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Sustainability Guidelines
Introduction
Sustainability considerations are increasingly being Finally, an important element of any tender is to
incorporated into the procurement process. From establish your own needs and objectives. All products
improved efficiency, to reduced waste and financial must be fit for purpose, within budget, and suited to the
savings, suppliers are now being asked about the needs determined by your Council. For this reason it is
sustainability features of the products and services they important to establish and prioritise these needs and
sell. Nowhere is this more apparent than in the objectives before you develop sustainability criteria.
tendering process.
This guide has been developed in collaboration with
Tenders offer a unique opportunity to; staff from councils across NSW – both large and small,
• Incorporate sustainability into the purchasing urban and rural. The material is drawn from tender
process in a structured and systematic manner documents currently being used by NSW Councils. This
• Embed sustainability for the duration of a contract guide will be updated periodically so please send any
period feedback or suggestions for future versions to
• Request sustainability data and information directly Sustainable Choice.
from suppliers
• Demonstrate that your organisation takes
sustainability seriously
• Focus on the issues and criteria most relevant to
your council.
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Computers
• Request power consumption details in all Cleaning Products/Services
modes of operation. • Please identify the extent of biodegradability as
• Is the equipment Energy Star compliant? specified in the relevant Australian Standard
• Are computer monitors LED? (AS4351-1996)
• Does the supplier have a take back at end-of- • Does the product contain any hazardous or
life program? potentially hazardous compounds? If so, please
• Currently, what percentage of the product can list.
be recycled at end-of-life? • Please specify the level of phosphates.
• Currently, where and how would the supplier • Please specify the level of VOCs.
recycle this product? • Please list all fragrances and dyes used in the
• Can the equipment be easily upgraded to product.
incorporate additional capacity or new • Please provide all relevant Data Safety Sheets.
functionality? • Please provide a statement of compliance with
• Request a list and description of all packaging. all OH&S requirements.
• Request details of all warranty conditions. • Please provide details of all safety procedures
• Are there any other sustainability features of and equipment necessary for use with this
this product? If so, please provide details. product.
• Is packaging reusable or recyclable?
• Are there any restrictions on packaging
Printers & Copiers disposal? If so, please provide details.
• Does the equipment guarantee include use with • Are there any other sustainability features of this
most standard recycled papers? product? If so, please provide details.
• Does the equipment guarantee include use with
remanufactured toner/ink cartridges?
• Does the supplier participate in a cartridge
recycling program?
• Does the equipment have default duplex
(double siding) function?
• Does the equipment print multiple pages to
one?
• Has lead free soldering been used in the
manufacturing process?
• Does the supplier have a take back at end-of-
life program?
www.lgsa-plus.net.au/SustainableChoice
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Apparatus
• Please list all the materials and components of
each apparatus or product.
• Please list the country of origin of each major
component.
• Please list all recycled materials providing
recycled content percentages.
• Is the equipment/product able to be repaired
and/or replaced?
• Does your company repair or maintain the
equipment/product?
• Please provide details of all required
maintenance.
• Please provide details of all warranty conditions.
• Please provide a statement of compliance with
all safety, Australian Standards, and OH&S
requirements.
• Please list all timbers used (see also Timber
Products)
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Tools and
Evaluation Resources
www.lgsa-plus.net.au/SustainableChoice