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CONSULTANT:
GENERAL TERMS CONDITIONS AND SAFETY REQUIREMENTS
REVISION HISTORY
ISSUED BY:
ISSUED FOR:
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DOCUMENT APPROVAL
Your signature indicates that, as a project team member, you have reviewed the contents of this
document and have understood and agree to the contents therein
Checked by:
Approved by:
Reviewed by:
Approved by:
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CONTENTS
1 PROJECT BRIEF .................................................................................................................... 8
1.1 Project Description ............................................................................................................... 8
2 TENDER FORM ...................................................................................................................... 9
3 DEFINITION OF TERMS ......................................................................................................... 13
3.1 Interpretations .................................................................................................................... 13
4 INSTRUCTION TO BIDDERS ................................................................................................... 15
4.1 Bidder to be conversant with the documents ...................................................................... 15
4.2 Addenda ............................................................................................................................ 15
4.3 Documents to be submitted with the Tender ...................................................................... 15
4.4 Preliminary Programme of works ....................................................................................... 16
4.5 Visit to Site ......................................................................................................................... 16
4.6 Supply of Materials by the Employer .................................................................................. 16
4.7 Drawings ............................................................................................................................ 16
4.8 Working Drawings .............................................................................................................. 17
4.9 Final as Installed drawings ................................................................................................. 17
4.10 Inclusions and Incidentals .................................................................................................. 17
4.11 Execution of Work .............................................................................................................. 17
4.12 Specifications..................................................................................................................... 18
4.13 Training of Employers Staff ................................................................................................ 18
4.14 Inspection .......................................................................................................................... 18
4.15 Prices................................................................................................................................. 18
4.16 Payments........................................................................................................................... 18
4.17 Acceptance ........................................................................................................................ 19
4.18 Rights ................................................................................................................................ 19
4.19 Equipment and Materials ................................................................................................... 19
4.20 Indemnity ........................................................................................................................... 19
4.21 Dispute Resolution ............................................................................................................. 20
5 GENERAL CONDITIONS OF CONTRACT .................................................................................. 21
5.1 Extent of Contract .............................................................................................................. 21
5.2 Completeness of Contract.................................................................................................. 21
5.3 Scope of Contract .............................................................................................................. 21
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Format No: SOP/MKT/004/04 Rev. 0104/04/2015 PS3 ENGINEERING & CONSTRUCTION SERVICES Pvt. Ltd., India
GENERAL TERMS CONDITIONS AND SAFETY REQUIREMENTS
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GENERAL TERMS CONDITIONS AND SAFETY REQUIREMENTS
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1 PROJECT BRIEF
1.1 Project Description
Datwyler wants to upgrade existing facility to cater their clients requirements of products
manufactured in cleanrooms.
This Tender is for the proposed changes on First floor & Ground floor of existing non-process
area.
The areas to be created / modified are,
Ground floor
• New Canteen
• Gowning room for Male
• Wash & Shower room for Male
• Training Room
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2 TENDER FORM
Subject: General Works Tender.
Dear Sirs,
I / We the undersigned have carefully gone through and clearly understood the Tender
Drawings and Tender Document comprising of the Tender Form, Notice to Contractors,
Condition of Contract, Specifications and Schedule of probable Quantities prepared by your
Engineering Consultants M/s. PS3 Engineering & Construction Services Pvt. Ltd. Thane,
INDIA.
I / We hereby undertake to execute and complete the whole work at the respective rates at
which I/ We have quoted for. I/We have quoted for all the items of the probable Bill of Quantities
and at which rates the total value of the work specified amount to Rs. ------------------ /-.
(In words ----------------------------------------------------------------------------------------------------only)
I / We further agree to complete the work included in the said Schedule of Quantities and / or
any additions to the quantity as per the “drawing for construction” that may be given by your
consultants, within 6 months from the date of Letter of Intent (LOI) along with advance issued
to commence the same.
I / We agree not to employ any Sub- Contractors or procure items other than those that may
be approved by your Consultants.
DATE: ………….
AUTHORISED SIGNATORY
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b) Duplicate: This bid containing Technical and Commercial terms to be submitted to the
Consultants at the following address:
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The tender documents should be filled in English and all the entries must be made as following,
The Tender shall show the name, residence address and business address of person or
persons making the Tender and shall be signed by the Bidder with his usual signature. Initials
of bidder must attest all erasures and alteration made while filling the tender.
For any clarifications on the tender, bidders may contact M/s PS3 ENGINEERING &
CONSTRUCTION SERVICES PVT. LTD.
The bidder must obtain for himself on his own responsibility and at his own expense all the
information which may be necessary for the purpose of filling this tender and for entering into
a contract for execution of the same and must examine the drawings and inspect the site of
the work and acquaint himself with all the local conditions and matters pertaining thereto.
In case where the same item of work is mentioned at one or more places in the Bill of quantities,
the lowest of the rates quoted by the contractor for the item shall be taken for the payment of
this item.
The quantities contained in the bill of quantities are only approximate. The work as actually
carried out and measured from time to time will be considered for payments subject to the
terms and conditions of the contract.
Time being the essence of this Contract; the work should be completed in 8 Weeks from the
date of the letter of the intent issued to the contractor to commence the work. The successful
contractor will have to submit a bar chart for various items of work to be done so that the work
gets completed within the stipulated time. Supply of material should commence the deadline
of installation work.
If the successful contractor fails to complete the work by the scheduled date of completion or
within any sanctioned extension, liquidated damages at the rate of 0.5% per cent of the
contract value per week of delay subject to a maximum of 5% of the total contract value shall
be recovered from the contractors’ bills.
The client do not bind themselves to accept the lowest bid and reserve to themselves the right
to accept or reject any or all tender either in whole or in part without assigning any reason for
doing so.
The contract may be awarded in part or in full at the sole discretion of the client. The client
reserves the right to delete any or all items of supply from the scope of supply of the contractor.
In such cases the client shall purchase such items, on his own, from a vendor of his choice,
subject to the technical specifications being acceptable to the consultant and the contractor
and issue the same to the contractor as a free issue. Supply of such items as a free issue by
the client to the contractor does not absolve the contractor from his responsibilities for
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achieving the required environmental conditions and guaranteeing the performance of the
complete system as a whole.
The offer should be valid for 30 days from the due date of submission.
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3 DEFINITION OF TERMS
3.1 Interpretations
In constructing these conditions and specifications, schedule of quantities and contract
agreement, the following words shall have the meaning herein assigned to them except where
the subject or context otherwise requires.
3.1.1 “Client/Employer/Owner” shall mean M/S. DATWYLER PHARMA PACKAGING INDIA LTD And
shall include his / their heirs, legal representatives, assignees, and successors.
3.1.2 “Contractor” shall mean the successful bidder and shall include his/ their heirs, legal
representatives, assignees, and successors.
3.1.3 “Employer’s Representatives” shall mean Owner’s and / or Consultant’s Site/ Project
Engineer.
3.1.4 “Consultants” shall mean M/s PS3 ENGINEERING & CONSTRUCTION SERVICES PVT. LTD and
shall include his/ their heirs, legal representatives, assignees, and successors.
3.1.5 “Works” shall mean the works to be executed in accordance with the Contract.
3.1.6 “Contract” shall mean the Articles of Agreement, the General Conditions, Special
Conditions, Additional Special Conditions, Technical Specifications, the Schedule of
Quantities, Specifications, and drawings attached hereto and duly signed.
3.1.7 “Contract Price” shall mean the sum named in the schedule of works subject to such
additions thereto or deductions there from as may be made under the provisions
herein after contained.
3.1.8 “Site” shall mean the lands and other places on which the works are to be executed or
carried out.
3.1.9 “Drawings” shall mean the drawings referred to in the specifications and any
modifications of such drawing approved in writing by the Architect/ Consultants and
such other drawings as may from time to time be furnished or approved in writing by
the Architect/ Consultant.
3.1.10 “Notice in Writing” or written notice shall mean notice in writing, typed or printed
characters sent (unless delivered personally or otherwise proved to have been
received) by registered post / courier to the last known private or business address or
registered office of the contractor and shall be deemed to have been received when in
the ordinary course of post, it would have been delivered.
3.1.11 “Virtual Completion” shall mean that all work is completed as directed and the site is
cleared to the satisfaction of the Owner / Consultant.
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3.1.12 “Words” importing persons includes firms and corporations. Words importing the
singular only, also include the plural and vice versa where the context requires.
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4 INSTRUCTION TO BIDDERS
4.1 Bidder to be conversant with the documents
The bidder is expected to read all the documents hereof and be conversant with their contents
and when tenders are signed it will be understood and inferred that all the documents have
been read and understood. Any difficulty experienced in interpreting the documents may be
communicated to the Consultants in writing, and, should any written clarification be required it
will be made available by the Consultants to all bidders. No extra cost will be entertained
because of the bidder’s mistakes, ignorance, or misinterpretation of drawing and documents.
Unless and until a formal agreement or purchase order is prepared and executed, this tender
together with your written acceptance thereof shall constitute a binding contract between us.
In case of any ambiguity between any term(s) or condition(s) of the Tender, EHS Terms &
Conditions, BOQ document, purchase order issued by the Owner, deviation agreed to the
tender and other documents, correspondence etc. the terms(s) or conditions(s) mentioned in
the purchase order shall prevail.
4.2 Addenda
Addenda may be issued prior to the date set for submission of tenders to clarify the documents
or to effect modifications in the contract terms or design of the project.
4.3.2 The Schedule of prices, with every item legibly priced in ink and with the columns
added up to the exact total amount of the tender (both in words and figures).
4.3.3 Bidder shall submit a statement-stating list of jobs currently under execution with
their status as per “Appendix I”
4.3.4 Bidder shall submit list of tools and equipment’s available with the company as per
“Appendix II”
4.3.5 In case, there are deviations in the design considerations & calculations, the bidder
shall submit the same in the format as detailed in “ANNEXURE-IV “
The bidder shall not make any alteration in the form of tender or to any of the printed
documents.
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The bidder should submit this tender along with two copies of Tender, Schedule of Prices,
Schedules, Manufacturer’s technical bulletins for the equipment quoted and manufacturer’s
capacity and Performance Guarantee Certificates valid for 2 years from Completion Certificate,
for all the main equipment, and other plans or drawings required to explain his tender.
The bidder must only base his tender for supply of brand new equipment and spares of latest
standard design and robust construction made according to the current manufacturing
practices.
The bidder shall quote separately against each item his minimum and final prices in all respects
for both supply and installation.
The bidder shall keep his offer firm and final in all respect and open for acceptance in full or
part quantities for the period stated.
Tenders, that are incomplete, conditional, obscure or containing uncalled for additions,
erasures, alterations, over writing or irregularities may be rejected.
The bidder must return all the tender documents and drawings issued to him on or before the
date and time stipulated hereof whether he is submitting his tender or not.
4.7 Drawings
Unless expressly stated, drawings prepared by the Consultants shall not be binding as to
detail.
All drawings accompanying this tender document are to explain each other and are to be
considered as a whole. Any work(s) indicated on the drawings and not specifically mentioned
in the specifications and vice-versa are deemed to be included.
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The bidder will, before tendering, carefully examine all drawings and specification forming part
of tender and should any technical or other discrepancy appear, he will immediately inform the
Consultant to obtain his ruling.
The bidder shall carefully check the size of the plant rooms, and confirm that his equipment,
piping, ducting, wiring, etc. can be installed in the space allocated for the same.
4.11.1 Labour, fixing, carrying, cleaning, making good, hauling, watering etc.
4.11.2 Double scaffolding, framework, ladders, ropes, nails, spikes, tools, material, and
temporary supports, platform and the maintenance of the same
4.11.3 All temporary canvas, lights, tarpaulin, barricades, water shoots, etc.
4.11.4 All stairs and steps, thresholds and any other requisite protection of the works
according to rules and regulations
4.11.5 The rates quoted by the bidder in the Schedule of Probable items will be deemed to be
for the finished work.
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4.12 Specifications
The Contractor shall execute the works with materials in accordance with the specifications or
if not specified, in accordance with the latest International Standards. All materials which, in
the opinion of the Consultant are unsound and/ or do not meet with the above conditions shall
be immediately dismantled and/ or removed from site by the Contractor and shall be replaced
by the appropriate approved materials without claim or extra payment to the Contractor.
The specifications are to be read in conjunction with the latest relevant International Standards
& Specifications
4.14 Inspection
The Employer reserves the right to arrange inspection of all the items prior to their shipment
through an inspector appointed by him. The inspection charges will be borne by the Employer
unless otherwise stated. The bidder need not, unless otherwise stated, make any provision for
the Inspector’s fee in his tender. The Employer shall, however, not pay anything extra to the
Contractor or his suppliers for any expense in connection with the inspection.
4.15 Prices
The Bidder shall give a firm price for the supply of all materials (free delivery at site) and the
cost of fabrication, installation, testing etc. to complete the works in working order in all
respects.
The Contractor shall be responsible, without additional charge to the Employer, for a
maintenance period of 12 calendar months from the date of issue of completion certificate by
the Consultant. The Contractor shall during the maintenance period, service the complete plant
at the time of start-up and shut down at the beginning and end of each operational season and
at least once a month according to the schedule approved by the Consultant. The Contractor
shall also be responsible for rendering any special services during the maintenance period.
4.16 Payments
The running payments in respect of the cost of the materials and labour charges shall be made
to the Contractor according to the progress of the works and based on the certificate of the
Site Engineer. Such certificates shall be based on the item break-up of the tender and of the
percentages thereof. The Contractor would submit no more than one running bill in a month
and the minimum-billing amount should be not less than 15% of contract value.
Site is in SEZ, the tax exemption to follow as per SEZ norms.
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4.17 Acceptance
Promptly after receiving of all tenders, the Employer will undertake a detailed study and
appraisal of the tenders submitted. The Employer does not bind himself to award the Contract
to the lowest or to any bidder but will take into careful consideration the bidder’s price and such
other factors as are deemed to be applicable in consultation with the Consultant.
4.18 Rights
The Employer reserves the right to re-call the tender or, reject any or all tenders and to waive
any formalities in the tenders received (such as deviation in the use and presentation of the
specified tender documents and forms), if it appears to be in his best interest to do so.
The tender documents and drawings are the exclusive property of the issuing authority and
are subject to be recalled and shall not be used, lent, copied or reproduced by anybody without
their written permission.
4.20 Indemnity
Vendor hereby indemnifies and agrees to keep the Owner, its employees and representatives
at all times harmless and indemnified from and against all costs and consequences caused
due to or arising as a result of any action, suit, damages, expenses, recoveries, proceedings
or claims made by any person, party, customer or authorities against the Owner including
reasonable legal expenses and costs including attorneys' fees, in respect of:
a. any breach by the Vendor or any of its sub-vendors of the terms of this Tender; or
b. any negligent act or omission on the part of the Vendor or any of its sub-vendors; or
c. actual or alleged infringement of any intellectual property rights, including patents and
copyright; or
d. personal injury, death or damage to property.
In case the Owner prefers to defend such suit or suits by counsel of his own choice, Owner
shall have the right to do so, and Vendor shall co-operate fully and promptly with information
and assistance within its control, and shall pay all damages cost and other awards finally
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decreed in such suits, plus attorney fees. Vendor may be represented by Counsel of its own
choice.
The Owner shall give the vendor notice of such claims and suits with reasonable promptness
after receipts of any written claim or complaint and shall give the Vendor information and
assistance within its control, all at the vendors’ expenses in defending such suits.
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5.3.1 The variations or modifications of the design, quality, or quantity of works or the
additions or the omissions or substitutions of any work
5.3.2 Any discrepancy in the drawing or between the Schedule of Quantities and/or
drawings and / or specifications
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5.3.3 The removal and / or re-execution of any works executed by the contractors
5.3.4 The removal from site of any material brought thereon by the contractor and the
substitution of any other material there from
5.3.5 The dismissal from the works of any person employed thereupon.
5.3.7 The amending and making good of any defects under clause “Removal of Improper
Works and materials”
5.3.8 Capture for all BOUGHT-OUT ITEMS DETAIL SCHEDULE to submitted by the
contractors from 1 week of date PO. It must be weekly updated by the contractor and
share the un-priced PO details.
5.3.9 Based on Client Level-III MS –P schedule, Contractor to develop Level –IV schedule in
MS-P with resource loading and its updation on fortnightly basis, daily, weekly
progress report and 4 weeks look ahead to be captured.
5.4 Reference
Reference to standards, codes, specifications etc. shall mean the latest edition of such
publications adopted and published on the date of the contract.
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Quantities taken together whether the same may or may not be particularly shown or described
therein, provided that the same can be inferred there from, and if the Contractor finds any
discrepancy in the drawing or between the drawings, specifications and Schedule of Quantities
he shall immediately refer the same in writing to the Consultant, who shall decide which is to
be followed and his decision shall be final and binding on all parties.
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The Contractor shall check all drawings, which are supplied to him and shall promptly notify
the Consultant of any discrepancies or omissions so discovered.
None of the documents herein before mentioned shall be used by either of the parties hereto
for any purpose other than this Contract and neither shall divulge or use, except for the purpose
of this Contract, any information in the schedule of prices and rates.
The Contractor shall retain in his office all necessary drawings; data and calculations for the
work in a methodical manner and shall produce them whenever required by the
Consultant/Employer.
The Contractor shall maintain and be represented on site at all times while the work is in
progress, by a responsible and efficient site engineer, approved by the Consultant and who
must thoroughly understand all the trades entailed and be constantly in attendance while the
work is in progress. Any directions, explanation, instructions or notices given by the Consultant
to such site engineer shall be deemed to have been given to the Contractor and shall be
binding on the Contractor.
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From the commencement to the completion of the works, the Contractor shall take full
responsibility for the care of all temporary works, materials, constructional plant and other
things on the site. In case any damage, loss or injury shall happen to the works or any such
materials or constructional plant or other things from any cause whatsoever (save and except
the excepted risks like out – break of war or act of invasion), he shall at his own cost, replace,
repair and make good the same. It is to be ensured that at completion, the works shall be in
good condition and in conformity in every respect with the requirements of the Contract.
The Contractor shall indemnify and keep indemnified the Employer against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out
of or in consequence of the performance of the Contract and against all claims, demands,
proceedings, damages, costs, charges and expenses, whatsoever in respect of or in relation
thereto.
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II. No sub-contracting shall relieve the Vendor from the full and entire responsibility or from
the active superintendence of the work.
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The decision of the Consultant/Client shall be final and binding on the Contractor in case of
dispute or difference of opinion arising between various contractors in relation to the
responsibilities and scope of work required under mutual co–ordinations.
5.26.1 Insurance for all materials, constructional plants and other things brought on site by
the Contractor.
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GENERAL
The Employer will provide at his cost temporary water and electrical points within a reasonable
distance from the Contractors place of Work. The Contractor shall arrange his own distribution
of facilities for lighting, power for tools and welding equipment and water for testing from these
points.
Apart from these client will not provide any material, Manpower, tools / tackles, lifting
equipment’s etc. for the execution of the contract.
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5.30.1 The net rates or prices in the original tender shall determine the valuation of the extra
work, where extra work is of a similar nature and executed under similar conditions as
the work priced in the tender.
5.30.2 Where extra works are not of similar nature and/or not executed under similar
conditions as aforesaid or where extra works cannot be properly measured or valued,
the Client shall fix 15 % on landed cost with proper rate analysis.
The measurements and valuations shall be completed within the ‘period of final measurement’
or within Two (2) months of virtual completion.
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5.37 Dimensions
Figure dimensions are in all cases to be accepted in preference to scaled sizes. Large scale
details take precedence over small scale drawings. In case of discrepancy, the Contractor has
to consult the Consultant for an explanation before proceeding with the work.
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5.42.2 By reason of any exceptionally inclement weather (if acceptable to the Consultant)
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works will be measured by the Consultant at the expense of the Contractor and the
measurement so taken will be binding on the Contractor.
5.47.1 Guarantee
The entire work covered under this contract shall be guaranteed against faulty design,
defective materials and bad workmanship for a minimum period of twelve (12) months from
the date of final and successful commissioning, system validation and acceptance by the
Owner after all production equipment are on line. It shall also be guaranteed that the equipment
will operate satisfactorily and the performance and efficiencies of the equipment when
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operating under normal condition shall not be less than the operating values. It shall further be
guaranteed that during the guarantee period the contractor shall replace all defective parts,
material, and / or equipment furnished or installed under this contract free of cost and such
replaced part shall be of virgin quality and shall be guaranteed for a further period of 12 months
from the date of such replacement.
5.52 Notices
Notices for the Employer, Consultant or the Contractor may be served personally or being left
at or sent through courier to the last known address of the party to whom the same is to be
given or in the case of the Contractor by being handed over to his representative at the work
site.
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referred to and settled by the consultant who shall state his decision in writing. Such decision
may be in the form of a Final Certificate or otherwise.
The decision of the Consultant with respect of any of the matters shall be final and without
appeal as stated in the preceding clause. But if either the Employer or the Contractors be
dissatisfied with the decision of the Consultant on any matter, question or dispute of any kind
or as to the withholding by the Consultant of any certificate to which the Contractor may claim
to be entitled, then either party (the Employer or the Contractor) may within 28 days after
receiving notice of such decision give a written notice to the other party through the Consultant
requiring that such matters in dispute be arbitrated upon.
Such written notice must specify the matters, which are in dispute. Such dispute or difference
of which such written notices has been given and no other shall be referred to Arbitration of a
single Arbitrator to be agreed upon and appointed by both the parties or in case of
disagreement as to the appointment of a single Arbitrator, the Arbitration of two Arbitrators,
one to be appointed by each party, which arbitrators shall before taking upon themselves the
burden of reference, appoint an Umpire.
The Arbitrator, the Arbitrators, or the umpires shall have power to open up, review and revise
any certificate, opinion, decision, requisition or notice, save in regard to the excepted matters
referred to the proceeding clause and to determine all matters and disputes which shall be
submitted to him or them and of which notice shall have being given a aforesaid.
Upon any such reference, the cost of and incidental to the reference and award respectively
shall be in the direction of the Arbitrators or the Umpire who may determine the amount thereof,
or direct the same to be taxed as between attorneys and client or as between party and parties
and shall direct by whom and to whom and in what manner the same shall be borne and paid.
This submission shall be deemed to be a submission to Arbitration within the meaning of the
local Arbitration Act.
The Award of the Arbitrators or the Umpire shall be final and binding on the parties. Such
reference except as to the withholding by the Consultants of any Certificates to which the
Contractor claims to be entitled shall not be opened or entered upon until after the completion
or alleged completion of the works or until after the practical completion of the works arising
from any cause unless with the written consent of the Employer and Contractor.
Provided always that the Employer shall not withhold the payment of an Interim Certificate nor
the Contractor except with the consent in writing o the Consultant, delay the carrying out of
the works by reason of any such matters in question or dispute being referred to Arbitration,
but shall proceed with the work with all due diligence and shall until the decision of the
Arbitrator or Arbitrators or the umpire to be given, abide by the decision of the consultant and
no Award of the Arbitrator /s or the Umpire shall relieve the Contractor of his obligations to
adhere strictly to the Consultant’s instructions with regard to the actual carrying out of the
works. The Employer and the Contractor hereby also agree that the Arbitration under this
clause shall be a condition precedent to any right of action under the contract.
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6.2 General
The Vendor is to strictly comply with the following safety requirements: -
Factory and Machinery Act 1967 and its Regulations (Building Construction Regulation 1970)
The Occupation and Safety Health Act 1994; and
All the related safety requirements imposed by the Authorities and any further amendment and
conditions on the matters
• Indemnity
The Vendor is responsible to ensure full compliance to all site safety during construction period
and to be responsible and to indemnify the owner and Design Engineer on all untoward
accidents.
No visitor and unauthorised personnel are allowed on site.
• Safety Officer
To have a Site Safety Committee and a Site Safety Officer with regular meeting conducted.
The site is to be fully equipped with first-aid kit and the contact telephone numbers of the
nearest hospital, police, etc. To ensure periodical inspection and maintenance on all safety
appliances at site.
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• Safety Equipment
Related safety equipment's like safety helmets, safety boots, goggles, gloves, belt, ear plugs
and etc. must be used by everybody while on site.
• Working Platform
Working platform, gangways, and stairways shall be so constructed that they do not sag unduly
or unequally, and if height of platform or gangway or stairway is more than 3.25 meters above
ground level or floor level, it shall be closely guarded, have adequate width and be suitably
fenced, as described as above. All platforms are to be secured correctly with structure in sound
conditions and guard rail and toe boards. All platforms are to be cleared of any debris and
materials at all time.
• Access
Safe means of access shall be provided to all working platform and other working places. Every
ladder shall be over 5 meters in length. Width between side rails in a rung ladder shall in no
case be less than 30 cm for ladders up to and including 3.0 m in length. For longer ladders this
width shall be increased at least 16 mm for each additional 30 cm length. Step spacing will be
uniform and shall not exceed 30 cm.
• Electrical Equipment
All electrical installation and repairs are to be carried by Licensed Wiremen complying with
good practice standard.
All temporary and permanent electrical installations, power distribution and supply required for
execution of work shall be carried out conforming to existing industrial and domestic safety
rules and regulations. Important specific points to be noted are as under, Meter room and main
switches should be freely accessible at all times and fully protected against all weathers.
Power distribution system shall be identifiable with display marking on switches.
All power distribution shall be carried out with coated, adequately insulated and of appropriate
current / load rating cables. It shall be securely routed for this purpose.
No loose, naked, hanging wires shall be permitted.
Over load protection devices shall be installed whenever and wherever heavy current / load
consuming construction or plant machinery susceptible to hazard is in use and as directed by
the EIC.
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Metallic plugs and sockets shall be used in field work. Switch board shall be in close proximity
so as to have quick control over the supply.
Proper and adequate earthing connection to be provided for all installation plant machinery
and distribution system.
Hand lamps and inspection lamps shall be adequately insulated and guarded with wire mesh
and will have proper plugs for use.
Security and illuminatory light shall be secured and protected to withstand all weather.
• Maintenance
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All scaffolds ladders and other safety devices mentioned or described herein shall be
maintained in a safe condition and no scaffold, ladder or equipment shall be altered or removed
while it is in use.
Adequate washing and maintenance facilities shall be provided at or near places of work.
• Personal Safety
All necessary personal safety equipment as considered adequate by the Vendor shall be
available for use of persons employed on the site and maintained in a condition suitable for
immediate use and the Vendor shall take adequate steps to ensure proper use of equipment
by those concerned.
Workers employed on mixing asphaltic materials, cement, and lime mortars / concrete shall be
provided with protective footwear and protective gloves.
Those engaged in handling any materials which are injurious to eyes shall be provided with
protective goggles.
Those engaged in welding works shall be provided with welder’s protective eye shields and
protective gloves.
Stone breakers shall be provided with protective goggles and protective clothing and seated
at sufficiently safe spacing.
Workers employed on erection works, etc shall be provided with helmets safety belts etc.
Workers employed on concrete finishing, welding, painting and other works above 2 metres
height shall be provided with a suitable safety belts as per Factory Rules of the locality.
When workers are employed in sewers and manholes, which are in use, the Vendor shall
ensure that manhole covers are opened and manholes are ventilated at least for an hour before
workers are allowed to enter them, Manholes so opened shall be cordoned off with suitable
railing and provided with warning signals or boards to prevent accidents to the public.
The Vendor shall not employ men below the age of 18 and women on the work of painting with
products containing lead in any form. Whenever men above the age of 18 are employed on
the work of lead painting.
No paint containing lead or lead products shall be used except in the form of paste or ready-
made paint.
Suitable face masks shall be supplied for use by workers when the paint is applied in the form
of spray or a surface having lead paint is dry rubbed and scraped.
Overalls shall be supplied by the Vendor to workmen and adequate facilities shall be provided
to enable working painters for wash during and on cessation of work.
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• Fire Extinguishing
Suitable, sufficient fire extinguishing ABC type fire extinguisher at suitable location as directed
by client for all types of fire shall be provided at work site. In addition, sufficient buckets filled
with water and sand shall also be provided. The fire fighting equipment as outlined above shall
be dispersed in a suitable and purposeful manner.
• Rules In Force
Notwithstanding the conditions stated hereof the Vendor is obliged to enforce other Rules in
force or as required in the opinion of the Design Engineer or his Representative.
• Miscellaneous
All formwork are to be with adequate props; with the shores properly seated top and bottom,
and with all the horizontal and diagonal bracing. It has to be inspected and approved by the
Contractor's Professional Design Engineer. Removal of any formwork must be approved by
the Structural Consultant.
All hazardous openings and dangerous machinery are to be properly hoarded and barricaded.
Safe and adequate ladders, stairways are to be provided for ascent or descent.
All the compound and floors are to be cleared of obstruction and provided with proper
temporary drainage. All pits and holes are to be kept dry. All equipment and machinery are to
be provided with sound parking ground.
To provide adequate overhead protection especially at access and entrance.
To provide adequate warning/reminder signs at the site.
All site temporary structures are to be constructed to good engineering practices and are to be
approved by the Contractor's Professional Engineer.
No indiscriminate throwing of construction materials, debris and rubbish, especially from high
levels. Refuse chute is to be maintained in good conditions.
Proper and adequate shoring, strutting are to be provided for any excavation work.
Adequate ventilation is to be provided for work done in a confined space where natural
ventilation is not available.
No worker will be allowed to live within the building under construction.
To engage external Safety Consultant to conduct periodical site inspection and advise on site
safety measures.
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6.3.1 The personnel employed by the contractor will have to adhere to the rules &
regulations of the factory and must maintain discipline at all times.
6.3.2 Smoking within the factory premises other than the designated areas, if any, is strictly
prohibited.
6.3.3 The contractor’s employees must not report to work in an intoxicated condition.
6.3.4 Employees of the Contractor should eat food only at designated places.
6.3.5 Contractor shall engage experienced supervisor/s to oversee the safety of the job and
the workers. One such person shall be designated as Safety Coordinator and his
name is to be communicated to Consultant. Safety coordinator should be present at
the work site throughout the work. In his absence he is expected to nominate another
person and inform our representative at site accordingly.
6.3.6 The contractor must report to our project in charge or his representative daily before
starting work, in order to (a) Establish the scope of the day’s work (b) To obtain the
necessary work permits.
6.3.7 Any work beyond normal working hour’s needs permission from the concerned
authority. Extension for working hours shall be planned well in advance. Granting of
such extension in working hours will be at the discretion of the Client and/or
Consultant and may be refused if in their opinion, it is not safe to work beyond the
normal working hours.
6.3.8 Always walk; never run in the factory or at work site unless specifically instructed
during emergency situation. Use regular aisles & gangways. Do not take shortcuts. Do
not enter in an area other than your own workplace without getting permission.
6.3.9 Do not panic in case of an emergency. Follow the instructions of the responsible
person for handling emergency. The responsible person during emergency is either
Site Coordinator or the concerned team leader.
6.3.10 Do not indulge in horseplay. Throwing of objects or making loud and unusual noises
may distract attention of others from work and can cause an accident.
6.3.11 Never use compressed air for cleaning your clothes or body. This may harm others.
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6.3.13 Pressure or vacuum gauges, temperature indicators and other measuring devices
should be installed as per the requirements of project site in charge. Calibration
certificates should be produced on demand.
6.3.14 Maintain good housekeeping at the site. Contractor to carry out the house keeping on
daily basis before end of the day.
6.5.3 Safety belts for working at heights equal or more than 3m from ground level
6.5.4 Safety goggles & gloves for gas cutting / grinding activities
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6.7.1 The contractor is allowed to work only in the specific area. Access to any other part of
the factory is prohibited.
6.7.2 The contractor shall keep the work area clean & neat. All scraps and surplus material
are cleared from the work place promptly as directed by Project in charge.
6.7.3 Contractor should keep the work area clean after completion of the job. Do not leave
any rusted particles, spanners, nuts& bolts etc. at the work place. Place them at the
relevant locations.
6.7.4 Contractor to deploy dedicated Safety supervisor against each shift. Every 40
persons, contractor to keep 1 Safety volunteer.
6.7.5 Contractor to keep daily log of manpower and issue to client on daily basis
6.7.6 Shift specific dedicated Manpower to be provided by the contractor. No of working for
personnel as per the factory act. Daily 12 hours working to be mentioned. Based on
the site requirement, contractors to work in the night shift if required.
6.7.9 Contractor to develop the site enabling area details and construct the lay down areas,
fabrication yard, adequate storage area, site office, Toilets within the factory premise.
6. Keep a watch on overhead cables and other objects while moving with ladders.
• Scaffolds:
1. A scaffold should be strong enough to bear the load of the worker and the material.
Normally, scaffolds are erected in such a way that they can withstand at least four times
the anticipated working load.
2. Inspect the scaffolding thoroughly before allowing the worker on it.
3. MS Scaffolding design should be as per IS code. Adequate Net coverage, life harness
around the working area
4. Provide a safe and convenient means to gain access to the working platform.
5. Keep the platform free from any unnecessary obstruction, rubbish and projected nails.
6. Provide toe boards of at least 150 mm and guardrails at 450 mm & 900 mm on all
working platforms.
7. Never use platforms less than 30 mm thick.
• Lifting tackles :
1. The lifting machines, chain pulley blocks etc. must be tested and valid test certificates
should be submitted to the Project in charge.
2. Ensure that the chain pulley blocks with locking lever (safety catch) are used.
3. Check the wire rope for distortion, kinking, unevenness and general corrosion. Never use
ropes, which are having these defects.
4. Proper crimping should be done for wire rope joints and ends. Use standard ‘U’ clamp for
tying up the rope and object.
5. The safe working loads should be clearly marked on each of the above items. In no case,
this rated capacity should be exceeded.
6. Barricade the area where lifting activity is taking place and provided a caution board. No
person should stand within a barricaded area.
• Welding:
1. Use only welding equipment confirming to IS standards.
2. Welding machines shall be in good condition and are provided with local isolation switch
for emergency isolation.
3. System should be such that electrical shock is prevented. Insulation of electrode holder
and welding cables should be checked daily till the completion of work.
4. Earth cabling from welding object on which welding is being done should be properly
connected to the welding machine, but not to nearest structure.
5. Barricade the required area and provide a caution board.
6. Ensure that area, in which welding sparks are likely to travel, is free from all possible
flammable materials. Keep the cylinders away at safe place.
7. Provide face shield / leather hand gloves to the welder.
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8. Make sure that the cables are so laid that sharp edges or heavy objects do not abuse
them.
9. Grind all the burrs after the completion of welding / cutting jobs so as to make the corners
round, smooth,& safe. Ensure that no protruded pieces are left.
10. Welding holder to be kept on an insulated stand during idle time.
• Gas cutting equipment:
1. Use torches, rubber-tubing etc. confirming to IS standards.
2. Use cylinders (Oxygen, acetylene, LPG) approved by the Explosives Dept. submit copies
of the test certificates to project in charge.
3. Standard colour codes for the cylinders must be followed. (Oxygen: Black; Acetylene:
Maroon; LPG: Red).
4. Cylinder in use to be mounted on trolley or tie the cylinder with chain to avoid toppling.
5. Provide goggles and hand gloves to cutters and helpers.
6. Make sure that the rubber tubing is so laid that sharp edges heavy objects and hot
surfaces do not abuse it.
7. Gas cutting rubber tube ends should be fixed with the clamps.
8. Test the valves and joints in tube for leaks by using soap solution daily before the
commencement of work. All leaks shall be rectified before lighting the torch.
9. Use proper hose connectors while repairing leaks avoid binding with wire or tape.
10. Keep nozzle of gas cutting torch clean and free from defects to avoid distortion of flame
and backfiring. Provide flash back arrestor to avoid backfires.
11. Use proper lighter to light up cutting torch. Do not use matchbox.
6.9.1 Use portable grinders, drilling machines, etc. confirming to IS standards. All these
tools should be properly insulated.
6.9.2 Never overload cables beyond the rated capacity. This is one of the common causes
of fire.
6.9.3 Provide the rubber gloves to electricians who work in HT zone. Ensure that the gloves
are tested as per IS 4770:1968 and the same are approved.
6.9.4 Before commencing repair or maintenance work on any machine, switch off the main
supply / remove fuse, display caution tags on machines and switchboards. Follow the
standard lock out, tag out procedure.
6.9.6 Do not insert bare wires in sockets for energizing any equipment. Use only plug tops
for all electrical equipment.
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6.9.7 While laying cables, ensure that cables are so laid that they do not obstruct the
smooth movement of men and machinery.
6.9.8 Make sure that all cables are protected against abuses and possible damage.
6.9.9 Use junction / extension boxes for long distances. Open connections are not
permitted.
6.9.11 Arrange for sufficient lighting, in case work extension is required beyond normal
working hours. Obtain necessary approvals for the same.
6.9.12 Check for any underground cables before starting excavation jobs.
6.10.1 All the rotating machinery / parts should be protected with proper guards.
6.10.3 Hand grinding machines shall possess proper guard on grinding wheel.
6.11.1 Ensure that the floor, slab, duct, and equipment openings are properly covered with
MS plates or gratings. Barricade the area suitably.
6.11.2 As far as possible avoid the use of wooden planks for covering the openings. MS
plates are preferred.
6.11.3 Take special precautions provided for AC ducts, which are smaller sizes and many a
times adjacent to walls where the movement of people is more likely.
6.12.1 All gas cylinders must have valid test certificates. Copy should be given to Project in
charge.
6.12.3 Use proper trolleys to transfer compressed gas cylinders. Do not roll the cylinders.
6.12.6 Keep all gas cylinders away from the job in an upright position at a designated place.
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6.12.7 Do not throw the cylinders from the truck on tires while unloading. Use cradles or
unload cylinders on raised platforms.
6.13.1 Before starting the activity, plan properly by examining the route, taking
measurements, if needed, to ensure that sufficient clearances are available
6.13.2 While planning the route, look for overhead cables, pipelines, guide ropes and other
protruding objects.
6.13.4 Ensure no damage to the walls, or other surrounding machinery during movement.
Make clear to all the fellow contract men about communication system, to avoid
misunderstanding.
6.13.5 If you are moving smaller items like pipelines etc. ensure that these items are properly
secured and tied.
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• If you get an injury, inform your supervisor and get the first aid immediately however minor
the injuries is.
• The owner reserves the right to terminate the contract at any point of time if, in the opinion
of the owner, deviations are repetitive and/or contractor is responsible for creating unsafe
situations.
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7.2.1 Keep all pipe / duct openings closed by means of plugs or caps to prevent entrance of
foreign matter. Protect all piping, duct work, equipment, or apparatus. If any such item
gets damaged prior to final handing over of the work the same shall be restored to its
original condition or replaced at no extra expense to the owner. Decision of the
Consultant about acceptance of the damaged items shall be final and binding.
7.2.2 Protect all bright finished shafts, bearing housings, and similar items until put to
service. No rusted items will be permitted to be used.
7.2.3 All equipment’s and materials stored on the job site shall be covered or otherwise
suitably protected at the direction of and to the satisfaction of the Consultant or site
engineer. Motor Control centres, etc. shall be completely covered against moisture,
dust, and foreign materials. All filters shall be properly covered and stored safely till
installed.
7.4 Adjustments
Make necessary adjustments for each system using factory-trained personnel and instruct
operators thoroughly in the proper use and operation of the same.
7.5 Accessibility
The installation of valves, dampers, thermometers, gauges, cleanout fittings and other
indication equipment’s requiring frequent readings, adjustments, inspection, removal etc. shall
be conveniently located so as to be easily accessible with reference to the finished building
levels.
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7.7 Cleaning
7.7.1 Mechanical equipment, piping and ductwork shall be free of rust and other foreign
materials
7.7.2 Water systems shall be thoroughly cleaned and flushed with clean water.
7.7.4 All electrical items like contactors and motor starters shall be vacuum cleaned and
shall be free of dust and debris.
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8.2 General
All drawings, documents, and protocols shall be generated as per the requirements well in
time. No test or qualification procedures shall be carried out unless required protocols and
reporting formats have been submitted and approved by the Consultants.
A preliminary list of drawings and documents required for the various qualification tests are
given elsewhere in this chapter. These are only indicative and if any additional drawing /
document is required, the same shall be produced by the contractor.
8.3 Drawings
Before proceeding with the work contractor shall submit for approval general layout and
assembly drawings & such additional assembly and sub-assembly detail drawing as are
necessary to demonstrate fully that all the parts of the apparatus to be furnished will confirm
to the specifications. Within 7 days of the acceptance of the tender the Contractor shall furnish
three (3) prints of layout, assembly and erection drawing for approval. On approval six (6)
further prints of the modified drawings incorporating Consultants comments shall be submitted.
No modifications shall be made in a drawing after it has been approved by the Consultant,
without his prior consent. All drawings necessary for assembly, erection maintenance, repair
and operation of the equipment shall be furnished. Different parts shall be suitably numbered
for identification and ordering of spare parts.
Approval by the Consultant of the drawings shall not relieve the Contractor of any part of his
obligation to meet all the requirements of the Owner or the correctness of his drawings. The
Contractor shall be responsible for all alteration of the works due to discrepancies or omissions
in the drawings or other particulars supplied by him whether such drawings have been
approved by the Consultant or not.
The Contractor shall furnish & install near the operating area/s a neatly typed set of operating
instructions securely framed and glazed as per the directions of the Engineer.
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• Design Qualification –
1. Duct layout detailed, plan, and elevation.
2. General Arrangement Diagram for Forced draft ventilation units.
3. HVAC schematic showing flow direction, flow, filtration level. Damper locations
4. Air change rate calculation.
5. Detailed heat load estimation and calculation - Calculation of heat recovery wheel, heat
pipes, dehumidifier wherever necessary.
6. Representation of system design on Psychometric Chart.
7. Electrical Circuits Diagram.
8. General Arrangement Diagram Electrical Panel.
9. Typical Drawing to show –
e. Longitudinal and transverse joints of duct.
f. Duct flanges.
g. Duct support.
h. Duct insulation.
i. Fire damper/VCD.
j. FDV
1. Fan Performance curve and selection data showing the selection criteria & making
operating point on the same.
2. List of interlocks & logic of operation of interlock
3. DQ summary sheet.
4. Equipment location diagram.
5. Data sheet of all bought out equipment.
6. MOC’s of all components of the system.
• Installation Qualification
1. Insulation check sheet format – To be approved by client before use.
2. Hydro test format and duct leakage test format – To be approved by client before use.
3. As built -
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a. Duct layout.
b. HVAC schematic.
c. FDV location (plant room).
d. Wiring diagram.
4. Fan performance curve and test certificate.
5. MCC panel certificate
6. Pre-Fine filter test certificates and Ref. Std. used for test.
7. Drawing approved during DQ, one copy each having approval stamp and signature of
consultant to be made available for IQ.
8. IQ Summary sheet-Format approved by client.
9. Test certificates for
a. GI sheets of ducting
b. Thermal insulation
c. Gaskets
• Operation and Performance Qualification
• Commissioning procedure.
1. T & RH reading format - To be approved by client before use
2. T & RH reading using calibrated traceable T & RH meter at location and time intervals
given by client for at least 3 days.
3. Velocity measurement & ACPH calculation – Format for these readings to be approved
by client.
4. Particle count measurement – At location given by client in a format approved by client
5. SOP for duct leakage testing as per SMACNA guidelines.
6. Calibration certificate of following measuring instruments with their identification and
traceability to NPL/INST or equivalent.
a. Anemometer/Hot wire anemometer.
b. T & RH meter.
c. Particle count testing instrument.
d. Measurement of differential pressure using installed gauge in a format, to be submitted
by vendor & approved by client/consultant prior to using it. The reading should be taken
every alternate date such that minimum 7 readings are available.
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shortcomings found during the tests shall be speedily rectified or made good by the Contractor
at his own expenses.
Testing, adjusting and balancing of the air handing units and the air distribution system shall
commence only after the procedures and protocols and reporting formats have been approved
by the consultants.
The initial tests shall include but not be limited to;
1. Test and check the proper functioning and settings of switchgear, starters, contactors,
safety controls and electrical motors etc., to ensure their proper functioning.
2. Check the system against leaks in different circuits, alignment of motors; V belts
adjustments, control setting and all such other tests which are essential for smooth
functioning of the plant.
3. Operate and check the proper functioning of all components viz. Compressors, pumps,
Forced draft ventilation units, cooling tower, water softening plant etc.
4. Check and adjust the water flow in the system to the original design through such
components viz. condenser, chilled water generator, cooling coils etc.
5. Check air distribution system and provide design air flow in all areas by adjusting the
grilles, diffusers and dampers whether specifically shown on the drawings or not.
6. The initial test performed in the above manner, shall be concluded with reports specifying
completeness of all supplied equipment’s.
7. Temperature and RH mapping.
3. Any other utilities required shall also have to be measured compared to the committed
consumption.
4. Consumption of items whatsoever nature, not specified in the tender shall be considered
as extra consumption and will disqualify the performance test.
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is normally used for 24 hours. In case the plant is normally not used for 24 hours, the test will
be conducted for the duration of the normal use of plant, for three consecutive days. The first
seasonal test may be taken on the completion of the installation and satisfactorily
commissioning provided the ambient temperature and humidity are near their peaks. The
Contractor shall provide all necessary tools, instruments, gauges, flow meter, capture hood,
anemometer etc., as may be required for conducting the various tests. He shall also provide
personnel for the tests. However, water and power for the test shall be provided by the owner.
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9 APPENDIX I
EMPLOYER CONTRACTOR
Full Postal
Address Work Date of Percentag
Of Client Value Comme Sched e
Expecte
Description n- uled d date of Remarks
And Name Of completio
of the work cement compl completi if any
of Officer- Contra n as on
etion on
In- ct Of work date
Charge
1 2 3 4 5 6 7 8
(SIGNATURE OF BIDDER)
Format No: SOP/MKT/004/04 Rev. 0104/04/2015 PS3 ENGINEERING & CONSTRUCTION SERVICES Pvt. Ltd., India
GENERAL TERMS CONDITIONS AND SAFETY REQUIREMENTS
10 APPENDIX II
EMPLOYER CONTRACTOR
Name of Bidder : _______________________________________________
Name of the Project: __________________________________________________
Name of Work : __________________________________________________
Details of plant, machinery, equipment, tools and tackle proposed to deploy at site for this
work.
Bidder shall submit herein details of Plant, Machinery, Equipment, tools, tackle, etc., required
to perform the work and shall note in each case whether the same is (a) already owned by
Bidder and available for use of this Contract; (b) anticipated to be hired by the Bidder; or (c)
anticipated to be purchased by the Bidder. In case of (a) present location shall be stated. In
case of (a) present location shall be stated. In case of (b) and (c) location of hirer or supplier
shall be stated.
The bidder agrees to augment the above chart with additional number / categories of
equipment, if required to complete the work within the agreed time schedule of completion, as
directly by the Engineer.
(SIGNATURE OF BIDDER)
Format No: SOP/MKT/004/04 Rev. 0104/04/2015 PS3 ENGINEERING & CONSTRUCTION SERVICES Pvt. Ltd., India
GENERAL TERMS CONDITIONS AND SAFETY REQUIREMENTS
11 APPENDIX III
EMPLOYER CONTRACTOR
Bidder should include an organogram of the company indicating work force available with the
company. Bidder should also indicate the quantum of work force he proposes to deploy for
timely completion of the job along with resume of key personnel whom he proposes to deploy
in case the contract is awarded
It is understood that this will be augmented in line with the requirement as specified in the
General Conditions of Contract from time to time depending on the requirements for timely
completion of work as directed by the Engineer.
(SIGNATURE OF BIDDER)
Format No: SOP/MKT/004/04 Rev. 0104/04/2015 PS3 ENGINEERING & CONSTRUCTION SERVICES Pvt. Ltd., India
GENERAL TERMS CONDITIONS AND SAFETY REQUIREMENTS
12 APPENDIX -IV
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Format No: SOP/MKT/004/04 Rev. 0104/04/2015 PS3 ENGINEERING & CONSTRUCTION SERVICES Pvt. Ltd., India