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User Manual – Program Division
1.1 Once the Program Division (PD) user signs into the system the following screen will appear:
(For registration see User Registration Guide or contact your Principal Accounts Office).
1.2 The PD user has different roles and they are reflected in the following sub menus:
1. User Mapping
2. Sanction generation
3. Sanction Approve
4. Sanction Edit
5. Sanction delete
6. Print Sanction
7. Fill Payee detail
The user before proceeding needs to do “User Mapping”
1.3 User Mapping
The screen as shown on the next page appears and is used for mapping the
· Grant
Scheme
PAO
DDO
Agency
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The selections need to be made from the drop down menus against each of the above.
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1.3.1 Select “Grant” from the drop down menu and the respective Scheme will appear in the Plan
Scheme grid.
1.3.2 Select “Plan Scheme” from the drop down menu (single or multiple schemes as the case
may be) by checking the relevant boxes and click on “Add Scheme” button. The selected schemes
and the respective Grant will then appear in the “Grant/Scheme List”.
1.3.3 Grant / Scheme List can be edited by the user by checking the relevant box and clicking on
“Remove Grant Scheme Map” button.
1.3.4 Select PAO and Map with DDO from the drop down box. Once the PAO is selected a list of all
DDO will appear below that and the user should select the DDO where sanction will go for bill
preparation by checking the appropriate box and clicking the Add button.
1.3.5 The PAO and the matched DDO will appear in PAODDO list to which the PD will be sending
bills for payment.
1.3.6 Agency Mapping links the Agencies with the respective Schemes. The User has the option to
Search the Agencies as per the various search criteria options available.
The most useful search for the user is to first select the Agency Type and then select “contain” in
the agency name and Search.
All Agencies in the database as per the search criteria will get listed in the agency list and the user
can select the Agency by checking in the appropriate box and pressing the Add Agency button. This
links the agencies to the selected Users will appear in the Agency Map list.
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1.3.7 Once User is satisfied with the mapping reflected on the screen he/she will click on SAVE button
on top right of the screen. A message that the record has been saved successfully will be displayed.
The above mapping is a onetime exercise and forms the base of the other modules. The system
provides for these records to be edited.
Now the User can proceed for making the Sanction.
1.4 Sanction generation
This screen will be used by the PD for requesting the Sanctions and the maker will fill in the:
1.4.1 Controller Name is displayed for the respective PD.
1.4.2 IFD Number: The Integrated Finance Division number (optional field) will be filled by the PD
user manually.
1.4.3 Sanction Number: Is mandatory field has to be filled manually filled by the user.
1.4.4 Sanction Date: Is the date of the sanction on which sanction is requested. It should be within
the financial year.
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1.4.5 Plan Scheme: The drop down menu will only display the Plan Schemes that have been mapped
to the User. The User needs to select the Scheme for which Sanction is being requested.
1.4.6 PAO: The drop down menu will display the PAO to which the User has been mapped. The User
will select the PAO for which the Sanction is being requested.
1.4.7 DDO: The drop down menu will display the DDO to which the User has been mapped. The User
will select the DDO for which the Sanction is being requested.
The Accounting Heads get automatically filled up when the Scheme has been selected.
1.4.8 Sanction Type: The user will select the Sanction Type – Transfer OR Expenditure.
1.4.9 Type of Agency:The User selects the type of Agency from the drop down menu.
1.4.10 Agency: The drop down will only display the agencies mapped to the User and the selected
Scheme. e selected type.
1.4.10 Amount: Fill in the amount for which the Sanction is requested.
1.4.11 Add More Button:This button is used in case if the requested Sanction is for multiple
Agencies. Then the amount needs to be filled against each selected Agency.
1.4.12 Remove Button: Will remove the Agency that has been selected by the User.
1.4.13 Save: Once the Sanction details have been filled up as above the User will request for
Sanction by clicking on the “Save” button.
1.4.14 Back:This button will redirect to the previous page.
1.4.15 Exit:This Button will redirect to the home page.
1.5 Sanction Approve
1.5.1 This screen (Sanction Search for Author) is used to search the pending Sanction(s) that need to
be approved. The User can enter / select the following search criteria:
· From Date To Date
IFD Number
· Plan Scheme
· PAO
· DDO
All these criteria are optional. The User need not select any criteria and click on the “Search” button
and all the pending Sanction(s) will get displayed with details as shown below.
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1.5.2 The User will click on the Sanction Number to authorize a Sanction and the SanctionID
authorization page will appear with respective details of selected sanction (displayed below).
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1.5.3 The PD will use this form to Approve / Return the Sanction requested. The PD is returning the
request should give reasons (mandatory) for the same in the remark box. The PD user can approve
the request just by clicking the approve button.
1.6 EBill Details: This button gets enabled only when the Sanction has been approved. The PD User
after approval will click on the EBill Details button for the approved Sanctions taking him to the next
screen.
1.6.1 The User will fill in the Payee Detail depending on the mode of payment being used – Cheque /
Demand Draft / ECS.
In case the mode of payment is Cheque the User will enter the cheque information for the payee. The
User can capture details for multiple payees by clicking on the “Add” button and the details will
appear in the grid.
In case of DD payment the User will enter the cheque information for a bank and the individual DD
information. There may be more than one DD against the cheque amount. By clicking on “Add”
button the details will appear in the grid. Similarly the User can enter multiple DD information.
In case of electronic payments the User will enter the cheque information for a bank and the individual
ECS information. There may be more than one ECS against the cheque amount. By clicking on “Add”
button the details will appear in the grid. Similarly the user can enter multiple ECS information.
The payments should not exceed the Bill Amount.
1.7 Sanction Edit
In case the PD User wants to edit the Sanction the following screen (Sanction Search for Edit) will get
displayed. The User can search all generated Sanctions for editing purposes by entering / selecting
the following search criteria:
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· From Date, To Date
IFD Number
· Plan Scheme
· PAO
· DDO
All these criteria are optional. The User need not select any criteria and click on the “Search” button
and all the pending Sanction(s) will get displayed with details as shown below. The Sanction that
needs to be edited by the User will be selected by clicking on the Sanction number.
1.7.1 The next screen will appear for editing the Sanction and the User will Save after editing and go
through the authroization process.
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1.8 Print Sanction
Screen is use to print the authorized sanctions. The PD User will select sanction and click “Print”.
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