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By Scott (http://www.scottallen.com/author/scott/)
If you’re reading this, you know how aggravating it can be to get an email from someone, seemingly with an attachment, but
there is no a attachment. The culprit of this phantom le is invariably the logo or image they are using as part of their email
signature.
After a period of trying to ignore this at work, I nally broke down. When every email you receive from your colleagues looks to
have an attachment, it can drive you nuts. Typically an email with an attachment is of higher importance than one without. (it’s
almost as annoying as those ridiculous disclaimers people tack on to the end of their emails, but don’t get me started on that
pseudo-legal baloney.)
The issue rests on how the logo image is embedded in your signature. Here’s how to do that the right way:
(Update: this process has been tested and works on Apple Mail 9.3. Note the change in procedure below)
3. Select the email account for which you want to assign this new signature.
4. Create a new signature and assign it to the email account you wish to use. **This is an important step. Don’t skip it. You can
leave the contents of the signature blank, but you must have this le created and associated with an account in order for the next
steps to work. Each signature you create is stored as a separate .mailsignature le (we will get into how to edit this le in a
minute.)
5. Close Mail.
6. Next we will need to locate the signature le you just created. This will take some drilling down through your computer. You
need to go to the folder named Library. Here is the fast way to get there: From Finder, click GO (appears in the top menu when
Finder is active). When you’ve clicked GO then hold down the Option Key. You should notice Library appear in the list. See Fig 1.
7. Now drill baby drill: Library ——– > Mail —— > V2 ———> Maildata —– >
Signatures
Library ——– > Mail —— > V3 ———> Maildata —– > Signatures) (http://www.scottallen.com/wp-
content/uploads/2013/09/go_to_library.png)
8. Sort the list view by Date. This will show you the last signature le you created, Fig 1
which should be your placeholder from earlier. This will be a .mailsignature le. (See
Fig 2 at the bottom of this post.)
9. Open this le using BBEdit or TextWrangler. Once you get this le opened, just leave it open for now.
10. Now we have to get into a little HTML code. You can download my example (http://www.scottallen.com/wp-
content/uploads/2016/05/example_signature_ le.html).
*When you view the source of the sample le you will notice the trick with the logo that makes this whole thing work. The logo is
actually being called from our server. This was a le I posted. You’ll need to locate a public server to host your own logo in order
for this to work. You can get more elaborate with the HTML if you want. How much you want to tinker is up to you. Here is
another example (http://mydesignpad.com/create-a-html-signature-in-apple-mail-on-lion-os-x-10-7/) you might use.
11. Save the sample signature to your desktop. If you’re using my example, the le name should be example_signature_ le.html.
12. Open Safari. This is how you’ll preview what this le looks like. Open the signature le from inside of Safari. Note: when you
make edits to the le’s source, you can continue to preview the le from Safari. This is pretty standard if you do any sort of HTML
editing.
13. Go into your text editor (BBEdit or TextWrangler) where you have your placeholder le open. That’s the last le you created in
Mail with the extension .mailsignature. (note, if you can’s see le extensions in your Finder, you’ll need to update that
preference. See how here (http://support.apple.com/kb/PH10845).)
14. ALSO open example_signature_ le.html in BBEdit or TextWrangler. You will have BOTH of these les open.
15. Cut and paste your nal HTML out of the .html le into the .mailsignature le. Make sure you don’t delete the header
information in the .mailsignature le.
17. Next LOCK the le. You do this by right-mouse clicking on the le, then click Get
Info. Check the box next to Locked. You can also view a le’s info by holding down
Command on the keyboard, and at the same time pressing I. (Command+I). See Fig 2
(http://www.scottallen.com/wp-
content/uploads/2013/09/mail_signature_folder.
19. Create a new message. If you’ve assigned the signature properly, the new one Fig 2
should show up. Good to note, that the inline image will appear as a broken image when
you’re inside of Mail–>Preferences –> Signatures. You’ll need to create a new email to see the logo.
20. Send your email to someone, or another of your email accounts and con rm that the logo appears, and that the email itself
does not appear like it has an attachment.
That’s it. It might be 20 steps, but it’s one big leap towards improving your digital image.
How to Add an Image to Your Apple Mail Email Signature Without it Appearing Like an Attachment
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If you copy and paste just the logo URL into a browser, does the logo show up then? If not, if it shows up broken, check
for a typo in your URL.
△ ▽ • Reply • Share ›
<img src="example_signature_file_files/allenport_esig_logo_large.html" alt="AllenPort Logo" style="float: left; padding: 2px 6px 0 0;">
</body></html>
Of course, your post was a couple of months ago... but maybe this can help someone else! :)
△ ▽ • Reply • Share ›
Warmly,
Nick
△ ▽ • Reply • Share ›
Hello Jorge, based on your question, I'm focusing first on the recipient's email client. Have you tried this on just on the one client? You
know how some clients automatically block incoming images (especially in offices)? I'd double check that's not happening. Another
thing to confirm, copy the URL to your image (out of the signature) and paste that into a fresh browser window. Confirm that the logo
does appear. Might sound redundant since the logo (hosted image) is appearing when you're composing, but worth confirming. Love to
hear back from you on your progress...
△ ▽ • Reply • Share ›
Nice!
△ ▽ • Reply • Share ›
Michael, I haven't started running Sierra just yet. Is the Mail Client very different from what's outlined in my article?
△ ▽ • Reply • Share ›
Hello Tracy,
Have you tried to organize your incoming email by Conversation? I'm curious to know how this impacts the outcome. Go to Mail -->
View --> Organize by Conversation. (See attached screen shot). If this is not helpful, can you post a screen shot that gives us a better
idea? Thanks!
⛺
△ ▽ • Reply • Share ›
Hi Brittany,
There are two ways you can do this:
1. Once you open Safari, using the tool bar at the top of the screen, go to File--> Open. Then select the .html file you wish to preview.
The alternate way to do this (how I do it). Find in your Finder the .html file that you want to open, then right-mouse click on that file.
Select Safari to open it. Love to know if this helps. Thanks for dropping by!
△ ▽ • Reply • Share ›
Hello Latis,
Try to copy and paste just the image URL from your bit of html code into a browser. See if the image comes up properly. This will
confirm that the syntax for the image url is correct. It sounds like you might have a small code typo in there somewhere.
△ ▽ • Reply • Share ›
Hi Daniel,
Thanks for your comment!
The URL you reference in your question is "file://Users/ etc." That's a private URL, which means it's only visible on your
computer. You need to place your sig image on a webserver so it can be served up from a public URL. Your URL should
look something like: http://somedomain/myemailsiglogo. For instance, my sig logo is hosted on my server for this blog.
Its URL is:
⛺
. Hope this helps. Have a great day!
△ ▽ • Reply • Share ›
With this in my signature, the email appears to send, but it never reaches the recipient. It took me a hours to figure out that all I had to do was
remove the image from the signature and the email would send/arrive successfully.
To make things more weird, if I place a link anywhere in the email that links to a PNG or JPG file anywhere on the web, the email also does not
get received.
Any idea might be going on? Anyone else seeing this?
Thanks!
△ ▽ • Reply • Share ›
Joel, I was reading this thinking it's totally weird. Maybe a file corruption. But then I re-read your note. Links in email can be considered
a security risk by some systems. I'm assuming the email leaves your system? Maybe there is a security setting on your end that got
changed a few days back? Have you tried sending this email to a gmail account or something like that?
△ ▽ • Reply • Share ›
That's interesting. Do you have a different SMPT server you throw your outbound email at? Even temporarily, might help
narrow the possibilities.
△ ▽ • Reply • Share ›
NICE!
△ ▽ • Reply • Share ›
⛺
△ ▽ • Reply • Share ›
Hi Luisa, I ran through the procedure from scratch this morning. I noticed that the path I listed out for getting to the
signature file changed. So rather than going: Library ——– > Mail —— > V2 ———> Maildata —– > Signatures, you
should go here: Library ——– > Mail —— > V3 ———> Maildata —– > Signatures (Notice folder V2 changed to V3). While
I was running through this I got the idea to cut a video. I've posted that to the bottom of this post. Hope this is the
solution. :-)
△ ▽ • Reply • Share ›
Kim, were you able to resolve this issue? Honestly I did the upgrade to El Cap but haven't moved an image-laden sig file.
△ ▽ • Reply • Share ›
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