Sunteți pe pagina 1din 9

3/17/2018 Employee Shift Schedule Generator | Excel Templates

EXCEL TEMPLATES
SPORTS CALENDAR PRODUCTIVITY BUSINESS

a Shift Schedule a Free Printable Mileage a Rotating Shift Work

a Vehicle Mileage Log a Employee Work a Employee Time Sheet

a Staff Schedule Templates a Employee Schedule a 24x7 Shift Schedule

a Free Mileage Log Forms a Weekly Work Schedule a Employee Attendance

a Household Expense a Shift Schedule Examples a Free Schedule Templates

Home » Productivity » Employee Shift Schedule Generator


Search the site 

EMPLOYEE SHIFT SCHEDULE


GENERATOR Get new excel templates on sports
fixtures, calendars, calculators,
Musadya | August 27, 2014 | Productivity | No Comments etc, every weekday by entering
your email address here:

Subscribe

CATEGORIES
Accounting
Budget
Business
Business Plan
Calendar

http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 1/9
3/17/2018 Employee Shift Schedule Generator | Excel Templates

Education
Engineering
Finance
Health
Loan
Other
Productivity
Free Gantt Chart Template Report

Create Professional Gantt Charts in Excel Using Sports


Our Automated Excel Template. Download Now
Gantt Excel
Tutorial

RECENT UPDATED
TEMPLATES
Creating a shift schedule could be confusing and time consuming
especially if it has to meet a certain criteria, for example, number of shifts, 2017 AND 2018
number of people, maximum working hour per week, certain off day, and CALENDARS
many other requirements that could be different among different types of
companies. The main challenge should be, how to create a comfortable
pattern to be implemented to company’s employees that will give them
2017/2018 AND
enough rests and maintain their productivity within their working hours to
maintain company’s product and service quality on serving clients. 2016/2017 SCHOOL
CALENDAR
Because it has become major issues among many companies, there are
many wellknown shift patterns have been designed by experts to help TEMPLATES

those companies solve the issues. Some are very popular and widely used
in many industries. 2017 MOTOGP
SCHEDULE AND
CHAMPIONSHIP
TRACKER

2017/2018 UEFA
CHAMPIONS
LEAGUE FIXTURES
AND SCORESHEET

2017/2018
EUROPEAN
SOCCER LEAGUE

http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 2/9
3/17/2018 Employee Shift Schedule Generator | Excel Templates

FIXTURES AND
SCORESHEETS

POPULAR TEMPLATES
Salary Slip

General Ledger

Employee Shift
Schedule Generator

Bill Payment
Calendar

Hotel Reservations

Here, I didn’t create an excel template to generate a new shift pattern or


formula. I just adopted common patterns and map it into a 52 week shift Rental Property
Income and
schedule (lite version is only accommodate 4 week shift schedule). This
Expenses
template should help you finding the most suitable shift plan and map
your employees into a printable shift schedule and distribute it to your
Booking Calendar
employees within minutes. And if you can’t find one, there is a custom
shift plan feature that will allow you to create your own pattern. It should
remove your duty works on planning from the scratch.

It is more suitable for small scale industries where the companies have no
RECENT TEMPLATES
more than 200 employees and want to implement simple shift patterns. If
you are working in a big company with more than 200 employees, I don’t WORLD CUP 2018
think this template is a good fit for your needs. Using more sophisticated OFFICE POOL
software should be more beneficial for you where those software should February 27th, 2018
help you not just to plan a suitable shift schedule but also will help you
managing all shift schedule related activities, such as attendance related
WORLD CUP 2018
activities.
TEAM STATS AND
These are available common shift plans that you might get in this template
HEAD-TO-HEAD
:
RECORDS
Show 10 entries Search:
http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 3/9
3/17/2018 Employee Shift Schedule Generator | Excel Templates

Working # of
February 26th, 2018
No Common Name Pattern Hours/Week
Hour/Day Teams/Shifts

1 2 Team 1 Shift 24/5, 24/6, 1/5/6/7 On 2/1 60/72/84


WORLD CUP 2018

24/7 1/5/6/7 Off SCHEDULE AND


SCORESHEET
3 3 Team 1 Shift 24/5, 24/6, 5/6/7 On 3/1 40/48/56
February 25th, 2018
24/7 10/12/14 Off

4 3 Team 5-Day Shifting 24/5, 24/6 1 On 2 Off 3/1 40/48


2017/2018 UEFA
5 3 Team 7-Day Shifting 24/7 1 On 2 Off 3/1 56
EUROPA LEAGUE
Model 1 (24/48)
FIXTURES AND
6 3 Team 7-Day Shifting 24/7 1 On 1/4 Off 3/1 56
SCORESHEET
Model 2
September 12th,
2017
7 3 Team 7-Day Shifting 24/7 1 On 1/4 Off 3/1 56

Model 3 (Kelly)

COMPANY CASH
8 3 Team 7-Day Shifting 24/7 2 On 4 Off 3/1 56

Model 4 (48/96) FLOW PLANNER


September 5th,
9 Early and Late 10/5, 10/6 5/6 On 2/2 40/48 2017

10 DNO 24/7 2 On 1 Off 3/2 56

11 DDNNOO 24/7 4 On 2 Off 3/2 56


2017/2018
EUROPEAN
Showing 1 to 10 of 29 entries Here are some short FOOTBALL LEAGUE
explanation regarding several common shift plans
FIXTURES AND
Two Shift Plan : STATS TRACKER
One well known plan is called “Early and Late”, commonly used in services August 1st, 2017
industries, or industries which have services department to support their
products. For example Customer services department (help desk,
INVENTORY AND
complain department, etc), convenience stores, child cares, where they
need more employees to cover those busy hour at certain time period. BOOKING
This plan will divide employees into 2 shifts where there is a time overlap MANAGER FOR
between those shifts, for example 1st shift will work from 8:00 am to 16:00 RENTAL BUSINESS
pm while 2nd shift will start at 10:00 to 18:00 within 10 hour working day. July 18th, 2017
You can use pre-designed plan with the same name, and there are
variations that you can implement in this plan. You can change the
working day time, shift time period, and start time of each shift to more
suit your company working hour. Another common shift plan is “Four On
Four Off”, that is being adopted in the United Kingdom and some parts of
the United States. Here, employees are working for four days, usually in 10
to 12-hour shifts and then have four days off.
http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 4/9
3/17/2018 Employee Shift Schedule Generator | Excel Templates

Three Shift Plan :


This is the most common shift plan which has been widely used to cover
24/7 period in most industries. Here, 24 hours per day is divided in
balanced 8 hour shift time where each daily shift period will be covered by
the same or different groups based on company policy. There are plenty
of variations applied based on this plan and of them is Continental plan,
which has been adopted primarily in central Europe. It is a rotational
three-shift system that is usually worked for seven days straight and get
2/3 days Off before starting another consecutive 7 working days again.

You can find and read more complete shift schedule information of those
Pre-Designed plan in many internet sites.

There are 3 easy steps to use this template :

Step 1 : Select Shift Plan


1. Go to SHIFT PLAN worksheet (click SHIFT PLAN tab above or SHIFT PLAN
tab worksheet below)
2. Type your company shift starting date at cell F4. It will be used as a
starting day of the week as well.
3. Select your shift plan by typing “v” at column E, next to your shift plan
choice. Selected row will turn into blue color. There are 46 pre-designed
Shift Plan and 1 Custom Shift Plan you can select. Remember to remove
this “v” if you plan to select other plan. There is a built-in option button
can be implemented to avoid this problem, but some excel version,
especially used with Mac/Apple operating system, can’t process this built-
in option button well.
4. You can change some values in pre-designed shift plan cells. Cells that
are available to be modified are surrounded with blue borders.
5. You can modify shift starting time on pre-designed plan in column  P, R,
T, V. Shift ending time will be calculated automatically based on shift time
period
6. If you select CUSTOM shift plan, you have to fill all values in its row and
type your own pattern in the table below CUSTOM shift plan row. Type “A”
for the first group, “B” for the second group, until “F” for the sixth group,
depends on the number of teams/groups that you have set.

Step 2 : Distribute Employees


1. Go to EMPLOYEE NAME worksheet
2. Type your employee name in column D. Other columns in employee
table are optional.
3. Distribute your employees into shift groups. There is conditional
formatting to help you identify duplicate entries (employee name cells will
turn into pink color) and allocated employees (employee name color will

http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 5/9
3/17/2018 Employee Shift Schedule Generator | Excel Templates

turn into blue in employee table while unallocated employees will stay
black).

Step 3 : Personalize Shift Schedule


1. Go to SHIFT SCHEDULE worksheet
2. Personalize your generated shift schedule worksheet. There are 2
options to view generated shift schedule, Shift View and Group View.
> Shift Time View will visualize shift schedule based on shift time where
each group will be placed in corresponding shift time.
> Shift Group View willl visualize shift schedule based on shift group where
each shift time will be placed in corresponding shift group. “

You can download the Lite version to test it before purchasing the Pro
version. The Lite version accommodate 24 employees only, while the Pro
version can accommodate until 210 employees. There are several other
feature limitation in Lite version that you can read in About part of the
spreadsheet. There is an advanced version that you can test in the bottom
part of this post, if you are looking for a shift schedule generator that
could generate for more than one pattern for different group with
attendance tracking feature.

  Employee Shift Schedule Generator Lite - V2.48 (769.0 KiB, 52,665


hits)

If you already tested the spreadsheet and want to buy the Pro version, you
can process it through paypal button below or paypal button in about
worksheet.

Employee Shift Schedule Generator Pro – USD 24.99

Shift schedule generator spreadsheet above has no attendance tracking


feature. If you are looking for the attendance tracking feature where you
can swap employees, mark absent employees and calculate their working
hour daily, you may consider this spreadsheet below.

http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 6/9
3/17/2018 Employee Shift Schedule Generator | Excel Templates

It generates shift schedules based on similar engine with above


spreadsheet, but it has employee swapping capabilities and others as
mentioned. Plus, you can combine until three different shift schedules to
three different groups within one worksheet. Features that you will have in
this Shift Schedule Manager with Attendance Tracker spreadsheet are :

– Generate as many as three different shift plans to three different groups


with similar/different member names. For example, you can set similar
employees for first group that are assigned to work in the morning from
Monday to Friday, and then include their names again into the second
groups who assigned to work at night on Saturday and Sunday.

– Set different time duration or overlapping time for each generated shifts.
In daily and weekly working hour, there are formulas to calculate their
total working hours based on those duration automatically

– Plan employee’s vacations and swap them when they are scheduled to
work on those days. It is as simple as putting their names in vacation list
table, then see color marker (orange) shown up in generated shift
schedule worksheet on respective dates. You must swap them with other
employees by using the drop down list from the cell at the right side of
respective employees.

– Mark absent employees. Just select the ABS code in the generated shift
schedule table and then put the absent code in attendance tracker

http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 7/9
3/17/2018 Employee Shift Schedule Generator | Excel Templates

worksheet. Their working hour won’t be included in their daily and weekly
working hour calculation.

There is no lite version for this spreadsheet, but there is a demo version
you can try some of those features before you deciding to purchase the
spreadsheet. And there is no recurring fee. It has multi user license (within
one company) and you can use it forever to generate yearly shift schedule
and track your employees’ attendance.

  Shift Schedule Manager with Attendance Tracker V3.2 - Demo (1.3


MiB, 2,296 hits)

Tags: 12-hour shift plan, 8-hour shift plan, excel shift schedule, shift
plan excel, shift planner, shift schedule maker, shift schedule template

RELATED POSTS
NEW YEAR’S EMPLOYEE
RESOLUTION ATTENDANCE PLANNER
AND TRACKER

EMPLOYEE VACATION
PLANNER SIMPLE EMPLOYEE
DATABASE MANAGER

CAR FLEET
MANAGEMENT EMPLOYEE TIME SHEET
MANAGER
GANTT CHART

http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 8/9
3/17/2018 Employee Shift Schedule Generator | Excel Templates

PRODUCTIVITY

CAR FLEET
MANAGEMENT NEW YEAR’S
EMPLOYEE EMPLOYEE TIME
RESOLUTION
SIMPLE VACATION SHEET MANAGER
EMPLOYEE SHIFT
EMPLOYEE PLANNER
SCHEDULE
DATABASE
GENERATOR
MANAGER

COPYRIGHT © 2018 EXCEL TEMPLATES. THEME BY MYTHEMESHOP.

ABOUT CONTACT US EULA FAQ PRIVACY POLICY

http://exceltemplate.net/productivity/employee-shift-schedule-generator/ 9/9