TRIP PROPOSAL 

Director of Bands - Joseph McNure 

mcnurecj@jimmudson.k12.va.us 

Office Number - (540)-777-7777 

 
Ms. Keene, Mr. Rikkers, and Mrs. Birdsong,

After discussing with each of you in person, I would like to follow up with a more detailed

proposal about a program trip to New Orleans. New Orleans is the heart of an originally

American form of music that is integral to our program here at Jim Mudson. As you know, our

jazz program has grown and become more active in the surrounding community as of recently.

We also used jazz source music for our marching band show this past season. On this trip

there will be opportunity for live authentic jazz, formal jazz instruction, and an immersive

experience in the heart of New Orleans.

The cost of this trip will be around $600 per student and chaperone. Luckily, our booster

program has already planned a few fundraisers that will make it possible for a student to cover

the entire price with enough fundraising. We would like to invite all of you to attend the trip with

us for a subsidized cost at half-price. I hope you will consider approving this opportunity for our

instrumental music program.

Attached you will find sample notifications for parents and students of the program, the

extended trip form, letter of request for partnering businesses, budget proposal, transportation

proposal, a potential itinerary, and other materials.

Regards,

Joseph McNure, Director of Bands

Parents and Students,

After discussing at our last booster meeting, I would like to follow up with a more detailed

proposal about a program trip to New Orleans. New Orleans is the heart of an originally

American form of music that is integral to our program here at Jim Mudson. As you know, our

jazz program has grown and become more active in the surrounding community as of recently.

We also used jazz source music for our marching band show this past season. On this trip

there will be opportunity for live authentic jazz, formal jazz instruction, and an immersive

experience in the heart of New Orleans.

The cost of our trip for each student or chaperone will be around $600 each. Remember

that we have also planned a fundraiser with student accounts so that they can subsidize their

trip cost (even entirely, if they sell enough!). We will also need at least 10 parent chaperones

for our trip (5 male, 5 female).

Our trip will be April 4-8. We will leave early on April 4th, and drive back the morning of

the 8th and return that evening. The events included in the trip will cover 3 days. These events

include a music clinic, tour of new orleans, and a dinner cruise on the first day, exploring the

french quarters, National WWII museum, and a broadway show on the second day, and a

swamp boat tour, the Evergreen Plantation, and a jazz performance on the third day. Enclosed

is a permission form that will be due by March 25th.

Sincerely

Joseph McNure, Director of Bands

Greetings!

I am the director of bands at Jim Mudson High School. Our instrumental music

program has planned a spring trip to New Orleans and we would like your support in

making this trip happen.

Our trip’s purpose is to have our students experience the culture of New Orleans

and its relation to jazz music. You may have seen some of our jazz groups around;

Our small groups and big band have performed in town at a few different

establishments. Our students at Jim Mudson have been studying this music rigorously,

and this trip will be the hallmark of their jazz education.

We would like to advertise your business in return for any donations that you can

manage. We will provide your logo on our season shirts, as well as announce the

business name at concerts and include business information in the concert program.

Our trip will cost around $600 per student, so please consider helping us make this

happen for our students! If you would like to contribute, please contact me via email.

Thank you,

Joseph McNure, Director of Band

 EXTENDED TRIP FORM - JIM MUDSON HIGH SCHOOL BAND

DEPARTURE TIME (TO DESTINATION) - April 4th, 4 AM

ARRIVAL TIME (AT DESTINATION) - April 4th, 9 PM

DEPARTURE TIME (TO HOME) - April 8th, 4 AM

ARRIVAL TIME (HOME) - April 8th, 9 PM

I give my child, ________________________, permission to participate in the

Jim Mudson Band’s spring trip to New Orleans, LA. I understand that all trip

installments must be paid according to the schedule set by our booster program, and

that all transactions are non-refundable.

_______________________________________________ ________________

PARENT/GUARDIAN SIGNATURE DATE

 
 New Orleans Trip
Transportation & Accomodations

Transportation
● Travel by bus (James River Transportation)
● Depart on April 4th at 4:00AM
● Return on April 9th at 9:00PM
● $27,000

Accomodations
● Hilton in New Orleans (on St. Charles Avenue)
● $1136 per room for the entire stay ($284 per person) - $22,720
● Free Internet, Parking, and Pool. Entirely NON-Smoking

 
 Trip Budget

Hotel $23,000

Buses $27,000

Broadway Show $4,500

Dinner Cruise $1,800

Trip T-Shirts $1,200

Local Business Contributions -$3,500

TOTAL COST $54,000

COST PER PERSON $700

Remember that there are SIX (6) meals to pay for by the students, this means
bringing another $120 (if you spend about $20 per meal. Most of them will be
fast-foodish type places, so that may be a little much). Additionally, we will be using the
World’s Finest Chocolate fundraiser to help our students subsidize the cost of the trip.
For every box you sell, you get $30 in your account to put towards the trip! We will have
plenty of boxes!
 

 
 

BUS LISTS

BUS ONE - WOODWINDS & RHYTHM SECTION (JE)

John Smith Flute

John Smith Flute

John Smith Flute

John Smith Flute

John Smith Flute

John Smith Clarinet

John Smith Clarinet

John Smith Clarinet

John Smith Clarinet

John Smith Clarinet

John Smith Clarinet

John Smith Oboe

John Smith Bassoon

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Saxophone

John Smith Drumset

John Smith Piano

John Smith Guitar

John Smith Bass

BUS TWO - BRASS & CONCERT PERCUSSION

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trumpet

John Smith Trombone

John Smith Trombone

John Smith Trombone

John Smith Trombone

John Smith Trombone

John Smith Trombone

John Smith Horn

John Smith Horn

John Smith Horn

John Smith Euphonium

John Smith Euphonium

John Smith Tuba

John Smith Tuba

John Smith Tuba

John Smith Percussion

John Smith Percussion

John Smith Percussion

John Smith Percussion

John Smith Percussion

 ROOM SIGN-UP

*Rooms with an X are for chaperones, administrators, band staff, and bus drivers

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