Mapua Institute of Technology

Intramuros, Manila
0 1 0 0 0 1 1 0 0 1

11 1 0 0 0 1 1 0 0

School of EECE

School of Electrical Engineering, Electronics Engineering, and Computer

Engineering
(School of EECE)

On the-Job Training (OJT)

Guidelines and Policies For
Computer Engineering Program

April 2011
 Table of Contents

1. OBJECTIVES

2. MINIMUM REQUIRED OJT HOURS

3. STUDENT QUALIFICATION

4. PROCEDURES

a. Resume Submission
b. Initial Screening
c. Company Screening
d. Submission of Letter of Acceptance
e. Submission of Waiver
f. OJT Project Approval
g. Submission of Company Rating Form
h. Oral Presentation
i. Submission of Final Document

5. GRADING SYSTEM

6. DOCUMENT FORMAT

6.1 Outline and Contents

6.2 Title Page Format
1. Objectives
The Computer Engineering OJT program of the Mapua Institute of Technology is a non-
classroom learning program where in students are required to be immersed with industries
to apply skills, methods, concepts, and theories learned in the classroom during their
matriculation in their program of study.

This OJT program is expected to equip students with the necessary knowledge and to
develop their computer engineering skills when they get involve in actual industry project
providing gainful insights on corporate working environments. The OJT companies are
afforded with opportunity to have a first-hand pick on potential students being trained at
minimal cost.

The trainee, through this OJT program, shall also focus on the corporate use of technology,
management strategies, and organizational behaviours. An in-depth discussion on learning
on these topics shall be compiled and to be reported by the trainee at the end of the
program.

Finally, this OJT program is designed for inexperienced students to be trained by

experienced personnel from the industry on specific tasks. With the application of the
students’ skills and theoretical knowledge, the technical expertise and seasoning of
experienced industry staff actually performing the task is captured, documented, and
organized.

2. Minimum Required OJT Hours

Students who will undergo the OJT program are required to render a minimum of 240 hours
of company work

IMPORTANT: Students are not allowed to request for over-time work or early release of
Certificate of Completion of the training program. A violation of any of these will mean no
credit for the rendered time by the students in the company.

3. Student Qualifications
Students who wish to undergo the OJT program should be in their last term prior to the
completion of their program of study as prescribed in the catalogue of information and
should be officially enrolled in the course required for OJT.

4. Procedures
a. Request for Letter of Recommendation - Students who will enrol the OJT course
and who will request for Letter of Recommendation are required to submit to
the Dean’s Office his/her resume in a long brown manila envelope. Include in
the envelop a 3x5 index card with the following information:

Name of the Applicant

Program of Study/Student Number
Name of Company where the OJT will be conducted
Name of Contact Person in the Company
Position of the Contact Person
 Address of the Company

b. Initial Screening - The office will provide the student with a letter of
recommendation after having been interviewed by the Dean or his/her
representative.

c. Company Screening - As may be desired, companies may do their own screening

of OJT applicants upon receipt of the letter of recommendation of the school
with accompanying documents (resume of student, summary of skills, etc.).

d. Submission of Letter of Acceptance - The student, after having been accepted

by the company for the training should IMMEDIATELY submit to the Dean’s
Office and to the concerned OJT course adviser a copy of Letter of Acceptance
from the company duly signed by the HR Manager/Supervisor of the company.

e. Submission of Waiver - The trainee after being accepted by the company for
the training and upon submission of Letter of Acceptance by the company to
the Dean’s office shall immediately secure a waiver for OJT from the Dean’s
Office. The form must be accomplished by the trainee to formalize the training.
A copy of which must be submitted to the Dean’s Office and to the course
adviser for record purposes. Failure to submit this form means forfeiture of
rendered company hours.

f. OJT Project Approval - The trainee must be involved in a project, research or

other Computer Engineering related activities based on the company’s
requirement which must be approved by the OJT course adviser. In cases
when the company does not assign a project, the trainee must prepare a
project proposal with solution based on problems / opportunities observed by
the trainee in the company for acceptance of the company. To formalize the
approval of the project assigned by the company to the trainee or the project
proposal of the trainee to the company, the trainee must accomplish the OJT
Project Approval Form and submit it to his/her OJT course adviser. Students
without an approved project at the end of the term will have to re-enrol the
OJT course the following term.

g. Submission of Company Rating Form - After completing the training program,

the trainee shall secure from the Dean’s Office and submit to the company the
Company Rating Form for evaluation and assessment of the performance of the
trainee while rendering OJT hours in the company. The company HR Head or its
equivalent should sign the company rating form. The company in return shall
send to the Office of the Dean or to the OJT course adviser the duly
accomplished Company Rating Form enclosed in a sealed and signed envelope.

h. Oral Presentation - The trainee should present his/her activities in the company
to a panel of critics. The trainee is considered passed if the members of the
panel concur to the trainee’s accomplishments. The trainee will be graded by
the panel of critics using the criteria given at the OJT Oral Presentation Rating
 Form. The date and time of the oral presentation should be agreed by the OJT
course adviser, the panel members, and the student. The student is given the
freedom to choose his/her panel members. In case the student has no available
panel members, the OJT course adviser may provide the required panel
members. OJT report must be given to the panel members at least 3 days prior
to the agreed date of Oral Presentation.

i. Submission of Final Document - As a major requirement for the course, a final

documentation of the OJT conducted must be submitted by the trainee. This
document must contain details of the activities done by the trainee in the
company. The format and contents of the final document is given in item 6. The
final grade of the trainee will be given only upon submission of the OJT Final
Document. No final document, no final grade.

5. Grading System
The basis of computation of Final Grade for the course will be based on the following:

 Oral Defense is 30% of the final average

 Final Document is 10% of the final average
 Company Rating is 60% of the final average

Final Average = Oral Defense * 0.3 + Final Document * 0.1 + Company Rating * 0.6

The Table below shows the Final Grade equivalent of the computed Final Average of the student.

Transmutation Table:
Final Grade Final Grade
Final Average Final Aveage
Equivalent Equivalent
< 3.51 5.00 4.19 to 4. 35 2.00
3.51 to 3.67 3.00 4.36 to 4.52 1.75
3.68 to 3.84 2.75 4.53 to 4.70 1.50
3.85 to 4.01 2.50 4.71 to 4.86 1.25
4.02 to 4.18 2.25 4.87 to 5.00 1.00

6. Document Format
The document to be prepared by the trainee must comply with the following
requirements/format:

a. Should be written using MS Office

b. Font
Type : Tahoma
Size : 12
Color : Black only (title and header can be bold and bigger font)
c. Margins
Left : 11/2"
 Right, Top, Bottom : 1”
d. Make - Spiral bound, color blue, short bond paper (8 ½“x 11”)
e. Line spacing - Double except for Abstract which requires single space
f. Number of copies for Submission:
 1 Ring bind
 1 electronic copy in CD with proper label

Outline and Contents:

The OJT/practicum final report includes the different items in the sequence as follows:

PART 1: The Preparatory Parts

a. Title Page
b. Approval Sheet
c. Acknowledgements (optional)
d. Abstract of the Project
e. Table of Contents
f. List of Tables (if applicable)
g. List of Figures (if applicable)
h. Certificate of OJT Completion

PART 2: Corporate Learning

a. Introduction (Discussions on the following)
(1) Company Profile - Include vision mission, products or services provided
(2) Company and Department’s Critical Success Factors and goals
(3) Organizational Structure - department functions and interactions, include Table of
Organization
(4) Job Responsibilities of the trainee
b. Technical Learning – discuss the use of technology in the company and all technical
learning.
c. Organizational Behaviour – Discuss the human behaviour in the organization as follows:
(1) Leadership – discuss the Leadership styles in terms of Vision, Commitment, and
Management Model.
(2) Motivation – Discuss the actions being taken to motivate the people.

PART 3: Discussion of Assigned Project or Proposal

a. Identify and Assess Opportunities
1. Introduction
 Background of the opportunity
 History – discuss the history and details of the problem, its impact to the
organization, business and competition
 Present Situation – discuss in details of the present situation, include the
what, who, where, and when.
 Opportunity Statement – in less than 50 words describes the opportunities
from the project. This should not be too broad or too specific.
 Stakeholders – identify anyone who is impacted by or has influence on the
opportunity Ex: System administrator, users, etc. Influence on the project
 2. System Requirements – gathering of requirement to meet the stakeholders
needs
3. Boundary Conditions – The boundary condition should include the givens,
decision already made, assumption made, activities or scopes not included in
the project.

b. Generate and Select Alternatives

1. Generate Alternatives- define the scope of each alternatives
2. Select the Preferred Alternative
(i) Value assessment, Risk and Trade-offs
(ii) Insights from the analysis, including key stakeholders issues

c. Develop the Project Proposal or Preferred Alternatives

1. Define the final Scope of the project
(i) Detailed Functional Design Specification when applicable
(ii) System Context Diagram, Data flow Diagrams, ERD, Data Dictionary, etc.
(for application software) when applicable
(iii) Detailed System Flowchart
(iv) Detailed block Diagram (for hardware design) when applicable
(v) Detailed schematic diagram (for hardware design) when applicable
2. Final Implementation plan
(i) Final Project Schedule (GANTT Chart)
(ii) Resource Schedule

d. Execution
1. Execute the project plan based on the schedule
2. Pilot Test – capture the results and changes required
3. Finalize the Operating Plans and Documentation
(i) Prepare the Operating Procedures
(ii) Prepare the System Manual

e. Operate and Evaluate

(i) Operate the Application or system
(ii) Evaluate performance

f. Operating Procedures

PART 4: References
a. Bibliography
b. Appendices
a. Certified True Copy of DTR
b. Certified photocopy of attendance sheet
c. Project Approval Form
d. Photo Copy of OJT Waiver
(Title Page Format)

Title of Practicum Report

By

Firstname M. Lastname

A Practicum Report Submitted to the School of Electrical Engineering, Electronics Engineering,

and Computer Engineering in Partial Fulfilment of the Requirements for the Degree

Bachelor of Science in Computer Engineering

Mapua Institute of Technology

Month Year
(Approval Sheet Format)

Mapua Institute of Technology

School of EECE

As members of the Oral Examination Committee, we certify that we have examined this practicum
report, presented before the committee on Month Date, Year, and hereby recommended that it
be accepted as fulfilment of the practicum requirements for the degree in Bachelor of Science in
Computer Engineering.

______________________ ______________________
Firstname M. Lastname Firstname M. Lastname
Panel Member Panel Member

______________________
Firstname M. Lastname
Panel Member

This practicum report is hereby approved and accepted by the School of Electrical Engineering,
Electronics Engineering, and Computer Engineering in partial fulfilment of the requirements for
the degree in Bachelor of Science in Computer Engineering.

______________________
Firstname M. Lastname
CpE Subject Chair
 Mapua Institute of Technology
School EECE
0 1 0 0 0 1 1 0 0 1
OJT PROJECT APPROVAL FORM
11 1 0 0 0 1 1 0 0

School of EECE

Name of Trainee

Name of Company

Department

Company Address

Name of Supervisor

Position of the Supervisor

Title of the Project

BRIEF DESCRIPTION OF PROJECT

I hereby certify that the above project and description shall be the major work to be undertaken during the
OJT program. The trainee’s supervisor has requested this project which will be useful in the organization and
have a direct impact in the company.

SIGNATURE OVER PRINTED NAME OF TRAINEE/ DATE SIGNATURE OVER PRINTED NAME OF SUPERVISOR/ DATE

For Course Adviser Use ONLY:

REMARKS//COMMENTS

APPROVED

DISAPPROVED

Noel B. Linsangan

Signature over Printed Name / Date