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Plaintiffs file this Notice along with their Proposed Form of Judgment, which is
submitted as Exhibit A. The Court’s May 10, 2018 Order requires the Parties to submit a
proposed form of judgment setting forth the necessary declaratory and injunctive relief,
consistent with the Court's findings, on or before May 17, 2018. Order, Dkt. 105 at 60-61.
On May 14, 2018, Plaintiffs’ counsel emailed their proposed form of judgment to
Defendants’ counsel. See Ex. A; Ex. B. On May 15, 2018, Plaintiffs’ counsel requested a
meeting with Defendants’ counsel to discuss the proposed form of judgment. See Ex. C.
Defendants’ counsel agreed to confer via telephone call at 8:30 a.m. the next day. During the
conference on May 16, 2018, Defendants’ counsel notified Plaintiffs’ counsel that they generally
do not agree with the monitoring and public education provisions in Plaintiffs’ proposed form of
judgment and recommended that the Parties submit separate filings in response to the Court’s
May 10th Order. During the call on May 16th and in an email sent on the morning of May 17,
2018, Plaintiffs’ counsel requested that Defendants’ counsel send a draft of Defendants’
1
Case 5:16-cv-00257-OLG Document 106 Filed 05/17/18 Page 2 of 4
judgment and provide the details of Defendants’ proposal. See Ex. D. Defendants’ counsel did
not respond to this email with specific objections to Plaintiffs’ proposed form of judgment or
specific proposals from Defendants. Instead, Defendants’ counsel stated, in part, that Defendants
“were unable to reconcile [Plaintiffs’] proposal with the requirement that injunctive relief be
narrowly tailored to address the particular legal violation the Court found, as required by Rule
As a result, if necessary, Plaintiffs request the Court allow them the opportunity to
respond to Defendants’ proposed form of judgment, any specific objections made by Defendants
to Plaintiffs’ proposed form of judgment, and/or any specific proposals from Defendants.
2
Case 5:16-cv-00257-OLG Document 106 Filed 05/17/18 Page 3 of 4
beth@texascivilrightsproject.org
Hani Mirza
Texas Bar No. 24083512
hani@texascivilrightsproject.org
3
Case 5:16-cv-00257-OLG Document 106 Filed 05/17/18 Page 4 of 4
CERTIFICATE OF SERVICE
I hereby certify that on May 17, 2018, a true and correct copy of this Notice and
Plaintiffs’ Proposed Form of Judgment was served upon counsel of record via the Court’s ECF
system.
CERTIFICATE OF CONFERENCE
I hereby certify that on May 16 and 17, 2018, Plaintiffs’ counsel conferred with
Defendants’ counsel, Anna Mackin and Esteban Soto, and Defendants’ counsel are opposed to
Plaintiffs’ Proposed Form of Judgment, which is submitted with this Notice as Exhibit A.
4
Case 5:16-cv-00257-OLG Document 106-1 Filed 05/17/18 Page 1 of 8
Exhibit A
Case 5:16-cv-00257-OLG Document 106-1 Filed 05/17/18 Page 2 of 8
§ 20510(b)(2), that Defendants have violated the NVRA, 52 U.S.C. §§ 20503(a)(1), 20504(a),
(c), (d), and (e), and 20507(a)(1)(A), and the Equal Protection Clause, U.S. Const. amend. XIV,
§ 1, by failing to permit simultaneous voter registration with online driver’s license renewal and
change-of-address transactions;
and all persons working in concert with them, from continuing to violate the NVRA and Equal
(a) failing to establish procedures to register to vote in elections for Federal office for
1
Case 5:16-cv-00257-OLG Document 106-1 Filed 05/17/18 Page 3 of 8
(b) refusing to treat each online driver’s license renewal or change-of-address application
as an application for voter registration with respect to elections for Federal office;
(c) refusing to include a voter registration application form for elections for Federal
application;
(d) requiring online driver’s license renewal and change-of-address customers who wish
(e) refusing to make the voter registration portion of each online driver’s license renewal
(f) refusing to treat the customer’s online driver’s license change-of-address application
for Federal office, unless the customer indicates that the change of address is not for
State election official within the statutorily required timeframe, 52 U.S.C. § 20504(e);
(h) refusing, in the case of registration with an online driver’s license renewal or change-
of-address application, to ensure that any eligible online driver’s license customer is
registered to vote in an election, if the valid voter registration form of the customer is
submitted to the Department of Public Safety (DPS) not later than the lesser of 30
days, or the period provided by state law, before the date of the election;
2
Case 5:16-cv-00257-OLG Document 106-1 Filed 05/17/18 Page 4 of 8
(i) refusing to accept and use online driver’s license customers’ previously-captured
(j) failing to record and use an online driver’s license renewal or change-of-address
and all persons working in concert with them, from implementing practices and procedures that
4. DIRECTS Defendant DPS, no later than 45 days 1 from the date of this Judgment,
to:
(a) permit simultaneous voter registration with online driver’s license renewal and
1
This shortened timeline compared to the initially requested relief of 90-day implementation is (1) justified
considering the simplicity of implementation evidenced by the record, and (2) necessary because of the imminent
election in November 2018.
3
Case 5:16-cv-00257-OLG Document 106-1 Filed 05/17/18 Page 5 of 8
(b) register to vote or update voter registration information for online driver’s license
customers who select “Yes” in response to the question, “Would you like to register
to vote?”
(c) register to vote or update voter registration information for online driver’s license
“Would you like to opt out of updating your address for voter registration purposes?”
(d) register to vote or update voter registration information for online driver’s license
customers who select both "No” in response to the question, “Would you like to
“Would you like to opt out of updating your address for voter registration purposes?”
(e) track, record, and retain each online driver’s license renewal or change-of-address
(f) transmit the voter registration information for each online driver’s license renewal or
customer’s response to the voter registration questions and the customer’s electronic
5. DIRECTS Defendant the Secretary of State, upon receipt from DPS of each
and signature file, to transmit this data in the normal course of business to local voter registrars
who are responsible for completing the voter registration process, in a manner substantially
similar to the process for transmitting voter registration information after an in-person
4
Case 5:16-cv-00257-OLG Document 106-1 Filed 05/17/18 Page 6 of 8
transaction; and ensure that local voter registrars register to vote or update the voter registration
6. DIRECTS Defendants, within 14 days from the date of this Judgment, to submit
to Plaintiffs’ counsel a broad-based public education plan for approval that details the use of all
media venues, including but not limited to television, radio, internet social media, Texas.gov,
and the Secretary of State’s website https://www.sos.state.tx.us, to inform and educate the public
on how this Judgment changes the voter registration process for online driver’s license renewal
and change-of-address applications; include in this public education plan steps to incorporate for
two years the promotion of voter registration through online driver’s license renewal and change-
of-address applications into the Texas.gov marketing program, the Texas.gov/driver marketing
campaign, and all DPS, Secretary of State, and their vendors’ marketing campaigns related to
online driver’s license renewal and change-of-address applications; and, once the public
education plan is approved by Plaintiffs, implement such plan no later than 45 days from the
(a) submit to this Court notice of compliance with this Judgment no later than 45 days
from the date of this Judgment, with affidavits from the Director of DPS and the
(b) submit to Plaintiffs’ counsel on or before January 15th of every year for the next three
years through January 15, 2021, a report that includes, for the previous calendar year:
2
Should the Parties be incapable of agreeing on an appropriate public education plan, the Parties will submit their
proposals to the Court no later than 25 days from the date of this Judgment, and the Court will order the
implementation of a plan that takes reasonable steps to inform the public about this Judgment as described in
Paragraph 6.
5
Case 5:16-cv-00257-OLG Document 106-1 Filed 05/17/18 Page 7 of 8
(i) a general summary of compliance efforts detailing all steps taken to implement
for improvement;
(ii) the number of online driver’s license renewal and change-of-address applications
(iii)copies of all NVRA procedures and educational and training materials related to
(iv) any investigations or corrective actions at DPS or the Secretary of State’s office
address applications;
State’s office related to voter registrations through online driver's license renewal
(vi) all customer complaints related to voter registration through an online driver’s
(c) conduct monthly quality control tests until May 2019 to ensure that the online
driver’s license renewal and change-of-address process complies with this Judgment,
and report to Plaintiffs’ counsel every three months the results of completed quality
control tests;
6
Case 5:16-cv-00257-OLG Document 106-1 Filed 05/17/18 Page 8 of 8
8. RETAINS jurisdiction over this action until two years after the date of this
Judgment to ensure that Defendants continue to comply with their obligations under the NVRA,
the Equal Protection Clause, and this Judgment, and, if Defendants fail to comply with this
Judgment at any time after the two-year deadline, permits Plaintiffs to initiate an enforcement
9. ORDERS that Defendants shall pay to Plaintiffs their reasonable attorney’s fees,
including litigation expenses, and costs as will be determined by the Court in a post-judgment
___________________________________
ORLANDO L. GARCIA
CHIEF U.S. DISTRICT JUDGE
7
Case 5:16-cv-00257-OLG Document 106-2 Filed 05/17/18 Page 1 of 3
Exhibit B
5/17/2018 Case 5:16-cv-00257-OLGTexasDocument
Civil Rights Project
106-2 Mail - Fwd:
FiledStringer v. Pablos Page 2 of 3
05/17/18
Dear Counsel,
Please see the attached word version of the Proposed Form of Judgment.
Thank you,
Hani Mirza
Dear Counsel,
In view of the Court’s order received today, do you have a proposal for what your desired injunction would look
like?
Thanks,
Anna
512.475.4074 | anna.mackin@oag.texas.gov
--
Hani Mirza
Senior Attorney
Texas Civil Rights Project
O: (972) 333-9200 ext. 171
https://mail.google.com/mail/u/0/?ui=2&ik=fd92fad4ed&jsver=awrWbfDFcFs.en.&cbl=gmail_fe_180429.15_p3&view=pt&msg=16361525f9daae16&search=inbox&siml
5/17/2018 Case 5:16-cv-00257-OLGTexasDocument
Civil Rights Project
106-2 Mail - Fwd:
FiledStringer v. Pablos Page 3 of 3
05/17/18
www.texascivilrightsproject.org
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Case 5:16-cv-00257-OLG Document 106-3 Filed 05/17/18 Page 1 of 3
Exhibit C
5/17/2018 Case 5:16-cv-00257-OLGTexasDocument
Civil Rights Project
106-3 Mail - Fwd:
FiledStringer v. Pablos Page 2 of 3
05/17/18
Anna, are you available to discuss this today at 3:30? Please let us know. Thanks.
Dear Counsel,
Please see the attached word version of the Proposed Form of Judgment.
Thank you,
Hani Mirza
Dear Counsel,
In view of the Court’s order received today, do you have a proposal for what your desired injunction
would look like?
Thanks,
Anna
512.475.4074 | anna.mackin@oag.texas.gov
https://mail.google.com/mail/u/0/?ui=2&ik=fd92fad4ed&jsver=awrWbfDFcFs.en.&cbl=gmail_fe_180429.15_p3&view=pt&msg=16363ce60ab59891&search=inbox&dsq
5/17/2018 Case 5:16-cv-00257-OLGTexasDocument
Civil Rights Project
106-3 Mail - Fwd:
FiledStringer v. Pablos Page 3 of 3
05/17/18
--
Hani Mirza
Senior Attorney
Texas Civil Rights Project
O: (972) 333-9200 ext. 171
www.texascivilrightsproject.org
Facebook | Twitter | Instagram
Donate Now!
This email and any files attached are privileged and confidential, and is/are intended only for the individual named. If you are not the
intended recipient or otherwise have reason to believe that you have received this message in error, please notify the sender by email and
delete this message immediately from your computer. Any other use, retention, dissemination, forwarding, printing, or copying of this
message and any attachments is strictly prohibited.
This electronic message contains information from WATERS & KRAUS, LLP that may be privileged and confidential
attorney work product or attorney/client communication. The information is intended to be for the use of the addressee
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prohibited. If you received this message in error, please notify the sender immediately.
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Case 5:16-cv-00257-OLG Document 106-4 Filed 05/17/18 Page 1 of 2
Exhibit D
5/17/2018 Case 5:16-cv-00257-OLGTexasDocument
Civil Rights Project
106-4 Mail - Fwd:
FiledStringer v. Pablos Page 2 of 2
05/17/18
Following up on our call yesterday, we plan to file our proposed form of judgment by COB today, and would like the
opportunity to review and potentially address any specific counter-proposals and objections you have to our draft before
filing. To that end, and as we requested yesterday, would you please send us a draft of your proposed form of judgment—
or specify your objections to our draft and provide the details of your proposal—by noon today?
Thank you,
Caitlyn
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attorney work product or attorney/client communication. The information is intended to be for the use of the addressee
only. If you are not the addressee, note that any disclosure, copying, distribution or use of the contents of this message is
prohibited. If you received this message in error, please notify the sender immediately.
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Case 5:16-cv-00257-OLG Document 106-5 Filed 05/17/18 Page 1 of 2
Exhibit E
5/17/2018 Case 5:16-cv-00257-OLGTexas Civil Rights Project
Document 106-5 Mail Filed
- Today’s05/17/18
Submission Page 2 of 2
Today’s Submission
Mackin, Anna <Anna.Mackin@oag.texas.gov> Thu, May 17, 2018 at 1:23 PM
To: caitlyn silhan <csilhan@waterskraus.com>, Beth Stevens <beth@texascivilrightsproject.org>, Hani Mirza
<hani@texascivilrightsproject.org>, Mimi Marziani <mimi@texascivilrightsproject.org>, Ryan Cox
<ryan@texascivilrightsproject.org>
Cc: "Soto, Esteban" <Esteban.Soto@oag.texas.gov>, "Hendrix, Laura" <Laura.Hendrix@oag.texas.gov>, "Taylor, Caroline"
<Caroline.Taylor@oag.texas.gov>, "Gall, Kelly" <Kelly.Gall@oag.texas.gov>
All,
Thank you for providing us with a copy of the proposed judgment you intend to submit to the Court. As we indicated on
the call on Wednesday, we continue to dispute liability, and we also object to the scope of the relief you proposed. The
court found that Defendants’ current processing of online driver license renewals and changes of address violates the
NVRA by failing “to permit a simultaneous voter registration application with every transaction[.]” Doc 105 at 60. The
Court stated that “[a]sking motor voters whether they are interested in voter registration and sending them to SOS for an
entirely separate application process is not enough [to comply with the NVRA’s motor voter requirements.]” Doc. 105 at
60. We were unable to reconcile your proposal with the requirement that injunctive relief be narrowly tailored to address
the particular legal violation the Court found, as required by Rule 65. We therefore object to its terms.
Anna
https://mail.google.com/mail/u/0/?ui=2&ik=fd92fad4ed&jsver=awrWbfDFcFs.en.&cbl=gmail_fe_180429.15_p3&view=pt&msg=1636f57dd59915d7&search=inbox&siml