Registration for Exhibitors & Sponsors

The Challenge of Change

WV Municipal League
49th Annual Conference

August 7-10th, 2018

Marriott at Waterfront Place Hotel

Morgantown, WV

Deadline to Register:
July 15, 2018
Sponsorship details in this mailing
Dear Prospective Exhibitor
We are pleased to extend a special invitation to you and your associates to exhibit during our 49th
Annual Conference. Through the hard work and leadership of the advisory committee and our host city
of Morgantown, we have developed a dynamic program of accessible information that draws upon the
common themes of municipal government.

An exhibit at the 2018 WVML Annual Conference will bring your company face-to-face with the state’s most
distinguished and influential municipal government leaders. More than 250 mayors, councilmembers,
city managers, clerks and recorders and key department heads will be on hand representing cities
across the state. We look forward to seeing you there.
Everyone
Innovation

Inspire
Future

Success
Potential Cities Confidence

2018 Expo Maximizes Your Marketing Opportunity

• Pre-conference publicity in WVML publications
• Exhibit floor time with prospective customers during the welcome
reception, networking breaks and delegate luncheons
• Added visibility when you sponsor a prize drawing on the exhibit floor
• Network with attendees of the WVML Conference
• First in, first reserved

Improve Your Connections...

Join the WVML Associate Member Program
Corporations and organizations can better connect to the local government market by joining the WVML’s
Associate Member Program. You will receive a discount on rental of booths at the Annual Conference,
as well as enjoying other benefits year-round depending on the level of membership selected. For
rate information and an Associate Membership application, call 304-342-5564 or write: WVML, 2020
Kanawha Blvd., East, Charleston, WV 25311.
ADMISSION
The registration fee for one booth space is $800.00 for members or $1,000.00 for
non-members. The rate is payable in advance and is non-refundable if not cancelled
within 7 days of the setup date. The registration fee includes skirted table(s) and
table cloth; listing in program; (1) lunch ticket and (1) reception ticket for August 8;
(1) breakfast ticket and (1) break ticket for August 9. Additional attendee tickets
can be purchased for $100 per person. Please indicate the number of additional
sets of tickets you will need on the registration form. If more than one person
per booth, purchase of additional tickets will be strictly enforced. To reserve your
Exhibit Space, complete the enclosed exhibit space application and fax or mail to
WVML, 2020 Kanawha Blvd., East, Charleston, WV 25311; FAX 304-342-5586.
Please Note: Specific charges may be assessed by the conference facility. If
applicable, these charges are not covered by the exhibitor’s registration fee.

DATES AND LOCATION

LOCATION: Marriott at Waterfront Place Hotel
Morgantown, WV
inspire ideas
SHOW DAYS: AUGUST 8, 2018, 12:00 Noon - 8:00 PM
(must be set up by 12:00 noon for lunch w/exhibitors)
AUGUST 9, 2018, 7:30 AM - 2:15
(Tear down must be complete by 2:45 p.m.)

ACCOMMODATIONS:
RESERVATIONS: 304-296-1700
Rooms reserved under: WV Municipal League
ROOM RATE: $134 Per night for Standard Room (single/double)

COMPANY LOGO:
You may submit your company logo to be used in the conference program by
emailing same in a file format which allows sizing. Send to: kmiller@wvml.org.
 WV Municipal League 49th Annual Conference
Waterfront Place Hotel, Morgantown, WV
August 7-10, 2018
Tentative Agenda

Tuesday, August 7, 2018

6:00 p.m. – 7:00 p.m. Committee Meetings: Bylaws; Policy; Resolutions;
Credentials
7:00 p.m. Nominating
Wednesday, August 8, 2018
7:30 a.m. Golf Registration at Golf Course
8:00 a.m. Shotgun Start-WVML Memorial Golf
8:00 a.m. - 5:00 p.m. Registration Open-Exhibitors may set up throughout the day
9:00 a.m. - 10:00 a.m. WV Municipal Clerk/Recorder=s Annual Meeting

10:00 a.m. – 11:00 a.m. Broadband Panel-

Chris Morris, Senior Vice President Business Development
City Net, LLC
City of Philippi
City of Bridgeport
Matt Ward, Sustainable Strategies

11:00 a. m. - 12:00 p.m.

Concurrent Workshops:
Home Rule Cities and the Tax Dept.
WV Secretary of Tax and Revenue, Dave Hardy and Staff

The Calvary is NOT on its way! Find your story to save your city
Rusty Webb, Attorney; Webb Law Firm

Comprehensive Plans
Wendy Moeller, FAICP
Compass Point Planning

12:00 Noon Lunch - Visit with Exhibitor’s

1:00 p.m. - 5:00 p.m. WV Municipal Attorney’s Association Meeting

1:00 p.m. – 2:00 p.m. State Auditor’s Office

P-Cards- Josh Barker, State Auditor’s Office
Municipal Government Safeguards
Marty Wright, General Counsel-Director of Fraud Unit

2:00 p.m. – 3:00 p.m. WV Checkbook/Transparency in Government

The Honorable J. B. McCuskey, WV State Auditor

3:00 p.m.- 4:00 p.m.

Concurrent Workshops:
No Promises Made-No Promises Broken
Home Rule / Move to a permanent program
The Honorable Steve Williams, Mayor Huntington
WVML Executive Director Lisa Dooley
WVML Assistant Executive Director Travis Blosser

Natural Disaster Recovery; Where to turn?

Sign Regulations
Wendy Moeller, FAICP
Compass Point Planning

3:00 p.m. - 4:00 p.m. WV City Management Association Meeting

4:00 p.m. - 6:00 p.m. Welcome Reception with Exhibitor’s
(WVML Board will gather for pictures)

6:15 p.m. Escape Room

 WV Municipal League 49th Annual Conference
Waterfront Place Hotel, Morgantown, WV
August 7-10, 2018
Tentative Agenda

Thursday, August 9, 2018

8:00 a.m. - 8:45 a.m. Continental Breakfast with Exhibitors
8:00 a.m. - 5:00 p.m. Registration Open
8:00 a.m. - 2:15 p.m. Exhibitor’s Open
Visit and speak with Businesses who support Municipalities and the League
8:45 a.m. - 10:00 a.m. Opening Session
Presiding: Councilor Robert Greer, WVML President
Star Spangled Banner: TBA
Invocation/Pledge: TBA
Welcome: Bill Kawecki, Mayor of Morgantown
Keynote: Mark Stodola, NLC 2nd VP Mayor, Little Rock, Arkansas (Invited)
10:00 a.m. – 10:30 a.m. Break with Exhibitor’s
10:00 a.m. –12:00 p.m. Spouses Event – Paint and Sip’
10:30 a.m. –11:30 a.m. Municipal Issues
Mark Matkovich, White Law Office, PLLC
11:30 a.m. – 12:15 p.m. Legislative Review; New Strategies
The Honorable Robert Greer, Councilor, Bridgeport
The Honorable Steve Williams; Mayor Huntington
WVML Executive Director Lisa Dooley
WVML Assistant Executive Director Travis Blosser

12:15 p.m. – 2:15 p.m. Awards Luncheon

WVU President- Gordon Gee (Invited)

2:15 p.m. – 3:30 p.m. Municipal Attorney’s Panel- Bring your questions?
Concurrent Workshops: Attorney Floyd “Kin” Sayre, III, Bowles Rice, LLP
Attorney Rosemary Humway-Warmuth, Wheeling Solicitor
Attorney Paul Ellis, Charleston City Attorney

Legalization of Cannabis in WV
Amber Viars City Clerk Logan; Rusty Williams; Patient Advocate- WV Medical
Cannabis advisory board; Executive Director WV Medical
Patients Association
Attorney Floyd “Kin” Sayre, III, Bowles Rice, LLP

#Here Come Trouble – Strategies for dealing with conflict

Karen Matkovich

3:00 p.m. – 3:45 p.m. “America in Bloom” Revitalization in cities towns & villages
Mayor John Manchester; Lewisburg

4:00 p.m. – 5:00 p.m. General James A. Hoyer (Invited)

5:30 p.m. Dinner & Host City Entertainment
Entertainment to be announced
Friday, August 10, 2018
8:00 a.m. - 8:45 a.m. Linda Tucker Clerk/Recorder’s
(Meet in Lobby) Fun Walk
8:00 a.m. - 9:00 a.m. Breakfast Buffet
9:00 a.m. -10:30 a.m. Closing Event
Annual Business Meeting/ Election of Officers & Board. ALL members should attend.
Election Board, Officers, Resolutions for legislative changes presented with the Annual
Report of the League

9:00 a.m. - 2:00 p.m. Newly Appointed Municipal Judge Mandatory Training
Instructor: Floyd M. “Kin” Sayre, III, Bowles Rice, LLP
This training may also be counted towards the mandatory
continuing education required annually for all Municipal
Judges

10:30 a.m. - 11:30 a.m. 2018-2019 Board of Director’s Meeting

Waterfront Place Hotel Rooms



The Waterfront Place Hotel provides thoughtfully designed Morgantown accomodations with
modern amenities and quality to make your stay positively memorable.

All hotel suites and rooms feature ample, space, a large work desk with chair, complimentary
wireless high-speed internet access, 42-inch Plasma High-Definition television, iron and ironing
board, and hair dryer. A signature experience is offered in each of the spacious Morgantown hotel
rooms and suites.

The Challenge of Change

Dining
From the mountains of Calabria to the appalachian hills, Oliverio’s Ristorante has been bring-
ing old world cuisine to West Virginia for more the 40 years. (WVLiving Magazine)

Known as one of West Virginia’s most respected restaurants for fine Italian cuisine and top
notch service, Oliverio’s on The Wharf, established in 2001, is located in morgantown’s newly
renovated Wharf District. The tuscan inspired eatery, with it’s big city feel and small town
charm is within walking distance from area hotels and downtown. Our cozy outdoor deck
sits inches away from the Caperton Trail and boasts one of Morgantown’s best views of the
Monongahela River. We are open seven nights a week, featuring nightly specials, homemade
pastas and sauces, our famous house italian dressing and homemade breadsticks, great seafood
and steaks, creative appetizers, freshly baked desserts, and an extensive wine list. Three gen-
erations of Oliverios participate in the daily operation of the four location family owned busi-
ness. The tradition of quality food and service has been passed down for generations from our
family roots in SanGiovani in Fiore in the region of Calabira, Italy, to your table. All the love
and care that went into these family recipes is still a part of every dish served today. Join us
today for Italian cuisine at its very best.
Exhibitor Registration

APPLICATION FOR EXHIBIT SPACE

Deadline Date: July 15, 2018
West Virginia Municipal League
Waterfront Place Hotel, Morgantown, WV
August 7-10, 2018 *Exhibitor's Dates: August 8th-9th, 2018*

This form must be returned for exhibit space registration to be complete.

CONFERENCE EXHIBIT ATTENDEE(S):

Company Name
Exhibit Attendee(s) Title(s) _
Tel Fax Email
Address
City State Zip
County Website

Products or Services to be featured:

Exhibit Space Rates:

The rate for one booth space is $800.00 for members or $1,000.00 for non-members. The rate is payable
in advance and is non-refundable if not cancelled within 7 days of the setup date. The registration
fee includes skirted table(s) and table cloth; listing in program; one (1) lunch ticket and (1) reception ticket
for August 8; one (1) breakfast ticket and one (1) break ticket for August 9. Additional attendee tickets
can be purchased for $100 per person. Please indicate the number of additional sets of tickets below. If
more than one person per booth, purchase of additional tickets will be strictly enforced.

Number of booths requested:

Number of additional sets of tickets required: Total Cost: $

I accept the terms and conditions of applying for the exhibit booth space as outlined and included in the application package.

Exhibitor Signature: Date:

Company: Telephone:

Attention: Kathy Burton- Conference Sales

WVML Tax ID - 550521015
EXHIBITOR SERVICE REQUEST FORM

This form must be completed by each exhibitor and forwarded IMMEDIATELY to the
Conference Exhibit Planner at the following address in order for exhibit space registration to be
complete:

Conference Name: WVML 2018 Annual Conference Exhibit Planner: Kathy Burton WVML
Address: 2020 Kanawha Blvd., East Phone: 304-342-5564
Charleston, WV 25311 FAX: 304-342-5586
Exhibitor Setup Date/Time:______________________________________________________

Facility Conference Coordinator Name/Phone: _______________________________________

UTILITY REQUIREMENTS
Telephone Lines Electricity Water
Number of Sources:__________ Number of Sources: ______________ Number of Sources:_________
Source Requirements: Source Requirements: Source Requirements:
#1________________________ #1_____volts______amps______watts #1_______________________
#2________________________ #2_____volts______amps______watts #2_______________________
#3________________________ #3_____volts______amps______watts #3_______________________
#4________________________ #4_____volts______amps______watts #4_______________________
#5________________________ #5_____volts______amps______watts #5_______________________

Please describe in detail the type of equipment you will be exhibiting and your special requirements with regard
to utility needs (i.e. male/female plug; separate special duplex; single phase; three phase, etc.)______________
_______________________________________________________________ __________________________
______________________________________________________ ___________________________________
_____________________________________________
Please Note: Specific charges may be assessed by the conference facility. If applicable, these charges are
not covered by the exhibitor’s registration fee.

Exhibitor/Vendor Name:_________________________________________________________________
On-site Contact Person(s):________________________________________________________________
Signature:_______________________ Phone:__________________ Date:_________________________
For Office Use Only
Booth Number:_______________________(assigned by Conference staff)
ADDITIONAL EXHIBITOR INFORMATION

RECEIVING/RETURNING EXHIBIT MATERIALS
The conference facility has limited storage space and should be contacted directly for storage and shipping infor-
mation.They should NOT be scheduled for arrival at the conference facility until the day of setup. Small boxed
items should be noted HOLD FOR: Convention Name/Individual; Company Name and Date of Arrival. THE
RETURN OF ALL EXHIBITS AT THE CONCLUSION OF THE CONFERENCE IS THE SOLE RESPON-
SIBILITY OF THE EXHIBITOR. SHIPPING ARRANGEMENTS FOR PICKUP OF RETURNABLE ITEMS
WILL NOT BE MADE BY THE CONFERENCE FACILITY.

LOADING & UNLOADING
This is the sole responsibility of the exhibitor and/or his trucking company and NOT the responsibility of the con-
ference facility; conference facility staff can NOT load and unload exhibits. If mechanical equipment is required,
arrangements should be made fourteen (14) days prior with the Coordinator from the conference facility by each
exhibitor; additional fee(s) may be assessed as deemed necessary by the Director of the conference facility to the
conference or exhibitor—a credit card number will be required.

UTILITY REQUIREMENTS
Electrical hookups are usually no problem, but are to be stipulated on service request form. Drains for water are
NOT available to exhibitors. Special telephone and computer hookups may not always be available at conference
sites, so be specific when completing the “INFORMATION/SERVICE REQUEST FORM” so the WVML con-
ference planner can communicate in advance with the conference facility to determine if needed connections can
be arranged. Additional fees may be assessed for electrical/telephone needs which require any special wiring by
conference facility electricians and the exhibitor will be responsible for this cost.

FIRE AND SAFETY
All state and local rules of fire and safety are expected to be observed by each exhibitor.
EXHIBITOR INFORMATION/SERVICE REQUEST FORM
It is imperative that the Exhibitor Information/Service Request forms be completed in their entirety and sent to
the conference office as soon as possible to facilitate a successful exhibition by each company/vendor involved.


We look forward to having you be a part of our annual conference and hope that you will con-
sider coming back year after year.



CONTACT INFORMATION FOR Waterfront Place Hotel DELIVERIES:
Marriott at Waterfront Place Hotel
2 Waterfront Pl, Morgantown, WV 26501
Attn: Jennifer Millstone
Phone: 304-296-1700
Name of Group: WV Municipal League
Date of event: August 7-10th, 2018 *Exhibitors Dates August 8th and 9th, 2018*
Sponsor Registration
WV Municipal League
Marriott at Waterfront Place Hotel
Morgantown, WV
August 7-10, 2018
Return on or before July 15, 2018
304-342-5564 Fax: 304-342-5586

Contact Person:_______________________________________________________________

Company Name:_____________________________________________________________________

Mailing Address:_____________________________________________________________________

City: State: Zip:

Telephone: Email:

Please indicate proper printing of your company name, contact name, and address as you would like to have it
appear in our Conference Program & Agenda. You may submit your company logo or ad by emailing same in a
file format which allows sizing, to: kmiller@wvml.org. Please indicate your desire to have your logo published
in our program. Sponsor is responsible for delivering any signs or banners for display. Contact the League Office
for details.
PRINT LOGO IN PROGRAM? ___YES; ___NO
Make check payable to:
WV Municipal League
2200 Kanawha Blvd East
Charleston, WV 25311

Strong Cities for a Stronger West Virginia

SponSorShip and marketing
opportunitieS

$6,000 - Keynote Speaker

$6,000 - Welcome Reception
$6,000 - Hospitality
$5,000 - Registration
$4,000 - Lunch with Exhibitors
$4,000 - Awards Luncheon
$3,500 - Golf Outing
$3,000- Audio and Visal
$2,500 - Breakfast (1) * SOLD!
$2,500 - Breakfast (2) * SOLD!
$2,000- Break (1)
$2,000 - Break (2)
$1,500 - Meeting Rooms
$1,000- Judges Break
$1,000- Registration Envelopes
$1,000- Conference Name Badges
$1,000- Board Gifts
$500- Wifi
$500- Board Meeting
$500- Exhibitor Banner

Strong Cities for a Stronger West Virginia

Lakeview Golf Resort & Spa, voted “Best of Morgantown” for four con-
secutive years, has two championship courses offering breathtaking views
of Cheat Lake and the rolling hills of West Virginia.
 WV MUNICIPAL LEAGUE
2018 MEMORIAL GOLF TOURNAMENT

WVML

The WV Municipal League Memorial Golf Tournament will be held in conjunction with the Annual Conference
August 8, 2018 at Lakeview Golf Resort and Spa, Morgantown, WV.

Several prizes will be awarded including: The CURTIS M. UHL Memorial Award and The M. MURRILL
RALSTEN Memorial Award.

Registration begins at 7:30 a.m. and the Tournament will begin at 8:00 a.m. (modified shotgun start) on August 8,
2018. The entry price per person will be $100.00. This price covers player’s Lunch, Green Fees and Cart.

Names of Foursome:
Captain
Name: Name:

Address: Address:

Phone: Phone:
Email: Email:

Name: Name:

Address: Address:

Phone: Phone:
Email: Email:

Make check payable and return to:

WVML Golf
2020 Kanawha Blvd., E.
Charleston, WV 25311
Please send your entry and fee by July 15, 2018
WV MUNICIPAL LEAGUE Non-Profit Org.
2020 KANAWHA BLVD., EAST US Postage
CHARLESTON, WV 25311 PAID
(304) 342-5564 Permit No. 1041
ADDRESS SERVICE REQUESTED Chas. WV 25311

2018 ANNUAL CONFERENCE INFORMATION