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TERMS OF REFERENCE
FOR THE PROCUREMENT AND IMPLEMENTATION
OF THE PROJECT
“SITE DEVELOPMENT PHASE 3”
UTILIZING THE DESIGN AND BUILD SCHEME
CONCEPTUAL DESIGN
The proposed project shall have two main phases: the design phase and the
construction phase, and shall put emphasis on the most feasible slope protection/stabilization
method to be adopted.
The design phase shall include conducting an appropriate slope stability evaluation of
the site, which will form the basis of the proposed slope protection or slope stabilization
system. Ground surveys as well as up to date hydro-geologic data shall likewise be additional
factors to consider.
The completed structure shall be a slope protection/stabilization system designed on the
basis of the soil parameters obtained from site testing and shall serve the following purposes:
1. To provide ground support to the Dormitory;
2. To provide protection against lateral earth movements;
3. To provide easy, safe and well-lit access to the Dormitory area;
4. To provide adequate drainage of surface run-off from the Dormitory area.
PROJECT SITE
1. General
The proposed site development is to be constructed within the PSHS-CARC Campus at
Purok 12, Irisan, Baguio City with an approximate total construction surface area of 815
sq.m. The project site is between two (2) existing buildings: the Academic Building and
Dormitory I with an approximate slope of 65 degrees at a slope height of 25meters.
PROJECT DEFINITION
The Owner/Procuring Entity does not guarantee that the preliminary data provided are
fully correct, up to date and applicable to the project. The Contractor shall solely be
responsible for the accuracy and applicability of all data that it will use in its Design-and-Build
proposal and services. It shall also be responsible for the integrity of the detailed engineering
design and the performance of the structure irrespective of the approval of the
Owner/Procuring Entity. It shall also be solely responsible for the design and liable for
structural defects and/or failures of the completed project.
The Contractor shall conceptualize a site development solution that will preserve the
steep slopes of the land and at the same time provide a safe, comfortable, durable and
aesthetically pleasing campus environment.
1. General Requirement
The approximate surface area to be covered with the appropriate slope protection/
stabilization system is 815 sq.m..
2. Project Location Map
3. Existing Site Plan
4. Proposed Project Area
5. General Concept
5.1 Site Development and Architectural Detail/Landscape Design Concept
Site development and provisions for aesthetics / architectural / landscape shall
be based on green-building concepts and shall be in consonance with the
existing design concept of the entire site. Similarly, it shall include a walkway
that will provide easy access to the dormitory area from the academic building
complex.
Drainage shall likewise be a consideration in this design concept as surface
runoff as well as a small amount of subsurface water is still expected to flow
from the dormitory area. The expected amount of water shall be directed
towards the rain pond located at the ground level of the academic complex.
The landscape component shall utilize easily propagating plants, grasses, trees
or shrubs which will mask the “hard” face of a concrete or stone retaining wall,
whichever the case may be.
5.2 Structural Design Concept
The structural design of the proposed slope stabilization / protection method
shall take into consideration the results of the following:
5.2.1 Soil geotechnical investigation;
5.2.2 Slope stability analyses;
5.2.3 Hydrologic survey; and
5.2.4 Soil and materials testing
Structural framing, foundation materials or anchorage materials shall be
composed of reinforced concrete and structural steel. These materials shall be
locally available and shall conform to the standards set forth by the ASTM. An
economical design shall likewise be produced, taking into consideration the
allowable factor of safety for structural design as well as for slope stability.
Should the slope factor of safety be less than 1.0, structural design shall
extend to providing the appropriate slope stabilization system to be introduced in
the identified area prior to the construction of the proposed slope protection
system
5.3 Electrical Design Concept
A general lighting design shall be proposed to provide proper illumination along
the walkway/ramp leading to the dormitory. The use of LED lighting systems is
recommended. Similarly, proper positioning of walkway/ramp areas is
recommended to be able to harness as much natural light as possible during
daytime.
GENERAL CODE AND STANDARDS
The design and specifications shall conform to, but not limited to the following standards
set by the:
a. National Structural Code of the Philippines (NSCP) 2010 edition;
b. Philippine Electrical Code (RA184); and
c. Applicable Local Regulations and Ordinances.
With respect to the actual construction, applicable rules and regulations prescribed by
the following agencies and/or embodied in the following shall be observed:
a. Department of Public Works and Highways
b. Department of Environment and Natural Resources
c. Applicable Building Laws and Ordinances in the City of Baguio
SCOPE OF WORK
The Contractor is required to perform the following scope of works:
1. Review of Existing Information
Review the basic design parameters and detailed scope of works. The contractor
shall ensure that it has firsthand information on the campus site development plan,
construction data of existing buildings, soil survey report, topographic maps and other
documents that are readily available from the Owner. Such will be used to define project
design criteria and serve as basis for any changed conditions and establish project cost
estimates. Should any of these data and other pertinent data be unavailable, the Contractor
shall carry out the needed testing/investigation to complete the needed design data.
4. Architectural Works
The architectural features of the proposed structure shall address the need of the
institution and its clientele. The design shall be responsive to the flow of students from the
Academic Complex to the dormitory area. The architectural design shall address all project
requirements and shall be compliant to the National Building Code of the Philippines and all
other relevant codes and standards.
5. Structural Works
The Contractor shall prepare the necessary structural analyses, calculations and
design of structural members in accordance with the National Building Code of the
Philippines, National Structural Code of the Philippines and other relevant codes. The
design of the main structure and its appurtenances shall take into account, among others,
the seismic requirements of the area to attain the optimum safety of the whole structure
and minimize possible seismic damage.
The Contractor shall prepare the structural design on the basis of data obtained from
site investigations and survey of existing site conditions, soil / geotechnical survey,
foundation investigation, slope stability analyses, material testing, seismic requirements of
the area and other investigations necessary in standard engineering practice to ensure the
structural integrity of the structure as well as the safety of the end-user.
Design loads shall be derived based on the applicable provisions of the 2010
National Structural Code of the Philippines, Vol.1 – Buildings, Towers and other Vertical
Structures.
At the end of the design stage, the Contractor is expected to produce the
appropriate design and construction plans, as enumerated in the schedule of submittals in
these specifications.
6. Permits
The contractor shall process and secure all the necessary permits as required by
authorities for the preparation, execution and upon completion of the contract. The
Contractor shall coordinate with other agencies and pay the corresponding fees incidental to
the acquisition of the required permits.
7. Construction Works
The Contractor shall perform the following construction activities but is not limited to
the following:
a. Mobilization/Demolition
The Contractor shall mobilize and bring out into work, all personnel, plant
and equipment, in accordance with his approved construction program,
equipment moving and utilization schedule and manpower schedule, from its
regular place of business to the site to undertake the contract.
Mobilization shall include the obtaining and transporting to jobsite of
equipment, materials, tools, personnel, constructional plant and all necessary
items for the execution and completion of the work and shall also include the
setting up and verification of all equipment and instruments until it is rendered
operable.
Demobilization shall include dismantlement and removal from the site of
the Contractor’s materials and equipment and all temporary facilities. It shall
also include a clean-up of the site after completion of the contract as well as
transportation from the site of the Contractor’s personnel.
c. Siteworks
c.1. Excavation, Foundations, Anchorage
The design and quality of structural materials to be used shall be in
conformity to the governing laws and to the acceptable engineering practices.
Footings, foundation elements and/or anchorage systems shall be of the
appropriate type, of adequate size/s and capacity in order to safely sustain the
superimposed loads under seismic forces, lateral earth pressure or any condition
of external forces that may affect the stability of the structure.
The Total Project Duration is one hundred and sixty-five (165) calendar days.
1. Eligibility Requirements
1.1 The eligibility requirements for Design and Build infrastructure projects shall
comply with the applicable provisions as set forth in RA 9184.
1.2 A modified set of requirements integrating the eligibility documents and criteria
for design and build infrastructure projects shall be adopted as follows:
1.2.1 Class A documents (Legal, Technical and Financial Documents) and Class B
Documents
a. Relevant statements of all on-going, completed, awarded but not yet
started design and build related contracts, curriculum vitae of key staff,
partners or principal officers; and
b. Valid licenses issued by the Professional Regulations Commission (PRC)
for design professionals.
STAFF REQUIREMENT
The contractor shall provide adequate and qualified staff to perform the services
required herein. The key professionals and the respective qualifications of the DESIGN
PERSONNEL shall be as follows:
1. STRUCTURAL ENGINEER
The Structural Engineer must be a duly-licensed Civil Engineer with at least five (5)
years of experience in structural design and shall preferably be knowledgeable in the
application of rapid construction technologies.
2. GEOTECHNICAL ENGINEER
The Geotechnical Engineer must be a duly-licensed Civil Engineer with at least ten (10)
years experience in the design of slope protection and slope stabilization methods.
He/she must be knowledgeable in generating slope stability analyses and interpreting its
results. Similarly, the Geotechnical Engineer shall preferably be knowledgeable in the
application of rapid construction technologies.
3. ELECTRICAL ENGINEER
The Electrical Engineer must be a Registered Professional Electrical Engineer with at
least five (5) years experience in the design of exterior lighting and knowledgeable in
developments in emergent efficient lighting technologies and energy management.
The key professionals and the respective qualifications of the CONSTRUCTION PERSONNEL
shall be as follows:
1. PROJECT MANAGER
The Project Manager shall be a licensed Civil Engineer and a practicing Geotechnical
Engineer with at least ten (10) years of relevant experience in projects involving slope
stabilization and protection and other similar or comparable projects in different
locations. The Project Manager should have a proven record of managerial capability
through the directing/managing of major civil engineering works, including projects of a
similar magnitude.
2. PROJECT ENGINEER
The Project Engineer shall be a licensed Civil Engineer with at least five (5) years
experience in similar and comparable projects and shall preferably be knowledgeable in
the application of rapid construction technologies.
3. MATERIALS ENGINEER
The Materials Engineer must be a duly accredited Materials Engineer in accordance with
the DPWH Materials Testing standards and must have at least five (5) years experience
in similar and comparable projects and shall preferably be knowledgeable in the
application of rapid construction technologies.
4. ELECTRICAL ENGINEER
The Electrical Engineer must be duly-licensed with at least five (5) years experience in
similar and comparable projects in the installation of exterior site lighting.
5. FOREMAN
The Foreman must have at least five (5) years experience in slope stabilization and
protection construction projects of other similar and comparable projects and shall be
preferably knowledgeable in the application of rapid construction technologies.
6. SAFETY OFFICER
The Safety Officer must be an accredited safety practitioner by the Department of Labor
and Employment (DOLE) and must have undergone the prescribed forty (40) hour
Construction Safety and Health Training (COSH).
The above key personnel listed are required. The DBC may, as needed and at its own
expense, add additional professionals and/or support personnel for the optimal performance of
all Construction Services, as stipulated in these Terms of Reference, for the Project.
Prospective bidders shall attach each individual’s resume, PRC license of the professional staff,
certificates of training and all other pertinent documents proving the said professional’s
expertise.
REPERTORIAL REQUIREMENT
The Contractor shall present, in Powerpoint format or its equivalent, to the Owner his
Detailed Design Concept and Construction Plans and Schedule within five (5) calendar days
upon receipt of Notice to Proceed/Contract Effectivity, but not necessarily limited to the
following:
1. Site Development Plans
2. Exterior Perspectives
3. Foundation Plans or Anchorage Systems
4. Construction Schedule
SUBMITTALS, STAGES AND DELIVERY
The following submittals and accomplished documents shall be duly completed and
turned-over by the Design-And-Build Contractor for the project:
1. For the Design Phase
a. Subsurface Geotechnical Investigation Report, including soil testing data, signed and
sealed by a Geotechnical Engineer;
b. Slope stability analyses and a detailed summary of findings, signed and sealed by a
Geotechnical Engineer;
c. Construction Plans, which includes Architectural, Civil, Structural and Electrical Plans,
signed and sealed by the proper and appropriate professionals;
d. Technical specifications;
e. Detailed cost estimate; and
f. Bill of quantities.
TERMS OF PAYMENT
1. The Designer-Builder, upon request, may be provided an advance payment in an
amount equivalent to fifteen percent (15%) of the total contract price, net of VAT and
applicable withholding taxes, upon the submission of performance bond in the form of
cash or irrevocable standby Letter of Credit issued by a reputable commercial bank or
Surety Bond issued by a bonding company duly certified by the Insurance Commission
to be of good standing. Advance Payment shall be repaid by the Designer-Builder thru
deduction by BIR RR7 of fifteen percent (15%) from the Designer-Builder’s periodic
progress billing.
2. The Designer-Builder shall collect payment on progress billings based on the percentage
of work accomplished, within a reasonable time from submission of all the required
documents, subject to the required Expanded Withholding Tax (EWT) of two percent
(2%) and Final Withholding VAT of five percent (5%), reduction based on Section 13.2,
if any, and ten percent (10%) retention fund.
3. The retention fund shall be released only upon issuance of Certification of Final
Acceptance issued by PSHS-CARC and submission by Designer-Builder of Post-
Construction Documentation.
a. Progress Billing shall be based on the following:
b. Payments shall be made within a reasonable time from submission of the required
documents based on existing applicable laws.
BILL OF QUANTITIES
Approved by: