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Shipping Instructions
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Contents
1 Definitions ............................................................................................................................................................ 3
2 Introduction .......................................................................................................................................................... 4
3 Contact Persons and correspondence details of CONTRACTOR ................................................................... 4
4 Packing Company / Contacts.............................................................................................................................. 4
5 Loose Part System ............................................................................................................................................... 5
6 Packaging ............................................................................................................................................................. 6
6.1 one way packaging ................................................................................................................................................ 6
6.2 wood as packing material ...................................................................................................................................... 6
7 Packaging and Transport of Dangerous Cargo / HazMat Cargo ...................................................................... 7
7.1 Dangerous Goods Material Data Sheet ................................................................................................................. 8
8 Package Marking.................................................................................................................................................. 8
8.1 Seaworthy packing by SUPPLIER / marks & nos. ................................................................................................. 8
8.2 Seaworthy packing by CONTRACTOR's packing company / marks & nos............................................................ 9
9 Critical dimensions / Heavy Lifts / Transport Drawings ................................................................................. 10
10 Containerloads / VGM (Verified Gross Mass) Statement................................................................................ 10
11 ADVANCED SHIPPING NOTIFICATION - ASN ................................................................................................. 10
11.1 Packing List in case of seaworthy packing by SUPPLIER ................................................................................... 11
12 SUPPLIER’s Declaration / Certificate of Origin ............................................................................................... 11
12.1 SUPPLIER’s Declaration ..................................................................................................................................... 11
12.2 Certificate of Origin .............................................................................................................................................. 11
13 Calling Forward of Goods resp. delivery acc. to Purchase Order ................................................................. 11
13.1 FCA Delivery ........................................................................................................................................................ 11
13.2 FOB Delivery........................................................................................................................................................ 12
13.3 CPT / DAP Delivery ............................................................................................................................................. 12
14 Export Customs Clearance ............................................................................................................................... 12
15 Weight(s) and measurement(s)......................................................................................................................... 12
16 Correctness ( and availability ) of documents etc. ......................................................................................... 12
17 Supplier's Certificate of Weight and / or Size .................................................................................................. 13
18 Summary of Shipping Documents + Document Distribution ......................................................................... 14
19 Change history of revisions .............................................................................................................................. 15
Plant Client Code Doc ID Code UAN
Shipping Instructions
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1 Definitions
In this document, the following capitzalized terms shall have the following meaning, unless the context
indicates otherwise:
• CONTRACTOR shall mean thyssenkrupp Industrial Solutions AG, Business Unit Process
Technologies, Friedrich-Uhde-Str. 15, D-44141 Dortmund (Germany)
• SUPPLIER shall mean the persons, companies or corporations named as such in the PURCHASE
ORDER and their successors and permitted assigns, being lialble for any obligations arising out of the
PURCHASE ORDER
• PURCHASE ORDER shall mean the purchase order document for the PLANT issued by the
CONTRACTOR to the SUPPLIER, including its attachments, as specified in the Additional Terms and
Contition of Purchase
• SUPPLIES shall mean the equipment, materials, machineries, items and/or (as applicable) anything
to be delivered by the SUPPLIER as set forth in the PURCHASE ORDER
• ASN shall mean “ Advanced shipping notification “. The supplier must submit the notification via the
vendor portal to report that the ordered equipment is ready for delivery.
Plant Client Code Doc ID Code UAN
Shipping Instructions
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2 Introduction
A large number of SUPPLIERS are involved in this project. These ThyssenKrupp Industrial Solutions AG
( hereafter CONTRACTOR ) "Shipping Instructions" must therefore be strictly observed in all respects to
assure a smooth logistics process.
Please adress all queries regarding the handling of the 'Loose-Part-System' to the above persons responsible,
who will be happy to guide you and answer all your questions.
to perform all logistics tasks, which are not within the scope of SUPPLIER's work, and to effect seaworthy
packing.
Shipping Instructions
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The nominated packing company is authorised to act in CONTRACTOR's name and to undertake all
measures and conclude all agreements which are necessary to secure a correct and punctual transport and
packaging sequence in accordance with these shipping instructions.
Necessary data input to generate those 'loose parts' along with its appropiate said labels is SUPPLIER's
scope of work.
Loose part data input is done on the tkis vendor portal. The vendor portal can be accesed on the following
link: https://thyssenkruppvendorportal-a9a7dbf59.dispatcher.hana.ondemand.com
As the first step on the entry you have to register, assign a password, enter the p.o number and then assign a
role to the user. In this case logistics.
You will receive an activation link by e mail confirming that your registration is done.
Your account will then be released for further use.
The barcode readable labels will be printed upon SUPPLIER's request and will be sent to SUPPLIER
( together with an accompanying 'Loose-Part-Label-List' ) via mail service.
Please take this into consideration and arrange the data input timely ahead of the scheduled inspection !
IMPORTANT:
Because it is compulsory that the following materials will be packed separately, it becomes mandatory that
they are also consolidated into separate ASN ( as per point 12 )
each place of loading
Dangerous Cargo / HazMat cargo
Plant Client Code Doc ID Code UAN
Shipping Instructions
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In case of Dangerous Cargo / HazMat Cargo a pull-down menu in the loose part registration
is to be filled in with the appropriate dangerous goods classification.
During registration SUPPLIER also has to provide binding information regarding the origin of the equipments
resp. their individual ( loose ) parts, for which the international 2-Letter-ISO-Code is to be used ( see also point
12 ). For all countries belonging to the European Union use "EU" as code.
HS Code to provide in 6 digit
Lateron goods inward inspection will be performed based on properly individually labelled components /
materials / parts only. Goods not mentioned on the 'Loose Parts List' and / or not properly labelled will be
deemed as not delivered and consequently claimed by us for a subsequent delivery free of charge to us. All
remedial actions, fines and / or delays caused by this will be claimed from the SUPPLIER and shall be borne
by the relevant SUPPLIER.
The SUPPLIER as per purchase order is solely responsible for handling the "Loose-Part-System". If difficulties
are encountered in this respect, the SUPPLIER must assign / send one of his employees for clarification /
correction at his expense.
6 Packaging
The materials have to be packed in accordance with CONTRACTOR's purchase order as soon as :
For detailed packing instructions please refer to CONTRACTOR's "Packing Instructions" ( see also point 8 ).
Plant Client Code Doc ID Code UAN
Shipping Instructions
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CONTRACTOR will check these documents for correctness and will release the cargo for transport only if
documents are complete and correct. Goods shall not be transported without prior release of CONTRACTOR.
Any goods delivered without the formal release of CONTRACTOR will be rejected for shipment. If dangerous
goods are found non-declared or dangerous goods are found "hidden" within non dangerous cargo, those
goods will be stored at SUPPLIER's cost. SUPPLIER will be asked to provide proper documents within 5
days. If SUPPLIER does not provide the documents within 5 days, goods will be disposed at SUPPLIER's
cost and expense.
In order to apply for import permission into the country of destination, CONTRACTOR requires properly filled
'Material Safety Data Sheet(s)' ( MSDS ) along with proposed style and kind of packing at least 3 month prior
to shipment.
The SUPPLIER is responsible for transport of dangerous goods up to FOB resp. the place of packing unless
otherwise ordered. The packing of dangerous goods is governed by the law covering the transportation of
dangerous goods and the current regulations and ordinances enacted by the respective carriers. The following
standards are particularly relevant :
This information shall be presented in writing together with the material safety data sheet ( MSDS ) according
to the Regulation 1907/2006/EC/Annex II .
Plant Client Code Doc ID Code UAN
Shipping Instructions
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Depending on the type of transport, the packing shall comply with the UN standard and be approved for the
dangerous goods concerned.
The SUPPLIER's attention is drawn to the fact that he has sole responsibility for ensuring that the above
instructions are duly carried out and that he shall be held liable for any consequences resulting from their non-
fulfilment.
7.1 Dangerous Goods Material Data Sheet
Valid forms for this data sheet ( non-order-related, in a compressed ZIP-file ) are available for download from
CONTRACTOR's website ( see following link(s) ). Only these, duly completed and legally valid signed, are
acceptable.
english version :
a.) http://www.thyssenkrupp-industrial-solutions.com/en/competence/procurement/download-centre.html
german version :
a.) https://www.thyssenkrupp-industrial-solutions.com/de/einkauf/process-technologies/download-center/
8 Package Marking
Following marks & nos. shall be clearly marked on every single package.
Each package shall also be marked with the relevant appropiate international symbols in acc. with point 6 of
CONTRACTOR's "Packing Instructions", plus, if applicable, the compulsory dangerous goods markings as per
laws and regulations. Valid CONTRACTOR's "Packing Instructions" are available for download from
CONTRACTOR's website using following link :
a) http://www.thyssenkrupp-industrial-solutions.com/en/competence/procurement/download-centre.html
Shipping Instructions
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1)
For the numbering of packages Supplier has to use the 9 digits of the relevant purchase order number
which begins with 4000 ….Behind this number the sequential numbering beginning with 1, 2, 3 etc.
seperated by a dot symbol. Every package resp. sequential no. number must be used only once. In
case of subsequent shipments, the serial numbering must continue in sequence from the preceding
shipment.
It has to be assured that this numbering is used on the package(s) and must to be consistent
with the packing list !
2)
The SUB ID for each item is stated in the purchase order.for each P.O. item separately.
After having submitted the ASN ( see point 11) SUPPLIER will receive the corresponding 'Packing-List'
( see point 11).
.........................
1)
CONTRACTOR's Purchase Order No. ( see purchase order ).
2)
The numbering of the packages shall start with prefix “V” following with the 9 digits of the relevant
purchase order number which begins with 4000 . Behind this number the sequential numbering beginning
with 1, 2, 3 etc. seperated by a dot symbol. Every package resp. sequential no. number must be used only
once. In case of subsequent deliveries , the serial numbering must continue in sequence from the
preceding delivery.
It has to be assured that this numbering is used on the package(s) as well to be consistent with
SUPPLIER's ASN.
3)
As per declaration made by SUPPLIER in the ASN.
Plant Client Code Doc ID Code UAN
Shipping Instructions
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In the case that critical dimensions / weights are included in a scope of SUPPLIES, SUPPLIER is obliged to
respect the relative regulations for such transportation and obtain the necessary permits in accordance with
the agreed price base in due time prior to dispatch of the goods.
For the planning and execution of large-scale and / or heavy cargo transports, the SUPPLIER has to submit
transport drawings in Auto CAD format to CONTRACTOR ( see point 3 and 16 ) as soon as possible but not
later than 4 months prior to ASN. This applies for all equipment exceeding the following dimensions and / or
weights in packed condition :
The drawings shall be binding and provide the following correct information :
See also the 'Protocol of Negotiation' plus CONTRACTOR's Engineering Specification “ES-AD1-SH”, Doc. ID.
PDE-EQS-G00-EC-0010 valid for this order.
Enter information regarding kind of package, net and gross weight in kg, dimensions of the package in cm
plus the storage instruction valid for this specific package. Complete the package(s) by assigning the loose
parts generated earlier in the system to the relevant package(s) with due diligence. After having allocated all
loose parts to the corresponding package(s) and under careful consideration of point 16 SUPPLIER can now
upload the ASN via the Vendor Collaboration Portal. It will be immediately transferred, into CONTRACTOR
systems.
Plant Client Code Doc ID Code UAN
Shipping Instructions
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IMPORTANT : Please note that, once SUPPLIER released the ASN, changes are inhibited by the system ! In
case alterations become imminent thereafter, SUPPLIER must immediately contact at least
CONTRACTOR before any alteration(s) can be incorporated / effected !
Sample forms for this declaration ( non-order-related, in a compressed ZIP-file ) are available for download
from CONTRACTOR's website :
a) https://www.thyssenkrupp-industrial-solutions.com/en/procurement/process-technologies/download_center/
Shipping Instructions
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Distribution and handover of necessary documents for all delivery conditions as per point 18 .
The SUPPLIER will be held liable for all circumstances caused by faulty documents and/or packages, which
do not meet the requirements or are incorrect. They will be returned to the SUPPLIER for correction /
reissuance and CONTRACTOR reserves the right to claim for compensation as per the aforesaid.
In connection with any agreed liquidated damages, it is pointed out that CONTRACTOR does not deem
SUPPLIER's readiness for shipment as per purchase order as fulfilled until CONTRACTOR is in possession of
the required documents properly issued in every detail.
Plant Client Code Doc ID Code UAN
Shipping Instructions
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Department : ___________________________________________
Street : ___________________________________________
Country : ___________________________________________
Telephone : ___________________________________________
Email : ___________________________________________
Under penalty of perjury, I, ___________________ , the supplier, certify that I am authorized to make this
certification and I certify that the information provided on this certificate of weight is true and correct.
Additionally, I agree that I will submit any information requested by ThyssenKrupp Industrial Solutions AG that
confirms the weight of the cargo in question. I also understand that any misrepresentation of cargo weight or
any other information on this certification and/or the attachments, if any, can result in penalties under
prevailing laws.
___________________________________________
printed place and date of Certification
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In case the material(s) will be forwarded / trucked from places other than the packing company ( e. g.
place of manufacturer / SUPPLIER ) timely document distribution must be agreed upon between the
parties in due time prior to departure depending on the mode of transport !
Plant Client Code Doc ID Code UAN
Shipping Instructions
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