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Course Guidelines [Version 2.0]
COURSE BOOKING
Officers are registered to the training providers upon confirmation to attend the course
schedules and logistical arrangements will be initiated.
The officers must attend the full course period and pass all the assessments (if applicable)
to obtain course certificates.
In cases of the officers cannot attend the confirmed course schedules due to
embarkation, change of vessel schedules, visa challenges, personal emergency, safety &
security issues, it is to be informed to training department prior to course
commencement date as early as possible to minimize course cancellation fee and any
non‐refundable flight & hotel booking.
Cancellation request without valid reasons will not be allowed.
You are required to bring valid picture ID while attending the course for security and
verification purpose.
FLIGHT BOOKING
If flight is required to attend course arranged by T&D department, it will be arranged by T&D
department.
No reimbursement on the expenses of flights if no prior approval is given by training department.
The flights are booked as indicated in the course invitation and recommended options provided by
our travel agent. Any request must be made while confirming course attendance and is subjected
to approval.
Any additional charge / admin fee for further changes to flight tickets after issuance due to
personal reason will be under traveller’s account.
Economy class will be booked for all flights by default, unless otherwise indicated. If a seaman
ticket is issued, traveller is required to carry their seaman book (CDC) during the travel period for
verification purpose as per the security measured imposed by the airlines.
T&D department does not arrange airport transfer & land transportation by default. Airport
transfer & land transportation information will be specified in joining instruction if pre‐
arrangement is done by the company.
Please refer to “Amex 24/7 Travel Emergency Handling Process” if there are any challenges with
flights during the travelling period.
It is advisable to carry cash while travelling to pay for public transportation during land transfer.
Updated 08 May 2018 | pg. 1
MLFMT Marine HR Training & Development (T&D) Department
Course Guidelines [Version 2.0]
ACCOMMODATION ARRANGEMENTS
If hotel is required to attend course arranged by training department, it will be arranged by T&D
department if required.
No reimbursement on the expenses of hotel if no prior approval is given by T&D department.
The hotel is booked according to the flight itinerary. Any request must be made while confirming
course attendance and is subjected to approval. If transport will be self‐arranged, the hotel will be
booked if requested.
Any additional charge / admin fee for further changes to hotel booking after confirmation due to
personal reason will be under traveller’s account.
Standard room with breakfast will be included as part of hotel booking and billed to the company.
Undeclared companions will not be allowed by the hotel to ensure safety of the course
participants. If it is unavoidable during the course period, a separate room is to be booked and all
relevant expenses to be borne by the traveller.
FAMILY CARRIAGE
Family carriage is not encouraged due to the tight schedule of the course.
If family carriage is not avoidable, T&D department will assist in upgrading the room. The additional
cost and consumptions need to be settled upon checking out.
No assistance from T&D department can be provided for visa processing & flight booking of the
family.
REIMBURSEMENT
Other expenses incurred during the course period can be submitted for reimbursement via Activ8
payroll platform https://activ8.activpayroll.com/Maersk/ within 3 months from the date of
expense. If you do not have a login credential, please contact payroll department at
GLBCRWPAYHELP@maersk.com for assistance.
The reimbursement will be subjected to approval of respective manning office as per individual
enterprise contract or any agreements made with training department prior to the course.
List of unclaimable items, not limited to:
a. Leisure item (Magazines, newspapers, booklets, Internet, pay TV, DVD, movie
b. Alcoholic drink (liquor, beer, wine)
c. Personal usage (phone calls, laundry services, mini‐bar)
d. Room upgrade
e. Excess baggage above limit stated on itinerary
f. Baggage wrap service
Updated 08 May 2018 | pg. 2