2016 - 2017

Sports Program
Handbook

www.patriotactivitiesclub.com

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 2016 - 2017 Patriot Activities Club Sports Program Handbook

PAC (Patriot Activities Club) is a non-profit organization that provides

financial and volunteer support for Pequot Lakes students‘ activities & athletics.
Note: The PAC executive board reserves the right to make exceptions to any policy in this handbook.

1. Philosophy & Purpose. . . . . . . . . . . . . . . . . . . . . . 1 16. Illegal Substances . . . . . . . . . . . . . . . . . . . . . . . . . . 6

2. PAC Board of Directors . . . . . . . . . . . . . . . . . . . . 1
3. PAC Sports Committee. . . . . . . . . . . . . . . . . . . . .1
4. Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
5. Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
6. Player Eligibility / Participation. . . . . . . . . . . . . . . . 1
7. Team Formation. . . . . . . . . . . . . . . . . . . . . . . . . . . 2
8. Player Evaluation. . . . . . . . . . . . . . . . . . . . . . . . . . . 2
9. Player Responsibility. . . . . . . . . . . . . . . . . . . . . . . . 2
10. Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
11. Games / Tournaments. . . . . . . . . . . . . . . . . . . . . . 3
12. Coaching
A) Coaching Philosophy. . . . . . . . . . . . . . . . . . 3
B) Coach Selection . . . . . . . . . . . . . . . . . . . . . . 4
C) Coaches’ Responsibility. . . . . . . . . . . . . . . . 4
13. Playing Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
14. PAC Code of Conduct . . . . . . . . . . . . . . . . . . . . . 5
A) Unsportsmanlike Conduct . . . . . . . . . . . . . 5
B) Penalty for Unsportsmanlike
Conduct by a Player. . . . . . . . . . . . . . . . . . . 5
C) Community Standards. . . . . . . . . . . . . . . . . 6
15. Conflict Resolution
A) Game Officials . . . . . . . . . . . . . . . . . . . . . . . 6
B) 24-Hour Rule. . . . . . . . . . . . . . . . . . . . . . . . .6
C) Grievance Policy. . . . . . . . . . . . . . . . . . . . . . 6
17. Social Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
18. Team Representative(s). . . . . . . . . . . . . . . . . . . . . 7
19. PAC Volunteer Requirements. . . . . . . . . . . . . . . . 7
20. Uniforms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
21. Communication. . . . . . . . . . . . . . . . . . . . . . . . . . . 8
22. Publicity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
23. Program Evaluations. . . . . . . . . . . . . . . . . . . . . . . . 8
24. Waivers of Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . 8
25. Refunds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
26. Blood Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
27. Jewelry / Tattoos / Body Piercings. . . . . . . . . . . . . 9
28. Medical Insurance and Care
A) Injuries and Care . . . . . . . . . . . . . . . . . . . . . 9
B) Insurance. . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
29. Players’ Code of Ethics. . . . . . . . . . . . . . . . . . . . . 10
30. Parents’ Code of Ethics. . . . . . . . . . . . . . . . . . . . 11
31. Coaches’ Code of Ethics. . . . . . . . . . . . . . . . . . . 12

Because it is impossible to anticipate every possible situation, each player, parent, and coach
should understand that the general goal and expectation for each person associated with the
PAC Sports program is to continuously demonstrate class and respect for others.
We will hold ourselves out as sources of pride for our team, our families and friends
our school, and the community at large.
 2016 - 2017 Patriot Activities Club Sports Program Handbook
1. Philosophy & Purpose
The PAC Sports Program is intended to provide
a program that improves the knowledge of game
fundamentals as well as the skill level of athletes
through practice time, instruction, and game
experience; to provide an enhanced level of
competition; to promote sportsmanship; and to
provide these athletes with coaches whom possess a
sound knowledge of the game, who have the ability
to provide quality instruction, and the experience to
work productively with young athletes.
PAC strongly encourages all players to participate in
the Youth Sports and School Sports Programs (the
more coaching, playing, and practice time that each
athlete has, the better they will be able to develop
their skills).
The PAC Sports program is not intended to serve
the needs of all youth interested in a particular sport.
Its intent is to give the player with a more advanced
skill level, as well as the player that desires to achieve
a more advanced skill level, the opportunity to gain
more experience. The primary emphasis is developing
individual skills and then fitting these skills into a team
concept.
This program is specifically designed for serious
players to compete against enhanced competition
and is often viewed as requiring substantial discipline,
commitment and effort from participants, coaches,
and parents.
2. PAC Board of Directors
The Board of Directors is elected annually at the
October meeting. Please refer to the website for a
current list.
3. PAC Sports Committee
The PAC Sports Committee is selected by the Board
and oversees the PAC Sports Program.
4. Meetings
Regular meetings are held on the 2nd Monday of
each month throughout the year. These meetings are
typically held at the Pequot Lakes High School at 6:30.
Other meetings are scheduled as needed.
PAC meetings are open to the public.
All coaches and parents/guardians of team players
are deemed PAC Members upon their registration/
participation in the program.
Each team should elect one parent to attend PAC
Meetings during the season in order to provide team
updates.
5. Fees
PAC furnishes entry fees for tournaments, uniforms,
team balls, and other equipment.
The player/parent must provide all transportation, and
take responsibility for expenses associated with out of
town competition*.
PAC Sports participants are responsible for the
season participation fee (which varies from level to
level**). This fee is payable to PAC. It is collected by
the Coach or Team Rep and is submitted to PAC
before the player will be allowed to practice.
These funds are used to help cover tournament entry
fees, uniforms and equipment costs.
*There are typically 2 overnight tournaments/season,
with the rest being single day competition within a
reasonable distance.
**Fees typically range from $50 - $200 per
participant. Fee waiver/reduction is available (see
Section 24).
6. Player Eligibility / Participation
Participation in the PAC Sports program is open to all
3rd - 9th grade students enrolled in ISD 186; residing
within the attendance boundaries of ISD 186; or
homeschooled while residing within the boundaries of
ISD 186.
A student who is a member of a school team may
not participate as an individual competitor or as a
member of non-school team in the same sport during
the school season.
MSHSL defines participation as practice, training,
scrimmaging, tryouts and competing.
For complete, current eligibility standards, consult
http://www.mshsl.org
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 2016 - 2017 Patriot Activities Club Sports Program Handbook
Every eligible player who registers by the published
deadline will be placed on a team.
All registrants will be allowed to participate so long as
they:
• Pay all applicable fees before the first scheduled
practice (no player will be turned away based
on ability to pay. See Section 24)
• Participate in assessment clinic(s) to be placed
on a team
• Agree to and sign the PAC Sports Player Code
of Ethics. Obey all rules of conduct
• Provide a copy of their birth certificate, proof of
grade level, and school attendance
Late registrants will be placed on a waiting list and will
be placed on a team if and when a roster vacancy
occurs.
7. Team Formation
Teams will be formed based on grade, player talents,
available gym space, and coaching resources.
Players are eligible to play at or above their grade
level in school.
Players may not play at a grade level lower than their
grade level in school.
The PAC Sports Committee or their designee must
approve players to move up one grade level.
PAC will make every attempt to limit team roster
size to maintain team sizes that allow players quality
playing time.
All teams participating as a PAC Sports team (utilizing
funding, equipment, gym space, etc...) must honor the
policies regarding coach selection, team formation, season
time frames, and all other policies. Exceptions may be
granted at the discretion of the PAC Sports Committee or
their designee.
8. Player Evaluation
• Skills Assessment clinic(s) will be used to
measure each player’s talent and skill level as
well as the depth of the talent pool.
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• The intent of the Skills Assessment Clinic is
strictly to determine ability, not to eliminate
anyone from the program.
• PAC will determine the evaluators used to
assess players.
• The evaluators will use a pre-determined set of
criteria to review players.
• Parents shall have no input to the evaluations
and shall not be present during the assessment
clinic(s).
• Player team placement is determined by the
PAC Sports Coordinator and/or the PAC Sports
Committee.
• Should there be more than one team per grade,
the PAC Sports Committee will determine if
teams will be formed by grouping players of
similar abilities, or formed by grouping players
with a variety of skill/talent levels.
• At the 15U level and older, in order for all
players to receive meaningful playing time,
participants may not be assigned to a team if
there are more than the optimum number of
players on the team(s).
• Team formation is determined by skill
assessment. Parents may not contact coaches,
program director or PAC Sports Committee
members for the purpose of changing the roster
of a team.
9. Player Responsibility
Participating in PAC Sports is a privilege, not a right.
As a member of a PAC Sports team, players are held
accountable for their actions. All players must agree to
and follow the policies of the PAC Sports Handbook
as well as the Players’ Code of Ethics.
A player’s conduct, whether positive or negative, is a
reflection on themselves, their family, their teammates,
the program, the school, and the community. This is
both a burden and an opportunity.
The PAC Sports Program follows the academic
guidelines that are used by the ISD 186 School
Program. PAC Sports insists that players have
 2016 - 2017 Patriot Activities Club Sports Program Handbook
discipline both in the classroom, in the community, and
on the court. Players not able to keep up in academic
areas or struggling with behavioral/disciplinary issues
will not be allowed to continue in the PAC Sports
Program until they are making satisfactory strides in
improving on these concerns.
10. Schedule
The goal of PAC Sports is to make the teams highly
competitive and at the same time make this an
enjoyable experience for all - participants, parents, and
coaches. To accomplish this, participants need to be
available for practices and games.
• The 3rd Grade and 4th Grade Basketball
seasons begin with team placement in
November. Tournaments begin in January and
conclude in early April.
•  The 5th Grade and 6th Grade Basketball
seasons begin with team placement in
November. Tournaments typically begin in mid-
December/early January and conclude in early
April (December tournament play is limited).
• 7th Grade & Up Traveling Basketball begins in
late February and concludes in early April.
• The JO Volleyball Season begins with team
placement in mid-October / early November.
Tournaments begin in January and the season
concludes in April.
• All teams usually practice 2 times a week during
the season.
• Practice sessions may be scheduled any day of
the week.
• Practice sessions may be scheduled in between
the hours of 7 a.m. - 8 p.m.
Participants are expected to attend all practices
and games. PAC Sports guidelines allow for excused
absences for Family, Faith, School, and Health reasons
as long as the coach or Team Rep is notified in
advance of the missed practice, meeting, or game.
Unexcused absences may impact playing time.
Players unable to play due to injury are encouraged
to attend practices and games as their contribution to
the team is valuable.
11. Games / Tournaments
Any team tournament registrations will be determined
and/or approved by the PAC Sports Coordinator.
The PAC Sports Coordinator will provide a list
of both required and pre-approved optional
tournaments to the coach and/or team rep at the
start of the season.
Teams may participate in up to 6 tournaments/season
(state tournament qualification is not included in this
number).
Teams may and are encouraged to schedule
scrimmages against local area teams. These should
take place in lieu of practice time.
By utilizing this system, PAC Sports strives to:
• Provide an appropriate level of competition for
each individual team
• Extend courtesy and support to tournament
hosts that choose to compete in our home
tournament(s)
• Keep the schedule and distance manageable for
participants
• Determine individual player availability for
tournaments
• Streamline the registration process
12. Coaching
A) Coaching Philosophy
The primary focus of the coaches of PAC Sports
teams is to develop players. Win-loss records are of
little long-run importance and forgotten very quickly
by the athletes playing the game. As such, the focus
will be on the teaching of fundamental skills in an
effort to enhance the probability that these players
will be able to play competitively as they reach higher
levels. Therefore, practice time is considerably more
important than game time. Games are necessary to
keep youth athletes’ interest and to provide the game
experience with the excitement and pressure that
goes along with game play.
Given the efforts to develop basic skill, mental
discipline, and intensity in athletes, the coaches will
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 2016 - 2017 Patriot Activities Club Sports Program Handbook
discuss with their team (whenever possible) the
proper place for the competitive sport in terms of
the priorities we want to emphasize (family, school,
religion, work ethic, self discipline, etc.).
B) Coach Selection
PAC Sports strives to provide the most qualified
coaches for our teams. The coaches shall have the
following characteristics:
• Substantial knowledge of game rules and
fundamentals
• Coaching experience and history
• Strong communication skills
• The ability and dedication to motivate players
• The ability to provide the necessary time
commitment
• The drive to instill the spirit of teamwork, value
of sportsmanship, and enjoyment of the game in
all players
PAC Sports will consider parent and non-parent
applicants equally as coaches. Historically, most
coaches are parent volunteers.
PAC Sports will perform a Criminal Background
Review of all coaches and assistant coaches.
The Criminal Background Reviews are conducted to:
• Keep the safety of our children a top priority
• Make an unwelcome environment for anyone
who doesn’t put children’s needs first
• Keep people who have a history of
inappropriate behavior or who are unfit to work
with children out of our organization
Any individual who wishes to coach a PAC sports
team for an upcoming season must fill out an
application along with a Criminal Background Review
permission form.
Notification of the application process will be
published on the PAC website prior to the filing
deadline.
Applicants may opt to apply for Head Coach, Assistant
Coach, or Practice Coach positions.
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Each team will have one head coach and PAC Sports
will determine an appropriate number of Assistant
Coaches.
The PAC Sports Committee recognizes that every
coach has strengths and weaknesses and coaching styles
can vary greatly from coach to coach. In the interest of
exposing our athletes to a variety of styles and methods,
coaches are limited to coaching any particular team for
no more than two consecutive years. In the event that
there are no other qualified coaching applicants for a
particular team, this rule may be waived.
The application and Background Review forms can be
obtained from the PAC web page or the PAC Sports
Coordinator and must be filed with the PAC Sports
Coordinator. Notices may be advertised in the local
area newspapers.
The PAC Sports Committee and/or their designee
will review applications and may choose to interview
applicants.
The PAC Sports Coordinator will review Committee
recommendations and place coaches accordingly.
C) Coaches’ Responsibility
• Plan and supervise games, practices, and events
with the assistance of the Team Rep (see Section
18).
• Embody the Characteristics of PAC Sports
Coaches (see section 12-B)
• Teach the young athlete the fundamentals of the
sport
• Strive to improve skill level of individual players
• Provide a safe and positive environment for the
athletes
• Adhere to PAC Sports Policies, Coaches’ Code
of Ethics, Philosophy and Purpose
• Successfully complete required training and
attend required meetings
• Conduct a pre-season parent meeting and be
available for further communication during the
season
• Conduct a pre-season player team meeting
 2016 - 2017 Patriot Activities Club Sports Program Handbook
outlining expectations, establishing team goals,
and player goals
• Complete player evaluations in a timely manner
• Set examples in sportsmanship & fair play, and
conduct themselves accordingly
Coaches are expected to adhere to the PAC Program
Philosophy and Purpose. While it is important that
a coach have expertise in the sport, it is more
important for the coach to have the welfare of
the participants and their character/confidence
development foremost in mind.
It is important for participants and parents to
recognize that all coaches are unpaid volunteers who
give of their time and talents.
Parents are expected to respect the coach’s game
management decisions and follow PAC Sports
Conflict Resolution guidelines (see Section 15) for any
conflicts that arise during the season.
Coaches will provide every player a basic mid-season
and season-end evaluation outlining the player’s areas
they need to continue developing, as well as their
strengths. Evaluation guidelines are provided by PAC.
13. Playing Time
The PAC Sports program goal is to provide meaningful
playing time to each participant. ‘Meaningful’: Before the
outcome of the game has been determined.
Playing time is intended to give players the
opportunity to experience both successes and failures,
the chance to learn, and to further their development.
Players/Parents are reminded that this is a good-
faith effort that allows for coach’s discretion and
is a general guideline. Due to substitution policies,
game situations, etc... exact playing time cannot be
guaranteed.
Coaches are reminded that PAC Sports’ purpose is
to provide skill development, game experience, and a
positive experience to each member of a team during
the season. Coaches should make a good-faith effort
to adhere to the playing time guidelines.
14. PAC Code of Conduct
A player’s, parent/guardian’s, or coach’s conduct,
whether positive or negative, is a reflection on
themselves, their family, the team, the program, the
school, and the community.
PAC has a zero tolerance policy for unsportsmanlike
conduct or behavior by an individual (players, coaches,
officials, spectators, or parents) at any PAC function or
event.
A) Unsportsmanlike Conduct
PAC reserves the right to dismiss at anytime a player,
coach, parent, or spectator who, by their conduct,
creates significant problems for the team, disrupts
practices, disrupts games, or creates a negative
impression on the PAC Sports program.
Unsportsmanlike conduct is defined as (but not
limited to) the following:
• Verbal abuse or physical threat of officials,
spectators, coaches, or participants
• Refusal to abide by an official’s or coach’s
decision and/or demonstration of dissent at an
official’s or coach’s decision
• Using disrespectful, unsupportive language or
actions towards a fellow team member, coach or
opponent (e.g. “It’s your fault we’re losing.”)
• Distasteful bench / spectator behavior (e.g.
coughing during free throw attempts or serves)
• Entering the field of play and confronting and/
or making contact (i.e. cursing, shoving, pushing,
kicking, etc.) with an official, coach, or participant
B) Penalty for Unsportsmanlike Conduct by a Player
If a player exhibits unsportsmanlike conduct as
detailed above at a tournament or practice, the
following disciplinary actions will occur:
• First Offense: Player will be benched
immediately and will remain on the bench for
the remainder of the tournament. In the event
that the action occurs in the final game or at the
completion of a tournament, the player will be
suspended for the subsequent tournament.
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 2016 - 2017 Patriot Activities Club Sports Program Handbook
• Second Offense: Player will be suspended for
the next two tournaments.
• Third Offense: Player will be suspended
from participating in PAC activities for up to
12-months.
C) Community Standards
All parents/guardians, players, and coaches must sign
a Code of Ethics statement prior to the season. (See
Sections 29-31)
15. Conflict Resolution
A) Game Officials
Players, spectators, and coaches must respect game
officials. They must recognize that officials may make
an occasional error, and must accept this as part of
the game. Referees have the most difficult job in the
game and must have our unqualified support. No
abusive language or unsportsmanlike conduct will
be tolerated. Basketball: only Head Coaches may
discuss calls with the officials; Volleyball: Only the Floor
Captain may discuss calls with the officials.
B) 24-Hour Rule
Parents sometimes disagree with a coach’s decision
or coaching style, particularly when it involves their
player. It is important for all parties to separate a
player’s sports development from game emotions. For
this reason, PAC Sports has adopted the “24 HOUR
RULE”, which simply states that coach(es) and parents
will not discuss game situations until at least 24 hours
after the game. This rule helps to move the discussion
away from the presence of the players and allows all
parties to have time to put things in perspective and
to ‘cool off ’ if necessary.
C) Grievance Policy
When a player, parent, or coach has a concern
regarding policies, procedures, or behavior the
following steps should be followed to resolve the issue:
1. Address the concern, in a respectful manner,
directly with the individual (honor the 24 hour
rule when applicable)
2. If the problem persists or is unresolved, it
should then be brought to the attention of the
PAC Sports Coordinator
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3. If necessary, the PAC Sports Coordinator will
meet with the involved parties to discuss the
situation and find a solution
4. The PAC Sports Committee members may be
involved to discuss the issue and determine a
solution
5. If needed, a decision/solution will be determined
by the PAC Executive Board and will be final
16. Illegal Substances
All student-athletes in the PAC Sports Program are
expected to refrain from use of any alcohol, tobacco,
drugs or other controlled substances. The use of
steroids is also strictly prohibited. Any participant
in the PAC Sports Program who uses, is under
the influence of, or is in possession of these illegal
substances will be banned from any participation in
all PAC activities for one full calendar year, beginning
on the first day of the Minnesota State High School
League suspension.
The MSHSL does not govern athletes younger than
7th grade, so if the student-athlete involved is in
grades 3-6, the PAC sports committee will determine
the start date of the one-year suspension.
17. Social Media
Athletes are not restricted from using any on-line
social network sites and/or digital platforms. However,
users must understand that any content they make
public via on-line social networks or digital platforms
is expected to follow acceptable social behaviors and
also to comply with federal, state and local laws.
PAC requires the student-athletes who are
representing Pequot Lakes schools refrain from the
following:
1. D
 erogatory language or remarks about our
students, teammates, school personnel and
our community at-large; as well as teachers,
coaches, student-athletes, administrators or
representatives of other schools.
2. D
 emeaning statements or threats to any
third party (including support of demeaning
statements or threats).
 2016 - 2017 Patriot Activities Club Sports Program Handbook
3. Distribution and possession of unauthorized
videos, photos or statements depicting
violence, hazing, sexual harassment and content,
vandalism, stalking, underage drinking, selling,
possessing, or using controlled substances, or
any other inappropriate behaviors.
Any student-athlete participating in a PAC traveling
sport who is found to have violated the Social Media
policy outlined above may be suspended or expelled
from the PAC sports program.
18. Team Representative(s)
Each team should elect/provide one parent who
will act as a Team Representative (Manager) for that
team. The Team Rep is a liaison between PAC Sports,
coaches, and the parents/players.
Some examples of things that the Team Rep might
communicate to the team: Information about the
practices, tournaments, volunteer opportunities, and
other special events.
Some examples of things that the Team Rep might
communicate to the PAC Sports Coordinator:
Tournament schedule, gym space needs, volunteer
status, and other general information.
Other responsibilities may include administrative work
for the coach, uniform distribution and collection,
managing the first-aid kit (as needed), organizing out
of town arrangements, and organizing social events for
team and/or parents.
All communication by the Team Rep is done by email,
although the Team Rep and/or Coaches may opt to
communicate via other methods.
19. PAC Volunteer Requirements
PAC financial support is generated through a variety
of sources, however the Concession Stands and
Home Tournament Hosting generate the majority of
the revenue. Thus, PAC Sponsored Activities/Sports
participants and their parents must volunteer time
to work / assist at these venues. This requirement is
extended to all groups receiving PAC support, not just
PAC Sports teams.
Typically, a team will work 4-6 times over the course
of the season. This is generally divided equally into
shifts. For concessions, shifts are usually during varsity
games (e.g. volleyball, basketball, etc...), but may include
other events. Every attempt is made to give teams
ample notice, but flexibility is appreciated.
The Team Rep will contact each family to schedule
their shift(s).
All coaches, participants, and their /parents are
encouraged to attend PAC Meetings and Functions.
However, each team should elect one representative
to attend PAC Meetings over the course of the
season. While the Team Rep may assume this role,
it is to be determined by majority vote of the team
parents.
20. Uniforms
PAC provides uniform jerseys for all players. Individual
players must provide shorts, shoes, and socks. Volleyball
players must also provide their own knee pads.
PAC Sports reserves the right to require a deposit for
uniforms.
Uniforms must be returned clean. Normal wear and
tear is anticipated. Please notify the Team Rep of
any uniform issues over the course of the season or
damaged uniforms upon return.
Players are expected to treat the uniforms with
respect. While wearing the uniform they agree
to represent PAC, Pequot Lakes Schools, and our
community with the standards outlined in the Player
Code of Ethics.
Teams may opt to order/arrange for additional
uniform items (warm-ups, spirit-wear, etc...). The cost
of these items is the responsibility of the participants.
Such items should be coordinated through the Team
Rep and the option to purchase be made available to
all participants.
Team Reps are encouraged to notify the PAC Sports
Coordinator such intent. Often times, several teams are
placing similar orders in a short time frame and larger
group orders often result in streamlined payment,
quicker service, and lower pricing. Additionally, the PAC
Sports Coordinator may have awareness of possible
player financial hardship and may opt to address the
situation with continued discretion.
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 2016 - 2017 Patriot Activities Club Sports Program Handbook
Therefore, Team Reps and Coaches should remain
aware of possible participant financial hardship when
coordinating optional orders. Such situations should be
handled with respect and sensitivity. Thus, such orders
should be limited to a reasonable quantity and price.
At no time should there be any requirement to
purchase non-PAC Sports issued uniforms, equipment
spirit-wear, etc...(except those outlined in the
UNIFORM section or at the designation of PAC).
21. Communication
To help keep communication smooth and productive,
PAC Sports utilizes a certain communication chain.
Please contact:
Team Rep: Questions regarding scheduling, volunteer
hours, uniforms, etc...
Coach: Questions/Concerns regarding player
performance, game feedback, etc...
Scheduling, bookkeeping, uniforms, tournament info,
etc... will be communicated between the Team Rep
and PAC Sports Coordinator. Parents should make
every attempt to acquire information from the Team
Rep prior to contacting PAC Sports.
22. Publicity
The player registration form includes authorization
for publication of player photos and names. While
not required to grant permission for publication of
their player’s image, parents are encouraged to do so.
Typically, photos are submitted to local publications and
may also be included in PAC marketing/publications, as
well as other uses as determined by PAC.
Regardless of game/tournament participation, all
active team members’ names should be included in
photo publication (with the exception of the above
referenced unauthorized names/photos). e.g. if John
Q. Public did not participate in a tournament, but is an
active team member, his name will be included as Not
Pictured: John Q. Public.
Team photo submissions to publications should be
coordinated by the Team Rep and cc:ed to the PAC
Sports Coordinator.
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23. Program Evaluations
Each family will be provided the opportunity to
complete a mid and post season program review/
evaluation. This form will be available via email and/
or the PAC website. Each family is expected to
complete the evaluation form and provide honest
and constructive input. Feedback is most important to
improvement of the program.
24. Waiver of Fees
The participation fee for PAC Sports will be collected
from each player within ten days after final team
composition is complete.
PAC Sports will not deny any player the opportunity
to participate based on a financial hardship and/or the
inability to pay for the costs of fees, equipment, room
and board, and other associated expenses.
Each case will be individually addressed by the PAC
Sports Coordinator. The player’s identity will only
be known to the PAC Sports Coordinator and PAC
Treasurer, otherwise it will remain confidential.
Players/parents seeking such waiver should contact
the PAC Sports Coordinator directly.
In cases of approved complete financial support,
PAC typically provides for the player’s expenses. The
expenses for the player’s family to attend tournaments
are generally not covered, but may be reviewed on a
case-by-case basis.
25. Refunds
All refund requests must be submitted in writing to
the PAC Sports Coordinator. The request should state
the reason for refund.
Refunds requested after the official start date of the
particular program in which the participant is enrolled
are generally not refunded. Official start date is
defined as player placement on team.
PAC reserves the right to assess any approved refund
a $15 service charge per participant/ per activity.
Requests for refunds due to injuries will be evaluated
on a case-by-case basis.
If PAC cancels a program, the total fee will be refunded.
 2016 - 2017 Patriot Activities Club Sports Program Handbook
26. Blood Policy
A player or coach who is bleeding or who has an
open wound shall be prohibited from participating
in the game/practice until appropriate treatment has
been administered.
If medical care or treatment cannot be administered
in a reasonable amount of time, the individual will
have to leave the game/practice. The length of time
considered reasonable shall be in the referee’s
judgment (game) coaches’ judgment (practice).
Once the bleeding has been stopped, the player or
coach may reenter the game/practice.
If there is a substantial amount of blood on the
uniform/clothing, it must be changed before that
individual may participate.
27. Jewelry / Tattoos / Body Piercings
Earrings, chains and other forms of jewelry may not
be worn during practice or games. Not only is it
against tournament rules, it may also cause an injury
to a player or a teammate.
Without regard to the content, message, or quality of
any such work, tattoos and body piercings should not
be visible during games.
28. Medical Insurance and Care
A) Injuries and Care
Each team is furnished a first aid kit. The coach(es) or
Team Rep will make every attempt to have the kit
available at all practices and games.
The intent of the first aid kid is to address minor
injuries and insignificant medical needs.
Anytime a parent is in attendance, medical treatment
will be at their full discretion.
If a player is injured in a fashion that might prove to
be serious, or if the player, the coach(es), a referee,
or facility / tournament official at all question the
seriousness of the injury, parents/guardians not in
attendance will be immediately informed and the
player will be transported to the nearest medical
facility providing emergency care.
B) Insurance
Parents are responsible for providing adequate
medical insurance coverage.
PAC does not carry any liability or medical insurance
for the participants in the PAC Sports Program.
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 2016 - 2017 Patriot Activities Club Sports Program Handbook

29. Players’ Code of Ethics

I will…
… read and adhere to the policies and rules set forth in the PAC Sports Handbook.
… promise to do my best to attend all practices and games and be on time.
… do my best to listen and learn from my coaches and always give 100% effort.
… not use profanity, tobacco, drugs or alcohol
… be a team player, keep a positive attitude, encourage my teammates and not dwell on my mistakes or theirs.
…p
 ractice good sportsmanship by treating opposing players, their coaches, and their fans and with courtesy
and respect.
… congratulate my opponents in a sincere manner following a victory or defeat.
… respect the referees and their calls.
… be a good citizen in the classroom as well as on the court.
… have fun!

I understand that I am subject to the disciplinary actions shown below and in the PAC Code of Conduct (Section
14 of handbook) in the event of any unsportsmanlike conduct.
If a player exhibits unsportsmanlike conduct at a tournament or practice, the following disciplinary actions will occur:

• F irst Offense: Player will be benched immediately and will remain on the bench for the remainder of the
tournament. In the event that the action occurs in the final game or at the completion of a tournament, the player
will be suspended for the subsequent tournament.
• S econd Offense: Player will be suspended for the next two tournaments.
• Third Offense: Player will be suspended from participating in PAC activities for up to 12 months.

I understand that I am required to refrain from the use of alcohol, tobacco, or drugs, including steroids. If I am
found to be under the influence of one of these illegal substances, I will be banned from participation in PAC
sports for a period of one calendar year.
As a PAC Sports athlete, I understand that my actions reflect on myself, my team, my coaches, my family, the
school, and the entire Pequot Lakes Community. I will conduct myself appropriately and within the spirit of the
above guidelines, which I have read and agree to.

Player’s Signature____________________________________ Team________________ Date______________

Parent / Guardian Signature ________________________________________________ Date______________

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 2016 - 2017 Patriot Activities Club Sports Program Handbook

30. Parents’ Code of Ethics

I will…
… n ot contact the coach, director or any member of the PAC Sports Committee with a request to change the
roster after teams have been formed.
… be responsible for my player’s attendance at practices and games, attend team meetings, and attend as
many games as possible.
… be a positive role model.
… insist my child and our family treat all other players, coaches, spectators, and officials with respect.
… view the game with team goals in mind.
… accept the judgment of the officials and coaches; remain in control.
… not engage in any kind of unsportsmanlike conduct with any official, coach, athlete, or spectator (such as
booing, taunting or coughing during free throw attempts, arguing, etc...).
… remember that the game is for the youth athletes, and not for adults.
… look upon opponents as friends involved in the same experience.
… refrain from coaching my child or other players during games and practices.
… praise my child and his/her teammates for playing hard and fair.
… demand a drug, alcohol, and tobacco-free environment for my child and agree to assist by refraining from
their use at all PAC Sports events.
… honor the 24 Hour Rule if concerns arise regarding playing time or coaching style during a game.
… read and adhere to the policies and rules set forth in the PAC Sports Handbook.

As a PAC Sports parent, I understand that my actions reflect on myself, my player, the team, ISD 186, and the
entire Pequot Lakes Community. I will conduct myself appropriately and within the spirit of the above guidelines,
which I have read and agree to.
I understand that PAC reserves the right to dismiss at anytime a parent who, by their conduct, creates significant
problems for the team, disrupts practices, disrupts games, or creates a negative impression on the PAC Sports
program.

Parent / Guardian Signature ________________________________________________ Date______________

Name(s) of my child(ren) participating in PAC Sports:________________________________________________

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 2016 - 2017 Patriot Activities Club Sports Program Handbook

31. Coaches’ Code of Ethics

I will:…
… place the emotional and physical well being of my players ahead of my personal desire to win.
… treat each player as an individual.
… use coaching techniques that are appropriate for both the skill and age levels that I teach.
… teach the participants proper techniques, fundamentals, and rules of the game.
… organize practices that are fun and challenging for all players.
… lead by example - demonstrating fair play and good sportsmanship at all times.
… do my very best to provide a safe playing environment for the players.
… treat the officials respectfully.
… require players to treat all other players, coaches, spectators, and officials with respect.
… ensure that I am knowledgeable in the rules of the tournaments, communicate these rules to the players.
… remember that I am a youth coach, and that the game is for young athletes, not adults.
… make a good faith effort to abide by standards for playing time as outlined in the PAC Sports Handbook.
… demand a drug, alcohol and tobacco-free sports environment for my team and agree to assist by refraining
from their use at all games and practices.
… read and adhere to the policies and rules set forth in the PAC Sports Handbook.
… enforce the PAC Code of Conduct policy

As a PAC Coach, I understand that my actions reflect on myself, my team, my co-coaches, my family, the school,
and the entire Pequot Lakes Community. I will conduct myself appropriately and within the spirit of the above
guidelines, which I have read and agree to.
I understand that PAC reserves the right to dismiss, at any time, a coach who, by their conduct, significantly creates
problems for the team.

Coach’s Signature____________________________________ Team________________ Date______________

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at Pequot Lakes Schools.