Task 2: Implement actions in support of workforce

planning

Performance objective

This task requires you to demonstrate skills and knowledge necessary to implement initiatives to support

workforce planning.

Assessment description

Using the workforce planning report you developed in Assessment Task 1, you will develop a staffing action plan

to implement long-term strategies. You will then partially implement the communication strategy developed in

Assessment Task 1 to support workforce planning objectives and facilitate organisational change.

Assessment Task 1 Assessment Task 2 Assessment Task 3

Workforce Staffing action Organisational

planning report plan climate survey

Communications Workforce Evaluation

strategy planning report
presentation

Risk management
and contingency
plan
Procedure

1. Review the JKL simulated business documents in Appendix 4, Task 1 and the scenario below.

You are an HR consultant contracted by JKL to review workforce planning, implement activities
to manage workforce planning, and evaluate workforce planning effectiveness.
The broad recommendations proposed in your report to JKL management have been accepted
in principle. You now need to plan the implementation of your proposed strategies over the
current financial year, 2014–15.
You will implement part of your communication plan by presenting and explaining your
implementation plan to senior management to gain their acceptance and support.
It is now the beginning of Quarter 2 FY 2014–15. You will need to plan and schedule activities to
implement your management strategies for workforce planning over the next six months.

2. Review the staffing information in Appendix 1 for FY 2014–15.

3. Applying strategies developed in Assessment Task 1 (and documented in a report, communication

strategy and contingency plan)and using the template provided in Appendix 2, prepare a staffing plan for

FY2014–15.

a. Ensure your plan includes implementation of strategies for:

i. recruitment and sourcing skilled labour

ii. retention of skilled labour

iii. promoting diversity

iv. succession planning

v. ensuring the workplace exemplifies and is promoted as an Employer of Choice.

Note: Your staffing plan will need to be more detailed and specific than your description of overall

strategies in your report in Assessment Task 1. For example, if your overall, long-term retention

strategies include promotion from within, you will need to show how this will be implemented in the

current period to meet staffing needs, specify who will be responsible, what resources may be

required, dates, specific actions to promote long-term strategies and reduce risk. To demonstrate

your ability to apply general and longer-term strategies and objectives to current operational
 problems, your staffing action plan should be broadly consistent with the strategies you developed

in Assessment Task 1.

4. Plan to deliver a presentation to senior management to explain and gain support for your workforce

planning and your completed staffing action plan. Ensure your presentation:

a. exemplifies strategies to win support and overcome resistance to change from managers

b. outlines approaches to overcoming resistance to change and managing change so that managers

may use these in turn among their own staff

c. explains the need for workforce planning with respect to:

i. external labour supply and characteristics

ii. specific present and future needs of the organisation for skilled labour

d. explains staffing action plan and specific application of broad, longer-term strategies in the current

period.

5. Arrange with your assessor to deliver your presentation.

6. Deliver your presentation and:

a. use effective communication skills to build support from senior management

b. be prepared to answer questions and defend your workforce planning, staffing action plan and

associated strategies.

7. Submit all documentation as per specifications below. Please keep copies for your records.

Note: For Assessment Task 3, you will need to refer to work submitted for this assessment task.
Specifications

You must:

● submit your staffing action plan

● deliver your workforce planning and strategies presentation

● submit evidence of your presentation, for example, presentation notes, slides, etc.

Your assessor will be looking for evidence of:

● communication and leadership skills to:

○ explain the need for change

○ gain senior management support for workforce planning initiatives

● literacy skills to read and write reports and succinct workforce plans

● technology skills to communicate with key stakeholders

● knowledge of current information about external labour supply relevant to the specific industry or skill

requirements of the organisation.

Appendix 1 – Staffing information FY 2014-15

Role Sydney Melbourne Brisbane Perth Adelaide Canberra

Senior manager Current: 4 - - - - -

Required: 4

Exiting: 1

Branch manager Current: 1 Current: 1 Current: 1 Current: 1 Current: 1 Current: 1

Required: 1 Required: 1 Required: 1 Required: 1 Required: 1 Required: 1

Exiting: 0 Exiting: 0 Exiting: 1 Exiting: 0 Exiting: 0 Exiting: 1

Line manager Current: 2 Current: 2 Current: 2 Current: 2 Current: 2 Current: 2

(service, sales) Required: 2 Required: 2 Required: 2 Required: 2 Required: 2 Required: 2

Exiting: 1 Exiting: 0 Exiting: 1 Exiting:1 Exiting: 0 Exiting: 0

Sales force Current: 10 Current: 9 Current: 9 Current: 9 Current: 9 Current: 9

Required: 15 Required: 15 Required: 15 Required: 13 Required: 13 Required: 13

Exiting: 3 Exiting: 3 Exiting: 2 Exiting: 3 Exiting: 3 Exiting: 3

Rental customer Current: 5 Current: 4 Current: 4 Current: 4 Current: 4 Current: 4

service (redundant) Required: 0 Required: 0 Required: 0 Required: 0 Required: 0 Required: 0

Exiting: 1 Exiting: 1 Exiting: 1 Exiting: 2 Exiting: 1 Exiting: 2

Mechanic Current: 7 Current: 5 Current: 5 Current: 5 Current: 5 Current: 5

Required: 8 Required: 6 Required: 6 Required: 6 Required: 6 Required: 6

Exiting: 2 Exiting: 2 Exiting: 1 Exiting: 2 Exiting: 1 Exiting: 2

Mechanic’s apprentice 0 1 1 1 0 0

Manage workforce planning – BSBHRM13

Task 2: Implement actions in support of workforce planning
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Appendix 2: Staffing action plan Template

Staffing objectives:

Activity: Timeline Strategy/rationale Resources Person

(staffing move, promotion, new hire, etc.)

Checklist

Position Staffing target for FY 2014–15 Actual (as per staffing action Achieved
plan)

Senior manager 

Branch manager 

Line manager (service, sales) 

Sales force 

Mechanic 

Manage workforce planning – BSBHRM13

Task 2: Implement actions in support of workforce planning
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