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Oracle HCM Cloud: Integrate with

On-premise e-Business Suite

Fusion HCM Integration Solution

with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September
with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September
with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September
with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September
with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September

Dave M. Neitz Dharma Raja Austin Davis

with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September

September 22, 2016

with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September
with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September
with On-premise e-Business Suite Fusion HCM Integration Solution Dave M. Neitz Dharma Raja Austin Davis September

Agenda

Overview

Business Requirements

Fusion HCM outbound process flow

Fusion HCM to EBS integration artifacts

Fusion HCM outbound integration options

EBS to Fusion HCM outbound interface (User Provisioning)

EBS to Fusion HCM inbound interface (Paid Time Off)

Fusion HCM inbound integration options

Lessons Learned

Q&A

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HCM inbound interface (Paid Time Off) • Fusion HCM inbound integration options • Lessons Learned •

Overview

CDM Smith is a global engineering construction and

consulting company with 4000+ employees

Currently on 11.5.10 release of Oracle Financials, Projects, Procurement and Fusion HCM r8

Oracle E-business customer since early 1990s and Fusion

SaaS customer since 2014

One of the first in New England area to implement Oracle

Projects

One of the first in engineering and construction industry to implement Oracle Fusion HCM, Performance and Compensation

management (SaaS)

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Business Requirement

Implemented Oracle Fusion HCM (SaaS) but needed a way

to integrate to on premise E Business system (11.5.10)

Needed capability for R12 and Fusion connectivity

The data extract would include “change only” records

The Integration would transform the extracted data before interfacing to E-Business

The Integration to support following objects

Person

Work Structure (Jobs, Grades, Locations)

PTO Balances

User Provisioning

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Fusion HCM Outbound Process Flow

Fusion HCM Outbound Process Flow 5

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Fusion HCM Outbound Process Flow 5

Fusion HCM to EBS integration artifacts

Interface Name

Interface

Purpose

User Entity

Type

Person information

HCM

Extract person changes

PER_EXT_PAY_EMPLOYEES_UE

Extract

New hire information

HCM

Extract new hires starting with future date

PER_EXT_SEC_HISTORY_ASSIGN

Extract

MENTS_UE

Location information

HCM

Extract any location changes and new locations

PER_EXT_SEC_LOCATION_UE

Extract

Job information

HCM

Extract any job changes and new jobs

PER_EXT_SEC_JOB_UE

Extract

Grade information

HCM

Extract any grade changes and new grade

PER_EXT_SEC_GRADE_UE

Extract

EFF information

HCM

Combination of EFFs information that is changed

PER_EXT_PAY_EMPLOYEES_UE

Extract

PTO balances

BI Publisher

Vacation/Sick balance for each implemented country

 

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Extract PTO balances BI Publisher Vacation/Sick balance for each implemented country   6

Fusion HCM to EBS integration

continued

Windows Shell Script

Moves Data between Fusion and on-premise server

Uses WinSCP calls to move data securely

appLOAD TM Tool

Transform and loads the Fusion HCM data into 11.5.0 instances

Significantly reduced the effort to build the interfaces in house

Needed a “Future proof” tool that would allow easy update to eBS

R12 and Fusion when ready

User friendly error correction capability

Successfully used the tool on Tomcat, Weblogic platforms

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Fusion HCM outbound integration Options

Fusion HCM outbound integration Options 8

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Fusion HCM outbound integration Options 8

appLOAD TM inbound and outbound file-based options available

appLOAD T M inbound and outbound file-based options available 9

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appLOAD T M inbound and outbound file-based options available 9

Fusion HCM inbound process flow

Fusion HCM inbound process flow 10

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Fusion HCM inbound process flow 10

Fusion HCM inbound process flow

continued

Fusion HCM inbound process flow continued 11

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Fusion HCM inbound process flow continued 11

Fusion HCM inbound integration options

In order to facilitate integration to another system, Fusion HCM provides multiple options to extract and load data:

HCM Spreadsheet loader is a handy tool if you are looking to load data

on demand to Fusion HCM

Minimal work needed to download the data

Many published spreadsheet loaders available

Limited Availability to load DFF information

Required to download ADF Desktop excel plug-in

File Based Loader (FBL)

Ideal for bulk load of data specially during data conversion

Need to extract data based on pre-defined format

Provides an ability to orchestrate different processes but not very useful since each

process needs to be monitored for exception manually

Specialized tools like appLOAD TM with Fusion HCM templates

Supports flat files for maintenance and on-going integration

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tools like appLOAD T M with Fusion HCM templates • Supports flat files for maintenance and

Lessons Learned

Pay attention to data conversion mapping between Fusion HCM and

EBS. You are highly likely to use the same when building integrations

Limit the detailed mapping to legacy system by consolidating them to

single value. For example salary change reasons, termination reasons were

defaulted

Manage the data security around SFTP server and application since

Fusion HCM (SaaS) cannot scramble PII information in test instances

Leverage your existing SOA platform to build the integration. Fusion

HCM supports REST web services and you can orchestrate the integration end points with BPEL engine

HCM Connect tool can be used to move the data securely between cloud and on premise and vice-versa.

Leverage the use of a Partner who really understands integration and

the Fusion HCM data model for a smoother integration

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the use of a Partner who really understands integration and the Fusion HCM data model for

Question 1

Question…

Answer

Typical

challenges of a

HRMS

Integration?

Security

Data Integration Synchronization

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Answer Typical challenges of a HRMS Integration? • Security • Data Integration • Synchronization 14

Question 2

Challenges for CDM Smith Integration

Rapid Deployment with Limited Budget

Aggressive Go-Live Date

Utilize existing environment footprint

Integration from Fusion Cloud to on premise eBS 11i

Challenges with HCM Fusion

Data mapping

Securing Data

Planning for R12

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Cloud to on premise eBS 11i • Challenges with HCM Fusion • Data mapping • Securing

Question 3

Question…

Answer

Test…Test…Test

What are the ingredients of a

successful

integration?

Process Readiness +

System Readiness + Data Readiness +

=

SUCCESS

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ingredients of a successful integration? Process Readiness + System Readiness + Data Readiness + = SUCCESS

Question 4

Question…

Answer

How did Fusion HCM help you?

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Single Source of Truth

for HCM

Future Proofing application

Rich Interface

did Fusion HCM help you? 17 • Single Source of Truth for HCM • Future Proofing

Question 5

Question…

Answer

How did appLOAD,

appINTERFACE

help you?

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Ready-made templates

for eBS 11i, R12, Fusion

Created a Repeatable process

Audit Trail

Ability to Validate and Transform Data

eBS 11i, R12, Fusion • Created a Repeatable process • Audit Trail • Ability to Validate

Question 6

Question…

Answer

What’s next with Fusion HCM?

Post FBL

HCM connect

Next release

New Functionality?

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Answer What’s next with Fusion HCM? • Post FBL • HCM connect • Next release •

Question 7

Question…

Answer

What’s next with appLOAD

appINTERFACE?

SFDC

eBS

MDM

Other

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Answer What’s next with appLOAD appINTERFACE? • SFDC • eBS • MDM • Other 20

Recommendations

Figure, Configure: Document mapping and validation during integration process; configure tools quickly. Don’t do any customizations

Get Clean, Stay Clean: Understand your Data and utilize the business validations with secure transfer

Rinse, Repeat: Have good testing scenarios and repeatable process to validate data, process and transition support to your team

Fusion Cloud to Ground: keep your integrations simple. Stay current with HCM patching

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support to your team  Fusion Cloud to Ground : keep your integrations simple. Stay current