IT Management Committee Meeting

MINUTES
COMPANY FIJI SUN LIMITED
DATE 26/03/2018

START TIME 3:58pm

END TIME

MEETING PLACE FIJI SUN LIMITED

MINUTED BY

ATTENDEES Chinthake, Ravinesh, Kanchana, Peter, Rosi (Editing Manager Digital) Atama (IT Supervisor) RAIYAZ (Finance
Manager), Soko (HR)

APOLOGIES

NEXT MEETING An exact date to be proposed before the board meetings.

Agenda topics
TOPIC Review of Previous Agenda’s
 Introduction to ITMC (all members agree on this)
 Information Security
 New Building on-going
 Digital Media Strategy ((Ongoing project proposal has to go through charter document (to be
DISCUSSION approved) and ITSC to approve i.e., Drones proposal – devices needs to be vetted)
o Digital Media Strategy 1. Survey to be done first before strategy can be developed 2.
Proceed from survey findings
 Cyber security
o Site currently hosted by Asian Media Designs
o Need to get assurance from AMD on cyber security policies & levels i.e. website
monitoring, etc
 Capex
o Improper documentation, and CJP IT vetting - resolutions has been actioned
o Current Budget – few upcoming capex will be
o 2018-2019 year budget – needed for CJP IT to compare Capex vs Opex. To be discussed
9th
RESOLUTIONS

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

TOPIC Helpdesk
Raiyaz: Fiji Sun to have their own portal. For HR issues, all issues to be first logged with Sarita & Miliame as
agreed upon with CJ Patel HR.
DISCUSSION

RESOLUTIONS

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

TOPIC Software for Windows & Mac

Office 365 will be implemented. This will be up and running within 2-3months time.

DISCUSSION

RESOLUTIONS
ACTION ITEMS PERSON RESPONSIBLE DEADLINE

TOPIC Application Back-up

Prior to Bizzxe Fiji Sun used MYOB, Payroll excel, & manual registers, and other applications prior to bizzxe.

DISCUSSION

RESOLUTIONS

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

TOPIC Helpdesk
Raiyaz: Fiji Sun to have their own portal. For HR issues, all issues to be first logged with Sarita & Miliame as
agreed upon with CJ Patel HR.
DISCUSSION

RESOLUTIONS

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

TOPIC Software for Windows & Mac

Office 365 will be implemented. This will be up and running within 2-3months time.

DISCUSSION

RESOLUTIONS

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

TOPIC Sales Returns

 Current Analysis: excel sheet of variables affecting sales

DISCUSSION

RESOLUTIONS

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

TOPIC

DISCUSSION

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Date 20th July 2017
RESOLUTIONS

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

TOPIC

DISCUSSION

RESOLUTIONS

ACTION ITEMS PERSON RESPONSIBLE DEADLINE

Evaluation

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Date 20th July 2017
 RANK (0-5) COMMENTS

GROUP’S EVALUATION
OF IT FUNCTION

IT’S EVALUATION OF
COMPANY’S ROLE IN IT 4

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Date 20th July 2017