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Engineering Consultancy Contract for I & C of INRP

2014
2014

GOVERNMENT OF INDIA BHABHA ATOMIC RESEARCH CENTRE NUCLEAR RECYCLE BOARD ANUSHAKTINAGAR, MUMBAI 400094

TENDER DOCUMENT FOR

ENGINEERING CONSULTANCY CONTRACT

FOR

INSTRUMENTATION AND CONTROL SYSTEM

OF

INTEGRATED NUCLEAR RECYCLE PLANT TARAPUR

TENDER NO.:

REV. NO.

COPY NO.

BARC/NRB/INRPWMD/ECC I & C/2014/ 01

R0

Engineering Consultancy Contract for I & C of INRP

2014
2014

INTENTIONALLY

BLANK

Engineering Consultancy Contract for I & C of INRP

2014
2014

INDEX

6

1.

NOTICE INVITING TENDER

7

2.

REVISED SCHEDULE FOR TENDER PROCESSING

13

PART B

14

REQUEST FOR PROPOSAL

14

SECTION-1: INFORMATION TO CONSULTANTS

15

1. INTRODUCTION

15

2. CLARIFICATION & AMENDMENT OF TENDER DOCUMENT

15

3. PREPARATION OF PROPOSAL

16

4. SUBMISSION, RECEIPT & OPENING OF PROPOSALS

18

5. PROPOSAL EVALUATION

19

6. DISCUSSIONS PRIOR TO AWARD OF CONTRACT

20

7. AWARD OF CONTRACT

21

8. TERMINATION OF CONTRACT

21

9. DEFECT LIABILITY

21

10. DATA SHEET

22

SECTION -2

26

STANDARD FORMATS FOR PREPARATION OF TECHNICAL PROPOSAL

26

2A. TECHNICAL PROPOSAL SUBMISSION FORM

27

2B.

FIRM‟S REFERENCES

28

2C.

COMMENTS/SUGGESTIONS OF CONSULTANT

29

2D.

DESCRIPTION OF METHODOLOGY, WORK PLAN AND RESOURCE DEPLOYMENT FOR PERFORMING THE ASSIGNMENT

30

2E . TEAM COMPOSITION & TASK ASSIGNMENTS

31

2F.

FORMAT OF CURRICULUM VITAE (CV)

32

2G.

EXPERTISE ON DESIGN, ANALYSIS, ENGINEERING, DATA COLLECTION &

33

INTERPRETATION, PLANNING & PROJECT MANAGEMENT TOOL

33

2H.

ACTIVITY (WORK) SCHEDULE

34

2J.

BREAKDOWN OF TIME & EFFORT

35

2K.

QUALITY ASSURANCE SYSTEM

36

Engineering Consultancy Contract for I & C of INRP

2014
2014

2L.

PARTICULARS OF SUB-CONTRACTING

37

2M.

PARTICULARS OF ASSIGNMENTS IN HAND

38

2N

PARTICULARS OF LITIGATION HISTORY

39

SECTION-3

40

STANDARD FORMATS FOR PREPARATION OF FINANCIAL PROPOSAL

40

3A.

FINANCIAL PROPOSAL SUBMISSION FORM

41

3B.

SUMMARY OF COSTS FOR CATEGORYA TYPE OF WORK-

LUMP SUM COST

42

3C.

SUMMARY OF COSTS FOR CATEGORY B TYPE OF WORK

43

3D.

BREAKDOWN OF COST OF TIME

44

3E.

MILESTONES FOR PAYMENT OF CONSULTANCY CHARGES AND

SCHEDULE OF CATEGORY-A TYPE OF WORK, LUMP SUM CONTRACT

45

SECTION-4

50

STANDARD FORM OF CONTRACT

50

4A.

DRAFT FORM OF CONSULTANCY CONTRACT

51

4B:

GENERAL CONDITIONS OF CONTRACT (GCC)

53

4C:

SPECIAL CONDITIONS OF CONTRACT (SCC)

65

4D

Additional clauses UNDER SPECIAL CONDITION OF CONTRACT (USCC)

68

SECTION 5: TERMS OF REFERENCE (TOR)

75

1. INTRODUCTION

75

2. OBJECTIVE

75

3. SCOPE OF THE WORK

75

4. SCHEDULE FOR COMPLETION OF THE ASSIGNMENT

76

5. DATA, INFORMATION, DOCUMENT, REPORTS, SERVICES AND FACILITIES TO BE PROVIDED BY THE CLIENT

77

6. DELIVERABLES BY THE CONSULTANT

77

7. PROCEDURE FOR PROGRESS REVIEW, STATUS ETC OF THE ASSIGNMENT

77

8. LIST OF KEY PROFESSIONAL POSITIONS WHOSE CV AND EXPERIENCE WOULD BE EVALUATED

77

9. LIST OF FACILITIES THAT NEED TO BE AVAILABLE WITH THE CONSULTANT AND WOULD BE

78

10. ACCEPTANCE CRITERIA

78

Engineering Consultancy Contract for I & C of INRP

2014
2014

APPENDICES

80

ANNEXURES

94

PART C

98

TECHNICAL SPECIFICATIONS AND DESIGN GUIDELINES

98

1. GENERAL

99

2. DESCRIPTION OF PLANT

100

3. INSTRUMENTATION & CONTROL SYSTEM

107

3.1 INTRODUCTION

107

3.2 BROAD CLASSIFICATION OF I & C SYSTEMS

107

3.3 PRINCIPAL DESIGN CRITERIA

107

3.4 SAFETY FEATURES

108

3.5 SYSTEM DESCRIPTION

110

3.6 CONTROL ROOMS

112

3.7 CONTROL POWER SUPPLY

113

3.8 RADIATION MONITORING SYSTEM (RMS)

113

4. QUALIFICATION OF INSTRUMENTS

116

4.1 GENERAL

116

4.2 SEISMIC QUALIFICATION

116

4.3 QUALITY ASSURANCE

117

5. LIST OF I/O DETAILS FOR SOME MAJOR BLOCKS

118

6. CODES & STANDARDS

119

7. LIST OF FIGURES

Fig No. 1. Fig No. 2.

……………………………………… Control System Architecture…………………

Facility layout of the plant

……

……………………….

……

121

122

Engineering Consultancy Contract for I & C of INRP

2014
2014

PART A

Engineering Consultancy Contract for I & C of INRP

2014
2014

1. NOTICE INVITING TENDER

for I & C of INRP 2014 1. NOTICE INVITING TENDER Phone: 022-25597916/10 Fax: 022-25509839, NRB

Phone: 022-25597916/10 Fax: 022-25509839, NRB Building, Anushaktinagar, Mumbai-94

GOVERNMENT OF INDIA BHABHA ATOMIC RESEARCH CENTRE NUCLEAR RECYCLE BOARD

TENDER NO: BARC/NRB/INRPWMD/ECC I & C / 2014/01

Tenders in two-parts in the prescribed form are hereby invited on behalf of the President of India by Chief Executive, Nuclear Recycle Board, Bhabha Atomic Research Centre (BARC), from experienced engineering services consultancy firms, who meet the specified qualification requirements, as mentioned below to undertake the consultancy work.

Name of Assignment

:

Engineering Consultancy Contract for Instrumentation and Control (I & C) System for Integrated Nuclear Recycle Plant (INRP), Tarapur, Maharashtra.

Estimated cost of consultancy

:

`

4.8 Crores (Rs. Four crores and eighty lakhs only.)

Time of completion of Assignment

:

24 (Twenty four) calendar months

 

Earnest Money

:

` 9.6 lakhs (Rs. Nine lakhs sixty thousand only) (to be submitted in the form of Demand Draft or Banker's Cheque of a , Scheduled Bank in favour of "Pay and Accounts Officer, BARC".

Deposit (EMD)

Cost of Tender Document

:

`

1500/- (Rs. One thousand five hundred only) (Non-refundable)

(to be paid by Demand Draft or Banker's Cheque of a Scheduled Bank in favour of "Pay and Accounts Officer, BARC")

Document submission for pre-qualification

:

From 18/06/2014 to 27/06/2014 between 10.30 hrs. to 16.00 hrs.

Tender sale period

:

From 16/07/2014 to 25/07/2014 between 10.30 hrs. to 16.00 hrs.

Pre-bid meeting

:

01/08/2014

at

10.30

hrs

at

NRB

Building,

Anushaktinagar,

Mumbai-94

 

Due date and time for submission of tender

:

28/08/2014 upto 15.30 hrs.

 

Date & time for opening of tender (Part-I)

:

28/08/2014 at 16.00 hrs. at NRB Building, Anushaktinagar, Mumbai-94

Engineering Consultancy Contract for I & C of INRP

2014
2014

Pre-qualification Requirements:

A)

Organisation:

 

Tenderer should ensure that he qualifies for all the items of the Assignment on his own or through his affiliate company. Joint Ventures/Consortia are not allowed. Offers that seek to be qualified for only some of the items of the Assignment will be summarily rejected. Organisational set up shall be provided.

B)

Experience and resources:

1.

Bidder shall have capability, resources and experience of 10 years (minimum) to execute contract of similar nature and complexity in the similar field as indicated below:

 

(i)

Design, detailed engineering, selection, sizing, BOM, BOQ of the process instrumentation & control system for process I/Os of total no. of 20,000 (at least) which includes process parameters, equipment data, field & control room instruments.

(ii)

The firm should have carried out detailed design, engineering and drawings of computerized data acquisition and control (CDAC) system for process I/Os distributed all over the plant in various buildings/blocks, PLCs, RTUs, SCADA servers, engineering consoles, operating consoles, displays, recorders, field instruments etc. The firm should have carried out CDAC system architecture & detailed network diagram for redundant Ethernet network for control & supervisory LAN for distributed I/Os as mentioned in (i) above.

(iii)

The firm should have experience in carrying out Seismic design and analysis of structures and systems like transmitter racks, control panels, marshaling and service racks; Thermal, EMI, EMC analysis for control panels and enclosures by software & modeling; Preparation of procedure for the same. Analysis of Computerised Data Acquisition & Control System for availability, reliability & failure mode effect analysis; Preparation of system safety analysis report of I & C system / subsystems;

 

2.

Should have a well-established Quality Management System in position and it should preferably have an appropriate Bureau of Indian Standards (BIS) lndian Standards Organisation (ISO) certification(s).

3.

Should have qualified and trained personnel to carry out instrumentation, computer network, included in this tender. The bidder shall submit list of technical staff along with organization structure, qualifications and years of experience.

4. Should have adequate engineering & project management tools, work stations etc. List of available software for instrumentation design and seismic analysis shall be submitted.

C)

Financial capability:

1)

Should have satisfactorily completed following assignments during last five years ending by March 2014 (cost of assignment will be updated @ of 10% for each complete year):-

Three similar assignments, each costing not less than ` 1.92 crores (It is desirable that one of these assignments is executed for central Govt./ central autonomous body / central PSUs); OR Two similar assignments each costing not less than ` 2.4 crores; OR One similar assignment costing not less than ` 3.84 crores,

Engineering Consultancy Contract for I & C of INRP

2014
2014

2) Should have average annual turnover not less than ` 1.44 crores on account of engineering consultancy services contracts during the last three years ending March 2014. Should not have incurred loss in more than two years during the last five years and financial net worth of the tenderer should not be negative.

3)

Should submit a valid Bank solvency certificate from a schedule bank for an amount not less than ` 1.92 crores.

4)

Should not be under liquidation, court receivership or similar proceedings.

D)

Documents required to be submitted:

The firm shall submit the following documents as documentary proof for meeting the above requirements:

1)

The profile of the organization with the organization chart and the total technical staff strength.

2)

Place of execution of the assignment & Infrastructure of company/firm available at that place for carrying out the tendered assignment.

3)

List and details of computer software packages used / available for 2D/ 3D drawings; Computer aided engineering software for detail design and engineering of I & C system, analysis tools, drafting tools.

4)

BIS/ISO certification for having well established Quality Management System in position.

5)

Financial turnover statements for the last three years ending March 31, 2014.

6)

Audited balance sheet for the last five years.

7)

Statement showing the net worth of the firm.

8)

Declaration that the firm is not under liquidation, court receivership, blacklisting or similar proceedings.

9)

Documentary proof of having executed contracts of similar nature and complexities as mentioned above in (B) Experience and resources. e. g. copy of work orders, completion certificates etc.

10)

Documentary proof showing financial capability as mentioned in (c) above. e.g. copy of work orders, completion certificates, solvency certificate etc.

11)

List of present assignment(s) in hand with completion schedule for the same.

(E)

Information to bidders:

1.

Tenderers desirous of purchasing the tender document must ensure that they satisfy the above requirements as mentioned in (A), (B), & (C) above. They shall submit the documentary proof of meeting the same as mentioned in (D) above, so as to reach the Office. of Chief Executive, NRB, BARC, Anushaktinagar from 18 th June 2014 to 27 th June 2014, between 10.30 hrs. to 16.00 hrs. Only those firms, which, in Chief Executive's opinion meet tender requirements, will be intimated to purchase the tender document. (Where necessary, enquiries shall be made with the firm's references and bankers to verify the claims made in respect to the qualification requirements). Chief Executive reserves the right of not issuing the tender document without assigning any reason.

Engineering Consultancy Contract for I & C of INRP

2014
2014

2. Tender document consists three parts viz., Part-A (Letter Inviting Offer), Part-B (Request for proposal) and Part-C (Technical specifications and design guidelines). Tender document also consists of information to bidder, format for preparation of technical proposal, format for preparation of financial proposal , milestones for payment, standard form of contract, general conditions of contract (GCC), special conditions of contract (SCC), special instructions to the bidders, technical specifications, design guidelines etc. The tender will be issued from the office of AGM, C & ID, NRB, BARC, NRB Building, Anushaktinagar, Mumbai -400094 on any working day from 16 th July 2014 to 25 th July 2014 between 10.30 hrs. to 16.00 hrs., on payment of amount mentioned above by Demand Draft or Banker's Cheque drawn on a Schedule Bank payable to Pay and Accounts Officer, BARC.

A pre-bid meeting will be held on 1 st August 2014 at 10.30 hrs. at NRB Building, Anushaktinagar, Mumbai 400094.

3. If any information furnished by the tenderer is found incorrect at a later stage, the tenderer shall be liable to be debarred from tendering/ taking up of work in NRB. NRB reserves the right to use in-house information to verify the particulars furnished by the tenderer and assess the capability of the tenderer independently.

4. NRB shall not be responsible for any cost or expenses incurred by the tenderer in connection with the preparation or delivery of bids, including costs and expenses related with visits to the work site.

5. Clarifications, if any, can be obtained from the office of AGM, C & ID, NRB by email:

apk@barc.gov.in / mnj@barc.gov.in. or by fax, no. 022-25509839.

6. Tenders are required to be submitted in separate sealed and superscribed envelopes containing and indicating the following:

I

First Envelope

EMD

II

Second Envelope

Part-I (Technical Bid) [one original + one hard copy + one editable soft copy]

III

Third Envelope

Part-II (Financial Bid) [one original + one hard copy + one editable soft copy]

IV

Fourth Envelope

First Envelope + Second Envelope + Third Envelop

It will be obligatory on all bidders to return tender document along with drawings if any at the time of opening the tender whether they are submitting the bid or not.

7. Tenders will be received upto 15.30 hrs. on 28 th Aug 2014 in the office of AGM, C & ID, Nuclear Recycle Board, BARC, NRB Building, Anushaktinagar, Mumbai 400094.

Engineering Consultancy Contract for I & C of INRP

2014
2014

8. Part-I (Technical Bid) will be opened on the same day at 16.00 hrs. at NRB Building, Anushaktinagar, in the presence of attending bidders. Part-II (Financial Bid) of the tender will be opened at a later date to be specified and communicated to successful bidders who are qualified through technical evaluation involving visits to the bidders office for studying sample Design Reports, Seismic analysis Reports, computerized data acquisition system network diagrams of completed similar works, inspection of infrastructural facilities to carry out the tendered work, such as, number of employees on roll, availability of software for detailed design and analysis works, and for holding technical discussions.

9. Tenders with any condition including conditional rebate shall be rejected. However, tenders with unconditional rebate will be accepted.

10. Tender shall be kept valid for 180 (One hundred eighty) days from the date of opening of Part-I of the tender.

11. In case the last date of sale and/or the date of receipt and opening of tender are declared as holiday, the respective date shall be treated as postponed to the next working day.

12. Earnest Money Deposit in the form demand draft or Banker's Cheque shall be deposited along with the tender. Tenders not accompanied with Earnest Money Deposit are liable for rejection.

13. Bidders should quote in figures as well as in words the rates and amounts tendered by them. Any corrections shall be attested by the dated initials of the bidder. The consultants not tendering for this work after purchase of the tender documents must return the tender documents and drawings to the office of AGM, C & ID, Nuclear Recycle Board, BARC, NRB Building, Anushaktinagar, Mumbai 400094 within 15 days from the due date of tender. However, the cost of tender document will not be refunded.

14. The bidder whose tender is accepted will be required to pay Security Deposit (SD) @ 10 % of the lumpsum contract value. SD can be paid in the form of Demand draft / Bank guarantee / Fixed Deposit Receipts of Scheduled banks / Government Securities. EMD deposited at the time of submission of proposal will be treated as part of SD. The SD can also be collected by deductions@ 10% of the gross amount of the running bill (of the Consultant) till the sum along with the sum already deposited as EMD becomes equal to 10% of the lumpsum contract value. Amount kept under SD shall not bear interest and same shall be returned to Consultant at the end of the defect liability period of the contract. The Security Deposit shall be endorsed in favor of the "Pay and Accounts Officer, BARC".

15. If the successful bidder fails to furnish the prescribed Security Deposit on or before stipulated dates of commencement, the President of India or his successors in office shall without prejudice to any other right or remedy, be at liberty to forfeit the said earnest money absolutely. Further, if this successful bidder fails to commence work within 1/8 th of the stipulated time, the President of India or his successors in office shall without prejudice to any other right or remedy available in law, be at liberty to forfeit the said earnest money and the Security Deposit absolutely.

16. The acceptance of tender will rest with the Chief Executive, Nuclear Recycle Board, Bhabha Atomic Research Centre on behalf of President of India, who does not bind himself to accept the lowest tender and reserves to himself the authority to reject any or all of the tenders received, without assignment of any reason. All tenders in which, any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.

17. Service Tax or any other Tax on material in respect of this contract shall be payable by the consultant and Government will not entertain any claim whatsoever in this respect.

Engineering Consultancy Contract for I & C of INRP

2014
2014

18. If any bidder withdraws his tender within the validity period or make any modifications in the terms and conditions of the tender which are not acceptable to the department, then the Government shall without prejudice to any right or remedy, be at liberty to forfeit 50% (Fifty Percent) of the Earnest Money absolutely.

19. The tender for the work shall not be witnessed by a bidder or bidder who himself / themselves has/have tendered for the same work. Failure to observe these conditions would render tenders of the bidder tendering as well as witnessing the tender liable to summary rejection.

20. It will be obligatory on the part of the bidder to sign the tender document for all the component / parts.

21. This Notice Inviting Tender shall form the part of the contract document.

22. Please note the following:

a) Cheques for Earnest Money Deposit will not be accepted.

b) EMD amount in full of ` 9.6 lakhs (Rs. Nine lakhs sixty thousands) to be submitted

along with the submitted bids.

c) Income tax at applicable rates would be deducted from the running bills.

d) Tender forms are not transferable.

e) The tender documents will not be sent by post or courier.

23. Please note that to enter Anushaktinagar colony, photo-identity (passport, driving license, voter's I- card, I-card issued by the employer, etc.) is a must.

24. Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the bidders who resort to canvassing will be liable to rejection.

Sd/-

Chief Executive Nuclear Recycle Board Bhabha Atomic Research Centre For and on behalf of President of India

Engineering Consultancy Contract for I & C of INRP

2014
2014

2. REVISED SCHEDULE for tender processing

Name of

:

Engineering Consultancy Contract for Instrumentation and Control

Assignment

(I & C) System for Integrated Nuclear Recycle Plant (INRP), Tarapur, Maharashtra.

Estimated cost of consultancy

:

` 4.8 Crores (Rs. Four crores and eighty lakhs only.)

Time of completion of Assignment

:

24 (Twenty four) calendar months

 

Tender sale period

:

From 27/08/2014 to 10/09/2014 between 10.30 hrs. to 16.00 hrs.

Pre-bid meeting

:

24/09/2014

at

10.30

hrs

at

NRB

Building,

Anushaktinagar,

 

Mumbai-94

Due date and time for submission of tender

:

10/11/2014 upto 15.30 hrs in the office of AGM, C & ID, Nuclear Recycle Board, BARC, NRB Building, Anushaktinagar, Mumbai 400094

Date & time for

:

10/11/2014 at 16.00 hrs. at NRB Building, Anushaktinagar,

opening of tender (Part-I)

Mumbai-94

Cost of Tender Document

:

` 1500/- (Rs. One thousand five hundred only) (Non-refundable) (to be paid while purchasing the tender, by Demand Draft or Banker's Cheque of a Scheduled Bank in favour of "Pay and Accounts Officer, BARC")

Earnest Money

:

` 9.6 lakhs (Rs. Nine lakhs sixty thousand only)

Deposit (EMD)

(to be submitted at the time of submission of bid, in the form of Demand Draft or Banker's Cheque of a Scheduled Bank in favour of "Pay and Accounts Officer, BARC".

Engineering Consultancy Contract for I & C of INRP

2014
2014

PART B REQUEST FOR PROPOSAL

Engineering Consultancy Contract for I & C of INRP

2014
2014

PART B

REQUEST FOR PROPOSAL

SECTION-1: INFORMATION TO CONSULTANTS

1

 

INTRODUCTION

 

1.1

Consultants are requested to submit a Technical Proposal and Financial Proposal for engineering consultancy required for the Assignment named in the attached Part C- Technical specifications and Design Guidelines document. The proposal will form the basis for future discussions and ultimately, a contract between Consultant and NRB, BARC.

 

1.2

Consultants must familiarize themselves with the site conditions and take these into

account in preparing the proposals. To obtain first-hand information on the Assignment

and on the site conditions, consultants are encouraged to pay a visit to the project shall attend a pre-proposal conference.

and

 

1.3

NRB, BARC will provide the inputs specified in the Data Sheet and make available relevant project data and reports. For additional data consultant will have detailed discussion with departmental engineers before submitting their bids.

 

1.4

It will be obligatory on consultant‟s part to sign the Proposals for all components/parts. Consultant shall enclose the Power of Attorney for the person signing the bid.

 

1.5

Consultants may note that the costs incurred in the preparation of the proposal and subsequent discussions including a visit to NRB, BARC‟s office and project site are not reimbursable and NRB, BARC is not bound to accept any claim.

 

1.6

Consultants are informed that in order to avoid conflict of interest situations any firm providing goods, works or services with which you are affiliated or associated, is not eligible to participate in bidding for any goods, works, or services (other than the services and any continuation thereof) resulting from or associated with the project of which this Assignment forms a part. Consultants should clarify their situation in that respect with BARC before preparing the proposal.

 

1.7

The documents

provided to Consultant for submitting the proposals shall not be used for

any other purpose and shall be kept confidential. It will be obligatory on Consultant‟s part

to return these documents

at the time of opening of the Proposals regardless of Consultant

making the bid or not. Making photocopies is strictly prohibited.

2.

 

CLARIFICATION & AMENDMENT OF TENDER DOCUMENT

 

2.1

Consultants may request a clarification on any of the documents furnished to them with the tender up to the numbers 15 days indicated in data sheet, before the proposal submission date. A request /clarification must be sent in writing by speed post/ fax to the client address. The client will respond by fax/ speed post to such requests.

Engineering Consultancy Contract for I & C of INRP

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2014
 

2.2

At any time before the submission of proposals, NRB, BARC may, for any reason, whether at its own initiative or in response to a clarification requested by an invited consulting firm, modify the Documents, furnished with the tender, by amendment. The amendment will be notified in writing by fax or speed post to all invited consulting firms and will be binding on them. NRB, BARC, MUMBAI 400094 may at its discretion extend the deadline for the submission of proposals. A pre bid meeting would be organized at NRB Building, Anushaktinagar, Mumbai 400094. During the meeting, clarification would be provided to consultant and works expected to be done by the consultant would be explained.

3.

 

PREPARATION OF PROPOSAL

 
 

3.1

Consultant shall submit a Technical Proposal and a Financial Proposal, written in the language specified in the data sheet.

   

TECHNICAL PROPOSAL

 
 

3.2

Consultant is expected to examine all terms, conditions and instructions included in the various Documents furnished with tender. Failure to provide requisite information may result in rejection of Proposal.

 

3.3

While preparing the Technical Proposal, following:

you must give particular attention to the

   

(i)

The firm shall ensure that they will be able to carry out the Assignment either of their own or through their Affiliate Company. Joint venture / consortia are not allowed.

Firm expressing interest on only part of the work will not be accepted. Organizational set up shall be provided.

   

(ii)

In general, sub-contracting of drafting activities to Indian firms is acceptable. Bidder shall furnish complete details of sub-contracting as indicated in section 2L.

NRB, BARC reserves the right to use in-house information to verify the particulars furnished by the firms and assess the capability of the firm independently. If any information furnished by the firm is found incorrect at a later stage, then the firm shall be debarred from participating in the activities of BARC.

   

(iii)

The estimated cost of consultancy assignment as well as the time to complete the Assignment is stated in the Data Sheet. Financial Proposal may be submitted in accordance with this.

   

(iv)

The key professional staff, listed in the offer, shall be available for the entire duration of the execution of the Assignment. These shall preferably be the permanent employees of the firm or have an extended and stable working relation with it.

Engineering Consultancy Contract for I & C of INRP

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2014
 

(v)

Proposed staff must have relevant educational qualification and work experience in the similar nature of engineering consultancy work.

 

(vi)

Key personnel will be finalized in consultation with BARC before opening of Commercial bid.

3.4

Technical proposal should provide the following information, but not limited to, using the formats in (Section-2):

 

(i)

A brief description of the Consultant‟s organization and an outline of recent experience on assignments of a similar nature. For each assignment, the outline should indicate, inter alia, the profiles of the staff provided, duration of assignment, contract amount and firm‟s involvement.

 

(ii)

Any comments or suggestions on the scope of work, documents and details made available with this tender, as well on the facilities to be provided by the Client (issues having bearing on the financial proposal) shall be discussed and settled before the submission of the bids.

 

(iii)

A

description of the methodology (work plan, document/drawing transfer,

interactions, etc.), which the Consultant proposes to employ in performing the

Assignment.

 
 

(iv)

The composition of the proposed staff team by specialty, the tasks which would be assigned to each and their time periods.

 

(v)

Curricula Vitae (C.V.) recently signed by the proposed key professional staff and countersigned by an authorized officer of the Consultant. Key information should include: years with the firm/entity and degree of responsibility held in various assignments during the last ten years.

 

(vi)

Estimates of the total time effort (person x hours/months) to be provided for the Assignment, supported by breakdown of effort proposed (person x hours/months)

for

major items of work;

 

(vii)

Details of experience/ expertise/tools/facilities.

 
 

(viii

Confirmation/submission

on

salient

technical

conditions

mentioned

in

tender

)

document.

 
 

(ix)

Quality assurance plan/program proposed to be employed in design activities.

 
 

(x)

List of Engineering & Management software and workstations, office space etc. which the Consultant proposes to employ on this Assignment (the software tools used by the consultant for this work shall be available for purchase by BARC without any end user embargo)

Engineering Consultancy Contract for I & C of INRP

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2014
   

(xi)

List of current commitments (staff-months) with any of the Units/Autonomous Institutions/PSUs of DAE along with latest status.

 

3.5

The Technical proposal shall not include any financial information. However, un-priced financial proposal that brings out commercial aspects, if any, shall be submitted along with this proposal.

   

FINANCIAL PROPOSAL

 

3.6

In preparing the Financial Proposal, Consultant is expected to take into account, besides technical requirements, commercial conditions specified in the Tender Document. The Financial proposal should follow, but not limited to, the formats attached in (Section-3)

 

3.7

For items of category-A as indicated in the tender document Part C technical specifications and design guidelines, quotation will be submitted on lump sum basis with an upper ceiling on cost to complete the assignment. The bidder should give category wise man power required to be deployed for completing the assignment.

Man hour rates will also be submitted for the category B type work, which is of similar nature to that of Category-A, but not covered in lump sum part of the contract.

 

3.8

The Financial Proposal, made on lump sum cost basis/unit rate basis shall be all inclusive; and should cover, but not be limited to, remuneration for staff, gratuity, provident fund, travel assistance, out of pocket expense (per diem), overheads, profits, accommodation (housing), transportation, communication, equipment (vehicles, office equipment, furniture, consumable etc.), printing of documents, surveys, training. The financial proposal shall also include the tax liability and cost of insurance of consultants‟ firm (to guard against loss of data, documents, drawings, etc., pertaining to the assignment) and his personnel specified in Data Sheet.

 

3.9

The Financial Proposal should clearly indicate, as separate amount, the taxes, duties, levies considered under the applicable laws on the consultancy Assignments.

 

3.10

The Financial Proposal should consider the mode of payment as specified in Data Sheet.

4.

 

SUBMISSION, RECEIPT & OPENING OF PROPOSALS

 

4.1

The original and each copy of the Technical Proposal and Financial Proposal must be prepared in indelible ink. The proposals shall contain no inter-lineation or overwriting except as necessary to correct errors made by the Consultants themselves. Any such corrections must be initialized by the person or persons signing the Proposals.

 

4.2

An authorized representative of the firm must initial all pages of the Proposals. The representative‟s authorization to be confirmed by a written power of attorney accompanying the Proposals.

Engineering Consultancy Contract for I & C of INRP

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4.3

For each Proposal, the Consultant shall prepare number of copies indicated in the Data

Sheet. Each Technical Proposal and Financial Proposal should be marked `Original‟ and `Copies‟ as appropriate. In the event of any discrepancy between the copies of the proposals, the original shall govern.

 

4.4

The original proposal along with EMD in the form specified in the tender document along with all the copies of the Proposals shall be placed in a sealed outer envelope which will bear the address and information indicated in the Data Sheet. This outer envelope will include three separate envelopes for originals, the first one clearly marked "Technical Proposal", the second one clearly marked as “financial proposal”, (both envelopes indicating original or copy as appropriate) and the third one clearly marked `EMD‟. This envelop will also include two envelops for copies of Technical and Financial proposals. Technical Proposal shall also include “Unpriced financial Proposal”.

 

4.5

The completed Technical Proposal and Financial Proposal along with EMD must be delivered at the submission address on or before the time and date stated in the Data Sheet. Any proposal received after closing time for submission will be returned unopened.

 

4.6

The Proposal must be valid for the number of days stated in the Data Sheet from the date fixed for opening of technical bid during which bidder must make available the key professional staff proposed for the Assignment. NRB, BARC will make its best effort to conclude the Proposal evaluation process within this period. If NRB, BARC wishes to extend the validity period of the Proposals, Consultant has a right to extend or not to extend the validity of their Proposals.

 

4.7

After the deadline for submission of proposals, the Technical Proposal will be opened in the presence of all attending bidders/their representatives, only if EMD is submitted and is

in

order. Financial Proposal shall remain sealed until the technical evaluation of all the

proposals is complete. EMD can be submitted in Bank guarantee/Bank draft. Public sector organization will also have to submit EMD. PSU are also required to submit EMD

along with their proposals.

5

 

PROPOSAL EVALUATION

 

5.1

A

two-stage procedure will be adopted in evaluation of the proposals: i) a technical

evaluation, which will be carried out prior to opening any financial proposal; and ii) a financial evaluation. Each firm will be ranked using a combined technical and financial score.

   

TECHNICAL PROPOSAL

 

5.2

The evaluation committee or team appointed by NRB, BARC will evaluate the proposals on the basis of their responsiveness to the requirements specified in Tender Document, applying the evaluation criteria, sub-criteria and point system specified in the Data Sheet. Each responsive proposal will be attributed a technical score (S t ). A proposal will be

rejected at this stage if it does not respond to important aspects of the tender requirements

or

if it fails to achieve the minimum technical score set out in the Data Sheet.

Engineering Consultancy Contract for I & C of INRP

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FINANCIAL PROPOSAL

 

5.3

After the evaluation of Technical Proposals, NRB BARC shall notify the date, place and time set for opening of Financial Proposals. The notification may be sent by fax or speed post or e- mail. At this stage, if it is assessed by NRB, BARC that major changes in the scope of work & service or technical requirements have taken place, NRB BARC may ask the Consultant to indicate separately plus/minus impact of the same, either by amount or percentage, from the original financial proposal. This shall be submitted within the date and time communicated by NRB BARC.

 

5.4

The evaluation committee or team will determine if the Financial Proposals are without computational errors. The evaluation shall include those taxes, duties, levies applicable under the law. Incomplete proposals shall be liable for rejection.

 

5.5

The lowest technically qualified Financial Proposal (F m ) will be given a financial score (S f ) of 100 points. The financial scores of the proposals will be computed as follows: S f = 100 x F m /F (F- amount of Financial Proposal, after it is corrected for completeness as in 5.4 above).

 

5.6

The Proposals will finally be ranked according to their combined technical (S t ) and financial (S f ) scores using the weights indicated in the Data Sheet “S = S t x T % + S f x F%”, where, T and S are the weightage of technical and financial proposal, respectively.

6.

 

DISCUSSIONS PRIOR TO AWARD OF CONTRACT

 

6.1

Prior to the expiration period of proposal validity, BARC will notify the successful Consultant whose proposal scored the highest combined score (technical + financial) by registered letter, fax or speed post and invite him to discuss the Contract. Discussions will be held at the address indicated in Data Sheet and the aim is to reach an agreement on all the points.

 

6.2

The discussions may include the proposed methodology (work plan), staffing, quality system, detailed break up of mile stone for payment and any suggestions made by the firm for expeditious completion of the Assignment. Agreement must then be reached on the final requirements on terms of reference, the staffing and bar charts, which will indicate activities, staff periods, communication, logistics, reporting etc. Special attention will be paid to define clearly the inputs required from BARC to ensure satisfactory implementation of the Assignment. The agreed work plan and other terms of reference will then be incorporated in the contract agreement.

 

6.3

Contractor shall seek all clarification before taking up the work. Any break in continuity of the progress of work due to non-availability of personnel for completion of work will not be acceptable.

 

6.4

The financial discussions may include a clarification, if any, on taxes, levies considered in the proposal. Some of the special conditions of contract may be discussed. Unless there are exceptional reasons, the discussions on financial terms will involve neither the lump-sum

Engineering Consultancy Contract for I & C of INRP

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amount nor proposed unit rates.

 

6.5

Having selected the Consultant, among other things, on the basis of an evaluation of the proposed key professional staff, total staff deployment as well as availability of requisite facilities/ resources, NRB, BARC will require assurances that these shall be actually available. If this is not the case and if it is established that key staff, facilities and resources which were offered in the proposal are not actually available, the contract will be terminated.

 

6.6

The discussions will conclude with a review of the draft form of Contract so as to arrive at an agreement. If the discussions fail, NRB, BARC may invite the firm whose proposal received the second highest score to negotiate the Contract.

7.

 

AWARD OF CONTRACT

 

7.1

The Contract will be awarded, after obtaining requisite approvals from the Competent Authority, based on completion of successful discussions.

 

7.2

On award of the Contract, a co-ordination procedure shall be established. Consultant shall accredit and communicate name of his representative who would be responsible for taking instructions from NRB, BARC.

8.

 

TERMINATION OF CONTRACT

   

NRB, BARC may terminate the contract in case of non-availability of key staff, facilities, resources, quality documents, delay etc. with prior intimation.

9.

 

DEFECT LIABILITY

   

If any mistakes or lapses noticed in design/drawings/document beyond the contract period of 24 months, consultant is liable to do correction for these defects without any extra cost.

Refer cl.3.8 of Section 4B (GCC) of this document. Defect Liability period shall be as per

cl. 3.8 (c) of

Section 4C (SCC) of this document.

   

No payment will be made for work not accepted by BARC at the time of closure of contract (foreclosure/termination).

Engineering Consultancy Contract for I & C of INRP

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10.

 

DATA SHEET

(Additional Information to Consultant)

Clause

Description

Ref. No.

1.1

The name of the Client is:

Nuclear Recycle Board (NRB), Bhabha Atomic Research Centre, Dept. of Atomic Energy, Government of India.

1.2

The name of the Assignment is:

Engineering Consultancy Contract for “Instrumentation and control system for Integrated Nuclear Recycle Plant”, Tarapur.

1.3

The description of the Assignment and documents & drawings are:

Description of the services to be provided by the consultant and deliverables in the form of documents & drawings are listed in APPENDIX A, C & D of Section 5 of TOR of the tender document.

NRB, BARC shall provide tender document.

inputs: As listed in APPENDIX B, Section 5 of TOR of the

1.4

Contact Officials for Pre-Proposal Conference are:

1. Ms. A.P.Kulkarni, SO/G, INRPWMD, NRB

Tel: 022-25597910

2. Shri M.N.Jayaram, AGM, INRP C & ID, NRB.

Tel: 022-25597916

3. Shri Y. Kulkarni, GM, INRPWMD, NRB

Tel: 022-25597913

2.1

Clarifications may be requested 15 days before the submission date.

The address for requesting clarification is:

Office of AGM, C & ID, Nuclear Recycle Board, BARC, NRB Building, Anushaktinagar, Mumbai 4000 094.

3.1

The language is : English

Engineering Consultancy Contract for I & C of INRP

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2014

3.3

(iii)

The estimated total cost of consultancy contract is Rs. 4.8 Crores

(Rupees four crores and

 

eighty lakhs only). Out of this the lump sum contract cost is Rs. 4.37 Crores (for Category-A type of work) and contract cost for man hour base services is Rs. 43 lakhs (for category-B

type of work). The whole contract assignment needs to be completed within 24 months.

3.3

(iv)

The minimum required experience of the proposed key staff is :

 
 

Sr.

Position

Experience

 

Minimum

Qualification

 

Area of Experience / expertise

No.

 

in years

strength (Nos.)

1

Team

>

20 Years

One no.

Degree in

Should have led teams executing similar multi- dimensional engineering assignment and hands on experience in design.

Leader/

 

Engineering

Project

Manager

2

Chief

>15 Years

1 nos.

Degree in

Should have experience in executing similar multi- dimensional engineering assignment and hands on experience in design, planning, estimation, tendering.

Engineer/

Engineering

Senior

One no. from chemical / Instrumentation / computer science.

Project

Engineer/

Project

coordinator

3

Dy.Chief

>10 years

02

Degree in

Should have hands on

Engineer

One each for

Engineering

experience in design &

/Project

(i)Instrumentation

detailed engineering of I

Engineer/

and

&

C system and high

Sr.

(ii)

electronics/

availability computer networks, design reports, analysis, costing.

Engineer(s)

computer

4

Design

> 4 years

As per the requirement Minimum 3 nos. each for

Degree in

Should have hands on experience in design & detailed engineering of I

Engineer/

Engineering

Planning &

Coordination

&

C system and high

Engineers /

 

availability computer networks, design reports, analysis, costing. Hands on experience in working with I & C detailed engineering software.

QA engineer

(i)Instrumentation

and

(ii)

Electronics/

computer)

5

Support

> 4 years

As per the requirement

Diploma with

Should have hands on experience in design & drafting packages, MS

Staff

Auto CAD

(Draftsmen,

 

data entry

office, MS Visio.

operators

etc.)

6

Specialists

> 25 Years

As per the requirement

 

Should have expertise in specific field e.g. Seismic Analysis.

Engineering Consultancy Contract for I & C of INRP

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2014

3.7

Financial proposal should be on lumpsum basis for completion of total assignment except for the additional work agreed mutually.

3.8

Tax liability, insurance, description or reference to Documents:

The Consultant and his personnel shall pay the taxes, duties, levies and other impositions levied under existing, amended or enacted laws during life of the Assignment.

The Consultant shall cover employer‟s liability compensation insurance for his or his sub- consultants‟ personnel in accordance with the provisions of relevant applicable laws.

3.10

The payment for category-A items will be made on the basis of deliverable based milestones achieved, in a form acceptable to BARC, during the course of working on the Assignment. ( i.e Payment = Delivery base milestone weightage x lump sum contract cost)

The proposed milestones/ deliverables for this purpose are included herewith as in Appendix C & H, Section 5 of TOR.

Payment for category B items will be based on man hour rates as mentioned herewith in Appendix G Section 5 of TOR.

4.3

The number of sets of the proposal is: Two (1 original + 1 copy) editable soft copy.

Hard copies and one

4.4

The address for discussion and information are:

Office of AGM, C & ID, Nuclear Recycle Board, BARC, NRB Building, Anushaktinagar, Mumbai 4000 094

4.5

The date and time of proposal submission are: 10 th November 2014 up to 15-30 hrs.

4.6

Financial Proposal must remain valid for 180 days from the date fixed for opening of technical bid.

Engineering Consultancy Contract for I & C of INRP

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2014

5.2

5.6

The points given to Evaluation Criteria Are:

Sr. no.

Description

Points

1

Experience/expertise of firm for related assignment and organization set up.

10

2

Adequacy of the proposed methodology, work plan and resource deployment to meet the envisaged time schedules.

15

3

Past Record of time schedule and Quality of work.

10

4

Qualification & competence of the staff for the proposed assignment.

50

5

Quality assurance system proposed for the Assignment.

5

6

Type of engineering software deployed for the job.

10

 

Total

100

The points given to evaluation sub-criteria (4) for ' Qualifications & competence of staff for the proposed assignment' are:

Sr. no.

Description

Points

1

General qualification of the staff

5

2

Experience adequacy in: instrumentation design & detailed engineering; dual redundant LAN networking

15

3

Experience adequacy in working with P & ID, E&I instrumentation design software packages

15

4

Experience adequacy in design analysis

5

5

Availability of staff having experience relevant to tendered assignment

10

 

Total

50

The technical proposal shall score at least 80 points out of 100 to be considered for financial evaluation.

The weight (T%) given to the Technical Proposal is 80 % The weight (F%) given to the Financial Proposal is 20 %

Engineering Consultancy Contract for I & C of INRP

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2014

SECTION -2

STANDARD FORMATS FOR PREPARATION OF TECHNICAL PROPOSAL

2A

Technical proposal submission form.

2B

Firm’s references.

2C

Comments / Suggestions OF Consultant

2D

Description of methodology and work plan for performing the assignment.

2E

Team composition and task assignments

2F

Format of curriculum vitae (CV) of proposed key professional staff

2G

Expertise on design, analysis, engineering, data collection, planning & project management tool

2H

Activity (work ) schedule

2J

Breakdown of time and effort

2K

Quality assurance system

2L

Particulars of sub-contracting

2M

Particulars of assignments in hand

2N

Particulars of litigation history

Engineering Consultancy Contract for I & C of INRP

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2014

2A.

TECHNICAL PROPOSAL SUBMISSION FORM

[Location , Date]

FROM:

TO:

Sir,

Subject: Engineering Consultancy Contract for “Instrumentation and control system

for Integrated Nuclear Recycle Plant” Tarapur, Maharashtra.

We, the undersigned, offer to provide the consulting services for the above works in accordance with your tender no. BARC/NRB/INRPWMD/ECC I & C / 2014/01 dated

5 th June 2014 and our Proposal. We are hereby submitting our Proposal which includes

this Technical Proposal, and a Financial Proposal sealed under a separate envelope.

We understand you are not bound to accept any proposal you receive.

We remain,

Yours faithfully,

Signature

Full Name

Designation

Address

(Authorized

Seal

Representative)

(In case of a PSU/corporation, a duly authorized person holding power of attorney shall sign the proposal)

Engineering Consultancy Contract for I & C of INRP

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2B. FIRM’S REFERENCES

Relevant Services carried out in the last five years that best illustrate qualification for the tendered Assignment (with supporting documents)

The following information should be provided in the form below for each reference assignment (similar to the tendered work) for which your firm either individually as a corporate entity or as one of the major companies within an association, has been primarily responsible to render the services.

Assignment Name:

Country:

Location within country:

No. of professional staff provided by your firm.

Name of client:

Address:

No. of professional staff months.

(with Name, telephone & Fax nos. of contact person)

Start Date

Completion Date:

Approximate value of services:

(Month/year)

(Month/year)

Name of Associated firm(s) if any:

No. of months of Professional staff provided by Associated firms(s)

Name of Senior staff (Project Manager/coordinator, team leader) involved and functions performed:

Narrative Description of project:

 

Description of actual services provided by your professional staff:

Engineering Consultancy Contract for I & C of INRP

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2014

2C.

COMMENTS/SUGGESTIONS OF CONSULTANT

On the Documents provided with the Tender

1.

2.

3.

4.

5.

On the Data, Services and Facilities to be provided by the Client

1.

2.

3.

4.

5.

Any Other

1.

2.

3.

Note: The above information is to be provided for discussions and clarifications during the pre-

bid meetings and before the submission of the bids. No clarifications/ confirmations shall be

sought after the submission of the bids.

Engineering Consultancy Contract for I & C of INRP

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2D.

DESCRIPTION OF METHODOLOGY, WORK PLAN AND RESOURCE DEPLOYMENT FOR PERFORMING THE ASSIGNMENT

Engineering Consultancy Contract for I & C of INRP

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2014

2E .TEAM COMPOSITION & TASK ASSIGNMENTS

Note: It is expected that the proposed key staff (e.g. design engineers/ project engineers / draftsmen) deployed for this assignment have hands on experience in executing similar multi- dimensional engineering assignment.

NRB, BARC will have interaction with all team members responsible for executing the assignment before their induction for this assignment.

Technical /Managerial Staff

Sl. No.

Name

Years of

Nos. of years with your firm

Position

Task

experience

1.

         

2.

3.

4.

5.

Support Staff

 

Sl. No.

Name

Years of

Nos. of years with your firm

Position

Task

experience

1.

         

2.

3.

4.

5.

Engineering Consultancy Contract for I & C of INRP

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2014

2F.

FORMAT OF CURRICULUM VITAE (CV)

Of Proposed Key Staff

Proposed Position:

Name of Firm:

Name of Staff:

Profession:

Date of Birth:

Years with Firm:

Membership of Professional Societies:

Detailed Tasks Assigned:

Key Qualifications:

Nationality :

(Give an outline of staff member's experience and training most pertinent to tasks on Assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use up to half a page).

Education:

(Summarize college/university and other specialized education of staff member, giving names of institutes, dates attended and degrees obtained. Use up to a quarter page).

Employment Record:

(Starting with present position, list in reversed order, every employment held. List all positions held by staff member since graduation, giving dates, names of employing organization, title of positions held and location of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use up to three-quarters of a page).

Languages:

(Indicate proficiency in speaking, reading and writing of each )

Certification:

I, undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my qualifications and my experience.

Date:

(Day/Month/Year)

(Signature of the staff member & authorized representative of the Firm)

Engineering Consultancy Contract for I & C of INRP

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2014

2G.

EXPERTISE ON DESIGN, ANALYSIS, ENGINEERING, DATA COLLECTION &

INTERPRETATION, PLANNING & PROJECT MANAGEMENT TOOL

(Availability of computer software, work stations and other requisite tools/ facilities shall be indicated)

DISCIPLINE/TASK/ASSIGNMENT

Commercial Packages

In house packages

Available

Miscellaneous

   

Note: Appropriate software license for viewing / modification shall be made available to NRB

Engineering Consultancy Contract for I & C of INRP

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2H.

ACTIVITY (WORK) SCHEDULE

Month-wise Program (in form of Bar Chart)

(1 st , 2 nd etc. are months from the start of Assignment)

Sr.No.

Item of

lst

2nd

Work/Activities /Deliverables

3rd

4th

5th

6th

7th

Engineering Consultancy Contract for I & C of INRP

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2014

2J. BREAKDOWN OF TIME & EFFORT

Sl.No.

Item of work/Activities

Personnel Deployment (Nos.)

 

Qualification

Years of experience

 

>5

>10

>15

>20

(Duration, man-month)

A.

Engineering / Managerial Staff

1.

Design & Detailed Engineering

2.

Safety Analysis

3.

Design of Training and maintenance facility

4.

Quality Assurance documentation

-----------------------------------------------------------------------------------------------------------------

Total:

-----------------------------------------------------------------------------------------------------------------

B. Support staff (Draftsmen, etc.)

1. }

2. }

3. }

4. In the format given above

5. }

}

}

}

--------------------------------------------------------------------------------------------------------------------

Total:

Engineering Consultancy Contract for I & C of INRP

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2014

2K.

QUALITY ASSURANCE SYSTEM

( A brief description of quality assurance system/ programme available with the firm and how it will be implemented for the tendered Assignment)

Engineering Consultancy Contract for I & C of INRP

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2L.

PARTICULARS OF SUB-CONTRACTING

Provide information on the activities bidder proposes to sub-contract.

Activities proposed to be sub- contracted

Do you Sub-contract all or part of this activity?

Which company(ies) handling the sub-contracted activity?

Yes

Yes Partly

 

Entirely

(Specify %)

Design & Detailed Engineering

     

Analysis

     

Design of Training and maintenance facility

     

Quality Assurance Documents

     

Drafting work

     

Others (specify)

     

Engineering Consultancy Contract for I & C of INRP

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2M. PARTICULARS OF ASSIGNMENTS IN HAND

Provide information about all projects in progress, including those where the firm has received a letter of intent, but a formal contract has not yet been awarded. The list shall also include separately the Assignments in hand for the Units/PSUs of DAE.

Sl.

Name &

Value

Name &

Estimated man-hours/ months assigned/ to be assigned for the Work

Completion Period

Present stage of work with reasons for delays (if any)

No.

Brief detail

of

Address of

of the

Assign-

contact

   

Assignment

ment

person

Stipulated

Actual

with

Telephone

 

& Fax

 

Nos.

(1)

(2)

(3)

 

(4)

(5a)

(5b)

(6)

Engineering Consultancy Contract for I & C of INRP

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2014

2N PARTICULARS OF LITIGATION HISTORY

Name of Consultant: -------------------------

Consultant should provide information on any history or arbitration resulting from contracts executed in the last ten years or currently under execution, as required in this Pre-qualification document. A separate sheet should be used for partners, if any.

Year

Name of

Cause of

Matter Under

Award FOR

Disputed

Client

Litigation

Dispute

or AGAINST

Amount

the Applicant

Engineering Consultancy Contract for I & C of INRP

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SECTION-3

STANDARD FORMATS FOR PREPARATION OF FINANCIAL PROPOSAL

3A

Financial proposal submission form.

3B

Summary of costs for category-A type of work (Lumpsum)

3C

Summary of costs for category B type of work (Man-hour rate)

3D

Breakdown of cost of time

3E

Milestones for payment of consultancy charges and schedule of work

Engineering Consultancy Contract for I & C of INRP

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3A. FINANCIAL PROPOSAL SUBMISSION FORM

[Location , Date]

FROM:

TO:

Sir,

Subject: Engineering Consultancy Contract for “Instrumentation and control

systems for Integrated Nuclear Recycle Plant” Tarapur, Maharashtra.

We, the undersigned, offer to provide the consulting services for the above works in accordance with tender document and our Proposals (Technical & Financial). Our attached financial proposal is for a sum of [Amount in words & figures]. This amount is inclusive of taxes & levies which we have estimated at [Amount(s) in words & figures].

The financial proposal for man hour rate is also attached.

We undertake that, in executing the above contract, we shall strictly observe the laws `Prevention of Corruption Act 1988‟ against fraud and corruption.

We remain,

Yours faithfully,

Signature (Authorized Representative)

Full Name

Designation

Address

Engineering Consultancy Contract for I & C of INRP

2014
2014

3B. SUMMARY OF COSTS FOR CATEGORYA TYPE OF WORK-

LUMP SUM COST

Sl. No.

Name of Activities

Amount

 

In figures

In words

1.

Lump sum Cost of Consultancy work to complete the Assignment as specified.

2.

Taxes & levies (As on date only service tax is applicable) (To be clarified at pre-bid stage.)

3.

Any other charges

Total (in figures) (in words)

Note:

1.

Payment will be made as per the stipulations of Special Conditions of Contract.

2.

The break-up as asked for in formats 3D, 3E is to facilitate assessment of reasonableness of cost of consultancy and conducting discussions under Para (6) of Information to Consultants.

Engineering Consultancy Contract for I & C of INRP

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3C. SUMMARY OF COSTS FOR CATEGORY B TYPE OF WORK

( MAN HOUR RATE BASIS)

Estimated total cost for man hours rate basis work: ` 43 Lakhs (maximum)

Man hour rates for work not covered in lump sum part of contract.

Deliverables for this type of work will be of similar nature as Category A-(lumpsum contract),

but not included in lump-sum part (Category-A type of work) of the contract, as detailed in

Appendix A-(E)

Man-hour rates for the various applicable categories of staff for a period of two years starting

after 3 months from award of this ECC contract.

Sr.

Position

Years of

Man Hour Rate * for Year- 1

Man Hour Rate * for Year-2

Remarks

No.

experience

 

Professional &

       

Staff

1.

         

2.

         

3.

         

4.

         

5.

         

6.

         

* Rates inclusive of all taxes and levies

Engineering Consultancy Contract for I & C of INRP

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3D. BREAKDOWN OF COST OF TIME

MAN HOUR DEPLOYED FOR CARRYING THE LUMP SUM PART (CATEGORY-A TYPE OF WORK) OF CONTRACT

Sr. Position Yrs. Year 1 Year 2 No. Of Rate MHR Amount Rate MHR Amount
Sr.
Position
Yrs.
Year 1
Year 2
No.
Of
Rate
MHR
Amount
Rate
MHR
Amount
Exp.
Professional
staff
1
2
3
4
5
Sub -total
Support staff
1
2
3
4
5
Sub-total
Total

The above breakup should be given for all the milestones for sub system in lump sum category.

Engineering Consultancy Contract for I & C of INRP

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3E. MILESTONES FOR PAYMENT OF CONSULTANCY CHARGES AND SCHEDULE OF CATEGORY-A TYPE OF WORK, LUMP SUM CONTRACT

This section gives the details of progress sequence and mile stone based delivery schedule. It is to be noted that „zero‟ date of the work will start from the day contract agreement between Consultant and NRB, BARC is reached that all the inputs have been defined for carrying out the work or two months from the date of issue of work order whichever is earlier.

The schedule of completion of this consultancy work is 24 calendar months. Expected sequence and schedule of engineering activities /various milestones for different system is as indicated below:

Note to consultants:

1. Sub system division of weightage point indicated is tentative and will be worked out with the successful bidder prior to the award of contract.

2. Payment will be released upon completion of the `activity/sub-activity‟. An activity/sub- activity will be considered „complete‟ when the same is checked, reviewed, and accepted / approved by the competent authority in NRB, BARC.

* Starting Schedule column indicates months from zero date to start that activity.

Sr.

System / sub-system and Activity Description

Weight point

* Starting schedule from the date of acceptance of the order.

Completion schedule from the date of acceptance of the order.

nos.

     

Sub-

total

   

total

(A)

Detailed Design and engineering

   

75

   

1

Preparation of Design report for process control & Instrumentation system

 

2

 

Month no. 1

Month no. 8

2

Instrumentation requirement data sheets.

 

2

 

Month no. 1

Month no. 6

3

Preparation of Piping and Instrumentation (P & I) diagrams (equipment-wise, system wise and block wise).

 

15

 

Month no. 2

Month no. 12

4

Computerized Data Acquisition and Control System (CDACS)

 

12

     

Engineering Consultancy Contract for I & C of INRP

2014
2014

Sr.

 

System / sub-system and Activity Description

Weight point

* Starting schedule from the date of acceptance of the order.

Completion schedule from the date of acceptance of the order.

nos.

 
 

4.1

Detailed design, engineering and drawings of CDAC system architecture for process instrumentation system

4

   

Month no. 1

Month no. 8

4.2

Design, engineering, detailing of CDAC system architecture for Radiation Display and Alarm System (RADAS)

4

   

Month no. 2

Month no. 8

4.3

Design, selection, sizing and routing of detailed Network diagrams showing all interconnections.

4

   

Month no. 6

Month no. 12

5.1

Instrument loop diagrams.

 

12

 

Month no. 6

Month no. 18

5.2

Wiring diagrams

 

5

 

Month no. 12

Month no. 20

6

Pneumatic Hook up diagrams.

 

1

 

Month no. 10

Month no. 18

7

Design, engineering, preparation of General Arrangement (GA) and layout drawings of following

 

10

     

7.1

All Control rooms

5

   

Month no. 8

Month no. 16

7.2

Controls room panels, PLC, server, network racks, operator console

1.5

   

Month no. 12

Month no. 18

7.3

Field instrument racks

2

   

Month no. 12

Month no. 18

7.4

Control Panels & Ethernet network pertaining to Main Control Room for following systems: Physical protection system, fire alarm system and other system

0.5

   

Month no. 15

Month no. 18

7.5

Fabrication drawings of panels, racks and all the above items.

1

   

Month no. 12

Month no. 18

8

Design, engineering, architecture, selection, sizing and routing of detailed Network diagram for Office LAN.

 

2

 

Month no. 15

Month no. 18

9

Design, engineering, preparation of technical specifications, selection, sizing, BOM, BOQ, cost estimation of the entire I& C system and

 

8

     

Engineering Consultancy Contract for I & C of INRP

2014
2014

Sr.

 

System / sub-system and Activity Description

System / sub-system and Activity Description

Weight point

* Starting schedule from the date of acceptance of the order.

Completion schedule from the date of acceptance of the order.

nos.

 
 

components which includes:

         

9.1

All field instruments and sensors.

3

   

Month no. 12

Month no. 20

9.2

All CDAC systems and network components.

3

   

Month no. 12

Month no. 20

9.3

Field mounted / local control panel instruments

0.5

   

Month no. 15

Month no. 20

9.4

Control panels, operator consoles, engineering stations, recorders, video walls and displays, printers, network components, indicators, alarm annunciators, etc.

1.5

   

Month no. 18

Month no. 20

10

Design, engineering, preparation of technical specifications, selection, sizing, BOM BOQ, cost estimation of electrical power supply scheme and utility

 

2

     

10.1

Power supply schemes for main control room, secondary control rooms, control room panels,

1.2

   

Month no. 19

Month no. 21

10.2

Instrument grounding scheme for I &

0.5

   

Month no. 19

Month no. 21

C

systems

10.3

Air consumption requirement and scheme for instrumentation, preparation of pneumatic circuit diagram.

0.3

   

Month no. 19

Month no. 21

11

Preparation of cable schedule, cable tray layout drawing, support structures, BOM, BOQ, cost estimation for all types of cable such as power, control, instrumentation, signal, data communication and network cables including its Routing

 

2

 

Month no. 15

Month no. 21

&

layout drawings from sensor to

control room (s), intra-block and

inter-block and direct run cables up

to

back up panels.

Engineering Consultancy Contract for I & C of INRP

2014
2014

Sr.

System / sub-system and Activity Description

System / sub-system and Activity Description

Weight point

* Starting schedule from the date of acceptance of the order.

Completion schedule from the date of acceptance of the order.

nos.

 

12

Preparation of Tender Package and Cost estimation of the entire I & C package.

 

2

 

Month no. 18

Month no. 22

(B)

Analysis (Actual analysis / preparation of Procedure / reports)

   

10

   

13

Preparation of Procedure for Seismic and thermal analysis for control panels and racks, structures by Software analysis & modeling and shake table test as applicable

 

1

 

Month no. 10

Month no. 16

14

Seismic analysis: Software analysis & modeling on sample basis for following:

 

4

 

Month no. 12

Month no. 18

Control panels, transmitter and other instrument racks, cable Trays and structures, tubing & structures, network switches and racks, etc.

15

Preparation of System Safety Analysis Report of I & C system including process instrumentation systems and computerized data acquisition and control systems (CDACs).

 

4

 

Month no. 12

Month no. 18

16

Design evaluation of CDAC system architecture

 

1

 

Month no. 12

Month no. 18

(C)

Design of Software Development / training / Maintenance facility

   

3

   

17

CDACS development and test facility cum Operator training center

 

2

     

17.1

Design, engineering, GA and layout preparation

0.3

   

Month no. 18

Month no. 22

17.2

Plant operator training center for Operation and Maintenance (O & M) staff

1.5

   

Month no. 18

Month no. 22

17.3

Technical specification, selection, sizing, BOM, BOQ, cost estimation for the above facility

0.2

   

Month no. 18

Month no. 22

Engineering Consultancy Contract for I & C of INRP

2014
2014

Sr.

System / sub-system and Activity Description

Weight point

* Starting schedule from the date of acceptance of the order.

Completion schedule from the date of acceptance of the order.

nos.

18

Design of maintenance lab

 

1

     

18.1

Design, engineering, GA and layout preparation

0.5

   

Month no. 18

Month no. 22

18.2

Preparation of Technical specification, selection, sizing, BOM, BOQ, cost estimation

0.5

   

Month no. 18

Month no. 22

(D)

Preparation of Quality Assurance documents

   

12

   

19

CDAC system and components

 

3

     

19.1

Quality Assurance Plan

1

   

Month no. 18

Month no. 22

19.2

System validation plan & report formats

2

       

20

Compliance with the standard:

 

2.5

     

Preparation of test procedures for conducting relevant tests on I & C system components

21

Factory acceptance test procedures and report formats for all components of I & C system

 

1.5

     

22

Site acceptance test procedures and report formats for all components of I & C system.

 

1.5

     

23

Acceptance criteria documents for all components of I & C system as mentioned

 

0.5

     

24

Preparation of standard installation and installation drawings; standard commissioning procedure; periodic testing and Calibration procedure for all components of I & C system