TM

Toolbox Meeting Checklist

Please complete the following questions entering as much detail as possible!

Site Address: Person Conducting Toolbox Meeting: Meeting Date:

When you decide that a particular topic requires corrective action to further manage risks, assign these to a
specific person. Note in your diary or on THIS Toolbox Meeting Checklist, along with an appropriate time to
have any actions completed by.

Discuss & review the following health & safety topics:

1. Any hazards found during your Site Review which were not being managed:

Discussed N/A
2. The hazards of your current or upcoming work/task: Use the Hazard Cards as a memory jog &
refer to the Hazard ID, Risk Management or Task Analysis Forms, completed prior to meeting (see Safety
Procedures Card).

Discussed N/A
3. The risk controls to be used to manage these hazards: Discuss how you will &/or are controlling the
risks (Eliminate or Minimise ) on site. Refer to the Hazard ID, Risk Management or Task Analysis Forms,
completed prior to meeting (see Safety Procedures Card).

Discussed N/A
4. Any accident events or near miss incidents that could have caused injury or illness: Ensure any
lessons learned are discussed with everyone working on the site. Include incidents or events that have
happened on other sites.

Discussed N/A
5. The Emergency Plan & its content: Ensure you remind everyone where it is located & ALL of its
content.

Discussed N/A
6. Induction procedures: Ensure everyone has been inducted to site as per the Job, Client & Visitor Induction
Cards. Remind workers of site visitor protocols & rules eg. stop, down tools & escort whilst on site.

Discussed N/A
7. Training & Supervision: Ensure all workers are competent to do the work or are directly supervised by
someone who is. Inexperienced workers eg. an apprentice, volunteer or person on work experience must
be supervised. Identify any training needs required eg. heights courses, handlers licences, first aid, manual
handling etc.

Discussed N/A
8. Personal Protective Equipment (PPE): Remind workers of the minimum workplace PPE required
eg. boots, safety glasses, hearing protection, high-visibility vests etc. Ensure PPE is in good condition &
fit for purpose. Remind workers to check that specialist PPE is certified, tagged or tested before use eg.
harnesses, RCD’s, leads, electrical equipment, scissor lifts etc. Note minimum PPE in comments below.

Discussed N/A
9. Hazardous Substances (if applicable): Discuss location of Hazardous Substance Register & all the
supporting Safety Data Sheets (SDS). Discuss the correct storage, handling & disposal requirements, &
ensure appropriate PPE is being used.

Discussed N/A
10. Other Site Safety Procedures: Discuss any specific site rules as outlined on the Visitor Induction
Procedures Card eg. no children, no animals on site, site security rules etc.

Discussed N/A

11. Other health & safety concerns: Record any concerns & how you will address them & who will be
responsible. Discuss the outcome or decisions reached around any previous concerns or issues.

Discussed N/A

12. General Business: Discuss any non health & safety general business & record below.

Discussed N/A

Record your findings & actions below & include who is responsible & a time frame for completion.

13. Toolbox Meeting Attendees:

Name: Company:

Name: Company:

Name: Company:

Name: Company:

Name: Company:

Name: Company:

Name: Company: