STUDENT HANDBOOK

Of Rules and Regulations

BROTHER TARCISIUS PROSTHETICS AND

ORTHOTICS TRAINING COLLEGE,
ADOAGYIRI NSAWAM, GHANA

CONTACT
BR. TARCISIUS PROSTHETICS &
ORTHOTICS TRAINING COLLEGE,
C/O OTC
P.O. BOX 306
NSAWAM
TEL: 0342122606/0243053245
EMAIL: potcnswgh@gmail.com
WEBSITE: www.potcnsawam.webs.com
www.otcghana.info

In Collaboration with KNUST, Kumasi Ghana

 FORWARD DEDICATION TO BROTHER TARCISIUS DE RUYTER
It is with great pleasure that we welcome all students to the Br. Brother Tarcisius was
Tarcisius Prosthetics and Orthotics Training College the founder of the
(BTPOTC), Adoagyiri Nsawam Ghana. Orthopedic Training
Center (OTC) Adoagyiri
The Student’s handbook has been designed to help you Nsawam, the mother
understand how the College is organized, how you can make institution for BTPOTC.
His journey to Ghana
the maximum use of your stay in the College, and what role is
began long ago in De
expected of you in the system. Bilt in the Netherlands.
He was born Christoffel
The handbook includes excerpts from relevant Disciplinary
Adrianus de Ruyter on
Codes, Rules and Regulations as they affect your life in the 4th December, 1925.
College, and should be a very useful reference. Chris, as his family
called him, grew up in a
Special attention is drawn on the background of the College religious home where his
and policies on admission requirements, evaluation of student’s parents, four brothers
performance and curriculum structure for the Prosthetics and and three sisters were all
Orthotics Diploma program run at BTPOTC Adoagyiri active members of their
Nsawam. local church.
Chris often read news bulletins at his church about
It is our wish to see that students are well informed about this
missionaries who lived and helped others in distant lands. He
program, so that pursue such a noble profession will not be full admired their dedication and caring for other and dreamed that
of doubts. one day he would follow in their footsteps.
Students are strongly advised to adhere to the Rules and On November 7, 1948 he took his solemn vows, a lifetime
Regulations of BTPOTC, Adoagyiri Nsawam as stipulated in commitment to God. He was given the name “Brother
this book. Tarcisius”. He began his studies and returned to his
shoemaking roots. He learned the craft of shoemaking and
We wish you a happy stay at BTPOTC, Adoagyiri Nsawam. studied physiotherapy. He put all his energies into his studies
and after years of hard work, he became a master shoemaker
and a physiotherapist. He also obtained a diploma in teaching,
which would be valuable later in his life.
On May 14, 1961 Brother Tarcisius arrived in Ghana, his new
country. Very quickly, he saw the hardships created by polio
that left many children and adults with crippled legs and feet. MESSAGE FROM PRINCIPAL OF BR. TARCISIUS
“I wanted so much to help them walk again.” PROSTHETICS AND ORTHOTICS TRAINING
COLLEGE, ADOAGYIRI NSAWAM
As his skills became known, many patients started coming and
he realized that he needed help. He started the workshop Prosthetic and Orthotic
immediately and began to teach the young men from the area Technologist (which is an
how to make shoes, artificial limbs, crutches, etc. In 1965 International Society of
Brother initiated the mobile unit so that our services could be Prosthetics and Orthotics
extended to all corners of Ghana. In 1967 a home for children Category II professionals)
was established as there was a need for children to have play important roles in the
intensive therapy. During his time in Ghana an estimated health care delivery system
millions of children and adults were helped with orthopedic in Ghana.
surgery, tools and support and hence regained dignity and a
future filled with hope. The philosophy of this
program is congruent with
In 2013 the Brother Tarcisius Prosthetics and Orthotics values and principles from
Training College opened its doors to the first students. This Mr. Henry K. N. Larbi which health service policies
Training College will provide P&O Technologists not only for are derived. It is based on the recognition that every individual
our Centre but for hospitals, government centres and other has the right to live a fully satisfying life regardless of his or
institutions that work with the physically challenged and her limitations. The high incidence of accidents, injuries and
orthopedic patients. Brother’s great desire to pass on disabilities contributes significantly to handicap in people in
knowledge is now being realized in the College. the community. The current emphasis on decentralization of
rehabilitation facilities will be greatly enhanced with the
The OTC has been acknowledged for the contribution it has training of this cadre for all agencies of the Ministry of Health
made in the lives of the physically challenged. On March 6, in Ghana.
1999, Brother was honored for his contribution when President
Flight Lieutenant Jerry John Rawlings presented him with the For the Prosthetic and Orthotic Technologist to be more
Head of State Award “for services to Ghana and humanity.” responsive to the needs of the society, this program must be
He was also given the title Knight of Orange by the Dutch developed in consonance with changes in treatment approaches
government. On December 10, 2014 he received the ExLa and in line with guidelines set by the International Society of
Gold Award (posthumous) for his Humanitarian Services. Prosthetics and Orthotics.
Brother died on January 15th, 2014. He continues to be The Br. Tarcisius Prosthetics and Orthotics Training College,
recognized, honored and his legacy will be carried on by the Adoagyiri Nsawam is the premiere institution in Ghana for
staff of the OTC and the students of BTPOTC, who recognize concise theoretical and hands on practical for prosthetics and
the gift he was not only to the Centre, but also to each of them orthotics education in Ghana.
individually.
LOCATION OF THE BR. TARCISIUS PROSTHETICS
AND ORTHOTICS TRAINING COLLEGE, ADOAGYIRI
NSAWAM, GHANA
The Brother Tarcisius Prosthetics and Orthotics Training
College (BTPOTC) can be found at the Orthopedic Training
Centre in the Nsawam Adoagyiri Municipality in the Eastern
Region of Ghana. It is a residential college located just a few
minutes’ walk from the main Coaltar–Adoagyiri Road.
Set in quiet surroundings, the college is an ideal place for
academic work and attracts a high caliber of applicants for
training. The environment provides a unique opportunity for
students of the college to interact with their counterparts from
other health training institutions and universities that visit the
Orthopedic Training Centre for field visits and clinical practice
attachments.
The students also have the advantage of having hands on
experience with patients who visit the Orthopedic Training
Centre, Adoagyiri Nsawam for prosthetic and orthotic services.
BRIEF HISTORICAL BACKGROUND OF BTPOTC,
ADOAGYIRI NSAWAM GHANA
Since the founding of the Orthopedic Training Centre, which is
the mother facility for BTPOTC, Adoagyiri Nsawam in 1961
by Brother Tarcisius de Ruyter (SVD), the centre has always
provided on-the-job or apprenticeship training for Orthopedic
Technicians in Ghana. It was the desire of the Orthopedic
Training Centre to upgrade its training department to an
Accredited College, so that the graduates from the program can
be NATIONALLY and INTERNATIONALLY certified.
In this quest the Orthopedic Training Centre with the Ministry
of Health of Ghana has played a major role in the development
of the Prosthetics and Orthotics sector in Ghana. The Br.
Tarcisius Prosthetics and Orthotics Training College was
commissioned on 1st November, 2012.
On 28th November 2013, BTPOTC, Adoagyiri Nsawam was
accredited by the Allied Health Professionals Council of the
Ministry of Health.
On 12th August 2014, BTPOTC, Adoagyiri Nsawam signed a
5-Years Memorandum of Understanding with the Kwame
Nkrumah University of Science and Technology (KNUST),
Kumasi Ghana for a Collaborative Partnership to run the
Diploma in Prosthetic and Orthotic Program at BTPOTC,
Adoagyiri Nsawam. The signing of this MOU granted
BTPOTC, Adoagyiri Nsawam an Affiliation Status with
KNUST, Kumasi Ghana.
The Accreditation process with National Accreditation Board
and International Society for Prosthetics and Orthotics has
commenced.
Indeed, BTPOTC Adoagyiri-Nsawam is among the first
Prosthetics and Orthotics Specialized Training School in
English speaking West Africa.
The college was established with the aim of producing high
caliber local Prosthetics and Orthotics Technologists to replace
the retiring and aged ones who were trained on the job at OTC
and NPOC in Accra who were currently managing the P&O
established facilities in Ghana.
With a foundation class of eleven (11) students for the
2013/2014 academic year, the College is currently growing
into a reputable diploma awarding Allied Health training
institution in the country. The first class of students at
BTPOTC, will be sitting for their Licensure Examination
organized by the Allied Health Professions Council in
September 2017.
 FACTS ABOUT BTPOTC
 Regulatory Council: Allied Health Professions
Council (AHPC)
 Programme Name: “Diploma in Prosthetics and
Orthotics Technology
 Programme Duration: 3 years (6 Semesters) + 1 year
Mandatory Clinical Internship/ National Service after
graduation
 Affiliated University: KNUST, Kumasi Ghana
 Academic Diploma Certificate: KNUST , Kumasi
 Licensure Examination: Organized by AHPC after 1
year Mandatory Clinical Internship/ National Service.
 Graduate Grade: Licensed Technical Officer
Prosthetics and Orthotics Technologist
 OBJECTIVES OF BTPOTC
1 To provide concise theoretical and practical prosthetics
and orthotics education and training.
2 BTPOTC in collaboration with KNUST is to exchange
teaching & learning, build a research & development
hub to enhance evidence-based services & technology
for persons with disability and orthopedic patients.
3 BTPOTC hopes to upgrade and develop the existing
capacity of OTC, Adoagyiri Nsawam into a West
African referral and resource centre for prosthetics and
orthotics services.
 VISION
The vision of the college is to provide high quality health
professional training in the most effective and innovative
manner specific to the needs of the physically challenged
and patients with orthopedic and prosthetic needs.
 MISSION
Our mission is to continue Christ’s healing ministry by
training highly qualified rehabilitation professionals with
good ethical and moral standards who will provide reliable
health care and rehabilitation services to persons with
disability and patients with orthopedic needs.
 GOAL
Our goal is to assure that the physically challenged will
have highly qualified professionals to meet their needs and
also the poor and marginalize will receive the care they
require.
 MOTTO
BTPOTC- KNOWLEDGE AND SERVICE; REDEFINING
PROSTHETICS AND ORTHOTICS SERVICES
 FACULTY
There are two (2) main faculty groups at BTPOTC
Adoagyiri Nsawam, namely full time tutorial staff both
from BTPOTC and OTC Adoagyiri Nsawam and part time
lecturers from Biomedical Engineering Sectional Unit
(Computer Engineering Department) of KNUST Kumasi,
Prosthetics and Orthotics Department of Ecole Nationale Br. TARCISIUS PROSTHETICS AND ORTHOTICS
des Auxiliaires Medicaux in Lome Togo, Biomedical TRAINING COLLEGE, ADOAGYIRI NSAWAM
Engineering Department of the University of Ghana Legon, LIST OF INSTRUCTORS
National Centre for Prosthetics and Orthotics of Ghana
Health Services and FOCOS Orthopedic Hospital both in  DIRECTOR
Accra Ghana.
Sister Elizabeth Newman (SSND) BA, MEd
There are two main categories of faculty members in
BTPOTC, thus the core prosthetic and orthotic specialized  PRINCIPAL
course instructors and the ancillary or elective course Mr. Henry K. N. Larbi MSc DRD, BSc SES
instructors.
Faculty members at BTPOTC, Adoagyiri Nsawam have a  FULL TIME TUTORIAL STAFF
deep respect for pragmatic and academic learning and also
strive to achieve excellence, in prosthetics and orthotics Mr. Michael P. Murphy BSc Prosth &Orth, CPO, AAOP
education.
Mr. Kofi Awua-Peasah PG Cert Prosth, BSc. OT
Tutors focus on instructional performance to ensure that the
college’s mission is achieved. Their commitment to work Mr. Nana Kwaku Agyei BSc Prost &Orth, HND Mech Eng,
has a profound effect on the quality of prosthetics and Cert ISPO CAT-III
orthotics education given to students.
Miss Joyce Ohene PG Dip in Educ, BSc Nursing

Mr. Gyedu Yeboah Alexander BEng Elect & Comm. Eng

Fr. Bernard Agyei Appiah MA TESL, BA Eng & History

Mr. Raphael Amuzu Damashie Dip Prosth &Orth,

Cert Prosth & Orth

Mr. Anthony Osei HND Mech Eng,

(BSc Prosth & Orth in 2016)

Miss Rachael Oduro BSc Physiotherapy

Mr. Emmanuel Kofi Ohene BA Admin & Social Work

Cert Constr Technician
  PART TIME INSTRUCTORS
Mr. Amah Adama BA (Hons) Prosth &Orth
Dr. Samuel K Kwofie PhD MSc BMEng BSc. Mech Eng
Miss Sophia Tetteh MSc & BSc BMEng
Mr. Joseph Thompson BSc (Hons) BMEng,
HND Mech Eng, ISPO Cat III Cert
Mr. Moses Kofi Koho BSc (Hons) BMEng,
HND Mech Eng, ISPO Cat III Cert
Mr. John Atsu Amugbletor BSc (Hons) BMEng,
HND Mech Eng, ISPO Cat III Cert
ADMISSION REQUIREMENTS
Diploma in Prosthetics and Orthotics Technology
Admission to the DPOT programme is without prejudice to creed;
race or gender provided the aspiring candidate, male or female,
has:
A. WASSCE/SSSCE HOLDER: with passing grades in the
following:
 Core Subjects (A1-C6 or A-D)
- English Language
- Mathematics
- Integrated Science
AND any 3
 Elective Subjects (A1-C6 or A-D)
Elective Subjects the college accepts include the following
-Science: Biology, Physics, Chemistry, Mathematics
-Technical: Technical Drawing, Metalwork, Applied
Electricity, Auto Mechanics
-General Agriculture: Mathematics, Gen Agriculture,
Physics, Chemistry
- Home Economics: (with any Science Electives)
The aggregate score must be Thirty-six (36) or better. In
addition to the above listed, the candidate must:
I. Be at least 18 years and above.
II. Have no criminal record
III. Be of good health
IV. Pass a selection interview.
B. GCE O’ LEVEL: Pass in at least grade 6 level in 5 subjects
including English, Mathematics, Physics, Chemistry, Biology
C. GCE A’ LEVEL: Pass in science subject e.g. (Physics,
Mathematics, Biology or Equivalent will be an advantage.
D. MATURE APPLICANTS: All mature applicants must have
passed secondary school certificate examinations (thus SSSCE
 A-E or WASSCE A1-E8). They are supposed to pass an entry
exams and selection interview. But only mature applicants with
the below listed qualifications would be considered:
 By the time of applying should be a serving officer,
thus an enrolled nurse or an orthopedic technician and
have a minimum of 3 years work experience after
training.
 Graduates with HND, first degree or master’s degree in
any sciences or engineering discipline
ASSESSMENT REQUIREMENTS
Assessment and evaluation of candidates will be based on
the following scheme:
I. Continuous assessment (which includes: theory and
practical sessions; presentation at seminars; project
work and clinical practical/internship report) which
would be 40%.
II. End of semester examination (theory and practical
sessions) which would be 60%.
III. Successful graduates from BTPOTC can sit for the
International Society for Prosthetic and Orthotic
(Category II) Professional Examination.
IV. Successful graduates from BTPOTC can sit for
Licensure Examinations at the Allied Health
Professions Council after National Service.
EVALUATION OF COURSES
Assessment of students’ performance in each course (both
theory and practical) will be done through a combination of
continuous assessment and end of semester examinations.
The weight will be as follows:
Continuous assessment = 40%
End of semester examinations = 60%
The student will be expected to obtain at least 50% on the end
of semester examinations in all courses.
GRADING SYSTEM
The Cumulative Weighted Average (CWA) for each
semester should not be below 55%. Students’ performance
in a course shall be graded as follows:
LETTER PERCENTAGE MARK
GRADE (%) DESCRIPTION
A 100-75 Distinction
B 74-60 Credit
C 59-50 Pass
D 49-0 Fail
EXPLANATION:
(a) Weighted Average (WA): The students WA is
calculated by dividing the total cumulative marks of
each course multiplied by each credit hour by the
total credit hours of all courses which the students
has registered for the particular semester.
(b) Final Cumulative Weighted Average (CWA): The
CWA for all course under consideration calculated
up to the end of a student’s academic programme.
REQUIREMENTS FOR GRADUATION
For the award of the Diploma, candidates will be required
to pass all required courses (both theory and practical) and
obtain a total number of credits not less than 118.
Candidates must also complete all clinical/field attachment
requirements; pass the written, oral and practical end of
semester examinations. In addition, the candidate shall be
expected to submit a work project and pass oral DIPLOMA PROSTHETICS & ORTHOTICS
examination on the work Project. TECHNOLOGY PROGRAMME
CURRICULUM STRUCTURE
CWA requirement will be 55.00 or above.
FIRST YEAR
However, candidates after the 3 years Prosthetics and
SEMESTER 1
Orthotics Technology programme will be mandated to
 Anatomy & Physiology I
undergo an extra 1 year Clinical Professional Internship
(National Service) to prepare for a Professional Licensing  Biomechanics & Mechanics I
Examination with the International Society for Prosthetic  Prosthetics & Orthotics Theory I
and Orthotic and the Allied Health Professions Council.  Engineering Design/Tech Drawing I
 Technology in Prosthetics & Orthotics I
(Machinery Technology)
 Prosthetics & Orthotics Practice I
DIPLOMA PROSTHETICS & ORTHOTICS (General Mechanical Skills)
TECHNOLOGY PROGRAMME (SEMESTER BASIS)  Communication Skills I
The college’s curriculum has continued to evolve in response  Mathematics & Statistics I
to the charging health needs of the society. The programme is
for six-semesters leading to the award of Diploma in SEMESTER 2
Prosthetics and Orthotics Technology.  Anatomy & Physiology II
 Biomechanics & Mechanics II
The programme demands a continuous assessment of students  Prosthetics & Orthotics Theory II
throughout the semesters. Students are assessed on their  Engineering Design/Tech Drawing II
performance in class tests, mid-semester and end of semester  Technology in Prosthetics & Orthotics II
examinations, in both theory and clinical practice. Since the (Material Science)
programme does not lend itself to options all students are  Prosthetics & Orthotics Practice II
expected to do the following courses: (General Mechanical Skills)
 Communication Skills II
 Mathematics & Statistics II

SECOND YEAR
SEMESTER 3
 Functional Anatomy
 Biomechanics & Mechanics III
 Prosthetics & Orthotics Theory III
 Pathology I
 Prosthetics & Orthotics Practice III
(Mechanical Operations)
 Disability and Rehabilitation I
 Computer Science I
(Introduction to Computers)
SEMESTER 4
 Basic Electronics
 Biomechanics & Mechanics IV
 Prosthetics & Orthotics Theory IV
 Pathology II
 Prosthetics & Orthotics Practice IV
(Mechanical Operations)
 Disability and Rehabilitation II
 Computer Science II
(CAD/3D Printing)
THIRD YEAR
SEMESTER 5
 Clinics and Patient Evaluation
 Biomechanics & Mechanics V
 Prosthetics & Orthotics Theory V
 Clinical/ Workshop Management
 Prosthetics & Orthotics Practice V
(Mechanical/Clinical Practice)
 Introduction to Research Methodology
 Microprocessor & Programming
SEMESTER 6
 Clinical Practice & Field Attachment
(During 1st& 2nd Long Vacation)
 Prosthetics & Orthotics Practice VI
(Mechanical/Clinical Practice)
 Research & Project Work
ACADEMIC SESSION
Academic session comprises of two semesters for a year
 First Semester – August to December
 Second Semester – January to May
However, students are supposed to complete 8 weeks of long
vacation clinical internship during the 1st and 2nd year.
STRUCTURE OF SEMESTER
A semester shall be of 17 weeks duration and shall be
structured as follows:
 15 weeks of Teaching
 1 week Revision
 1 week Examination
Students are required to have clinical practical attachment
experience for eight weeks during each long vacation of first
and second year respectively.
REGISTRATION
Students are requested to register in person under guidance and
supervision of college authorities.
A student who does not register within 7 days of
commencement of training will be requested to pay a fine to be
determined by the college.
A student who fails to register within the first 14 days from
commencement of training shall forfeit his/her right to register
for the semester.
Registration and orientation dates will be in the academic
calendar.
Every student shall pay a non-refundable registration fee to be
announced in every semester.
The duration of the programmes is 6 semesters and this period
is calculated from the date of first registration.
INTERRUPTION OF STUDY PROGRAMME
A student may break his/her study programme due to certain
circumstances such as ill health or any other genuine reason but
may not break for more than four continuous semesters thus
two (2) years, so that the maximum period allowable for the
completion of the programme is not exceeded five (5) years.
A student who wishes to interrupt his/her study programme
must inform the principal in writing.
A student who interrupts his/her studies for more than four
continuous semesters may re-apply for admission into the
programme.
COURSE CREDIT
One (1) course credit shall be defined as follow:
 One hour lecture
 One hour tutorial or
 One practical session of 6 hours field work
Students are expected to make 85% attendance before they are
allowed to sit for licensure examination
LIBRARY AND COMPUTER LABORATORY
The college has one well-stocked air-conditioned library with
reading rooms together with 16 computer workstation
connected to the internet. Plans are being made to expand the
library into first class e-learning resource centre.
The college has a wireless network for internet, so students
with laptops can connect to the internet where ever they are for
research and further studying.
ACCOMMODATION
Since the college is a residential one, all students are expected
to live at the hostels provided by the college.
The type of hostel accommodation varies depending of bed
available in each room. The rooms are fitted with double bang
beds. There is a resident Instructor who takes care of the hostel
and makes sure students are safe and comfortable. In order to
forestall fire out breaks, cooking in student’s room is
forbidden.
MEALS
The college operates a food program where students are
provided with breakfast, lunch and supper from Monday to
Sunday.
STUDENTS REPRESENTATIVE COUNCIL (SRC)
The SRC plays a substantial role in the students. It is the
liaison between the student body and the college authorities. It
provides a platform for students to discuss their welfare and
address their problems where possible. When the problems
cannot be solved they are passed on for attention of the Board
of Directors.
ASSOCIATIONS
All students belong to the Ghana Prosthetics and Orthotics
Students Association (GhaPOSA), which is a national
association for Prosthetics and Orthotics Trainees in Ghana.
All students who belong to GhaPOSA, automatically hold
student membership in Ghana Association of Prosthetics and
Orthotics (GhAPO) which is the national association for
Prosthetics and Orthotics Professionals practicing in Ghana.
Both associations have annual meetings and continuous
professional development activities among members. All
students are encouraged to participate in these activities.
GAMES AND SPORTS
Life on campus provides opportunities for students to promote
their physical conditions through such competitive and
recreational games as football, tennis, table tennis, snooker and
scrabbles.
STUDENT HEALTH SERVICES
Notre Dame Clinic, New Life Hospital and the Nsawam
Government Hospital which are very close to the college,
provide health services to students who have health problems.
Students pay for services rendered and those who have
National Health Insurance are covered with the scheme.
RELIGION
Even though the college is a catholic institution, students enjoy
religious freedom. However, once in a semester, all students
come together to worship at the St. Joseph Catholic Parish in
Adoagyiri, which is a walking distance from the college.
Students have the liberty to form religious student’s fellowship
to provide the spiritual needs of they desire.
COUNSELLING
Students can avail themselves for counselling services
provided by Fr. Alponse Amanor (SVD), who is a clinical
psychologist who is available by appointment when necessary.
BR. TARCISIUS PROSTHETICS AND ORTHOTICS
TRAINING COLLEGE, ADOAGYIRI NSAWAM
DISCIPLINARY CODE
i. Fighting
a) Provocation or inducement will lead to warning or
suspension for 7 days depending on seriousness of the
case.
b) Actual fighting – The provoked will get a warning letter
and/or one week suspension. The provoker will get two
weeks suspension and/or termination of the course
c) Causing injury – demotion and/or termination.
ii. Stealing
Refund of article and/ or termination of study
depending on the seriousness of the case.
iii. In-subordination
a) Flouting of authority – warning and/or one week
suspension.
b) Students’ rudeness to staff – warning and/or two weeks
suspension.
c) Students’ rudeness to clinicians – warning and/or two
weeks suspension.
iv. Absenteeism
a) Students’ absenteeism from lectures/clinical practice
without any tangible reason – warning and/or forfeiture
of day off/dismissal.
b) Persistence lateness to lecture/clinical practice –
warning/deferment of course/termination
c) Malingering – suspension/termination of course.
d) Lateness to lectures/clinical practice – warning and/or
forfeiture of day off/dismissal.
v. Criminal Abortion
Both student and operator will be reported to the police.

vi. Persisting flouting of College Rules
Dismissal.
vii. If a female student becomes pregnant she would be
made to continue schooling from where she left off
after delivery.
viii. Cruelty to patients/negligent care of patients
Dismissal.
ix. Trading/Selling
Trading and selling is prohibited in the college. Any
student caught selling or trading will be sanctioned,
articles confiscated and/or 2 weeks suspension or
dismissal from the college.
x. Examination malpractice.
Students caught in examination malpractice will be
demoted or dismissed depending on the magnitude of
the malpractice. However, students caught for
examination malpractices would be arranged before a
Disciplinary Committee and the recommendations of
the committee will be implemented.
BR. TARCISIUS PROSTHETICS AND ORTHOTICS
TRAINING COLLEGE, ADOAGYIRI NSAWAM
EXAMINATION RULES AND REGULATION
The following guidance will govern the conduct of all
examination at the NMTC College. It is the duty of all
concerned to acquaint themselves with these Rules and
Regulation:
1.0 Qualification to write Examination
A candidate shall qualify to write an examination if:
1.1 He/she has registered and followed the approved
course as a regular student and has not absented
himself/herself got more than the equivalent of
three (3) weeks contacts hours for the course; or
40% attended in any course.
1.2 He/she has continuous assessment mark for relevant
subject areas:
1.3 He/she is not on suspension from the institution.
1.4 If he/she has paid up all examination and any other
fees current for the period.
2.0 Examination rooms and seating arrangements.
2.1 The examination will take place at approved venues
indicated on the Time-Table. It shall be the duty of
the candidate to consult the Time-Table and
ascertain the papers to be written.
2.2 The students should be spaced out adequately in the
Examination room.
3.0 Entering and leaving the Examination.
3.1 A candidate should make himself/herself available at
the examination venue at least 30 minutes before the
commencement of the examination.
A candidate may not be allowed to write an
examination if he/she reports in the Examination
room 30 minutes after the commencement of the
examination.
3.2 Candidates who arrive after the examination has
started will NOT be given extra time to complete the
paper.
3.3 A candidate shall not bring to the examination
room any book, papers, written information or
any unauthorized material (bags, mobile/cell
phones, organizers, programmable calculators)
are to be taken into the examination room until
he/she is invited or called and/or requested to
enter the examination room.
3.4 A candidate who is suspected of sneaking
unauthorized material into the examination may be
asked by the invigilator to submit him/herself to a
body search. Refusal to comply will constitute an
examination offence.
3.5 Candidates may leave the examination room
temporally with the permission of the invigilator. In
such cases, the invigilator will be required to certify
that the candidate does not carry on themselves any
unauthorized material. An attendant designated by the
invigilator will accompany a candidate who is
allowed to leave the examination room.
3.6 A candidate who completes an examination ahead of
time and intends to leave the examination room shall
draw the attention of the invigilator/invigilation
assistant who shall collect the candidate’s answer
books before he/she is permitted to leave.
3.7 Candidates who fall sick in the examination room
should inform the invigilator for appropriate action
to be taken.
4.0 Procedures during the Examination
4.1 Candidates must ensure that they sign the examination
attendance sheet. On receipt of answer books,
candidate should carefully read the instructions on the
front cover of the answer books and enter their index
number and other details as required.
4.2 No part of the answer book may be torn and all used
answer books must be left on the table. Rough work
must be done in the answer books and should be
crossed out to show that it is not part of the answer.
4.3 It shall be the candidate’s responsibility to provide for
themselves such materials as pen, pencil, eraser, ruler,
calculator for the examination. Borrowing of these
materials will not be allowed. Candidates are to
ensure that they are given the right question paper and
other material(s) needed for the examination.
4.4 Under no circumstances should a candidate write
his/her name on any part on the answer book
provided. Candidates are required to use only their
index numbers throughout the examination period.
Unless otherwise instructed, candidates are to sit
according to their index numbers for all the written
papers.
4.5 There should be no verbal or any other form of
communication between candidates during the period
of the examination.
4.6 Candidates will be told by the invigilator(s) when to
start answering the questions. Candidates will be
allowed reading time to check that the question paper
is the correct one, all questions are readable and there
are no missing pages.
4.7 A soon as the ‘Stop Work’ order is announced,
candidates are to STOP writing. Candidates should
remain seated for their answer books to be collected
by the invigilator/invigilation assistant before they
leave the examination room. Candidates have
personal responsibility for ensuring that their answer
books are collected by the invigilator/invigilation
assistant.
4.8 Candidates caught in exam malpractice will be
demoted or summarily dismissed depending on the
magnitude of the malpractice.
BR. TARCISIUS PROSTHETICS AND ORTHOTICS
TRAINING COLLEGE, ADOAGYIRI NSAWAM
RULES AND REGULATIONS FOR STUDENTS
1. THE SCHOOL
There should be absolute peace in the classroom area and
hostel for a smooth learning process to take place.
2. CLEANLINESS OF DORMITORIES
Student of BTPOTC, Nsawam Adoagyiri are responsible
for the daily cleaning of their dormitories/cubicles.
Cleaning of the dormitory/cubicles is to be done every
Saturday. All litter should be put in the bins provided. No
rubbish should be put in the corridors. Personal clothing
should not be hung on the edges or the rails except inside
the house and on drying lines provided.
3. NOISE
a) The classroom area and hostel should be kept reasonably
quiet, as noise disturbs other students who may be
studying.
b) Conversation/discussion with any other person in the hostel
or classroom or wherever should be controlled so as not to
disturb the studies or rest of other occupants in the class or
hostel.
c) The classroom and hostel doors should not be banged but
closed gently always to promote the durability of the locks
and woodwork and minimize noise.
d) Radio sets, all electronic sound system or gadget should be
turned down as low as possible to “your hearing only” and
totally turned off before one sleeps or is out of the hostel.
4. VISITORS
No visitors will be allowed in the hostel and class rooms.
Infringement of this rule has resulted in thefts and
misconduct on the part of visitors. Visitors may call only
on their students at the hostels on weekends and in case of
emergency at the class area on week days. Visitors should
limit visiting hours to allow students to study.
5. REPORTING SICK
Illness must be reported to tutor in-charge of health care or
to any tutor available at 7:30am for their names to be
entered in the sick report book before going to the hospital
or clinic. Students are to report to the tutor in-charge of sick
student and/or the housekeeper after office hours or on
week-ends before going to the hospital or clinic.
All sick students should report back to the tutor in-charge
of sick students or hostel after being seen at the hospital
except when admitted.
6. TRAVELLING
Any student who wishes to travel should obtain permission
from the Academic Officer by letter starting reasons for the
journey, date of departure, destination and return date. This
should be done at least 3 days before departure unless it is
an emergency.
7. REPORTING FOR DUTY
Students should be punctual at class, workshop and clinical
sites and report to their officer in-charge. Lateness will not
be tolerated.
8. IMMUNIZATION
Students must realize that, the prophylactic doses of
vaccines such as Hepatitis B and C given to them are to
protect them against the disease to which they are exposed
in the hospital/field.
9. CLASSROOM
Students are expected to be in prescribed uniform for all
classes and workshop. They should keep classrooms and
workshop tidy at the end of each lecture and switch off all
lights and fans. Students should not be noisy in the
classrooms as this disturbs their colleagues and tutors.
Class commerces at 7:30am and ends at 4:30pm and
attending lectures are compulsory.
10. STUDENT ASSOCIATION
Membership is compulsory. Students should participate
effectively in all activities of the Student Association for
Prosthetics and Orthotics. GhAPOSA (SRC).Ffees should
be paid at the beginning of each semester.
11. LAUNDRY
a) Students do their own laundry at the appropriate place
b) Students should dry their washed clothes on the special
lines provided and not on the ground in front of the
hostel
c) Ironing should be done only in the utility room.
12. APPLIANCES
The use of electrical gadgets such as heater, electric kettle,
microwaves, hair dryers, fridges and gas stove are
prohibited.
13. MOBILE PHONES
The use of mobile phones during lectures and clinical
practice is prohibited. When in uniform the ear piece
should not be connected to the mobile phone and used as
the student moves around.
14. LIBRARY
Students should obey the library regulations as issued by
the College’s Librarian.
 18. PUBLIC FUNCTIONS
15. PRACTICAL/LECTURE HOURS
Practical: Year 1: Monday 7:30am – 4:30pm
Tuesday 7:30am – 4:30pm
Year 2: Thursday 7:30am – 4:30pm
Friday 7:30am – 4:30pm
Year 3: Wednesday 7:30am – 4:30pm
Saturday 7:30am – 4:30pm
Lectures: For All three (3) BTPOTC classes lectures
hours are from 7:30am – 4:30pm from Monday to
Friday, except days for practical for individual classes.
(There would be extra lectures if necessary).
19. PROCESSIONS AND DEMONSTRATION
Students should note that, these time allocations are
changeable as and when necessary.
16. ALLOWANCES
A. Most students (Ghanaians) are on government
Scholarship and receive monthly allowance while in
training. Such students enter a bond to serve the Ghana
Government for a minimum of five (5) years after
training. Other students are sponsored by other bodies.
B. However from 2014/2015 academic year onwards, new
entrances will be on Student Loan Scheme,.
C. All students pay some fees towards books and
stationery and maintenance of infrastructure. The
college also admits for training foreign students who
qualify; such students pay full fees.
17. ACADEMIC DRESS
All students are required to wear academic dress
appropriate to their status on the following ceremonial
occasions.
a. Matriculation
b. Induction Ceremony
Students who wish to organize any public function within
the hostel or outside the hostel shall obtain prior permission
from the Housekeeper as appropriate. The Housekeeper
shall in turn inform the Principal.
An application for permission to organize a function should
provide the following:
a. Date and Time
b. Place where the function is to take place
c. Names and description of speakers or performers at
the function.
Any student or students wishing to organize a procession or
demonstration in the College shall notify the Principal at
least 3 days before the procession or demonstration is due
to begin.
The notification shall state the purpose of the procession or
demonstration and the names of the organizers. No
procession or demonstration shall be held after 6:00pm.
During the procession or demonstration nothing shall be
said that may incite violence or cause a breach of the peace
in the school.
In the event of violence at a demonstration or other mass
action, the perpetrators as well as the organizers shall be
held jointly responsible.
 MINISTRY OF HEALTH TRAINING INSTITUTION: DISCIPLINARY CODE
BTPOTC, ADOAGYIRI NSAWAM OFFENCE SANCTIONS
CODE OF DISCIPLINARY
Failure to report on the day Ground work after classes for
Preamble of resumption five (5) working days.
This code of discipline pre-supposes that every health training Failure to report after Automatic demotion/
institution under the Ministry of Health in Ghana has a code of twenty-one (21) working deferment
conduct (rules and regulations) spelt out in detail indicating the days of resumption
sort of conduct expected of students. Failure to register for Student shall not be allowed to
semester courses take the courses.
It is the above mentioned rules and regulations that this Lateness to lectures 1st offence - written warning.
code of discipline sets out to support. This code is based on 2nd offence - manual work for
the principles that punishment is return; however the one (1) day
punishment should be severe enough to serve as a deterrent Persistent lateness Manual work for five (5)
to others. The purpose of this code of discipline is not to working days and bonding
prescribe punishments for every offence committed but to Absenteeism without 1st offence - written warning.
provide a guide on the disciplinary compel them to exercise permission. 2nd offence-manual work for
self-control and self-discipline in their day to day activities. two (2) days.
This may also serve as a guide to limits of sanctions, bearing in Persistent Absenteeism Suspension for ten (10)
mind that humane approaches are expected to be adopted in all working days
matters relating to discipline in health training institutions. It is Failure to make a CWA of Dismissal
highly recommended that committees that are set up to deal more than 55% for the first
with aspects of school life should have a student representative. (1) and second (2) semester
Referral in four (4) or more Repeat the class
It is also recommended that heads of institutions must ensure courses in a semester Refer KNUST clause
thorough investigation in all cases of discipline by the Resist for referral paper Payment of full examination
disciplinary committee. Cases which in the opinion of the fees for every paper
institution’s authorities merit dismissal should be referred to Lateness to clinical/ 1st offence - written warning
the Advisory Board. Under normal circumstances suspension fieldwork 2nd offence - forfeit a day of
should not exceed twenty one (21) working days. warning.
3rd offence and more
The co-operation of staff members is much desired and all Suspension for five (5)
efforts must be made to cultivate mutual trust between working days.
Principals, Staff and Students.
Failure to go work without 1st offence - written warning
and forfeit of the day off
2nd offence - forfeiting of day
off and manual work for one

Failure to go to work
without permission for
more than three (3 days
continuously
Sewing of school uniform
above the knee level
Improper dress by male
students
Examination malpractice
Failure to return library
books on due date
Tearing, defacing and
hiding library books
Loss of library books
Stealing of library book(s)
(1) day bonding.
3rd offence and more 3rd offence - retrieval and
Suspension for five (5) dismissal
working days with bonding Violation of computer 1st offence-written warning
1st offence - clinical work for laboratory rules 2nd offence-banned for one (1)
ten (10) working days semester
2nd offence - dismissal. Skills laboratory Refer – library sanctions
Failure to go to work 1st offence - clinical work for
1st offence - Seizure and without permission for ten (10) working days.
Verbal warning. more than three(3) days 2nd offence - dismissal.
2nd offence - seizure manual continuously
work for one (1) day.
3rd offence and more
Suspension for five (5)
working days.
1st offence - seizure of uniform
and verbal warning.
2nd offence - seizure and
manual work for one day
3rd offence and more
Suspension for five (5)
working days.
1st offence - cancellation of
written paper affected
2nd offence - dismissal.
A fine to be determined by the
institution
Paying three (3) times the
current price of the book and
losing the borrowing right for
one (1) semester.
Paying three (3) times the
current price of the book
1st offence - retrieve book and
written warning.
2nd offence - suspension for
five (5) working days and
 RECOMMENDED PUNISHMENT FOR OFFENCES
OFFENCE PUNISHMENT
PERSONAL APPEARANCE
Wearing of uniform/shoe 1st offence - Seizure of
that is not prescribed uniform/shoes and verbal
warning
2nd offence - Seizure of
uniform/shoe with written
warning.
3rd offence - Five (5) days
manual work after lectures /
clinical.
Wearing of long nails, - One hour to undo or cut the
paintings of nail, spotting hair or shave
long hair/multi colored - Seizure of item where
hair/bands, ribbons, beard, applicable
moustache, male wearing - Verbal warning
earrings
Wearing necklace, neck 1st offence - seizure of item
chains, bracelets, large and verbal warning
earrings and beads with 2nd offence - seizure of item
uniform and written warning
3rd offence - five (5) days
manual work after lectures/
clinical.
HOSTEL
Littering the environment, 1st offence: Tidying up area
plucking flowers, polluting and verbal warning
indiscriminate burning 2nd offence - Tidying up area
with written warning.
3rd offence - manual work for
two (2) days after
classes/clinical experience
Cooking in the dormitory 1st offence - seizure of cooking
utensil/appliance
Keeping wet or stale food
in the kitchen
Male student visiting
female dormitory and vice
versa
Possessing and using
unauthorized electrical
appliances in the hostel
Washing in an
unauthorized area and / or
improper disposal of waste
water
Moving or packing from
one dormitory to another
without permission
Moving furniture from
classroom to the dormitory
Failure to hand over room
keys and other keys to the
hostel mother at the end of
the semester
Refusal to report
breakages/damages and
defect
Damage to
institution/hospital
property
2nd offence - Withdrawal from
hostel
1st offence - Verbal warning
2nd offence - Written warning
3rd offence - Manual work for
two (2) days after
work/clinical
1st offence - Written warning
2nd offence - Withdrawal from
hostel
1st offence - seizure of items
and manual work
2nd offence - Withdrawal from
hostel
1st offence - Verbal warning
and cleaning of site
2nd offence - Written warning
and cleaning of site
3rd offence - Withdrawal from
hostel
1st offence - Written manual
and packing back to assigned
hostel
2nd offence - Withdrawal from
hostel
Manual work for two (2) days
and sending item back.
Withdrawal from hostel
Manual work for one (1) day
Repair/replace at student cost
Withdrawal from the hostel if a
border
 a) Willfully
b) Negligently
c) Accidently
Switching or leaving
dormitory light on after the
prescribed time
Use of candles and open
flame lamps
Unauthorized extra
electrical connections in
the hostel/dormitories
Unauthorized electrical
repairs
Unnecessary noise making
in the hostel
Association / prayer
session at unauthorized
time and place
Repair/replace at student in
that dormitory
Manual work for all student in
that dormitory
1st offence - seizure of items
and written warning
2nd offence - Withdrawal from
hostel
1st offence - disconnection of
unauthorized connection.
- Seizure of those items
- Manual work for one (1)
day
nd
2 offence - Manual work for
5 days
- bonding
3rd offence - Withdrawal from
hostel
1st offence - Restitution of the
electric connection at student
cost
- Manual work for one (1)
day
2nd offence - Withdrawal from
hostel
1st offence - Verbal warning
2nd offence - Written warning
and manual work for one day
3rd offence - Withdrawal from
hostel
1st offence - verbal warning
2nd offence - Written warning
and manual work for one (1)
day
3rd offence - ban from use of
the facility.
Sleeping out of hostel 1st offence - Written warning
without permission and manual work for three (3)
days
2nd offence - Withdrawal from
hostel
Travelling out of town 1st offence - Written warning
without permission and manual work for three (3)
days
2nd offence - Withdrawal from
hostel
Leaving school under false 1st offence - Written warning
pretense and manual work for three (3)
days
2nd offence - Withdrawal from
hostel
Failure to report sick 1st offence - Verbal warning
through normal channels and the counseling
2nd offence - Written warning
3rd offence - Manual work for
three days after recovery
Sick students failure to 1st offence - Verbal warning
report sick and counseling. Arrange to see
doctor.
2nd offence - Written warning
– arrange to see doctor.
- Manual work for (3) three
days after recovery
Malingering / truancy st
1 offence - Verbal warning
and the counseling
2nd offence - Written warning
and manual work for one day
3rd offence - Five (5) working
days suspension.
Pregnancy during training Counseling and deferment of
program
Criminal Abortion Counseling and termination of

Complicity in carrying out
abortion
Assault
Battery
Fighting
Sexual offence (Rape)
Sexual activities on
campus / sexual
harassment amongst
students
Assault/battery on
members of staff and their
dependents
Insubordination and
Rudeness to staff/clinicians
patients/visitors
Flouting authority of
Principal
training
Counseling and termination of
training
1st offence - Written warning
and manual work for one (1)
day
2nd offence - suspension for
five (5) working days
1st offence - Manual work for 1
day with bonding
2nd offence - Withdrawal from
hostel
1st offence - Written warning
and manual work for two (2)
days
2nd offence - Five (5) days
suspension with bonding
3rd offence - Termination of
training
Report to the police and
termination of training
1st offence - Written warning
and five (5) days suspension
2nd offence - Termination of
training
1st offence - Written warning
and ten (10) days suspension
2nd offence - Termination of
training
1st offence - Written warning,
manual work for three (30 days
2nd offence - Five (5) days
suspension and bonding
3rd offence - Termination of
training
1st offence - Written warning
and manual work for two (2)
Flouting authority of
staff/clinicians
False information
Defamation of character
Impersonation / false
representation
Unauthorized disclosure of
private official information
Possession and use of
tobacco and related
products
Possession and/or use of
narcotic drugs
days.
2nd offence - Five (5) days
suspension and bonding.
3rd offence - termination of
training.
1st offence - Verbal warning
and manual work for two (2)
days
2nd offence - Written warning
and five (5) days suspension.
3rd offence - Termination of
training
1st offence - Written warning,
apology, retraction of
information, manual work for
two (2) days.
2nd offence - Retraction of
information and apology, ten
(10) working days suspension
with bonding
3rd offence - Termination of
training.
Termination of training
1st offence - Written warning,
manual work for two (2) days.
2nd offence - Ten (10) days
suspension with bonding
3rd offence - Termination of
training
1st offence - Written warning,
manual work for two (2) days
with bonding
2nd offence - Termination of
training
- Counseling
- Referral to psychiatrist
 - Termination of training
Possession and intake of 1st Written warning and
alcohol counseling
2nd Manual work, for 2 days,
bonding and recommendation
for psychiatrist treatment
3rd Termination of training
Stealing – depending on Counseling, restitution of item
gravity and termination of training.
Unauthorized publication 1st offence - confiscation of
(example in newspapers, publication, written warning,
social media etc) manual work for 3 days and
retraction of information and
apology
2nd offence - Twenty-one (21)
working days suspension and
demotion
3rd offence - Termination of
training.
Libel 1st offence - Retraction of
information, manual work for
3 days and apology
2nd offence - Ten (10) days
suspension
3rd offence - Termination of
training.
Written anonymous letter / 1st offence - Written warning
document / posters / retraction of information,
graffiti paintings or cleaning of
affected area, and manual work
for two (2) days
2nd Ten (10) working days
suspension, retraction of
information and paining or
cleaning of affected area.
3rd Termination of training.
Rioting / Incitement to
rioting
Disturbance during college
functions
Failure to attend school
functions
Lateness to functions
Use of mobile / cell phones
during classes, clinical and
school functions
Possession of any form of
arms or ammunition
whether Licensed or
unlicensed on campus
Non-payment of school fee
- Prompt report to the police
- Ten (10) working days
suspension / Termination
of training
- Rioting leaders and
organizers of rioting
- Costing of damages will be
visited on all students who
took part in the rioting.
- Loss of life during rioting
will be reported to the
police
Manual work for 1 day and
verbal warning.
1st offence - Verbal warning
retraction of and manual work
for 1 day.
2nd offence - Five (5) days
suspension, written warning
and bonding
3rd offence - Suspension for
twenty one (21) working days,
and demotion
Manual work for 3 days and
verbal warning.
Seizure of phone and payment
of a fine of five (5) Ghana
cedis (GH₵5.00) before
collection of phone and verbal
warning.
The amount is subject to
review
Report to the police
1st week: Verbal warning
4 weeks after re-opening SAFETY/PRECAUTION RULES AND REGULATIONS
External suspension until IN PROSTHETIC AND ORTHOTIC LABORATORY/
student comes to pay. WORKSHOP
1. Always listen carefully to the Instructor and follow
instructions.

2. Do not run in the workshop, you could ‘bump’ into

another student or object and cause an accident.

3. Know where the emergency stop buttons are positioned

in the workshop. If you see an accident at the other side
of the workshop you can use the emergency stop button
to turn off all electrical power to machines.

4. Always wear a lab coat as it will protect your clothes

and hold loose clothing such as ties in place. However,
students are to wear the prescribed workshop attire to
the workshop always.

5. Wear good strong shoes. Training shoes and sandals

are not suitable.

6. Never direct a compressed air supply at yourself or at

any other person; a high pressure jet of air can maim or
kill.

7. Bags should not be brought into a workshop as people

can trip over them.

8. When learning how to use a machine, listen very

carefully to all the instructions given by the Instructor.
Ask questions, especially if you do not fully
understand.
9. Do not use a machine if you have not been shown how 20. Precision measuring equipment, drills, etc. must be
to operate it safely by the Instructor. replaced in their appropriate cabinets after each
working day.
10. Always be patient, never rush in the workshop.
21. Tools and equipment must not be removed from the
11. Always use a guard when working on a machine. workshop without permission from the technician-in-
charge.
12. Keep hands away from moving/rotating machinery.
22. Eating and drinking in the workshop areas are strictly
13. Use hand tools carefully, keeping both hands behind the prohibited.
cutting edge.
23. Work cannot be carried on outside normal working
14. Report any damage to machines/equipment as this hours if there is only one person in the workshop.
could cause an accident.
24. The pathway through the workshop must be kept clear.
15. Hearing and Ear protection must be wore while Any oil spillage, grease etc. must be cleaned up
working on or around machinery and power hand tools. immediately.

16. When working with machine tools or other equipment 25. Safety Eye Protection Must be Used When Operating
with rotating spindles, jewelry, loose clothing etc. are Welding Equipment. The Shade number for electric arc
prohibited and long hair must be completely covered. welding is ≥ #12. The correct shade for Oxyacetylene is
≥ 8.
17. No machine may be used or work undertaken unless the
technician-in-charge is satisfied that the person is
capable of doing so safely. If equipment is fitted with
guards these must be used. Equipment must never be
used if the safety guards have been removed.

18. No person shall mount any abrasive wheel unless

he/she has been trained .Grinding machines shall only
be operated by technical staff and eye protection must
be worn.

19. Equipment must be cleaned after use. Any materials,

tools or equipment used must be tidied away.