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Many finance executives face the daunting task of consolidating their Companies
financial and operating results using spreadsheets that are difficult to maintain and
audit.
While some are dependent on general ledger-based approaches that can’t pull data
from numerous transactional systems without significant IT support.
What is needed is a single version of the truth-one view of financial and operational
results integrated from multiple systems - without delays.
What is HFM?
Why HFM?
Process management for tight control of the review and approval process
Data Validation
Features of HFM:-
Easily integrate—integrate not only with Hyperion products but also with your
existing infrastructure.
What is consolidation?
Consolidation is the process of gathering data from descendants and aggregating the
data to parent entities. Consolidation applying only to Entity dimension.
After loading or entering data into base level entities we run a consolidation for a
selected scenario or period to aggregate data throughout the organization.
• Process management for tight control of the review and approval process.
• Data validation.
Types:
1. Legal Consolidation
2. Geographical Consolidation
3. Consolidation by entity
Methods:
1. Consolidate
2. Consolidate all
Consolidate:-
Only entities that require logic or consolidation are updated by the system.
Consolidate All:-
Any Parent entity regardless of its status. NODATA are also consolidated.
It is available for any parent entity regardless of its status. NODATA are skipped.
Dimensions:-
Scenario:-
Entity:-
Period:-
Year:-
Value:-
View:-
Intercompany:-
It represents all intercompany balances that exits for account b/w two
organizations.
Custom Dimensions:-
Four custom dimensions are available for analysis of detailed data. (Ex-custom1,
custom2...)
HFM Architecture:-
The client tier contains the user interface. It communicates with the application tier.
The primary function of the client tier is to display, enter, and maintain data and to
maintain metadata.
The application tier contains the application, the report, and Web servers. The Web
server enables you to access the Web-based portions of Financial Management. The
application server contains the financial intelligence and connections to the
relational database and OLAP engine. It also contains Architect for managing
metadata.
The data tier contains the relational databases for Financial Management metadata
and source data.
Select start > programs > Oracle EPM system > Financial management > Financial
management.
Select start > programs > Oracle EPM systems > Workspace > Workspace URL
Select start > programs > Oracle EPM system > Foundation services > Shared
services consol.
HFM Overview
Load and add data: To add data to your application by loading it from a file and by
using data forms.
Calculate: After enter data, you can run calculation rules to populate calculated
accounts.
Adjust data: After you calculate data, you can adjust the data by using journals that
provide an audit trail of your adjustments.
Translate and consolidate data: After data for individual business units is entered and
adjusted, you can translate and consolidate the data.
Approve data: After data is consolidated, you can submit the data for review and
approval.
Lock data: After you receive the approval for the submitted data, you can lock the
data to prevent further modifications.
Run and publish financial reports: You can run reports against the approved data.
Application Administration:-
* Creating Application
* Managing Metadata
* Load data, data forms, member lists, rules, and journals to the application.
Process: Select profile > Enter languages > define calendar > Edit frequencies > Edit
periods > Save profile
Create Application:-
Process:
Register:
After the registration of application we assign users, roles and security in shared
services.
Users
Process: Application group > default application group > assign acess control
2) Metadata: Sees that the dimension member exists but cannot view/edit data.
3) Promote: View data for dimension member and promote/reject in process control.
4) Read: View data for the dimension member but not promote/reject in process
control.
Security:-
Process: select users and groups > select classes > assign access > security report.
Creating Metadata:-
Types of Accounts:
Liability: A company's legal debts or obligations that arise during the course of
business operations such as bank loans or account payable.
Revenue: For a company, this is the amount of money received by the company for
goods sold or services provided i.e., total profit and loss during a certain time period.
Flow: Behaves like an Expense or Revenue account, but will not translate.
Balance: Behaves like an Asset or Liability account, but will not translate.
Current Rate: It is the ratio of one currency valued against another value of a currency
of one country. It whether depends on the demand and supply on free market or
restricted by a government or by central bank.
Group Label: A field in a contact group used to identify the group to users, e.g.
"family", or "colleagues".
Balance Recurring: Allows you to enter data in one period and have it carry forward
until the end of the year.
Dynamic: Indicates that the account is calculated dynamically, “on the fly.” The
accounts are typically simple ratios and require a special rule.
Currencies:
Entity:
Custom-1:
Custom-2:
It defines products.
Application Settings:
Application settings are not a hierarchy – not even presented as such – but rather
they control. How the application works and enables some of the functionality.
Mandatory Attributes: default currency, default rate for balance accounts, default
rate for flow accounts, ICP Entities agg weight, default value for active, validation
account, consolidation rules, noad security, max cell text size, max doc attachments,
max number doc attachments.
Consolidation Method:
Mandatory Attributes:
Load the data. If any errors are there those errors are shown in log file. Then we
modify the errors and reload that data.
In workspace first open the application for load metadata, extract metadata, data
forms, data grids etc.
Extract Metadata:-
It typically extracts all metadata options into a single file, make the changes and
then do replace loads.
Extract Data:-
Which data we want to see, select that data by using POV selection, that selected
data will converts into single file.
Explore Metadata:-
After loading metadata we can see all the data in explore data and also enter the
values regarding point of view selection.
Any modification is required for data we have to modify in this. If you want copy
the data from one scenario to other scenario and clear data also done in this
database management.
Member list:-
It is used to adding the member and deleting the member. It is done in explore
data. Member list is available for all dimensions.
-------------------------
| |
List list
Enum member inlist: It is used to add (or) delete a member in existed list.
Journals:-
If any modification required in accounts, that modification was done with posting
journals.
In workspace we do journals.
Process:
Recurring Journal:-
Some Journals we use repeatedly. So, for that purpose, we will create recurring
templates. By using the recurring templates, we will create recurring Journals.
Auto Reversing Journal:-
If we create a journal as Auto Reversing Journal, the journal will post in the next
period by reversing the Debit and Credit.
It is used to review and analyze data, change data, consolidate and other tasks.
In workspace select tasks > data tasks > data forms (or) data grids
(OR)
Administrator > manage documents > data forms (or) data grids
Once a user loads data (or its loaded for them) and intercompany balances have
been reconciled and adjustments have been made, the data is ready for
consolidation into the company’s numbers.
Process:
Tasks > consolidation administration > data tasks > process control.
With the status now all good, we can promote. Below uses the toolbar to find
Promote.
About Rules
Types of Rules:
— Calculate
— Dynamic
— Translate
— Allocation
— Input
— No Input
— Consolidate
— Transactions
Example#1: Prepare Test Sheet for Accounts Payable Turnover Ratio
Calculation:
The Accounts Payable Turnover Ratio shows the number of times that accounts
payable is paid throughout the year.
Sub Calculate( )
Dim vIsICP
vIsICP=HS.Entity.IsICP("California")
End If
End Sub
Function-
Here we are using IsICP Function, which determine if the current Account or Entity
Dimension member or a specified account or entity member is an Intercompany
partner (ICP).
Hs.Entity.IsICP(entity)
We need to open MS-Excel to prepare test sheet for calculation- The below screen
shows the requirement which you want to perform (Calculate Accounts Payable
Turnover Ratio) in Hyperion Financial Management through HFM Rule Script.
Purpose of creating HFM Rule Script–
Go to Start -> All Programs -> Oracle EPM System -> Financial Management -> Rule
Editor then Rule Editor Window will appear.
For Example
We want to create a rule script to calculate the value of Accounts Payable Turnover
Ratio, just write Rule Script in Rule Editor Window, as shown in below screen then go
to File-> Save it.
These are steps to execute calculation which comprise validating and checking of
Rule Script.
1. Tool bar is provided in Rule Editor Window. Click on HFM-> Logon button as
mentioned in red box.
4. Specify cluster name (which is your server name or Full computer name) from
drop down list or you can specify it by browse button and click on connect.
5. After click on connect list of HFM applications will be appear, which you have
created previously, select one application and press Open Application.
Check Output –
5. Click on Explore Data and click on Data Explorer Setting button as shown in menu
bar in red marked rectangular box and drag Account from Page Dimensions and
drop it in Row Dimension and drag Period from Page Dimensions and drop it in
Column Dimension then click on ok.
6. Set HFM point of view and set ICP as California then right click on Accounts
Payable Turnover Ratio and click on calculate then result will be display, check it
first it is correct or not.
2. Prepare Test Sheet for Current Ratio Calculation –
The Current Ratio is used to evaluate the liquidity, or ability to meet short term
debts.
Sub Calculate()
Dim vIsBase
vIsBase=HS.Entity.IsBase("Connecticut","Stamford")
If vIsBase Then
End If
End Sub
Function-
Here we are using IsBase Function, which determine if the current member or a
specified member is the abase member of the application or of the specified parent.
Hs.Entity.IsBase(parent, element)
The below screen shows the requirement which you want to perform (Calculate
Current Ratio) in Hyperion Financial Management through HFM Rule Script.
Purpose of creating HFM Rule Script–
For Example
We want to create a rule script to calculate the value of Current Ratio, just write Rule
Script.
These are steps to execute calculation which comprise validating and checking of
Rule Script.
4. Specify cluster name (which is your server name or Full computer name) from
drop down list or you can specify it by browse button and click on connect.
5. After click on connect list of HFM applications will be appear, which you have
created previously, select one application and press Open Application.
Load Rule Script –
2. After click on Load Rule script button ‘Hyperion Financial Management Rules
Editor’ window will appear and click on Ok.
Check Output –
1. Go to Start ->All Programs->Oracle EPM System->Financial Management ->Financial
Management.
4.After click on connect list of HFM applications will be appear, which you have
created previously, select application where you loaded your rules and press Open
Application
5.Click on Explore Data, and set HFM point of view and Entity as Stamford whose parent
is Connecticut then right click on Current Ratio and click on calculate then result will
be display, check it first it is correct or not.