Notes on Police Personnel and Records Management by John Romer L. Venturillo . . . . .

1
QUEST REVIEW CENTER
1550 Espana Blvd. Cor. Lacson Ave., Sampaloc, Manila
POLICE PERSONNEL AND RECORDS MANAGEMENT
by:
JOHN ROMER L. VENTURILLO, M.S. Justice
©
Asst. to the Dean, College of Criminology & Faculty Member
2
nd
Placer, August 2010 Criminologist Licensure Examination

MANAGEMENT
Management pertains to the utilization of available resources in an organization to achieve
itsorganizational objectives. It also refers to the process of directing and facilitating the work of
peopleorganized in formal groups in order to achieve a desired goal. It is concerned in placing the right
peopleon the right job and in maintaining a satisfied work force.
ELEMENTS OF MANAGEMENT
1.
Authority

–
is the right to command and control the behavior of employees in lower positionswithin an
organizational hierarchy. A particular position within an organization carries the sameregardless of who
occupies that position.
SOURCES OF MANAGEMENT AUTHORITY
1. Law2. Tradition3. Delegation2.
Responsibility

–
means that the management shall be held accountable for whatever result that
may arise in the exercise of authority. Thus, responsibility limits the exercise of one’s authority.

Command Responsibility
-is the doctrine that imposes commensurate accountability toone who is vested with management and
leadership functions.
ADMINISTRATION
- is an organizational process concerned with the implementation of objectives and plans andinternal
operating efficiency. It connotes bureaucratic structure and behavior, relatively routinedecision making
and maintenance of the internal status quo.-
MANAGEMENT OR ADMINISTRATIVE FUNCTIONS
 POLICE PERSONNEL AND RECORD MANAGEMENT
1. PLANNING -
refers to the determination in advance of how the objectives of the organization will beattained.
2. ORGANIZING -
involves the determination and allocation of the men and women as well as theresource of an
organization to achieve pre-determined goals or objectives of the organization.
3. DIRECTING -
involves the overseeing and supervising of the human resources and the variousactivities in an
organization to achieve through cooperative efforts the pre-determined goals or objectivesof the
organization.
4. STAFFING -
the task of providing competent men to do the job and choosing the right men for theright job. It involves
good selection and processing of reliable and well-trained personnel.
5. CONTROLLING -
involves the checking or evaluation and measurement of work performance andcomparing it with
planned goals or objectives of the organization, and making the necessary correctiveactions so that
work is accomplished as planned.
6. REPORTING -
the making of detailed account of activities, work progress, investigations and unusualin order to keep
everyone informed or what is going on.
7. BUDGETING -
the forecasting in detail of the results of an officially recognized program of operationsbased on the
highest reasonable expectations of operating efficiency.