click Cancel to close the Location Update window.
7. Do not save any updates.
8. Click Cancel to close the Manage Legal Addresses window.
Overview
In this practice, you will create a legal authority.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
1. Navigate to: Setup and Maintenance > Manage Legal Authorities.
2. Click Create.
3. Enter Name: XXLegal Authority, replacing XX with the number assigned to you by your
instructor.
4. Enter Tax Authority Type: Collecting and reporting.
5. In the Address region, select Create.
6. The Site Number is automatically assigned.
7. Enter Address Line 1, 121 Spear Street, Suite 400.
8. Enter Postal Code: 94105. The remainder of the address fields populate for you.
Overview
In this practice, you will review and edit your legal entity and legal entity registration that were
created when you uploaded your spreadsheet.
You define a legal entity for each registered company or other entity recognized in law for which
you want to perform intercompany trading, record assets, liabilities, and income, or pay
transaction taxes.
A legal entity registration is the record of a party's identity related details with the appropriate
government or legal authorities for the purpose of claiming and ensuring legal and or
commercial rights and responsibilities.
A legal entity registration with the same name as that of the legal entity will be created by
default.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Working within an implementation project is required because you must select a scope value
from within the implementation project. In this example, the scope value is the legal entity that
you create or select to work within for your legal entity setup.
Tasks
1. Navigate to: Setup and Maintenance > Define Legal Entities for Financials.
2. In order to review your legal entity, click the hyperlink in the Selected Scope column for
the Manage Legal Entity task.
3. The Select Scope window appears.
Overview
In this practice, you will learn how to create a reporting unit.
When a legal entity is created, a legal reporting unit with the same name as that of the entity is
also automatically created.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Overview
In this practice, you will view your three values sets for your chart of accounts: XXCompany,
XXDepartment, and XXAccount replacing XX with your initials.
Value sets are created as the first step in the chart of accounts configuration. The value sets are
then assigned to the chart of accounts instance. Do not create values until after assigning your
values sets in chart of accounts segments because this step is needed to establish which value
set attributes should be exposed for setting when defining a value.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Chart of Accounts Value Sets.
2. Search for your value sets. Enter Value Set Code: XX.
3. Click Search.
4. Click the Edit button to look at each value set.
5. Select the Uppercase only check box for each value set.
6. Click Save and Close button twice.
7. Click the Done button.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance >Manage Chart of Accounts Structures.
2. Click the Search button.
3. Select Key Flexfield Name: Accounting Flexfield.
4. Click the Manage Structures button. The Manage Key Flexfield Structures page opens.
5. Enter Structure Code: XX.
6. Click the Search button to find your structure.
7. Click the Edit icon.
8. Pick a segment and click Edit icon to see the assigned Segment Label.
9. Click the Cancel button twice.
10. Click Done once. Remain on the page.
17. Pick a Segment Code and click Edit button to see the assigned structure instance
options.
18. Click the Cancel button.
19. Click the Save and Close button.
20. Click the Done button twice.
Overview
In this demonstration, your instructor deploys all charts of accounts key flexfield if updates have
been made to the class charts of accounts instance in the previous lab. Wait for all students to
finish updating their chart of accounts instance. Then run the process.
Caution: Only one person has to do this, but if you are not in a classroom setting, run the
process to be able to use your updated chart of accounts.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Chart of Accounts Structures.
2. Click the Search button.
3. Use the scroll bar to move to the right.
4. Look for the column called Deployment Status.
5. Click the icon under the heading. Field indicates Edited or Patched which means there has
been activity on the Accounting Flexfield.
6. Click the Deploy Flexfield button.
7. Monitor deployment status.
8. When 100% is reached, click the OK button.
9. Verify that a green check mark appears under the Deployment Status column.
10. Click the Done button.
Overview
In this practice, you will create an account shorthand alias to speed data entry.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Sign in as your FASXX.Student user as assigned by the instructor.
1. Tasks
2. Navigate to: Setup and Maintenance > Manage Shorthand Aliases.
3. Select the Chart of Accounts: XX Ledger Instance.
4. Click Search.
5. Click the Add Row icon.
6. Name: Cash.
7. Company: 01
8. Department: 110
9. Account: 1110
10. Intercompany: 00
11. Description: Alias for Cash Account.
12. Enabled: Yes
13. Start Date: Today's Date
Overview
In this practice, you will enter the valid values into your value sets.
After the value sets have been added to the newly created chart of accounts structure and
structure instance, the values can be entered for each value set attached to a segment in the
chart of accounts. You are not creating combinations, only the lists of individual values that will
appear in the list of values of each segment.
Caution: Do not add values to value sets before attaching the value set to the newly created
chart of accounts structure and structure instance as your values will be invalid.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Chart of Accounts Value Sets.
2. Search for your XXAccount XXLedger value set.
3. Click the Manage Values button.
4. Click the Search button to see your values you uploaded with the spreadsheet.
5. Click the Create icon to enter your values.
Note: Enter the values carefully because if the cash account is misclassified as Expense
instead of Asset and closed to retained earnings at the end of an accounting year, the
balance is reduced to zero instead of being carried forward into the next year.
6. Accept the Third Party Control Account default value of No on all values.
Note: The Reconciliation Flag is not used as it is out of scope of V1; therefore, the values
are set to No by default.
7. Save and Close between each value entered and click the Create icon again.
Overview
In this practice, you will verify the account hierarchy that your company will use with your
cross-validation rules and revaluations.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
7. Click the Next button to navigate through the next two pages.
8. Click the Cancel button to return to the Manage Account Hierarchies page. Remain on
the page.
Overview
In this practice, you will verify your account hierarchy that was created by your spreadsheet for
your company to use with your cross-validation rules and revaluations.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Publish Account Hierarchies >.
2. Use the Publish Account Hierarchies page to search and publish account hierarchies.
3. Click the Chart of Accounts field.
4. Select XXLedger Instance from the list.
5. Click the Search button.
6. Expand the XXCompany XXLedger row.
7. Click on the XXAccount XXLedger Current and Base tree versions rows.
8. Scroll across and verify that the Publish check box is selected for each tree versions.
9. If not, click the Publish button.
Note: It may take a minute or two to see the change.
10. Click the Save and Close button.
Overview
In this practice, you will create an account using a spreadsheet for your sales cost center and
salaries account in your chart of accounts.
Account combinations contain a completed set of segment values that uniquely identifies an
account in the chart of accounts.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Account Combinations.
2. Select your chart of accounts from the Chart of Accounts list.
3. Click Search.
4. Select the Create in Spreadsheet button.
5. Select Open.
6. Answer Yes to the question: Do you want to connect?
Overview
In this practice, you will enter a new cross-validation rule using a spreadsheet to prevent your
XXLedger for using cost center 120 with any account except revenue account 4110 in an
account combination.
Cross-validation rules prevent specific combinations of segment values in your account
combinations. For example, preventing a particular cost center from being combined with a
specific company value. Cross-validation rules only affect the creation of new account
combinations.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Create Cross Validation Rules in Spreadsheet.
(Hint: type “Cross” in the search field)
2. Select Open.
3. Answer Yes to the question: Do you want to connect?
16. Navigate to: Setup and Maintenance > Manage Cross-Validation Rules.
17. Select your Chart of Account: XXLedger Instance.
18. Review your rule and its filters by clicking on the View Filter icon.
19. Click Save and Close.
Overview
In this practice, you will verify that your accounting calendar starting January 1, 2013 and
ending December 31st each with one adjusting period at the end of the year.
Your company, Vision Corporation implementing Oracle Fusion Financials and has created an
accounting calendar using the rapid implementation spreadsheet process to add to the primary
ledger to record journal entries and to control reporting.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Accounting Calendars.
Use the Manage Accounting Calendars page to create and edit calendars.
2. Select your XXLedger calendar.
3. Click Edit to review what has been created by spreadsheet.
4. Click the Cancel button.
5. Click the Done button.
Overview
In this practice, you will verify that USD, GBP, and CAD are enabled.
Your company, Vision Corporation, has a ledger currency of United States dollars (USD), and is
doing business with suppliers in:
Canada in Canadian dollars (CAD).
Ultraland, a new country which uses Ultraland dollars (ULD).
You also have intercompany transactions with your Vision UK Banking, Ltd entity,
which uses Great Britain pounds sterling (GBP).
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Reviewing Currencies
1. Navigate to: Setup and Maintenance > Manage Currencies.
2. Enter USD currency in the Currency Code.
3. Click Search button.
4. Click Expand icon to see details.
5. Repeat for CAD and GBP.
Creating Currencies
6. Click the New icon or use Action > New.
7. Enter Currency Code: XXULD.
8. Enter Currency Name: XXUltraland Dollars.
9. Enter Description: Currency for Ultraland.
10. Click the Enabled check box to start using the currency, if not checked.
11. Enter the first day of the current month in the Start Date.
12. Click the Save button.
13. Click the Expand icon and accepted defaults.
14. Click Save and Close button.
15. After all the students have completed creating their currencies; the instructor does the
following steps:
Navigator to: Tools > Scheduled Processes.
Search for and run: Create Currency Dimension Members.
Overview
In this practice, you will create a new conversion rate type for your payables transactions called
XXSPCORP.
Your company, Vision Corporation, has a ledger currency of United States dollars (USD), and
needs different conversion rate types for your payables and receivables transactions with
Ultraland, which uses Ultraland dollars (ULD).
For receivables, use your corporate conversion rate types.
For payables, use a special corporate conversion rate type.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Conversion Rate Types.
2. Click the Add row icon.
3. Enter XXSPCORP in the Name field.
4. Enable Enforce Inverse Relationship and Enable Cross Rates.
5. Enter your currency XXULD as the Cross Rate Pivot Currency.
6. Add USD and CAD as the contra currencies by clicking the Add Row button in the Contra
Currencies region.
7. Click Save and Close.
8. Click Done.
Overview
In this practice, you will enter and view your daily rates.
Your company, Vision Corporation, has a ledger currency of United States dollars (USD), and is
doing business with Ultraland, which uses Ultraland dollars (ULD).
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
To use the Daily Rates spreadsheet, ADF Desktop Integrator (DI) must be installed first.
Note: In the classroom, ADFdi is already installed so skip to step.5.
1. In the application, navigate to: Tools > Download ADF Desktop Integrator.
3. Click setup.exe.
Overview
In this practice, you create and post a foreign currency journal.
Your company, Vision Corporation has a ledger currency of United States dollars (USD), and is
doing business with a new country has been created in Eastern Europe, Ultraland, which uses
Ultraland dollars (ULD) as it national currency. You need to create a journal entry for a payables
transaction that was booked to the wrong account.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
4. Navigate to: General Accounting: Journals
5. Select the US Primary Ledger data access set.
6. Click on Create Journal.
7. Create a journal batch named XX_AP Correction for the latest open period.
8. Name the journal entry XX_AP Correction and enter Accrual for the Category. Choose
the XXULD currency defined in a previous activity.
9. Enter today’s date as the Conversion Date and the Conversion Rate Type: XXSPCORP.
10. Enter the following journal lines:
Overview
In this practice, you will search for your primary ledger.
The primary ledger is the main record keeping ledger and consists of the chart of accounts,
calendar, currency, and accounting method.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Primary Ledgers.
2. Note the name of your primary ledger, chart of accounts, calendar, and currency.
3. Click Done.
Overview
In this practice, you will enter the settings list below for your ledger's options.
Setting ledger options is one of the most important tasks in configuring your ledgers.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Define Accounting Configurations.
2. Click Select in the Specify Ledger Options: Selected Scope column.
3. Select the Specify Ledger Options option.
4. In the Specify Ledger Options field, select Select and Add.
5. Click the Apply and Go to Task button.
6. Select your XXLedger US from the list.
7. Scroll to the bottom and click the Save and Close button.
8. Setting Accounting Calendar Region Options
9. Review the Accounting Calendar that defaults from your ledger.
10. Note that Jan-XX is the First Open Period for your ledger.
11. Enter 3 for the Number of Future Enterable Periods.
12. Selecting the Subledger Accounting Region Options
13. Accept the default Accounting Method from your ledger.
14. Select US American English as your Journal Language.
15. Completing the Period Close Region Options
16. Verify your Retained Earnings Account: 00-000-3310-00.
Note: If the field is not populated, enter the account.
17. Enter Cumulative Translation Adjustment Account: 00-000-3500-00.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Define Accounting Configurations.
Note: Scope should be set to your XXLedger US during the Verify Your Ledger options
activity. If not, then set scope:
2. Click Assign Legal Entities.
3. In the Primary Ledger field, select Select and Add.
4. Click the Apply and Go to Task button.
5. Select your XXVision America from the list.
6. Scroll to the bottom and click Save and Close button.
Overview
In this practice, you will set up reporting currencies tied to your XXPrimary Ledger.
A reporting currency is linked to a primary or secondary ledger, and is maintained at one of
three data conversion levels.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Set up reporting currencies tied to your XXPrimary Ledger.
2. Navigate to: Setup and Maintenance > Define Ledgers > Manage Reporting
Currencies.
3. Click the Create icon.
4. Name: Enter XXReporting Currencies.
5. Currency Conversion Level: Select Journal.
6. Currency: Enter GBP.
7. In the Ledger Options region.
8. First Open Period: Enter Jan-XX where XX equals the current year.
9. Rounding Account: Accept default of 00-110-7990-00.
10. Revaluation Basis: Accept the default of Entered currency.
11. Enable journal approval: Do not select.
Data Conversion
21. First Future Period to Convert Journals: Select the first period in the list of values.
22. Historical Conversion: Retain Original Conversion Rate Type: Select Yes to use the
rate type entered on the original transaction to convert the transaction to the reporting
currency.
Sequencing
23. Sequencing By: No sequencing.
Overview
In this practice, you will complete your ledger configuration by running the Review and Submit
Accounting Configuration.
Submit the Review and Submit Accounting Configuration to complete your ledger
configuration. A new standard balances cube is created when an accounting configuration is
submitted for a primary or secondary ledger that uses to a new unique combination of chart of
accounts and calendar.
Note: This process runs by primary ledger and processes related secondary ledgers, reporting
currencies, and legal entities.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Review and Submit Accounting Configuration.
2. Select your ledger XXLedger US.
3. Click the Submit button.
4. Click OK to close the Confirmation window.
Overview
In this practice, you will create a ledger set using your XXPrimary Ledger and XXReporting
Currencies.
Ledger Sets enable you to group multiple ledgers that share the same chart of accounts and
calendar combination.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
1. Navigate to: Setup and Maintenance > Manage Ledger Sets.
2. Click the Create icon. Name and Description: XXSet.
3. Select your Chart of Accounts: XXLedger Instance.
4. Select your Accounting Calendar: XXLedger.
5. Default Ledger: XXLedger US.
6. Click the Add Row icon.
7. Select Ledger or Ledger Set: XXLedger US.
8. Click Save.
9. Click OK to accept the Confirmation window.
10. Click the Add Row icon.
11. Select Ledger or Ledger Set: XXReporting Currencies.
12. Click Save button.
13. Click OK to accept the Confirmation window.
14. Save and Close.
15. Click Done.
Overview
In this practice, you will review your Data Access Set created for your ledger set.
Data Access Sets are created to control access to specific ledgers, ledgers sets, or primary
balancing segments.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
1. Navigate to: Setup and Maintenance > Define Ledgers > Manage Data Access Sets.
2. Select the Name of your data access set XXSet.
3. Click the Edit icon.
4. Verify that your Privilege is set to Read and Write.
5. Click the Cancel button.
6. Click the Done button.
Note: The Access Set Type on your data access set is to Full Ledger which is the default
created by the application when the spreadsheet upload is processed.
Overview
In this practice, you will create and attach a Data Access Set for your ledger.
Data Access Sets are created to control access to specific ledgers, ledgers sets, or primary
balancing segments.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Define Ledgers > Manage Data Access Sets.
2. Click the Create icon.
3. Enter unique Name and Description: XXData Access Set.
4. Select the Access Set Type: Primary Balancing Segment Value.
5. Select your Chart of Accounts: XXLedger Instance.
6. Select the Accounting Calendar: XXLedger.
7. Select the Default Ledger: XXLedger US.
8. Click the Add Row icon in the Access Set Assignments.
9. Enter a Ledger or Ledger Set: XXSet.
10. Deselect All Values.
11. Select Specific Value: Single Value.
12. Enter Segment Value of 01.
13. Select Privilege: Read and Write.
14. Save and Close.
15. Click OK to accept Confirmation message.
16. Click the Done button.
Overview
In this practice you will open the first period in your general ledger.
Open the accounting period in both your ledger and reporting currencies before you create or
import journals for the period. Converted journals are only generated in your reporting currency
if the period is open or future enterable.
Tasks
1. Navigate to: General Accounting > Period Close.
2. Select your Change link for the Data Access Set at the top of the Tasks pane.
3. Select your Data Access Set: XXSet.
4. Click on the Manage Accounting Period link.
5. Select your Ledger Name link.
6. Answer Yes to the question: Open First Period?
7. Select your Reporting Ledger Name from the List of Values then click the OK button.
8. Answer Yes to the question: Open First Period?
9. Click the Done button.
NOTE: In this section of the Activity Guide, you will use the demo data we have provided since
subledger applications have already been defined for you.
You will be working in the Data Access Set: US Primary Ledger.
Background
In this activity you will create an allocation rule to perform allocations and redistribute amounts. Freight
that was not originally posted to a product will be redistributed to products based on product revenue.
Freight has been posted to account 62510, cost center 510, product 000. Revenue has been posted to
account 41000, by product (all Cost Centers).
A run time prompt will be used to specify the accounting period when the allocation is run.
Activity Scope
Create, validate, and deploy an allocation rule in Allocation Manager.
2. Change your Data Access Set to US Primary Ledger and click OK.
Use the System View tab to view and edit existing rules and rule sets and to create new ones.
5. Click the Expand icon on Essbase > US Chart of Accounts > db.
6. Right-click on Rules > New.
Use the New Rule window to enter a Rule Name, Application Type, Application, and Database
for the Allocation Rule.
The Properties tab (lower pane) is used to define the properties of the current node in the Rule
Designer.
Enter Your Point of View to Specify Default Values for the Current Object
12. Click on the Point of View tab, click the Variable Selector icon.
13. Change Category: to Database.
14. Select the Variable named POV and click OK.
The values you see entered for each Dimension were defined in the Variable. This is a time
saving, efficient way to enter commonly used allocation Dimensions.
In this allocation, we will use the Product in the Allocation Range, so we don’t want the Product
specified on the POV.
15. Highlight the Value for the Product Dimension and delete it so that it is blank.
16. Drag the Allocation object from the Rule Palette pane to the Rule Designer pane and drop
between the POV start and end nodes.
Use the Allocate Wizard pop up to select the dimension variables and members to define the
Allocation Rule. You will select a Variable for the Accounting Period. The Accounting Period
will be specified by you when you execute the allocation.
17. For Accounting Period, click inside the Select Value field. Click the Actions icon to the far right
in that field, and select Variable.
18. Change the Category: to Database using the drop down list.
19. Select the Accounting_Period Variable, then click OK.
20. The rest of the Dimensions will be specified in the next steps. Click the Next button.
Enter Source Information
21. For Account, click inside the Select Value field. Click Actions icon and select Member.
22. Expand Account and All Account Values.
The Allocation Range will be used to calculate the percentages of the basis.
28. For the Product, click inside the Select Value field.
29. Click the Actions icon > Member.
30. Expand Product and All Corporate Products-V1.
31. Select T.
32. Click the Right Arrow icon and click OK.
Enter Target
34. Click the Member Selector button (another way to enter member values)
39. Repeat steps 40 – 43 for the Cost Center and Intercompany Dimensions specifying the
following values for each simply by changing the drop downs for each:
Enter Offset
47. Repeat steps 47-51 for the Cost Center, Product, and Intercompany dimensions using the
following values:
Cost Center: 510.
Product: 000
Intercompany: 000
48. Click OK.
49. Click Next.
Skip Exclude.
Enter Basis
You can define multiple Variables for each Dimension. You may want to use a different
Accounting Period for the Basis than you use for the Source. In this example we will use the
same Accounting Period for the Basis and Source, it will be specified as a Run Time Variable.
Enter Rounding
Validate and Deploy can also be done using the last icon beneath the menus.
Background
We will make a copy of the “Allocation of Freight based on Product Rev” rule and rename
with your initials for easier identification.
Activity Scope
Copy an allocation
1. Find the “Allocation of Freight based on Product Rev” rule in the EPM Workspace.
2. Highlight the rule, right click, and select Copy To.
Validate and Deploy can also be done using the last icon beneath the menus.
Background
You have created an allocation rule and now you are ready to process it and create a General Ledger
journal with the results.
Activity Scope
Generate an allocation
Verify Process completion
Review Journal
3. Click the Rule or Rule Set list. Select the allocation rule you defined, XXAllocation of Freight
based on Product Rev.
4. Click the Specify Accounting Period list. Select Period 01-14
Note: The Accounting Period is the Run Time Prompt you specified.
1. Navigator > General Accounting > Journals to check the status of the Processes.
The Journals work area has a Process Monitor region at the bottom.
2. In the Process Monitor widget, Select Status All and Time Range Last 1 hour.
3. You should see 3 sequential processes, beginning with the Request # you noted when
submitting. Generate Allocations, Execute Allocations and Write Back Results, and Import
Journals: Child. The status for each should be Succeeded. If the processes haven’t yet
completed, use the refresh icon to refresh the search results.
Review Journal
Overview
In this practice, you will define a revaluation.
Revalue your foreign currency balances that are still pending such as loan invoices from your
third party systems that have not been paid but are entered in a foreign currency.
Tasks
1. Navigator > General Accounting > Period Close work area.
2. Click on Manage Currency Rates > Daily Rates.
3. Enter From Currency: USD and To Currency: XXULD.
4. Enter both Rate Dates of the last day of the current open accounting period.
5. Click Search.
6. Change the Rate to .75.
(This section has already been performed by the instructor in the training
environment, so you only need to review.)
Overview
In this demonstration, the instructor will create a new intercompany balancing rule.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Implementation Projects > XXImplementation
Project > Financials.
2. Expand Define and Maintain Intercompany Processing Rules.
3. Select Go to Task for Manage Intercompany Balancing Rules.
4. In the Search Results region, select the Primary Segment Rules tab.
5. Click the Create icon to create a new rule.
6. Complete the fields on the Create Primary Segment Balancing Rules page as shown in the
following table:
Field Value
Source Other
Category Other
Transaction Type None
From Ledger US Primary Ledger
To Ledger US Primary Ledger
From Legal Entity US1 Legal Entity
To Legal Entity Leave blank (All others are
default later).
From Primary Segment 101
Value
To Primary Segment All Other
Value
Receivables Account 101.10.12300.000.000.000
Payables Account 101.10.22270.000.000.000
Start Date Date prior to today’s date,
for ex. 1/1/2014
End Date Null
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to Setup and Maintenance > Implementation Projects > XXImplementation
Project > Financials > Define and Maintain Intercompany Processing Rules > Manage
Intercompany Balancing Rules > Go to Task.
2. Select From Ledger: US Primary Ledger.
3. Click Search.
4. In the Search Results region, click the Legal Entity Rules tab.
5. View the existing balancing rules.
6. Click the View icon in the Receivables Account column and the Payables Account
column to view the description of the segment values on one of the rules.
7. Click the Chart of Accounts Rules tab.
8. View the existing balancing rules.
9. Click Cancel.
10. Select Go to Task for Manage Secondary and Clearing Company Balancing Options.
11. Review the rules.
12. Click Cancel.
Enter and Post a GL Journal with Mixed Balancing Segment Value Assignments
13. Navigate to: General Accounting > Journals
14. Select Create Journal task.
15. Enter Journal Batch: XX1 Intercompany.
16. Select Accounting Period: Current period.
17. Enter Journal Name: XX1 Intercompany.
18. Enter Category: Adjustment.
19. Enter the following journal lines. 101 is assigned to a legal entity and 203 is assigned to the
ledger.
Journal lines Debit Credit
203.10.59110.000.000.000 1,000.00
101.10.42000.000.000.000 1,000.00
20. Click Save. (Hint: tab out of the last line of the journal before clicking save.)
21. Click Post and note the request ID.
Perform the following tasks to enter and post a GL journal with balancing segment
values assigned directly to a ledger:
26. Select the Create Journal task.
27. Enter Journal Batch and Journal Name: XX2 Intercompany with Category: Adjustment.
28. Select Accounting Period: Current period.
29. Enter the following journal lines. 204 and 251 are assigned to the ledger but not to any legal
entities.
Journal lines Debit Credit
204.10.59210.000.000.000 1,000.00
251.90.42000.000.000.000 1,000.00
Perform the following tasks to enter and post a GL journal that balances by primary
balancing segment but not by balancing segment 2:
36. Select Create Journal task.
37. Enter Journal Batch and Journal Name: XX3 Intercompany with Category: Adjustment.
38. Select Accounting Period: Current period.
39. Enter the following journal lines.
Overview
In this practice, you will:
Create an Intercompany Batch.
Review the Intercompany Balancing Rules.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Each student should only use the batch date assigned to them by the instructor.
Tasks
1. Navigate to: Intercompany Accounting > Transactions > Tasks Panel Tab > Create
Transactions.
2. Select Provider: US1 I/C Org.
3. Enter Transaction Type Name: I/C Adjustment.
4. Accept the Batch Date and Accounting Date as today’s date.
5. From the Transactions section, click the Add Row icon.
6. Enter the following details:
Field Value
Receiver US2 I/C Org
Debit (USD) 100
Field Value
Account 101.10.41000.000.000.000
Credit (USD) 100
Field Value
Account 102.10.60110.000.000.000
Debit (USD) 100
Field Value
From Ledger US Primary Ledger
From Legal Entity US1 Legal Entity
Field Value
From Ledger US Primary Ledger
From Legal Entity US1 Legal Entity
To Legal Entity US2 Legal Entity
Transaction Type I/C Adjustment
24. Review the balancing rule and note the receivables account. This is used to generate the
provider intercompany receivables line.
25. Click Cancel.
26. Select the following fields:
Field Value
From Ledger US Primary Ledger
From Legal Entity US2 Legal Entity
Field Value
From Ledger US Primary Ledger
From Legal Entity US2 Legal Entity
To Legal Entity US1 Legal Entity
Transaction Type All Other
30. Review the balancing rule and note the payables account. This is used to generate the
receiver intercompany payables line.
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Field Value
From Accounting Date Your assigned batch date
To Accounting Date Your assigned batch date
From Intercompany Organization US1 I/C Org
To Intercompany Organization US1 I/C Org
Overview
In this practice, you will:
Submit the Prepare Intercompany Reconciliation Reporting Information process.
Review the Intercompany Reconciliation report.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to Financial Reporting Center.
2. Click on the Search icon.
3. Enter Balance Sheet and click on the Search icon.
4. Select the Balance Sheet that is a Financial Report not a Dashboard.
8. Click OK twice.
Note: By default the report opens in HTML Preview.
9. Next to Page: 101-US 1 LE 1 BU 1, click on the dropdown to choose either Company or
102-LE US 1 LE 2.
Note: the data refreshes automatically.
10. Click on the List of Values next to HTML Preview and select Export to Excel.
11. Select Open with and then click OK.
Note: Each Company opens is a separate sheet.
12. Close Excel once you have viewed the report.
13. Back in Fusion click Done.
Overview
In this practice, you will be performing the basic tasks to begin creating your report grid in
Oracle Financial Reporting Studio.
Your company, Vision America Inc., requires a rolling twelve-month income statement report to
show revenue and expenses for both of its companies.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks.
1. Navigate to: Financial Reporting Center.
2. Click on the Tasks panel tab icon at the far right of the page and then click the Open
Workspace for Financial Reporting link.
3. In the Workspace URL, remove /workspace/index.jsp.
4. Copy the URL that remains, for instance: https://adc-fapXXXX-bi.oracledemos.com.
Where XXXX is the Instance unique for your class.
Note: You will use this in the Server URL when you login to the Financials Reporting
Studio in step 7 below.
Tasks
19. In the Available box, expand Account > All Corporate Accounts - V1 > [Account]@[T] >
95001.
20. Select 95011-Revenue.
28. From the menu bar select Insert > Row > Text.
29. Right-click the row header on the row below row 2.
30. Select Insert > Row > Data.
31. Double-click account 95011 in line 3.
32. Remove the selected account 95011.
33. Expand Account > All Corporate Accounts - V1 > [Account]@[T] > 95001 > 95021 -
Expenses.
34. Select all three accounts: 50000, 60000, and 70000.
35. Click the Add icon.
Prerequisite:
Complete the following practice before beginning this one:
12-2: Creating a Report with the Financial Reporting Studio: Defining a Grid.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Right-click the row header of the last row.
2. Select Insert > Row > Formula.
3. Click in the blank cell on row 6.
4. In the Row 6 Properties sheet, select the Custom Heading radio button.
10. Save. Leave the report open for the next practice.
Prerequisite:
Complete the following practice before beginning this one:
12-3: Creating a Report with the Financial Reporting Studio: Adding a Formula for
Total Expenses.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Double-click the AccountingPeriod cell (below Column A).
2. In the Selected box on the right, click on AccountingPeriod and then click the Remove
icon.
3. Click the Functions tab.
4. Select Range.
27. Save. Leave the report open for the next practice.
Prerequisite:
Complete the following practice before beginning this one:
12-4: Creating a Report with the Financial Reporting Studio: Defining a Rolling 12-
Period Column.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Overview
In this practice, you will be setting the grid, page and heading row properties.
Prerequisite:
Complete the following practice before beginning this one:
12-5: Creating a Report with the Financial Reporting Studio: Defining the Grid and
User Point of View Dimensions.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
11. Repeat the Alias: Default and Allow Expansion settings for rows 3,4 and 5.
12. Save. Leave the report open for the next activity.
Overview
In this practice, you will perform the tasks to add your company logo and a title to your report in
the Oracle Financial Reporting Studio.
Prerequisite:
Complete the following practice before beginning this one:
12-6: Creating a Report with the Financial Reporting Studio: Setting Properties.
Assumptions
Sign in as the FASXX.Student user assigned to you by the instructor.
Tasks
3. Using your cursor, draw a box in the report pallet’s Header region to determine the length
and width of the image.
4. Search for the logo you had downloaded in step 1.
5. Click the Open button.
7. Save.
Overview
In this practice, you will be previewing the report in the Oracle Financial Reporting Studio and
make edits that are necessary. Then, you will open the report in Workspace and drill down to
detail balances.
You need to review your company Vision America Inc.'s rolling twelve-month income statement
report to verify that it was created correctly.
Prerequisite:
Complete the following practice before beginning this one:
12-7: Creating a Report with the Financial Reporting Studio: Adding a Logo, Table
and Chart.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Note: You can drill down further by clicking on any amount in the Period Activity (USD)
Column.
19. Close the webpage tab that the drill down opened.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Assumptions
Sign in as the FASXX.Student user assigned to you by the instructor.
Tasks
.
1. Navigate to: Financial Reporting Center.
2. Click the Search icon and enter XXT.
3. Click the Search icon.
13. Hover over each ring to see the details of the changes.
14. Select any segment in the outer ring (cost center) and press the Zoom In button. This
drills down from Total Sales parent cost center to child cost centers.
15. Select any segment in the middle ring (account) and press the Move Ring Away
From Center arrow button to view expenses distributed first by cost center and then
by account (expense type).
Note: You can also use the Segments section to the right of the sunburst to move the rings
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Practices for Lesson10: Configuring Business Units and Reference Data Sets
Chapter 10 - Page 1
Practices for Lesson 10: Overview
Practices Overview
In these practices, you will be:
Viewing Your Business Unit.
Viewing the Assigned Business Unit Functions.
Creating a Reference Data Set.
Managing Your Business Unit Set Assignment.
Provisioning Data Roles.
Practices for Lesson10: Configuring Business Units and Reference Data Sets
Chapter 10 - Page 2
Practice 10-1: Viewing Your Business Unit
Overview
In this practice, you be reviewing your assigned business unit functions that were created when
you uploaded your spreadsheet.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Organization Structures > Manage Business
Unit.
Practices for Lesson10: Configuring Business Units and Reference Data Sets
Chapter 10 - Page 3
Practice 10-2: Viewing the Assigned Business Unit Functions
Overview
In this practice, you will view the assigned business unit functions..
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Organization Structures.
4. Next to the Assign Business Unit Business Function task, click the Select…link under
the Scope column.
5. The Select Scope window appears. With the Assign Business Unit Business Function
option selected, select Select and Add from the Business Unit drop-down list.
6. Click Apply and Go to Task button.
7. Search and select the row header for your XXBusiness Unit.
8. Click Save and Close.
9. View the Business Unit Functions and Financial Reporting.
Practices for Lesson10: Configuring Business Units and Reference Data Sets
Chapter 10 - Page 4
Practice 10-3: Creating a Reference Data Set
Overview
In this practice, you be creating a reference data set to use with Payables Payment Terms.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Application Extensions > Show: All Tasks >
Manage Reference Data Sets.
4. Click New and enter the following
Field Choices or Values
Set Code XXREFDATA
Set Name XXReference Data
Description XXReference Data Set
Practices for Lesson10: Configuring Business Units and Reference Data Sets
Chapter 10 - Page 5
Practice 10-4: Managing Your Business Unit Set Assignment
Overview
In this practice, you will be putting your reference data set on the Payables Payment Terms for
your Business Unit.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Organization Structures > Manage Business
Unit Set Assignment.
Note: If this task is not currently scoped to your XXBusiness Unit, you will need to scope it.
4. Scroll down to Payables Payment Terms and change the Reference Data Set Code to
XXREFDATA.
Practices for Lesson10: Configuring Business Units and Reference Data Sets
Chapter 10 - Page 6
Practice 10-5: Provisioning Data Roles
Overview
In this practice your instructor will be generating data roles for all the Business Units and
SetID’s.
In this practice, you will be:
Searching for your user in Oracle Identity Manager.
Assigning the data role for your business unit and SetID to your user.
Note: When a business unit is created, the data role for that business unit is automatically
generated and assigned to the Application Implementation Consultant job role. Since your
FASXX.Student user has this job role, you already have access to the business unit that
you created earlier. The purpose of this practice is to show you how to assign a business
unit data role if you want to restrict access to one business unit.
Prerequisites
You successfully completed the following practices:
Entering Data in Rapid Implementation Spreadsheet
Uploading Chart of Accounts File
Deploying a Chart of Accounts Demonstration
Uploading Ledger, Legal Entity, and Business Unit File
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Practices for Lesson10: Configuring Business Units and Reference Data Sets
Chapter 10 - Page 7
Students begin here.
13. Navigate to: Setup and Maintenance. Click on the Financials offering.
14. Click Setup.
15. In the Functional Areas panel, click on Enterprise Profile > Provision Roles to
Implementation Users.
16. From Oracle Identity Manager, click the Administration link in the upper right-hand corner
of the page.
17. Enter your FASXX.Student user in the User field.
18. Click Search.
19. Click the FASXX.Student link.
20. Click the Roles tab.
21. Click Assign.
22. Enter %XX in the Display Name field.
23. Select Search.
24. Highlight all the roles with your business unit and setID and click Add.
25. Close the Oracle Identity Manager tab on your browser.
Practices for Lesson10: Configuring Business Units and Reference Data Sets
Chapter 10 - Page 8
Practices for Lesson 11:
Configuring Oracle Fusion
Tax
Chapter 11
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Background
After setting up your tax configuration and verifying the transaction results through testing, you
can enable the applicable tax or taxes for transactions. The tax determination process uses your
tax configuration and the details on the transaction to determine which taxes apply to the
transaction and how to calculate the tax amount for each tax that applies to the transaction.
Tasks
1. Navigate to: Oracle Fusion Payables > Invoices work area.
2. Click on the Tasks panel > Invoices > Create Invoice.
3. Enter:
Field Value
Business Unit US1 Business Unit
Supplier Advanced Corp
Supplier Site AC US1
Legal Entity US1 Legal Entity
Number APTest
Amount 1095.00
Field Value
Amount 1000.00
Distribution Combination 101.10.60520.000.000.000
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > In the Search field, enter Rapid and click the
Search magnifying glass icon.
2. Click on the Define Common Financials Configuration for Rapid Implementation task
list and then select Manage Tax Regimes.
4. Click OK to open the spreadsheet using Microsoft Office Excel. If you get a message to
accept the Spreadsheet, click Yes.
5. Right-click on the Tax Conf Workbook Instructions tab.
6. Click Unhide.
7. Select Manage Tax Regimes and click OK. Repeat for Manage Taxes.
8. Click the Manage Tax Regimes tab in the spreadsheet.
9. Delete all the existing Regimes.
Field Value
Tax Regime Code XXUS Regime
Country United States
Start Date 2001/01/01
Field Value
Tax Regime Code XXUS Regime
Tax COUNTRY
Tax Name XXUS Sales Tax
Tax Geography Type Country
Tax Currency USD
Rounding Rule Nearest
Recoverable No
Default Place of Supply Ship to use bill to if ship to is not found
Default Tax Registration Bill-from party
Start Date 2001/01/01
Field Value
Tax Regime Code XXUS Regime
Tax COUNTRY
Tax Status Code STANDARD
Tax Jurisdiction Code XXUS
Tax Jurisdiction Name XXUnited States
Parent Geography Type COUNTRY
Parent Geography Name UNITED STATES
Geography Name United States
Tax Rate Code XXTAXRATE
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Subscribing your Business Unit and the US1 Business Unit to your Tax Regime.
26. Search for your XXUS Regime.
27. Click on the XXUS Regime link.
28. Click Edit.
29. Scroll down to the Configuration Options tab.
30. Click Add Row.
31. Enter the following:
Field Value
Party Name XXBusiness Unit
Party Type Business unit owning tax
content
Configuration for Taxes and Common Configuration
Rules
Effective Start Date 1/1/01
Field Value
Tax Status Code Standard
Tax Rate Code XXTAXRATE1
Rate Percentage 7
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
4. Click OK to open the spreadsheet using Microsoft Office Excel. If you get a message to
accept the Spreadsheet, click Yes.
5. Right-click on the Tax Conf Workbook Instructions tab.
6. Click Unhide.
7. Select Manage Tax Regimes and click OK. Repeat for Manage Taxes.
8. Click the Manage Tax Regimes tab in the spreadsheet.
9. Delete all the existing Regimes.
Field Value
Tax Regime Code XXGB VAT
Country United Kingdom
Start Date 2001/01/01
Field Value
Tax Regime Code XXGB VAT
Tax COUNTRY
Tax Name XXGB VAT
Tax Geography Type Country
Tax Currency GBP
Rounding Rule Nearest
Recoverable No
Default Place of Supply Ship to use bill to if ship to is not found
Default Tax Registration Bill-from party
Start Date 2001/01/01
Field Value
Tax Regime Code XXGB VAT
Tax XX GB VAT
Tax Status Code STANDARD
Note: The default nonjurisdiction-based tax rate is applied only in the absence of a valid tax
rate rule or a default jurisdiction-based tax rate. It is a common tax rate that is applied when
there is no specific tax rate defined for the jurisdiction associated with the transaction. The
default nonjurisdiction-based tax rate can prevent potential transaction errors when a tax
place of supply location on a transaction legally stops imposing a tax rate in accordance
with newly enacted laws.
16. Complete the fields, as shown in this table, to set up a default jurisdiction-based tax rate.
For the tax regime and tax, you may have to scroll up in the window to select the value.
Field Value
Tax Regime Code XXGB VAT
Tax XX GB VAT
Tax Status Code STANDARD
Tax Jurisdiction Code GB VAT
Tax Jurisdiction Name GB VAT
Geography Name United Kingdom
Tax Rate Code XX GB VAT STANDARD
Tax Rate Name XX GB VAT Standard
Tax Rate 20
Set As Default Rate Yes
Effective Start Date 2011/01/01
Field Value
Tax Regime Code XXGB VAT
Tax XX GB VAT
Tax Recovery Rate Code XX GB VAT STANDARD REC RATE
Tax Rate 100
Set As Default Rate Yes
Effective Start Date 2011/01/01
19. Save the spreadsheet tax data in a zip file that contains CSV formatted data by using the
Generate CSV File macro button on the Instructions tab of the spreadsheet. You may
need to enable macros to use the Generate CSV File button.
Save your spreadsheet zip file with a unique name by adding _XX to the file name.
20. On the Manage Tax Regimes page for Transaction Tax, click Upload Tax Configuration
Workbook in the Rapid Setup Spreadsheets list of values in the Search Results region.
21. In the Upload Tax Configuration Workbook dialog box, select your file and click Upload.
22. Click OK to acknowledge that your process was submitted.
23. On the Manage Tax Regimes page for Transaction Tax, select the Monitor Upload and
Download Processes tab.
24. Note the status of your process.
If the status of the upload process is Succeeded and there are no validation errors in
the log file, you can view your tax regime using the search criteria on this page.
If the status of the process is Paused, wait for the sub-processes to complete and then
click the Refresh icon.
If the upload failed, check the details in your upload file, correct any errors, and upload
the file again.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Simulator Transactions.
Note: Use the Manage Tax Simulator Transactions page to test your tax configuration with
existing transactions, as well as newly created transactions, without impacting active data.
Field Value
Document Event Class Purchase invoice
Legal Entity US1 Legal Entity
Business Unit US1 Business Unit
Document Number XXAP
Overview
In this practice, you will enable your tax for transactions.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > In the Search field, enter Rapid and click the
Search magnifying glass icon.
2. Click on the Define Common Financials Configuration for Rapid Implementation task
list and then select Manage Taxes.
3. Enter XXUS in the Tax Regime Code field and click Search.
4. Select the row with your tax and click the Edit icon.
5. Select Enable tax for transactions.
6. Click Save and Close.
7. Click Done.
Overview
In this practice, you will be defining three Account rules for the Payables subledger for the
secondary ledger to use. Account rules will be used to determine the accounts for subledger
journal entry lines.
The three account rules will be:
An account combination rule using a constant for the liability account for the credits:
01-000-2210-00.
A segment rule using the department value from the distribution account.
A source rule using the distribution account for the debits.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Adding a Condition.
8. Place your cursor in the Rule 1: Conditions region text box, and remove any existing text.
9. Select Source.
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Overview
In this practice, you will define a description rule for Payables invoices.
Description rules are used to build the descriptions for subledger journal entry headers and
lines.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables > Manage Description Rules.
4. Select Create in the Search Results table.
5. Enter the following:
Field Value
Name XXDescription
Short Name XXDESC
Description Description for Invoices.
6. In the Rules region, click Create.
7. Enter the text Supplier:
Overview
In this practice, you will create two journal line rules, one for the credit and one for the debit of
the journal.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables > Manage Journal Line Rules.
4. Select Create in the Search Results table.
5. Enter the following:
Field Value
Name XXCredit Line
Short Name XXCREDIT
Description Line rule for the credit.
Event Class Invoices
Side Credit
Accounting Class Liability
Merge Matching Lines No
Overview
In this practice, you will create a new Journal Entry Rule Set. The journal entry rule set is a
collection of rules. These rules are used to create balanced journal entries for a given event
type.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables > Manage Subledger Journal Entry
Rule Sets.
4. Select Create in the Search Results table.
5. Enter the following:
Field Value
Name XXJERS
Short Name XXJERS
Description Invoice rule set.
Event Class Invoices
Event Type All
Chart of Accounts XXLedger
Overview
In this practice, you will duplicate the Standard Accrual method and replace the Payables invoice
Journal entry rules set with your journal entry rule set. You should then attach your new accounting
method to your secondary ledger.
Since you have not defined a secondary ledger yet you can practice attaching your new accounting
method to your primary ledger. Attaching an accounting method to a secondary ledger is done in
the same way.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables > Manage Accounting Methods.
4. Highlight the Standard Accrual row.
5. Click Actions > Duplicate.
6. Enter the following:
Field Value
Name XXSL Accrual
Short Name XXSL_ACCRUAL
Chart of Accounts XXLedger
Please skip this practice. The training environment is not set up to support it.
Overview
In this practice, you will:
Review an AP invoice.
Review the resulting subledger accounting entries and general ledger journals.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Creating an AP invoice. This step has been performed by the instructor in advance. You can
review the invoice.
1. Navigate to: Payables > Invoices > Create.
Field Value
Business Unit US1 Business Unit
Supplier Advanced Corp
Number GR_STDINV_004
Amount 1,000.00 USD
2. Create two lines:
Field Value
Line 1
Amount 400.00
Distribution Combination 101.10.15160.110.000.000
Line 2
Amount 600.00
3. Expand Taxes, click on Edit Taxes and overwrite tax amounts to 0.00
4. Validate and Account in Draft.
Submitting the Create Accounting Process in Final / Post. (This has already been performed
by the instructor in advance, so you can simply review the accounting for the invoice.)
1. Navigate to: Payables > Invoices.
2. Click on the Tasks panel tab: Accounting > Create Accounting.
3. Enter or accept the following:
Field Value
Subledger Application Payables
Ledger US Primary Ledger
Process Category Invoices
End Date Today
Accounting Mode Final
Process Events All
Report Style Detail
Transfer to General Ledger Yes
Post in General Ledger Yes
Journal Batch Lesson 12
Include User Transaction Identifiers No
4. Click Submit.
5. Select OK.
Viewing the results of the Create Accounting run. This has already been performed by the
instructor in advance.
Overview
In this practice, you will be defining your user as a procurement agent.
Prerequisites
You successfully completed the following practices:
Entering Data in Rapid Implementation Spreadsheet
Uploading Chart of Accounts File
Deploying a Chart of Accounts Demonstration
Uploading Ledger, Legal Entity, and Business Unit File
Provisioning a Data Role
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables.
4. Next to the Manage Procurement Agents task, click the Selected Scope link.
5. The Select Scope window appears. With the Manage Procurement Agents option
selected, select Select and Add from the Business Unit drop-down list.
6. Click Apply and Go to Task button.
7. Search and select the row header for your XXBusiness Unit.
8. Click Save and Close. The Manage Procurement Agents page opens.
9. Click Create.
10. Enter the following:
Field Value
Procurement BU XXBusiness Unit
Agent Student, FASXX
Overview
In this practice, you will be:
Setting the scope for your business unit.
The installments and discounts for the new payment term are:
First installment: 40 percent due in 10 days, with a discount of 5 percent if paid in 7
days.
Second installment: 35 percent due in 20 days, with a discount of 3 percent if paid in
15 days.
Third installment: 25 percent due in 30 days, with a discount of 2 percent if paid in
25 days.
Assigning your XXREFSET set to the payment term.
Prerequisites
You successfully completed the following practices:
Entering Data in Rapid Implementation Spreadsheet
Uploading Chart of Accounts File
Deploying a Chart of Accounts Demonstration
Uploading Ledger, Legal Entity, and Business Unit File
Provisioning a Data Role
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables.
4. Next to the Manage Payment Terms task, click the Selected Scope link.
5. The Select Scope window appears. With the Manage Payment Terms option selected,
select Select and Add from the Business Unit drop-down list.
6. Click Apply and Go to Task button.
7. Search and select the row header for your XXBusiness Unit.
8. Click Save and Close. The Manage Payment Terms page opens.
9. Click Create.
10. Enter the following:
Field Value
Name XXPayment Term
Description Multiple installments with
discounts.
Prerequisites
You successfully completed the following practices:
Entering Data in Rapid Implementation Spreadsheet
Uploading Chart of Accounts File
Deploying a Chart of Accounts Demonstration
Uploading Ledger, Legal Entity, and Business Unit File
Provisioning a Data Role
Creating a Payment Term
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables.
4. Ensure that the Manage Common Options for Payables and Procurement task is
scoped for your XXBusiness Unit.
5. Click Manage Common Options for Payables and Procurement.
6. Review the following and enter if necessary. For accounting, review these values and
make thoughtful changes id necessary, based upon the previous setup you have
accomplished:
Field Value
Liability 01-000-2210-01
Prepayment 01-000-1350-01
Conversion Rate Variance Gain 01-400-7890-01
Conversion Rate Variance Loss 01-400-7890-01
Discount Taken 01-400-7790-01
Miscellaneous 01-400-6120-01
Realized Gain Distribution 01-400-8220-01
Realized Loss Distribution 01-400-8220-01
Conversion Rate Type Corporate
Overview
In this practice, you will be:
Setting the scope for your business unit.
Configuring invoice options for your business unit.
Prerequisites
You successfully completed the following practices:
Entering Data in Rapid Implementation Spreadsheet
Uploading Chart of Accounts File
Deploying a Chart of Accounts Demonstration
Uploading Ledger, Legal Entity, and Business Unit File
Provisioning a Data Role
Creating a Payment Term
Manage Common Options for Payables and Procurement
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables.
4. Next to the Manage Invoice Options task, click the Selected Scope link.
5. The Select Scope window appears. With the Manage Invoice Options option selected,
select Select and Add from the Business Unit drop-down list.
6. Click Apply and Go to Task button.
7. Search and select the row header for your XXBusiness Unit.
8. Click Save and Close. The Manage Invoice Option page opens.
9. Accept or enter.
Section Field Value
Recalculate invoice Enable
installments
Invoice Currency USD
Invoice Entry
Payment Currency USD
Pay Group Standard
Payment Terms XXPayment Term
Discount Always take discount Enable
Payment Request Pay Group Standard
Self-Service Invoices Allow Unit Price Change for Price decrease only
Quantity-Based Matches
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Overview
In this practice, you will be:
Verifying that the scope is set for your business unit.
Reviewing the default payment option settings.
Prerequisites
You successfully completed the following practices:
Entering Data in Rapid Implementation Spreadsheet
Uploading Chart of Accounts File
Deploying a Chart of Accounts Demonstration
Uploading Ledger, Legal Entity, and Business Unit File
Provisioning a Data Role
Creating a Payment Term
Managing Common Options for Payables and Procurement
Managing Invoice Options
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables.
4. Next to the Manage Invoice Options task, click the Selected Scope link.
5. The Select Scope window appears. With the Manage Payment Options option selected,
select Select and Add from the Business Unit drop-down list.
6. Click Apply and Go to Task button.
7. Search and select the row header for your XXBusiness Unit.
8. Click Save and Close. The Manage Payment Option page opens.
9. Review and accept the default payment options.
Overview
In this practice, you will be creating a distribution set for miscellaneous expenses.
Prerequisites
You must have successfully completed the following practices:
Entering Data in Rapid Implementation Spreadsheet
Uploading Chart of Accounts File
Deploying a Chart of Accounts Demonstration
Uploading Ledger, Legal Entity, and Business Unit File
Provisioning a Data Role
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
For accounting, review the recommended values and make thoughtful changes based on the
previous setup you have accomplished. You may create a distribution set for department or
cost center or another segment, based on your chart of account setups you have previously
setup.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payables.
4. In the Show field drop down select All Tasks.
5. Click on Manage Distribution Sets.
6. Click Create.
7. Enter the following:
Field Value
Business Unit XXBusiness Unit
Name XXMiscellaneous Expenses
Description Distribute miscellaneous
expenses to departments 110
and 120
Distribution Percentage 100
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > In the Search field, enter Rapid and click the
Search magnifying glass icon.
2. Click on the Define Common Financials Configuration for Rapid Implementation task
list and then select Create Banks, Branches and Accounts in Spreadsheet.
3. Click OK.
Note: Two tabs are displayed at the bottom of the spreadsheet Instructions and Bank
Account.
4. Click the Bank Account tab.
Entering Data
5. Enter your bank, branch, and account information, using the tables below:
Bank Information
Branch Information
6. Enter the required branch information: name, optionally add the number, BIC code, and
alternate name.
Account Information
7. Enter the required account information: name, number, currency, legal entity, and type.
Oracle recommends that you add the cash and clearing account for end of period
accounting. For accounting, review the recommended values and make thoughtful
changes based on the previous setup you have accomplished.
8. After preparing the data in the spreadsheet, click the Generate Banks, Branches, and
Accounts File button.
9. Save the generated XML file with a unique name,
XX_CE_RAPID_IMPLEMENTATION.xml to your desktop.
Overview
In this practice, you will be creating a payment document for a bank account.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking > Manage Bank
Accounts.
4. On the Manage Bank Accounts page, enter XXDisbursements in the Account Name
field.
5. Click Search.
6. In the Search Results region, click on the XXDisbursements link.
7. Click the Edit button at the top of the page.
8. Click Create icon in the Payment Documents region.
9. Enter the following:
Field Value
Payment Document XXCheck
Paper Stock Type Blank Stock
First Available Document Number 5001
Format Laser Check
Overview
In this practice, you will be creating a Disbursement Payment File Format using the Standard
Check BI Publisher Template.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payments > Manage Formats.
4. In the Search Results region select Disbursement Payment File Formats from the
Select Type field drop down.
Note: The Select Type list is in the middle of the page, not in the upper right.
Overview
In this practice, you will be creating the transmission configuration.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Name Value
*FTP Server IP Address payments.training.oracle.com
*FTP Account User Name FASXX
*FTP Account Password XX123
*Remote File Directory /tmp
Overview
In this practice, you will be creating a payment system.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payments > Manage Payment Systems.
4. Click Create.
5. Enter the Following:
Overview
In this practice, you will be creating a payment method.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payments > Manage Payment Methods.
4. Click Create.
5. Enter the Following:
Changing the Payment Method on Your Invoices only if you have done the
additional activities and have a Supplier and Invoice Available.
10. Navigate to: Payables > Invoices > Tasks panel tab > Manage Invoices.
11. Search for your invoices based on you XXIBM Corp. supplier. If you did not setup any
suppliers, you can do this for any invoice you see that has an unpaid amount equal to the
invoice amount.
12. Click on the first Invoice Number link.
13. Click on the Installments tab.
Overview
In this practice, you will be creating a payment process profile.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Payments > Manage Payment Process Profiles.
4. Click Create.
5. Enter the Following:
Overview
In this practice, you will be submitting a payment process request.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
You have performed the additional activities for creating supplier and invoices.
Tasks
1. Navigate to: Payables > Payments > Tasks panel tab > Submit Payment Process
Request.
2. Enter or accept the Following:
Overview
In this practice you will be reviewing and setting required system options to configure the
Receivables environment. This practice can only be done once. If a setting has been completed
when your spreadsheet uploaded, review the settings. If the setting is not set or different, enter the
correct value.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Receivables > Manage Receivables System
Options.
4. In the Search field select your XXBusiness Unit and click Search.
5. Click on the XXBusiness Unit link.
6. Click the Billing and Revenue tab if it is not already selected.
7. For accounting, review these values and make thoughtful changes if necessary, based upon
the previous setup you have accomplished:
Overview
In this practice you will be reviewing the AutoAccounting Rules for your business unit.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Customer Billing > Manage AutoAccounting
Rules.
4. In the Search field select your XXBusiness Unit and click Search.
5. Click on each row to see the Constant Values used on each rule.
6. Click Cancel.
Overview
In this practice you will be reviewing the Remit-to Address for your business unit.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Customer Billing > Manage Remit-to
Addresses.
4. Leave the Search field blank and click Search.
5. Click on the Site Number link next to your XX Main Street address.
6. Click Cancel.
7. Click Done.
Overview
In this practice you will be reviewing the Receivables Activities for your business unit.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Receivables > Manage Receivables Activities.
4. In the Search field select your XXBusiness Unit and click Search.
Overview
In this practice you will be reviewing the Receivables Activities for your business unit.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Receivables > Manage Statement Cycles.
4. In the Interval Search field select Quarterly and click Search.
5. Click Cancel.
Overview
In this practice you be defining a customer profile class.
Assumptions
Sign in as the FASXX.Student user assigned to you by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Customer > Show: All Tasks > Manage
Receivables Customer Profile Classes..
4. Click the Create icon.
5. Enter Profile Class Name as XXModerate Risk.
6. Enter following information on Profile Class tab:
Overview
In this practice, you will be creating a customer with a bill-to site.
Assumptions
Sign in as the FASXX.Student user assigned to you by the instructor.
Tasks
1. Navigate to: Receivables > Billing > Tasks panel tab > Customers > Create Customer.
2. Enter following details:
Overview
In this practice, you define a transaction type for your business unit.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Customer Billing > Manage Transaction Types.
4. Click the Create icon.
5. Enter these values in the header section:
Field Value
Transaction Type Set COMMON
Legal Entity XXVision America
Name XXInvoices
Transaction Class Invoice
Transaction Status Open
From Date Six months ago
(Important for
Advanced
Collections)
Creation Sign Positive Sign
Generate Bill Yes
Credit Memo Type Credit Memo
Open Receivable Selected
Allow Freight Select
Post to GL Selected
Natural application only Selected
Overview
In this practice, you will define a transaction source for your legal entity.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Customer Billing > > Show: All Tasks
Manage Transaction Sources.
4. Click the Create icon.
5. Enter these values in the header section:
Field Value
Transaction Type Set COMMON
Legal Entity XXVision America
Name XXManual
Description XXManual
Type Manual
From Date Six months ago
Automatic transaction Selected
numbering
Last Transaction 1000
Number
Standard Transaction Invoice
Type
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > In the Search field, enter Rapid and click the
Search magnifying glass icon.
2. Click on the Define Common Financials Configuration for Rapid Implementation task
list and then select Create Banks, Branches and Accounts in Spreadsheet.
Note: Two tabs are displayed at the bottom of the spreadsheet Instructions and Bank
Account.
3. Click the Bank Account tab.
Entering Data
4. Enter your bank, branch, and account information, using the tables below:
Bank Information
Branch Information
5. Enter the required branch information: name, optionally add the number, BIC code, and
alternate name.
Required Spreadsheet Column Value
Branch Name XXMain Branch
Account Information
6. Enter the required account information: name, number, currency, legal entity, and type.
Oracle recommends that you add the cash and clearing account for end of period
accounting.
Required Spreadsheet Column Value
Account Name XXDeposit
Account Number XX123456
7. After preparing the data in the spreadsheet, click the Generate Banks, Branches, and
Accounts File button.
8. Save the generated XML file with a unique name,
XX_CE_RAPID_IMPLEMENTATION.xml to your desktop.
Overview
In this practice, you will create a manual receipt class, a check method, and attach your bank
account to the method.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Customer Payments > Manage Receipt Classes
and Methods.
4. Click Create.
5. Enter:
Field Value
Name XXManual
Creation Method Manual
Remittance Method No Remittance
Clearance Method By Matching
Field Value
Name XXCheck
Printed Name XXCheck (defaults)
Effective Start Date Yesterday
Overview
In this practice you be creating transaction codes for check disbursements and for bank fees.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Overview
In this practice, you will be creating bank statement transaction creation rules for bank fees.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
GL Chart of account setups for needed accounts has been done.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking > Show: All
Tasks > Manage Bank Statement Transaction Creation Rules.
4. Click Create.
5. Enter the following (for accounting, review these values and make thoughtful changes if
necessary, based upon the previous setup you have accomplished):
Field Value
Name XXBank Charges
Legal Entity XXVision America
Type Fee
Transaction Code 7XX
Type Fee
Business Unit XXBusiness Unit
Cash Account 01-000-1110-01
Offset Account 01-000-5620-01
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking >Show: All
Tasks > Manage Bank Statement Reconciliation Matching Rules.
4. Click Create.
5. Enter the following:
Field Value
Name XXOne to One
Description One to one matching rule for
Payables.
Transaction Source Payables
Matching Type One to One
Matching Criteria Amount (Defaults)
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking >Show: All
Tasks > Manage Bank Statement Reconciliation Tolerance Rules.
4. Click Create.
5. Enter the following:
Field Value
Name XXDate and Amount
Description Date and Amount tolerance
for Payables.
Date Tolerance Enable
Days Before 3
Days After 3
Amount Tolerance Enable
Amount Below 2
Amount Above 2
Overview
In this practice, you will be creating a bank statement reconciliation rule set.
Assumptions
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking >Show: All
Tasks > Manage Bank Statement Reconciliation Rule Sets.
4. Click Create.
5. Enter the following:
Field Value
Name XXRule Set
Description XXRule set for Payables.
8. Click OK.
9. Click Save and Close.
10. Click OK.
11. Click Done.
Overview
In this practice, you will be assigning a rule set to your bank account.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance. Click on the Financials offering.
2. Click Setup.
3. In the Functional Areas panel, click on Cash Management and Banking > Manage
Bank Accounts.
4. Search for your account by entering XX in the Account Name field and click Search.
5. Click on the XXDisbursements link.
6. Click on the Controls tab.
7. Click the Edit button.
8. In the Manual Reconciliation Tolerance Rule field enter XXDate and Amount.
9. In the Automatic Reconciliation Rule Set field enter XXRule Set.
10. In the Bank Statement Transaction Creation Rules, click Add.
11. In the Rule field enter XXBank Charges.
Assumptions
Sign in a Jim.Jones and the same password assigned to your user.
Tasks
Viewing Metrics
19. Navigate to: Collections > Collections Dashboard.
20. Click on the Metrics tab.
21. Search on the Business Unit: US1 Business Unit.
22. Sign out as user Jim.Jones.
Overview
In this practice you will be creating an aging method because your company requires a unique
aging method that is not a Collections predefined aging method.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Select the Financials offering > Setup >
Collections > Manage Aging Methods.
2. Click Add Row.
Field Value
Aging Method Name XX 1 to 120 Aging
Aging Type 7 Bucket
Enable Yes
Aging Method Set Common Set
Aging Method Description Current to 120 Day Aging method.
4. Click Save.
Sequence Bucket Type Aging Days From Aging Days To Aging Bucket Heading
0 Current -9999 0 Current
1 Past Due 1 45 45 Past Due
2 Past Due 46 60 60 Past Due
3 Past Due 61 90 90 Past Due
4 Past Due 91 120 120 Past Due
5 Past Due 121 9999 121+ Past Due
Overview
In this practice, you will be creating yourself as a collector. Once you have created yourself as a
new collector you can assign the collector to customers under the Profile tab on the Customer
work area.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Select the Financials offering > Setup >
Collections > Manage Collectors.
2. Click Add Row.
3. Enter your name as Collector Name.
4. Select Employee from the Type list of values.
5. Select your user name (Assigned by the instructor) from the list of values in Employee or
Group field.
6. Select Yes to enable the collector.
7. Select US1 BU Set from the Collector Set list of values.
Creating a Resource
9. Navigate to Resources > Show: All Tasks > Manage Resources.
10. Click Create.
11. Search for your FAS01.Student from the Person Name field and Employee from the
Usage field.
12. Highlight your row and click Add as Resource.
13. Click OK.
14. Select Collector from the Role drop down.
15. Click Save and Close.
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Overview
In this instructor led demonstration, you will be reviewing dunning templates.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: More…Tools > Click the Reports and Analytics link.
2. Expand Shared Folders > Financials > Collections > Correspondence.
3. Click on Collections Send Dunning Letters and then the Edit link.
4. Click the Edit link on one of the templates to open the files to view the contents of the
template letter. Close the letter.
Overview
In this practice, you will be creating a manual task.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Select the Financials offering > Setup >
Collections > Manage Strategy Tasks.
2. Click Add Row.
3. Enter the following information using the table below:
Field Value
Enabled Selected
Name XXFriendly phone call
Customer is slightly past due, make
Description
friendly call
Type Manual
Category Phone Call
How long will strategy wait until it executes
0 days
this task
How long will strategy wait after it executes
0 days
this task
Optional Y
Overview
In this practice, you will be creating a strategy, assign tasks, and assign them sequentially.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Select the Financials offering > Setup >
Collections > Show: All Tasks > Manage Collections Strategies.
Field Value
Group Name XX US Customers
Strategy Level Account
Change Strategy per Tolerance No
Enabled Yes
Start Date Select today’s date from the pick list
End Date Blank
Field Values
View Name IEX F_ACCOUNTS_V
Identifier CUST_ACCOUNT_ID
Strategies Section
5. Click Add Row.
Field Values
Method Name XXUSA Strategy Good
Lowest Applicable Score 50
7. Select the XXUSA Good Strategy. Click Add Row for each new row.
Field Value
Order 10
Name XXFriendly Phone Call
Order 20
Name XXFriendly Phone Call
Order 30
Name XXFriendly Phone Call
8. Select the XXUSA Bad Strategy. Click Add Row for each new row.
Field Value
Order 10
Name Friendly Phone Call
Order 20
Name Hard Customer Call
Overview
In this practice, you will:
Open an Update spreadsheet.
Update an existing Assets configuration.
Validate your data.
Generate a configuration file.
Upload your data.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
To use the spreadsheet, ADF Desktop Integrator (DI) must be installed first.
Note: In the classroom, ADFdi is already installed so skip to step.5.
1. In the application, navigate to: Tools > Download ADF Desktop Integrator.
Tasks
5. Navigate to: Setup and Maintenance > Update Fixed Assets Configuration in
Spreadsheet.
6. Click OK.
7. Click Yes.
8. Reenter your login credentials.
9. On the Update Fixed Assets Configuration spreadsheet, click the Categories tab.
10. Click the Download button.
11. Count down the list to find an asset category that matches your number. For example
if your 03, count down 3.
Change the Description by adding your XX or if there are more students than assets, click
on the Locations tab.
12. Click the Download button.
13.
14. Add a new location by copying any existing location.In the BUILDING column, enter XX500
where XX is the number your instructor assigned you.
15. Return to the Rapid Setup Instructions tab.
16. Click Validate Data.
17. Ensure that your validation report contains no errors and return to the Rapid Setup
Instructions tab.
18. Click Generate Configuration File.
19. Save the file to your computer.
Overview
In this demonstration, the instructor will review the Asset Key Flexfields.
Assumptions
The instructor will sign in with their user.
Tasks
1. Navigate to: Setup and Maintenance > Manage Fixed Assets Key Flexfields.
2. On the Manage Fixed Assets Key Flexfields page, click on the Search button.
3. Click Category Flexfield.
4. Click Manage Structures.
5. Click Search.
6. Place Cursor on the Asset Category Flexfield.
7. Click Edit.
8. Select the segment Major Category and click Edit.
9. Review Attributes for the Major Category Segment.
10. Click Cancel twice.
11. Click Done.
12. Select the Location Flexfield.
13. Click Manage Structures.
14. Click Search.
15. Place the cursor on the Asset Location Flexfield.
16. Click the Edit icon.
17. Select segment State/County and Click the Edit icon.
18. Click Cancel twice.
19. Click Done twice.
Overview
In this practice, you create a major and minor category value by using the Manage Fixed Assets
Key Flexfields page from the Setup and Maintenance work area.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Background
In this practice, you are the asset accounting manager at your company and your manager has
requested that you add a category for Office Supplies with a minor category of Printer.
Tasks
1. Navigate to: Setup and Maintenance > Manage Fixed Assets Key Flexfields.
2. Click Search.
3. Select Category Flexfield.
4. Click Manage Structure Instances.
5. Click Search.
6. Select the name Category and click the Edit icon.
7. To add a major category value, click FA_MAJOR_CATEGORY.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Key Flexfields.
2. On the Manage Key Flexfields page click Search.
3. Place your cursor on the Accounting Flexfield and click Manage Structure Instances.
4. Click Search on the Manage Structure Instances Page.
5. Place your cursor on US Chart of Accounts and click on the Edit icon.
6. Place your Cursor on Account segment and click on the Corporate Account Value Set
Code link.
7. Click Manage Values.
8. Click Search on the Manage Values page.
9. Click on the Create icon.
30. Define Values based on the following table (15910 + XX/15930 + XX where XX is the
number your instructor assigned you)
10. :
Student Number Value Description Account Type
01 15911/15931 01_Asset Clearing/01_CIP Clearing Asset
02 15912/15932 02_Asset Clearing/02_CIP Clearing Asset
03 15913/15933 03_Asset Clearing/03_CIP Clearing Asset
04 15914/15934 04_Asset Clearing/04_CIP Clearing Asset
05 15915/15935 05_Asset Clearing/05_CIP Clearing Asset
06 15916/15936 06_Asset Clearing/06_CIP Clearing Asset
07 15917/15937 07_Asset Clearing/07_CIP Clearing Asset
08 15918/15938 08_Asset Clearing/08_CIP Clearing Asset
09 15919/15939 09_Asset Clearing/09_CIP Clearing Asset
10 15920/15940 10_Asset Clearing/10_CIP Clearing Asset
11 15921/15941 11_Asset Clearing/11_CIP Clearing Asset
12 15922/15942 12_Asset Clearing/12_CIP Clearing Asset
13 15923/15943 13_Asset Clearing/13_CIP Clearing Asset
14 15924/15944 14_Asset Clearing/14_CIP Clearing Asset
15 15925/15945 15_Asset Clearing/15_CIP Clearing Asset
16 15926/15946 16_Asset Clearing/16_CIP Clearing Asset
17 15927/15947 17_Asset Clearing/17_CIP Clearing Asset
11. Click Save and Close.
12. Click Done.
13. Click Cancel twice.
14. Click Done twice.
Overview
In this demonstration, the instructor will review the Asset System Control options.
Assumptions
The instructor will sign in with their user.
Tasks
1. Navigate to: Setup and Maintenance > Manage System Controls.
2. Review the Manage System Controls Options.
3. Click Cancel.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Fixed Assets Key Flexfields.
2. On the Manage Fixed Assets Key Flexfields page click Search.
3. Place your cursor on the Accounting Flexfield and click Manage Structure Instances.
4. Click Search on the Manage Structure Instances Page.
5. Place your cursor on US Chart of Accounts and click on the Edit icon.
6. Place your Cursor on Account segment and click on the Corporate Account Value Set
Code link.
7. Click Manage Values.
8. Click Search on the Manage Values page.
9. Click on the Create icon.
10. Define Values based on the following table:
Student Number Value Description Account Type
01 15911/15931 01_Asset Clearing/01_CIP Clearing Asset
02 15912/15932 02_Asset Clearing/02_CIP Clearing Asset
03 15913/15933 03_Asset Clearing/03_CIP Clearing Asset
04 15914/15934 04_Asset Clearing/04_CIP Clearing Asset
05 15915/15935 05_Asset Clearing/05_CIP Clearing Asset
06 15916/15936 06_Asset Clearing/06_CIP Clearing Asset
07 15917/15937 07_Asset Clearing/07_CIP Clearing Asset
08 15918/15938 08_Asset Clearing/08_CIP Clearing Asset
09 15919/15939 09_Asset Clearing/09_CIP Clearing Asset
10 15920/15940 10_Asset Clearing/10_CIP Clearing Asset
11 15921/15941 11_Asset Clearing/11_CIP Clearing Asset
12 15922/15942 12_Asset Clearing/12_CIP Clearing Asset
13 15923/15943 13_Asset Clearing/13_CIP Clearing Asset
14 15924/15944 14_Asset Clearing/14_CIP Clearing Asset
15 15925/15945 15_Asset Clearing/15_CIP Clearing Asset
16 15926/15946 16_Asset Clearing/16_CIP Clearing Asset
17 15927/15947 17_Asset Clearing/17_CIP Clearing Asset
11. Click Save and Close.
12. Click Done.
13. Click Cancel twice.
14. Click Done twice.
Overview
In this practice, you will create a fiscal year by using the Manage Fiscal Years page from the
Setup and Maintenance work area.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Background
In this practice, you are an asset accounting manager at your company and need to define a
new fiscal year according to your company's reporting and tax regulations.
Tasks
1. Navigate to: Setup and Maintenance > Manage Fiscal Years.
4. Click the Create icon.
5. Enter a unique Name: XXFIS YR.
6. Enter a unique Description: XXFiscal Year.
7. Click the Add Row icon.
8. Enter a Fiscal Year: (enter the current year).
9. Enter a Start Date: 01/01/XX.
10. Enter an End Date: 12/31/XX.
11. Enter a Mid Year Start Date: 7/1/XX.
Overview
In this Practice, you will create a monthly calendar by using the Manage Calendars page from
the Setup and Maintenance work area.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Background
As the asset accounting manager, you have defined a fiscal year and now need to define a new
calendar using the fiscal year you just defined.
Tasks
1. Navigate to: Setup and Maintenance > Manage Asset Calendars.
2. Click the Create icon.
3. Enter a unique Name: XXMTH CAL.
4. Enter a unique Description: XXMonthly Calendar.
5. Select the Fiscal Year Name: Select the fiscal year you created earlier.
6. Enter the Periods per Year: 12
7. Select the Period Suffix: Calendar.
8. Click the Add Row icon.
9. Enter the first period:
Period Name: JAN-YY (YY is the current year).
Period Number: 1
Start Date: 1/1/YY
End Date: 1/31/YY
10. Click the Add Row icon to enter another period. Note that the values for Period Number,
Start Date, and End Date have been entered automatically. You only need to enter the first
three letter of the month in the Period Name field: FEB.
11. Continue adding periods until you have entered all 12 periods.
Overview
In this Practice, you will create a Prorate Convention by using the Manage Prorate Conventions
page from the Setup and Maintenance work area.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Background
As the asset accounting manager, you have defined a fiscal year and now need to define a new
prorate convention using the fiscal year you just defined.
Tasks
1. Navigate to: Setup and Maintenance > Manage Prorate Conventions.
2. Click the Create icon.
3. Enter a unique Name: XXPRO CON.
4. Enter a unique Description: XXMonthly Prorate Convention.
5. Select the Fiscal Year Name: Select the fiscal year you created earlier.
6. Enable Depreciate when placed in service option.
7. Select Reference Data Set as US1 BU Set.
8. Click the Add Row icon.
9. Enter the following details:
Start Date: Accept Default Value
End Date: 1/31/YY
Prorate Date: 01/01/YY
10. Click the Add Row icon to update the values for remaining periods. Note that the values for
Start Date, End Date and Prorate Date have been entered automatically.
11. Continue adding periods until you have entered all 12 periods.
12. Click Save and Close.
13. Click Done.
Overview
In this Practice you will create a corporate depreciation book by using the Manage Books page
from the Setup and Maintenance work area.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Background
In this practice, you are an asset accounting manager for your company and need to define a
new corporate book for your company. The corporate book will store all of your company's asset
information in accordance with statutory requirements and your company's corporate policy.
Tasks
1. Navigate to: Setup and Maintenance > Manage Asset Books.
2. Click the Create icon.
3. Enter a unique Name: XXUS CORP (replacing XX with your initials).
Note: XX cannot be numeric.
4. Enter a unique Description: XX US Corporate Book.
5. Select a Book Class: Corporate
Note: When you define a corporate book, the name of the corporate book you are defining
is populated automatically into the Associated Corporate Book field.
6. Select a Ledger: US Primary Ledger.
7. Select a Depreciation Calendar: XX MTH CAL (select the calendar you created earlier).
Note: The Fiscal Year Name is populated automatically.
8. Select a Prorate Calendar: XX MTH CAL (select the calendar you created earlier).
9. Select the Current Period: Enter the current month and year.
10. Select how to Divide Depreciation: Evenly
11. Check the following check boxes:
Depreciate if retire in the first year
Allow amortized changes
Allow cost sign changes
Allow ledger posting
Accounts Region
Enter the following account information:
Field Value
Overview
In this Practice you will create a corporate depreciation book by using the Manage Books page
from the Setup and Maintenance work area.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Background
You are an asset accounting manager for your company. You created category values and now
need to define a category with a major category of Office Supplies and a minor category of
Printer.
Tasks
1. Navigate to: Setup and Maintenance > Manage Asset Categories.
2. Click Create.
3. Select a Major Category: XXOFFICE SUPPLIES (this is the major category value you
created earlier).
4. Select a Minor Category: XXPRINTER (this is the minor category value you created
earlier).
5. Enter a Description: Printer
6. Accept the default Category Type: Non-lease
7. Accept the default Ownership: Owned
8. Select the Property Type: Personal
9. Select the Property Class: 1245 property
10. Check the following check boxes:
Capitalized
Enabled
In physical inventory
11. In the Books section, click the Add Row icon.
12. Select a Book: XXUS CORP
13. On the Accounts tab, enter the following account information:
Please note that the XX_ACCOUNT for Asset Clearing should be 15910 + XX (where XX is
the number assigned by your instructor).
Please note that the XX_ACCOUNT for CIP Clearing should be 15930 + XX (where XX is
the number assigned by your instructor).
Account Value
Account Value
Account Value
Account Value
Account Value
Overview
In this Practice you will learn to provision data roles for the Asset Book to your User
Account.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Background
In this Practice you are an asset accounting manager at your company and need to assign the
Data Role for the Asset Book to your User Account.
Tasks
1. Navigate to: Setup and Maintenance > Provision Roles to Implementation Users for
Asset Books.
2. On the Oracle Identity Manager page, Click Administration.
3. On the Welcome page, click on the Advanced Search-Users link in the Users section.
1.
5. Click on Your User Name in the Display Name Field.
6. Click on Roles to search and assign the Data Role related to your Asset Book.
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 1
Practices for Lesson 20: Overview
Practices Overview
In these practices, you will be:
Reviewing the Expenses System Options.
Creating an expense report template.
Setting warning and error limits on a conversion rate demonstration.
Viewing a conversion rate policy warning and error.
Setting Up a Car Rental Policy.
Setting Up an Airfare Policy.
Setting Up a Miscellaneous Expense Policy.
Setting Up a Meals Expense Policy.
Setting Up a Mileage Expense Policy.
Setting Up an Accommodations Expense Policy.
Setting up a Corporate Credit Card
Creating a Corporate Card Program
Setting Up a Corporate Card Usage Policy Warning (Demonstration)
Creating Receipt and Notification Rules.
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Chapter 20 - Page 2
Practice 20-1: Reviewing the Expenses System Options
Overview
In this practice, you will review the Expenses System Options.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Expense System Options.
2. On the Manage Expenses System Options page you can define system options for all
business units or set options for a specific business unit.
3. Review the three sections in the Manage Expense System Options page:
User Options for Expense Report
Corporate Options for Expense Report
Processing Options for Expense Report
Specific Business Units
4. Click the Reset to Default Options button on the right-hand side of the page and notice
how some of the options return to the default setting.
5. In the User Options for Expense Report section, change the Allow choice of
reimbursement currency during expense entry to so you can choose a reimbursement
currency when creating expense entries.
6. In the Corporate Options for Expense Report section, select the Enable Terms and
Agreement check box to enforce expense terms and agreements for all business units.
This controls whether employees are required to select the I have read the company
policies before submitting expense reports check box.
7. Select a value from the Printable Expense Report Format list.
8. In the Processing Options for Expense Report section, select Third Party in the Pay
Expense Reports Through choice list. This allows your expense reports to be paid
through a third-party legacy application within your company or an outside supplier.13.
9. In the Specific Business Units section, select a business unit, Japan for example, and
click the Edit button.
If you business unit doesn’t exist in the Specific Business Units section, click Create and
select an applicable Business Unit from the Create System Options: Specific Business
Unit page.
10. Review the choices in the Edit Expenses System Options: <Japan> Business Unit page.
Although the choices are similar to the options on the Manage Expense System Options
page, the choices you make on this page will apply only to the specific business unit you
have selected.
11. Scroll down to the Processing Options for Expense Report section.
12. In the Employee Liability Account section, select the Define value specific to
business unit.
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Chapter 20 - Page 3
13. Open the box and change the LoB to a different LoB.
14. Select OK.
15. Notice how the LoB number changes in your Employee Liability Account.
16. Select Cancel.
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Chapter 20 - Page 4
Practice 20-2: Creating an Expense Report Template
Overview
In this practice, you will be creating expense types that are applicable to each business unit.
You will complete the following tasks:
Creating an expense report template.
Creating four expense types.
Defining the expense types permitted to be itemized for the itemization-required
expense type of Hotel.
Specifying Expense Requirements.
Confirming that created expense types appear in the expense report template.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 5
Creating an Expense Type for Internet
19. Enter Name: Internet.
20. Select Category: Miscellaneous.
21. Enter Account: 60540.
22. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to be
itemized.
23. Click Save and Create Another.
Confirming that Created Expense Types Appear in the Created Expense Report
Template
40. Navigate to: About Me > Expenses.
41. Click Create Expense Report.
42. Click the Create icon.
43. Accept the default date.
44. Select your Expense Report Template.
45. Select Hotel. Notice that the Itemize button is now enabled because you specified that the
Hotel expense type is required to be itemized.
46. Enter Amount of $200.00.
47. Click the Itemize button.
48. Select Room Charge.
Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 6
49. Change the Amount field to 150.00.
50. Click Add Line.
51. From the Expense Type list, select Internet.
52. Change the Amount to 50.00.
53. Click Save and Close.
54. Click Save and Close.
55. Click OK.
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Chapter 20 - Page 7
Practice 20-3: Modifying Approval Rules Demonstration
Overview
In this demonstration, the instructor will demonstrate that you can create or modify approval
rules to implement your expense report policies.
Instructor: In this instructor-led demonstration, modify the following two predefined approval
rules that represent the company policy.
Expense reports with report total = < $1,000 is automatically approved.
Expense reports with report total > = $1,000 requires one level of supervisory approval.
You will modify the preceding predefined rules to reflect the following changes:
Expense reports with report total = < $1,000 is automatically approved.
Expense reports with report total > $1,000 and < = $2,000 requires one level of
supervisory approval.
Expense reports with report total > $2,000 requires two levels of supervisory approval.
Assumptions
Sign in as your FASXX.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Expense Approval Rules > Oracle BPM
Worklist application.
2. Modifying an Existing Approval Rule to Add a New Condition That Requires a Single Level
of Supervisory Approval for a Report Total Greater Than $1,000 and Equal to or Less Than
$2,000
3. From the Tasks to be configured pane, select the FinExmWorkflowExpenseApproval task.
4. To define and modify rules, click the Rules tab.
5. Click the Edit (pencil) icon on the icon tool bar to make the rules editable.
6. Expand the two predefined rules. There are no changes to the
ExpenseReportAutoApprovalRule.
7. Collapse the ExpenseReportAutoApprovalRule.
8. In the IF region for the ExpenseReportManagerApprovalRule, click the Add Rule button
(Insert Test). This adds a new blank condition.
9. In the left-most field of the new condition, click the LOV search icon to select the report
attribute.
10. Expand the Task folder.
11. Expand the payload folder.
12. Expand the getExpenseReportVOResponse folder.
13. Expand the result folder.
14. Select the expenseReportTotal folder.
15. Click the OK button.
16. In the middle field, select same or less than from the choice list.
17. In the right-most field, enter 2000. Now you have modified the existing rule by adding a
condition that requires a single level of supervisory approval for expense reports with a
report total > $1000 and < = $2,000.
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 8
18. Collapse the rule you just modified.
19. Adding a New Approval Rule That Requires Two Levels of Supervisory Approval for a
Report Total Greater Than $2,000
20. From the Create icon choice list to the right of the View choice list, select Add Rule.
21. Expand the new rule. It has blank IF and THEN regions.
22. In the rule name field, enter Report Total over 2000.
23. In the IF region, click the LOV search icon in the left-most field.
24. Expand the Task folder.
25. Expand the payload folder.
26. Expand the getExpenseReportVOResponse folder.
27. Expand the result folder.
28. Select the expenseReportTotal folder.
29. Click the OK button.
30. From the middle list, select more than.
31. In the far-most right field, enter 2000. You have now defined the condition for expense
reports over $2,000.
32. In the THEN region, from the List Builder list, select Supervisory and click the Create Action
button. Now you can add levels to the hierarchy.
33. For the Response Type, select the Required radio button.
34. In the Number of Levels field, enter 2.
35. Click the LOV search icon for the Starting Participant field. The Add Variable dialog box
appears.
36. Select the Get Manager radio button.
37. From the List Builder list, select Supervisory.
38. In the Reference User field, enter Task.creator. NOTE: Task.creator means the expense
report submitter.
39. Click the OK button.
40. Click the LOV search icon for the Top Participant. The Add Variable dialog box appears.
41. Select the Get User radio button.
42. In the Reference User field, enter "Samuel.Mabry" as the name of the highest person in the
supervisory hierarchy.
43. Click the OK button. You have completed the approval hierarchy definition for reports over
$2,000.
44. Click the Save icon in the icon toolbar.
45. Click the OK button.
46. Click the Commit icon in the icon toolbar.
47. Reviewing the Approver List to Confirm Changes to the Approval Rules
48. Login: Use your username.
49. You will create two expense reports, one with a report total of 1,500 USD and another with
a report total of 2,500 USD and submit for approval.
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51. In the Expenses work area, click the Create Report button. The Create Expense Report
page appears.
52. In the Purpose field, enter report total equals 1500.
53. Select the I have read and accept the corporate travel and expense policies check box.
54. Click the Create Expense Item button. The Create Expense Item dialog box appears.
55. From the Expense Type choice list, select Car Rental.
56. From the Amount choice list, select USD - US Dollar.
57. To the right of the Amount choice list, enter 1500.
58. In the Merchant Name field, enter Hertz.
59. Click the Save and Close button.
60. Click the Submit button.
61. Click the OK button.
62. Confirming the Modified Approval Rule for Expense Reports Greater Than $1,000 and
Equal to or Less Than $2,000
63. Click the Pending Approval tab.
64. Click the Expense Report Number link for the expense report number that you noted above.
TIP: The most recent expense report link is always the one at the bottom of the table.
65. Alternatively, you can copy the expense report number from the message and paste it into
the Query by Example (QBE) field for the expense report. To enable the QBE functionality,
click the QBE icon and a row of fields display above the table.
66. Click the Approver List link. The Approver List hierarchy displays.
67. Note the approver listed in the Expense Report Approval Stage.
68. Click the OK button.
69. Click the Done button.
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86. Alternatively, you can copy the expense report number from the message and paste it into
the Query by Example (QBE) field for the expense report. To enable the QBE functionality,
click the QBE icon and a row of fields display above the table.
87. Click the Approver List link. The Approver List hierarchy displays.
88. Note the approver listed in the Expense Report Approval Stage.
89. Click the OK button.
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Practice 20-4: Setting Warning and Error Limits on a Conversion Rate
Demonstration
Demonstration Overview
In this demonstration you will be:
Set a warning and error limits on a conversion rate
Note: This demonstration can be done only once in the instance. If it has already been
completed, just review the setup with the class.
You are setting a warning limit on the conversion rate. If users enter a conversion rate
that is 5-10% higher than the default conversion rate, they will see a Warning.
You are setting an error limit on the conversion rate. If users enter a conversion rate
that is 10-15% higher than the default conversion rate, they will see an Error.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Financials > Define Expense Policies and Rules
> Manage Conversion Rates and Policies page > US1 Business
The Edit Conversion Rates and Policies: US1 Business Unit dialog opens.
3. Select the Default conversion rate check box.
4. Enter Warning Tolerance Percentage: 5.
5. Select the Display warning to user check box.
6. Enter Error Tolerance Percentage: 10.
7. In the Individual Currency Exceptions region, click the Add Row icon.
8. Select Currency: AUD – Australian Dollar.
9. Enter Warning Tolerance Percentage: 10.
10. Select the Display Warning to User check box.
11. Enter Error Tolerance Percentage: 15.
12. Click Save and Close.
13. Click Done.
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 12
Practice 20-5: Viewing a Conversion Rate Policy Warning and Error
Overview
In this practice, you show that during your business trip to the UK, you took a taxi ride and paid
for it by using your personal Visa credit card. After returning, you are entering your expenses.
You notice that a different conversion rate was applied to the taxi expense by Visa than the one
used by your company. You will complete the following tasks:
This practice covers:
View a conversion rate warning.
View a conversion rate error.
Review the Expense System Options.
Select options for a specific business unit.
Enable a printable expense report and then assign it to a specific business unit.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 13
17. Confirm that the Expense Location list shows San Francisco, San Francisco, CA,
United States.
Note: You will receive a red error that surrounds the Conversion Rate field, which
indicates that the conversion rate you entered of 1.88 is 10% or more above the allowable
limit of 1.52975371.
18. Click Save and Close.
Tip: If you do not see the error message, click the Save and Close button and then submit
the expense report. You will then see a message that indicates that you cannot submit an
expense report with errors. You will note a red error icon on the line. Click the expense
item link and then you will see the error that was not showing previously.
19. Select “I have read and accept the corporate travel and expense policies”.
20. Click Save and Close.
21. Click OK.
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 14
Practice 20-6: Setting Up a Car Rental Policy
Overview
In these practices, you will be following all of the procedures to set up a car rental policy in
Expenses.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 15
Completing the Car Rental Rate Spreadsheet
12. On the Create Car Rental Policy page, click Create Car Rental Rates.
13. Download the predefined spreadsheet to your local drive for completion.
TIP: If you select rate determinants in the Rate Determinants area, you complete the
predefined spreadsheet. If you don't select any rate determinants, you create car rental
rates in the Create Rates dialog.
14. On the Create Car Rental Rates spreadsheet, complete the fields as shown in the following
table.
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 16
Assigning the Car Rental Policy to an Expense Type
20. Navigate to: Setup and Maintenance > Manage Expense Report Templates.
The Manage Expense Report Templates page opens.
21. Select an applicable template for a business unit or click Create.
22. On the Create Expense Report Template page, create a template for Car Rental
expenses.
23. On the Expense Types tab, click the Create icon to open the Create Expense Type
dialog.
24. In the Create Expense Type dialog, select Category: Car Rental.
25. On the Policies tab, select the Car Rental policy you created, specify the start date, and
optionally specify an end date.
26. Click Save and Close.
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 17
Practice 20-7: Setting Up an Airfare Policy
Overview
In this practice, you will be following all of the procedures to set up an airfare policy in
Expenses.
To setup an airfare policy, you will:
Entering General Information
Setting Up Airfare Policy Violations
Creating a Flight Class policy
Activating the Airfare Policy
Assigning the Airfare Policy to an Expense Type
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 18
Creating a Flight Class Policy
7. Review the following example of a flight class policy:
Vice Presidents and above who fly longer than 8 hours for an international flight can
purchase a first class ticket.
Vice Presidents and below who fly less than 8 hours for a domestic flight must
purchase economy class ticket.
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Practice 20-8: Setting Up a Miscellaneous Expense Policy
Overview
In this practice you will be setting up a miscellaneous expense policy and completing the
miscellaneous rate spreadsheet for uploading to the application.
The policy is set up with a single instance rate in US dollars, by job, and is enforced by a
warning and an error
This practice covers the following aspects of setting up a miscellaneous expense policy:
Setting Up a Miscellaneous Expense Policy
Setting Up Policy Violations
Completing the Miscellaneous Rate Spreadsheet
Associating the Miscellaneous Expense Policy with an Expense Type
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 20
Setting up Policy Violations
8. To set up a policy violation for a miscellaneous expense policy, use the data shown
previously in the set policy violations for accommodations expense.
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Chapter 20 - Page 21
Practice 20-9: Setting Up a Meals Expense Policy
Overview
In this practice, you will be setting up a miscellaneous expense policy including:
Setting Up a Meals Expense Policy
Setting Up Policy Violations
Completing the Meals Rate Spreadsheet
Associating the Meals Expense Policy with an Expense Type
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
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Chapter 20 - Page 22
9. Click the Upload.
10. When rates are successfully uploaded, the policy status is valid. To use the rates
spreadsheet for calculation of meal expenses, you must:
aa. a. Activate the miscellaneous expense policy.
bb. b. On the Manage Policies by Expense Category page, select the meals
expense policy that you created and click the Activate button.
11. Assign the meals expense policy to an expense type.
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Chapter 20 - Page 23
Practice 20-10: Setting Up a Mileage Expense Policy
Overview
In this practice, you will be setting up a mileage expense policy to allow employees to claim
mileage reimbursement for travel expenses incurred by using their personal vehicles for
business activities. In most countries, mileage reimbursement rates are determined by the
central government.
Based on government mileage regulations and your company policy, you can set up a mileage
expense policy by defining:
Mileage eligibility rules
Mileage rate determinants
Mileage add-on rates
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
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Chapter 20 - Page 24
Mileage Rate Determinants
4. In the Mileage Rate Determinants section, specify the determinants on which the mileage
reimbursement policy is based. The table lists selected rate determinants and their
descriptions
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Chapter 20 - Page 25
6. Once you finish setting up the mileage expense policy, you must:
Complete the mileage rate spreadsheet and load the spreadsheet to the application, or
complete the Create Rates dialog box, depending on the complexity of the policy.
Activate the mileage reimbursement policy.
Set up cumulative mileage determinants when applicable.
Assign the mileage reimbursement policy to expense types.
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Chapter 20 - Page 26
Practice 20-11: Setting Up an Accommodations Expense Policy
Overview
In this practice, you will be following all of the procedures for setting up an accommodations
expense policy.
To setup an accommodations expense policy, you perform the following steps:
Setting Up an Accommodations Policy
Setting Up Policy Violations
Completing the Accommodations Rate Spreadsheet
Associating the Accommodations Expense Policy with an Expense Type
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
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Chapter 20 - Page 27
Completing the Accommodations Rate Spreadsheet
6. Click Create Rates.
7. Download the predefined spreadsheet to your local drive for completion.
Note: If you select rate determinants in the Rate Determinants section, you complete the
predefined spreadsheet. If you don't select any rate determinants, you create
accommodations rates in the Create Rates dialog.
8. On the Create Accommodations Rates spreadsheet, complete the fields as shown in the
table.
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Chapter 20 - Page 28
9. Click Upload.
10. On the Create Accommodations Expense Policy page, click Save and Close.
When rates are successfully uploaded, the policy status becomes valid. To use this rate policy
for calculation of accommodations expenses, you must:
11. Activate the accommodations expense policy.
nn. a. On the Manage Policies by Expense Category page, select the
accommodations expense policy you created and click Activate.
12. Assign the accommodations expense policy to an expense type.
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Chapter 20 - Page 29
Practice 20-12: Setting Up a Corporate Card Program
Overview
In this practice you will:
Set up a Cash Advance
Enter Values in the Create Transfer Parameters page.
Set Up the HTTPS Server.
Configure the Corporate Cards Program Setup.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Before you can download transaction files from American Express servers, you must set up a
Secure File Transfer (SFT) account with American Express and obtain the user name and
password that identifies your customer account on the SFT server.
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Chapter 20 - Page 30
Enter Values in the Transfer Parameters page.
9. Enter the values displayed in the table below in the Create Transfer Parameters page.
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Chapter 20 - Page 31
Practice 20-13: Creating a Corporate Card Program
Overview
In this practice, you show that your company has chosen American Express as your corporate
card issuer. You are ready to start processing corporate card transaction files. To enable the
processing, you will set up the applicable entities. You will complete the following tasks:
Define a corporate card mapping rule.
Create a corporate card program and company account number with American
Express.
Assign the mapping rule to the corporate card program to enable the upload process to
derive corporate card expense types for the corporate card transactions.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Practices for Lesson 20: Configuring Oracle Expenses with Rapid Implementation
Chapter 20 - Page 32
Creating a Corporate Card Program and Company Account Number with
American Express
A corporate card program represents your agreement with the card issuer, your organization
setup within the card issuer system, and the payment liability.
13. Navigate to: Setup and Maintenance > Manage Corporate Card Programs.
14. Click the Create icon.
The Create Corporate Card Program page opens.
15. Enter Name: XXAMEX.
16. Enter Description: XXAmerican Express Travel Card.
17. Select Card Type: Travel.
18. Select Card Brand: American Express.
19. Click the Upload Rules tab.
20. Select File Format: American Express KR1025.
21. Select Employee Matching Rule for New Cards: Employee number.
22. In the Card Expense Type Mapping section, select Transaction Summary Mapping
Rule: XXMapping Rule. This is the mapping rule that you created previously.
23. Select Transaction Summary Source Column: MIS industry code.
24. In the Company Accounts section, click the Create icon.
The Create Company Account dialog opens.
25. Enter Company Account Name: XXCompany Account Name.
26. Enter Company Account Number: XX1000.
27. Enter Market Code: 001.
28. Enter Requesting Control Account Number: XX2000.
29. Select Card Issuer: American Express.
30. Select Card Issuer Site: UK - London.
31. Select Payables Business Unit: US1 Business Unit.
32. Select Payment Currency: USD – US Dollar.
33. Select Payment Terms: Immediate.
34. Select Payment Option: Both.
35. Enter Expense Clearing Account: 101.10.22190.000.000.000.
Note: If you receive an error message, click the Expense Clearing Account icon and
search for any missing segments in the Expense Clearing Account dialog box.
36. Click Save and Close.
37. To exit the page, click Save and Close.
38. Click Done.
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Practice 20-14: Setting Up a Corporate Card Usage Policy Warning
Demonstration
Overview
In this demonstration, your instructor will set up a warning to enforce corporate card usage.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
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Chapter 20 - Page 34
Practice 20-15: Creating Receipt and Notification Rules
Overview
In this practice you will be creating an Expense Report Receipt and Notification Rule.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
Create Expense Report Receipt and Notification Rule
1. Navigate to: Setup and Maintenance > Manage Expense Report Receipt and
Notification Rule.
2. Specify the type of receipt your company requires for expense report submission in the
header of the Create Receipt and Notification Rule page:
3. Specify the stage when imaged receipts must be attached to the expense report by the
employee.
4. Specify when missing and overdue expense report receipts are considered overdue.
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Chapter 20 - Page 35
5. Specify when expense report payments should be placed on hold due to pending receipts.
6. Specify the level on which you want to define receipt rules. You can specify receipt rules at
all, any, or none of the following levels:
Organization Level
Template Level
Expense Level
7. For the Organization Level:
Navigate to: Setup and Maintenance > Manage Expense Report Receipt and
Notification Rules > Create.
8. For the Template Level:
Navigate to: Setup and Maintenance > Manage Expense Report Template > Create >
Receipt Requirement tab.
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9. For the Expense Level:
Navigate to: Setup and Maintenance > Manage Expense Report Template > Create >
Expense Types tab.
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Copyright © 2016, Oracle and/or its affiliates. All rights reserved.
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