Terms of Reference

1. Identification
Position Title: Provincial Extender, Wheat Flour Fortification project
Reports to/Position Title: National Program Officer, Fortification, Indonesia
Location Extender will be located at Surabaya and responsible for
wheat flour mills situated at East Java Province,

2. Overall purpose
Provincial Extender, Wheat Flour Fortification (WFF) project will work under the guidance of the National Program
Officer to support implementation, coordination and monitoring of WFF project in the provinces of North Sumatera.
She/ He will be responsible to provide following technical and operational assistance to the NPO in implementing
Nutrition International’s (NI) WFF project in the three mentioned provinces:

1. Strengthening of quality assurance/quality control mechanism to ensure fortified wheat flour produced
confirms to the SNI standards.
a) Review and strengthen internal quality assurance mechanism for 10 wheat flour miller(s) in East Java
(Attachment A) through on-site assistance at the mills.
b) Facilitate setting up of external quality control system to be carried out by concerned province officers from
Industry and Trade Office and BPOM (FDA) in East Java.
c) Undertake periodic capacity building measures as part of supportive supervision for mill level workers in
collaboration with mill supervisors and mill owners.
d) Collect information related to production of fortified wheat flour and quality of premix used in each of the
10 mills on a monthly basis.
2. Advocate and assist the Industry and Trade Office and BPOM (FDA) to maintain WFF monitoring mechanisms
and review the findings with the department’s head on quarterly basis to ensure appropriate punitive
measures.

3. Roles and responsibilities

The specific activities to be carried out by the Provincial Extender, Wheat Flour Fortification project are as follows.

(i) Capacity building

a) Assist setting up and supervise strengthening of internal quality assurance mechanisms for roller flour
millers in the respective provinces;
b) Support/ undertake training for plant workers, supervisors and managers on different aspects of quality
assurance protocols related to internal quality assurance through supportive supervision;
c) Assist and supervise the implementation of external quality control protocol and regular monitoring
mechanism by provincial enforcement bodies viz. provincial BPOM, MoIT;
d) Support regular interface at local level by miller’s association and provincial enforcement bodies and
undertake discussions within related stakeholders;

(ii) Monitoring and reporting

(a) Monitor monthly production of fortified wheat flour produced by roller flour millers;
(b) Monitor monthly use of premix for fortification of wheat flour by roller flour millers;
(c) Monitor and document conditions of existing equipment and fortification process etc. along with drawing
of fortified wheat flour samples to be tested through an external laboratory to determine its iron levels. In
addition, review how mills maintain records related to stocks, issuance and use of premix, daily registers
showing the amount of wheat flour produced and premix used including iron level in wheat flour samples,
etc.
(iii) Local level liaison for effective implementation
 a) Advocate, assist and support relevant stakeholders for local-level planning, communication, enforcement
and regular review of WFF project to ensure effective implementation;
b) Monitor the technical aspects of ongoing project activities through field visits, on-site assistance, meetings
with partners, analyze the progress reports and prepare project briefs as required;
c) Share and update NPO and Fortification Consultant on current programming status to related stake holders,
identify gaps and propose for corrective actions;
(d) Liaise with government and development partners periodically to discuss project progress;
(e) Work closely and maintain effective working relationships with WFF stakeholders, including millers, Industry
and Trade Office, BPOM, UNICEF, relevant non-government agencies and other partners.

(iv) Other Tasks

a) Attend bi-annual coordination meetings arranged by NI Indonesia Office;
b) Perform other duties related to the project as requested by the NI Indonesia Office

4. Deliverables
Submit monthly activity plan and accomplishment report following a pre-approved format (Attachment B) which
should include the following
a) tasks performed related to the project including targets achieved along with suggestions/recommendations
for corrective action/further improvement
b) significant observations that you would want to bring to the notice of your supervisors
c) Any other important issue related to the project

5. Qualification and Experience

a) At least graduate level qualifications with science background in Food Technology/ Public Health and
Nutrition/ Chemistry/ Mechanical Science/ or other related field.
b) Experience of working with provincial governments, NGOs and donors on food fortification preferable with
wheat millers and command over English language are added advantages;
c) At least two years of hands-on experience of implementing health and nutrition projects;
d) Skills related to computer literacy, interpersonal communication, data analysis and writing abilities are
essential;

6. Tenure of appointment
Provincial Extender, Wheat Flour Fortification project will be awarded a contract from August 2018 to March
2019 that may be renewed for another 12 months on the basis of availability of fund and satisfactory
performance.

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 Attachment A

LIST OF MILLERS IN EAST JAVA

No Millers Name Location
1. PT Bogasari Flour Mill Surabaya
2. PT Fugui Flour & Grain Indonesia (Wing Group)-Gresik Gresik
3. PT Pakindo Jaya Perkasa-Sidoarjo Sidoarjo
4. PT Purnomo Sejati Flour Mills-Sidoarjo Sidoarjo
5. PT Wilmar Flour Mills-Gresik Gresik
6. PT Asia Raya-Sidorajo Sidoarjo
7. PT Agrofood-Mojokerto Mojokerto
8. PT Harvestar-Gresik Gresik
9. PT Murti Jaya-Gresik Gresik
10. PT Pioneer-Sidoarjo Sidoarjo
 Attachment B
MONTHLY MONITORING FORM

I. Monthly Activity Plan

NAME OF CONSULTANT
Base Station/ State
Period Covered
Place Visited &
S.No Date Day Place to be visited & Activity Planned Activities
accomplished
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Signature of Approved by
Consultant: Supervisor
Date:
 II. Premix

Sl. In gms/
PREMIX Yes No Remark /observations
No. kg
1 Req / week
2 Req / month
Amount of premix now present /
3 available
Premix packet size
4
5 Mode of packing
6 Source
7 Colour of premix
8 Where is premix stored
9 How is premix stored?
10 Is the place dry?
11 Is it away from heat?
12 Is it away from direct sunlight?
Is inner packing tucked in when not in
13 use?
How do you store the opened premix
14 packet?
15 Premix received on?
16 Quantity received
17 Test certificate available?
Manufacture date of premix (of 5
18 Samples at random)
Expiry date of premix (of 5 Samples at
19 random)
20 What is done to expired sample?
21 Is any expired sample present now?
Amount/ quantity of sample taken for
22 testing by PMU
Quantity of counter sample left at mill
23 by PMUauditor
24 Lot no
25 Integrity
26 Is packaging as per specification?
27 Condition after transit?
28 FIFO principle?
29 Do you use glove?
30 Do you use mask?
31 Do you use bare hands?
How much premix is issued from the
32 store?
33 Dilution rate?
34 Calibration of feeder/ disperser. /
35 Opening balance of premix a
36 Premix received during the month b
37 Closing balance of premix c
Amount of premix used through the
38 month (a+b-c)
Quantity of Fortified wheat flour
MT
39 produced?
40 Addition rate (in grams)
41 Target addition rate (in Grams)
42 Deviation – 100xaddition rate(grams)
43 target addition rate (in grams)
Distance of feeder from flour collection Should be 3 meters or
M
44 point more
 III. Wheat

Sl Remark
Heads In grams/ kg Yes No
No. /Observations

Requirement per week

1

Requirement per month

2

Opening balance of wheat

3

Closing balance of wheat

4

Wheat req during the month

5

Is the wheat clean?

6

Does it have impurities?

7
Is there any fungal growth
8 visible?

Are the grains sound?

9

What is the color of wheat?

10
Does the mill receive good
11 quality?
If you receive bad quality
wheat do you inform the Food
12 Deptt?

Is the wheat cleaned?

13

How is the wheat cleaned?

14
What is the quality of wheat
15 fed into the grinder?
 IV. Flour Processing
Sl. No. Heads Quantity Yes No Remarks/ Observation
1 Quantity of flour produced/hr
2 Min quantity of flour produced/hr
3 Max quantity of flour produced/hr
4 Deviation per hour
5 Quantity of fortified flour produced
6 Check calibration of weighing balance
7 Check the random weight of 5 bags
8 Check the random weight of 5 bags store
9 Iron spot test of one sample (packaging)
10 Iron spot test of one sample (store)
Quantity of fortified flour taken for testing by
11 PMU.
12 Record of last 5 tests
13 Wheat flour packing bag material
14 Is it as per specification
15 Is it properly stitched? status of 5 bags at random
 V. FORTIFIED WHEAT FLOUR
Sl. Labels Remarks/
Quantity
No. Yes No Observation
1 Weight

2 Contents

3 Whether fortified flour written

4 Date of manufacture & expiry written

5 Name of address of manufacturer written

6 Other statutory markings

7 Storage condition of Fortified flour

8 Is the storing area clean?

9 Cobwebs/lizards/pigeons/rodents/cockroaches/flies present?

10 Is floor without dust /water?

11 Does water get logged in store?

12 Does water get logged in surrounding area?

13 Does water get logged in loading area?

14 Does water get logged in unloading area?

15 Is toilet close to the storing area?

Is fortified flour bags stored directly on the floor/pallet/floor
16 coverings

17 Are hooks used to handle the bags

18 Is space available between wall and product stacks?

 VI. Plant Maintenance
Sl. Labels
No. Yes No Remarks/ Observation
1 Regular maintenance practiced

2 Last five times maintenance dates

3 Preventive maintenance

4 Last five times maintenance dates

5 Record of breakdown of premix feeder/ dosing machine.

6 Is recalibration down after every breakdown?

7 Last 5 instances of recalibration