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Overview
There are many ways to issue shares like Right Issue of Shares, Private
Placement of Shares, ESOP, Sweat equity shares, preferential allotment of shares
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The Process of Allotment of Shares 21/05/18, 9*29 PM
In terms of Section 179 of Companies Act, 2013, the power to issue securities have
been vested on the Board of Directors of the company by way of passing a
resolution at meetings of the Board.
As per Section 23 of the new Companies Act, 2013, a public or private company
may issue securities in any of the following manners:
Public Company
Private Company
Private Placement
Section 42 of the new Companies Act, 2013 deals with a private placement. Any
offer of securities or invitation to subscribe to securities to 200 persons or less
(excluding qualified institutional buyers and employees) in a financial year will
be a ‘private placement’ under Section 42(2) of the Companies Act, 2013. Reading
the Rule 13 of the of Companies (Share Capital and Debentures) Rules,
2014 makes it is very clear that any preferential allotment by rights issue has to
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Preferential Offer
Certain conditions for Preferential Allotment of Shares given in the Act are-
An offer can be made under a Private Placement Offer Letter to not more
than 200 people in a financial year.
Not just the limitation of allotment to 200 people but even an invitation to
subscribe can’t be made to more than 200 people.
The 200 people limit excludes Qualified Institutional Buyers and
Employees and the limit of 200 people is calculated individually for each
kind of security.
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The Right issue of shares means issue when new shares are offered to the
existing shareholders in proportion to their current shareholding. The Right
Issue of shares is governed by Section 62 of the Companies Act, 2013.
When any company issue its securities in dematerialised form, provisions of the
Depositories Act, 1996 and regulations made under that Act shall be
applicable.There is no bar for any other company to issue its securities in any
form. Any other company may convert its securities into dematerialised form.
As per the requirement, all the public issues of size in excess of Rs.10 crore, are
to made compulsorily in the demat more. Thus, if an investor chooses to apply
for an issue (which are generally over Rs. 10 crores) that is being made in
a demat mode, he has to logically have a demat account.
The company secretary has to see that the statutory conditions regarding the
allotment of shares are fulfilled before the Board proceeds to allot the
shares.The following are the statutory conditions which need to be fulfilled:
(i) Valid offer and acceptance: There should be a valid offer and acceptance for
the allotment to be a valid one. Here the company is the offertory and the
acceptors are the general public. If there is no company to offer then there
would be no public to accept.
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(iv) Receipt of application money: Not less than 5% of the nominal value of the
share has been secured and has been received along with the applications.
(ix) Allotment strictly as per documents issued: The Board of Directors have to
make the allotment of shares strictly as per the documents issued which include
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the prospectus and the application form. The provisions made in the
Memorandum of Association and the Articles of Association must also be given
due consideration.
(x) SEBI nominee: If the issue is oversubscribed, the shares are allotted on a
proportionate basis. SEBI's nominee is associated while finalizing the basis of
allotment. The purpose is to see that the allotment is done on a fair and just
basis. The allotment also needs to be approved by a leading stock exchange.
The secretary informs the Board, that the share applications are received and are
ready for allotment. If the issue is just subscribed or undersubscribed, the Board
will do the allotment of shares, but if the issue is oversubscribed, the Board
appoints an allotment committee to do the allotment work. The allotment
committee will study the problem, prepare a report and submit to the Board.
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The secretary has to see that every sheet of application and allotment list is
signed by the chairman. The secretary also has to sign the application and
allotment lists.
The secretary has to see that the Board passes a resolution regarding the
allotment of shares and authorizing him to issue letters of allotment and letters
of regret.
After the Board's resolution to allot shares, the secretary prepares the allotment
list. Then he will send allotment letters to those who have been allotted shares
and regret letters to those who could not be allotted shares.
The secretary has to make suitable arrangements with the Company's Bankers
for the collection of allotment money against the allotment letters.
To renounce means to give up. Certain applicants who are being allotted shares
do not want them, so they return the shares back to the company. this is known
as renunciation. The blank form of a letter of renunciation and letter of request
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for allotment along with the letter of renunciation duly executed and the
original letter of allotment from the renounces, the secretary has to make
necessary changes in the Application of Allotment list in order to enter the
names of the new allottees.
Splitting means putting the shares in one or more names. In case any allottee
requests for a split of the allotment letter, the secretary places such a request
before the Board for approval. Once the Board approves the splitting of the
allotment letter, the secretary has to enter the details of the split in a separate list
of split allotments and issue the necessary 'split' letters.
Every company whether public or private and having a share capital and within
30 days of allotment is required to send to the Registrar, a document known as
the "Return of Allotment". The return of allotment contains various details on
allotment of shares such as the nominal value of shares allotted, names and
addresses of allottees, the amount paid or payable on each share and particulars
of bonus shares and shares issued at discount. The secretary has to see that
these documents are prepared and submitted in time to the Registrar.
The secretary has to prepare the Register of members from the Application and
Allotment lists. He has to see that the shares certificates are properly printed,
sealed, signed and distributed to all the allot-tees within three months after the
allotment of shares. He has also to see that the share certificates are issued
against the letters of allotment.
Timelines
Companies Act, 2013 provides for time limits within which shares are to be
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allotted once the company has received the share application money. Timelines
have been summarised below-
2. Refund in 15 days- If the allotment is not done within 60 days then refund
the whole application money within next 15 days.
Section 56(4) of the Companies Act, 2013 contains the provisions related to time
limits for the delivery of the certificates of all securities allotted, transferred or
transmitted.
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