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Compliance Checklist for Garment Industry

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Suthanthira Selvan Similar Topics

Compliance Checklist for Garment Industry

Hi All,

Compliance Checklist for Garment Inustry (Some points applicable

only for Tamil Nadu)

1 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

Statutory Registers Updated Checklist of technical

compliacne for
garment industry
Form 7 (White Wash Register) hi i want to know the
Form 9 (Compensatory Holiday) checklist for technical
Form 12 (Adult Register) compliance in garment
Form 15 (Leave With Wages) industry. kindly cooprate
Form 16 (Health Register) me and also suggest me
that is any institute
Form 25A (Muster Roll)
available for social &
Form 25B (Time Card) technical compliance in
Form 26 (Accident Register) garment industry?[..]
Form 26A (Dangerous Occurances) 4 Replies
Form 28 (Exemption Register)
Form 29 (Particulars of Room) Buyer compliance
Inspection Register checklist
Dear All I need checklist
Form 1 (Workmen Register) and setting up the
Form 1 (Suspension Register) factory as per buyer
Form D (Equal Remuneration) compliacne for garment
Form B (Deduction Register) industry in karnataka &
Form C (Unpaid Accumulation) tamil nadu Kindly help
me
Form II (Deduction for damages)
out amd send me the
Form VI (National & Festival Holiday) formats amd[..]
ESI Accident Register 1 Replies
Form 10 (Overtime Register)
Statutory
Statutory Returns Submitted within date requirements for a
garment industry
Dear friends Can anyone
Form 12A EPF Monthly Return send me a checklist for
Form 2A Nomination Forms Submitted updating statutory
Form 5 EPF Addition Return requirements PF ESI
Form 10 EPF Deletion Return Inspector of factories
Form 3 ESI Return and other govt bodies for
a garment industry. As i
Form 1 ESI Nomination submitted
need to update it
Form 2 (Licence Renewal) immediately. Sugees.P
Form 23 (Annual Return to IF) 16 Replies
Form 22 (Half Year Return to IF)
Form 2 (Half Year Return - Subssistance Allowance) Compliance checklist
Form 2 (Half Year Return - Conferment to permanent statuts) can anybody give a
Form A (Labour Welfare Fund) compliance checklist for
a manufacturing
Form C (Unpaid Accumulation) company.
The requirement is
Licence Renewal urgent.
7 Replies
Inspector of Factory Licence Renewal
Plan Approval from IF (Revised) Factory statutory
compliance checklist
Testing Safety Pressure Vessel
Dear All Attached please
Inspector of Factory Registration No. find the factory
Report Examination of Pressure Vessals statutory compliance
Fire Licence to Production checklist. Requested to
Fire Licence to Diesel Storage suggest additions if any.
Plan Approval from Fire Service Best Regards Vijay
Shitole
TNPCB Consent Order to Air 25 Replies
TNPCB Consent Order to Water
Plan Approval from TNPCB Article Picks
Local Panchayath License (Municipality/Corporation Etc.)
Plan Approval from Local Panchayath Bases of leadership
E.S.I. Code No. Power
E.P.F. Code No. and Functions of
leader
CEIG Approval for Genset
Stability Certificate Identifying a job’s

2 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

duties and
Water Testing Certificate responsibilities
Calibration Certificate to All Weighing Machine
Calibration Certificate to All Scales LPO industry
Calibration Certificate to Metal Detector
Responsibilities and
ROC Rights of Employers
Memorandum of Articles / Partnership deed and
PAN Numbers Employees
Memorandum of Articles / Partnership deed
Establishing Manual
HR
Displays Systems

Factory Act Abstract Download Thread

Minimum Wages Abstract
The Payment of Wages Abstract Compliance
The Payment of Gratuity Abstract checklist.xls
The Maternity Benefit Act Abstract (413 Downloads)
The Payment of Bonus Abstract
Compliance
ESI Abstract
checklist.xls
EPF Abstract (31 Downloads)
Form 11
Weekly Holiday Notice Checklist for legal
Notice Nearest Hospital, Fire Station, Police Station etc. compliance.xls
Notice Important Officials Phone Numbers (235 Downloads)
Form V (National & Festival Holiday)
Standing Order (Tamil & English) Vendor statutory
compliance
Needle Control Policy checklist-karnataka.
Voluntary Work Policy pdf
Sexual Harrassment Policy (549 Downloads)
Health and Safety Policy
Child labour abolition policy Healthcare
Anti discrimination policy industry.ppt
(588 Downloads)
Urgent Business need policy
Zero abusement policy
Working hours policy
Broken needle policy
Sexual harrassment policy
Hiring / Recruitment policy
Environmental policy
Security policy
Buyers code of conduct
Workmen Committee Members Photo with Name
Health & Safety Committee Members Photo with Name
Canteen Members Photo with Name
Transport Committee Members Photo with Name
Harrassment & Discrimination committee Members Photo with Name
Unit Work Flow
Organisation Chart with manpower details
Weekly Holiday Announcement
Excise Certificate

Exemptions

75 hour O.T. Exemption

Exemption for Time Card
Exemption for Ambulance
Exemption for Creach

Building

3 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

Name Sign to All Rooms / Area

Indicators / Direction from Security Gate onwards
Storage above Storage limit Carton Box etc.
Aisle marking
Aisle width minimum 112 cm.
Indicators Arrows in the passage
Aisle without block

Health

Drinking Water
At least4.5 Litres water provided per day per employee
Water Testing Certificate
Drinking water not in plastic pot
Drinking Water, Cup availability
Drinking Water centre (one place to every 150 employees upto 500)
Drinking Water centre (one place to every 500 employees above
500)
Water Cooler / Heater available at every canteen, dining hall, rest
room etc.
Drinking Water Signage in English and Tamil
Locate from 20 feet away from toilet
Locate maximum 50 meteres distance from work spot
Drinking Water vessale cleaned at least once in a day
Water Reservoir or Tank Cleaned at least once in a week
Water centre cleaning condition
Water Vessal Cleaning log sheet
Water Centre Incharge person with cleanliness
Suggessation Box Register

Toilets

Toilet Seat to Every 20 Women

Toilet Seat to Every 20 men upto 100
Toilet Seat to Every 50 men beyond 100
All toilet seat with proper privacy and lock facility
Urinal Accomodation Min. 61 cm for every 50 employees upto first
500
Urnial Accomodation Min. 61 cm for every 100 employees for above
500
Effective water Sewage system
Soap/ Towel
Bathroom Lock
Water tap
Dust Bins
Buckets with mug at toilets
Toilet White Washed once in every four month
Tiles/Mosaic floors washed with Detergent or disinfectant once in four
month
Daily Cleaning Log sheet provided
Adeaquate Water Tabs
No smoking Sign in Gents Toilet
Awareness Quotes in Toilets
Ladies / Gents Toilet Name Sign in Dual Language and Picture

Spittoons

Adequate Spittoons
Sipittoons filled by Sand or Suitable disinfectant

4 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

Spittoons covered by bleaching powder layer

Spittoons scrapped or cleaned at least once in every day

Others

500 Cubic feet for every employees

Disposal of Wastes and effluents
Room Temperature
Lighting facility
Trees on factory campus

Safety Guards

Metal Glows on good Condition

Rubber Mat to ironers
Rubber Glows to ironers
Ironers wearing slipper
Motar Guard
Needle Guard
Eye Guard
Sharp Tools
Paddle Mat
Scissors and trimmers are tied
Sharp Boxes
Mask
Needle disposal once in six month
Broken Needle Register

Welfare Officer
Welfare Officer as per rule
Welfare Officer Intimation Letter to IF
Welfare Officer Appointment Order display
Welfare Officer Display

Dining Hall
Dining Hall with sufficient Space
Dining Hall with Sufficient Chair/Table
Water Facility
Ambulance Room
Doctor Visit
Nurse
Medicines
Medicines Issueing Record
Creach
Sufficient Space
Creach Attender
Creach Children Detail
Daily Register
Cradle
Toys
Postures
Wash Room Facility
Toilet
Milk
Eatables Available
Drinking Water
Ventilation
Chairs for mothers
Shady plaground for older children

5 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

First Aid
First Aid Boxes with All medicines
First Aid Boxes Location List
First Aid Box Daily Checklist
First Aid Training employees (20 %)
First Aid Trainer Name & Photo List
First Box once for 150 employees
First Aid Stations
Fire
Sufficient Fire Extinguisher
Fire Extinguisher all in good Condition
Fire Extinguisher Location List
Fire Extinguisher Service Checklist
Access area without hindarance
Fire Extinguisher kept in 3 feet
Fire Signage in Tamil & English
Usage Guide in dual language
Fire Extinguisher Colour Background Marking
Space beneath marked
Space beneath kept empty
Refilling Service Done
Fire Certified persons photo
Evacuation Drill (External) Every Six Month
Evacuation Drill (External) File
Evacuation Drill (Internal) Every Three Month
Evacuation Drill (Internal) File
Sufficient Fire Safety trained employees
Fire safety trained employees name & Photo List
Fire Buckets to Diesel Storage Area with Water and Sand
Fire Buckets to Boiler Room with Water and Sand
Fire Buckets to Genset room with Water and Sand
Fire Buckets to E.B. Panal Board with Water and Sand
Fire Buckets to Motor Room with Water and Sand
Fire Buckets to Appropriate place.
Fire Tray with sand
Diesel Storage area floor filled by sand
Evacuation Plan in all Floor / Area
Emergency Exit
Emergency Exit on Open
Emergency Exit Signage
Emergency Exit with outside open facility
Emergency Exit Board Light with UPS Connection
Emergency Light to All room / Area Adequate
Emergency Light to All staircase
Emergency Light to All Exit & Emergency Exit
Emergency Light daily On/Off Log Sheet
Emergency Light Location List
Emergency Light kept on 6 feet hight
Sufficient Spare Emergency Light in stock
Emergency Electricity Switch off System (floorwise)
Signage Emergency Electricity Switch Off
No Hindrance Emergency Switch off Access Area
Chemical Users Awareness
Medical Certificate to Canteen employees
Committees
Workmen Committee
Workmen Committee Meeting
Workmen Committee Meeting File (with Circular, Agenda, Minutes,
etc.)

6 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

Workmen Committee Meeting Photos

Health & Safety Committee
Health & Safety Committee Meeting
Health & Safety Committee Meeting File (with Circular, Agenda,
Minutes, etc.)
Health & Safety Committee Meeting Photos
Canteen Committee
Canteen Committee Meeting
Canteen Committee Meeting File (with Circular, Agenda, Minutes,
etc.)
Canteen Committee Meeting Photos
Transport Committee
Transport Committee Meeting
Transport Committee Meeting File (with Circular, Agenda, Minutes,
etc.)
Transport Committee Meeting Photos
Harrassment & Discrimination Committee
H & D Committee Meeting
H & D Committee Meeting File (with Circular, Agenda, Minutes, etc.)
H & D Committee Meeting Photos
H.R.
Personnel File to All
Application Form
Passport Size Photo
Educational Qualification Certificate
Age Proof
I.D. Proof
Address Proof
Technical Certificate
Previous Company Experience/Relieving order
Old Salary Slip
ESI Nomination Form 1
PF Nomination Form 2
Gratuity Nomination Form F
Factory Act Nomination Form 34
Track Record
Appointment Order
Insurance
NDA with Signature
Employee Manual
I.d. Card to All
Adequate Swiping machine
Punching Card to All
ESI Card to All
PF Slip to All
Awareness Programme
Stress Relieve Counselling
Meetings
Performance appraisal
Leave Card
Full & Final Settlement
Exit Interview
Gratuity
Bonus
Salary Breakup
Salary on Date
Induction Programme
Induction Register
Manpower

7 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

Manpower Departmentwise Male/Female Strength Report

Presentism Report
Late Report
Absentism Report
Daily Staff In-Out Register
Is there Under Age
Contract Employees
Punch report
Leave card to each employee
MIR (Material Issue Register)
Salary
Salary date before 7 every month
Bank Salary Account to all
Salary Registers with employees signature monthwise
Minimum Wages
Basic
D.A.
Other Salary Breakups
Over Time
Double Salary to Over Time
Any unwanted deduction for employee
Unpaid salary are reversed
Pay Cover Availability
Security
Adequate Securities
Lady Guards
Staff Movement Register
Visitors Note
Others In-Out Register
Material Inward Register
Material Outward Register
Vehicle Movement Register
Visitor Pass
Visitor Slip
Guards Knowledge about their Roles & Responsibilities
Securities Personnel File
Securities Uniform/Cap/Shoe/Belt etc.
Securities Knowledge about Fire Evacuation & Fire Safety
Security Agreement file (If outsourced)
Security Salary register file (If outsourced)
Security ESI, PF Challan (If Outsourced)
Housekeeping
Adequate Housekeeping Employees
Lady Housekeeping employees
Gents Housekeeping employees
Housekeeping Supervisor
Areawise work allocation
Housekeeping Time Schedule
Toilet Cleaning Log Sheet
Brooms Availability
Broom Stick Availability
Water Mop Availability
Thread Mop Availability
Buckets Availability
Phenoil Availability
Harpic Availability
Soap on All toilet & Bathroom
Towel on All toilet & Bathroom
Tissues & Hand Wash Shampoo Availability on Visitor

8 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

Restroom
Daily Cleaning Schedule
MSDS for apropriate place.
Maintenance
E.B.
E.B. Service Card
Electricity Board Cardonned off from work place
E.B. Meter Reading Register
E.B. File
Rubber Mat to E.B. Panel Board
Rubber Mat to All swtich Board
Authorized Persons Photo Display on E.B. related Rooms
Caution board and danger signal on Electricity related Rooms
Electrecians File
C or B license certificates of Electrecian
Rubber Glows to all Electrecian
Safety instructions Displayed on E.B. Related Rooms
Broken Wire
Loose Wire
Broken Switch
Boiler room
Boiler room cardonned off from work place
Fire Safety Instruments availability
Authorized persons Photo list
Genset
Genset Running Note
Genset File
AMC to Genset
Gloves
Safety shoes
Ear Muff
Tray of Sand
Machinary
Machinary Detail
Machinary File (Machinarywise) with purchase, service etc
detail.
AMC to all machinary
Machinary Service Card
Material Safety Data Sheet (MSDS)
Personal Productivity Equipment (PPE) Issue Register
PPE Awareness
Logistics
All Staff Bus/Van R.C. Book Copy
All Staff Bus/Van Insurance Copy
All Drivers Licence Copy
Transport In - Out Time Register
Transport Travellers Name List
Transport Committee
Transport Agreement Copy
Load Van R.C.Book/Insurance Copy
Company Drivers Licence Copy
Company Van Trip Sheet Book
General
Fixed Asset Stock Register
Diesel Consume Register
White Petrol Consume Register
Gen Set Usage Note
Gen Set AMC
Electrical Plan

9 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

AMC to Computers
AMC to Swiping Machines

Hope. It may be helpful.

Warm Regards,
Suthanthira Selvan

smita.smitu
Re: Compliance Checklist for Garment Industry

nice post

thanks for sharing

regards

smita

Govil Nanda
Re: Compliance Checklist for Garment Industry

Very Informative

Regards

Govil Nanda

SUSHMA RAWAT
Re: Compliance Checklist for Garment Industry

Very informative post

Thanks
Sushma

cgnanij
Re: Compliance Checklist for Garment Industry

Thanks

vrith
Re: Compliance Checklist for Garment Industry

10 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

Its very good post. thanks

jagan

sairaj100801
Re: Compliance Checklist for Garment Industry

very help ful

thank you

regards

saisubramaniam

Suthanthira Selvan
Re: Compliance Checklist for Garment Industry

Dear All,

Tnxs 4 ur feedback

Suthanthira Selvan

Kumar H P
Re: Compliance Checklist for Garment Industry

Dear Selvan,

Great Contribution... highly informative and useful info.

Thanks for sharing.

Keep posting such things.

Truly Yours,
Kumar H.P

dass_mm
Re: Compliance Checklist for Garment Industry

Dear

Thank you very much for a such usefull information

Regards

11 of 12 9/26/2010 9:26 AM
Compliance Checklist for Garment Industry http://www.citehr.com/96648-compliance-checklist-garment-industry.html

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