Human Resource Management

Recruitment and Selection

This pack contains a series of worksheets designed to help you develop your knowledge of
recruitment and selection.

Whilst working through this pack you will have the opportunity to work in groups,
individually, and participate in whole class discussions.

You should follow the instructions on the pages in order to complete the worksheets, and
seek help from your teacher where appropriate.

Some of the worksheets have space provided where you should write your answers. Where
this is not the case you should use a separate piece of paper and keep it securely in your
folder, after the appropriate worksheet.

Your teacher will tell you when to hand in all of your completed worksheets and
supporting documents that you produce.

The following symbols are designed to help you:

Information Write your answer

Work in groups Research your answer

It is important that you bring this pack with you to all future lessons.

Recruitment and Selection

The terms ‘recruitment’ and ‘selection’ are often referred to as meaning the same thing,
however it is important that we understand that they are in fact two very different things.
Recruitment is all about the job itself. For example, what the job is, what it entails, what
qualifications are needed to do the job and how the company can attract the best
candidates. Selection on the other hand, is all about choosing the best applicant from all
those who may apply.

TASK 1 Suggest three reasons why a job vacancy may arise within a business
 1. ___________________

2. ___________________

3. ___________________

TASK 2 As a class, discuss what the stages of recruitment and selection are. On a separate piece of
paper note down the seven stages and some brief notes about each from the whiteboard.

TASK 3 You are employed in the personnel department of a business of your choice (it may be
fictional if you wish). Using your notes and textbooks, draw up a person specification and
a job description for a position that has arisen within the business.

You should use a computer to produce professional looking business documents.

.
 Filling the Vacancy

Now that you have drawn up a person specification and job description, you must decide
how you are going to fill the vacancy. There are two ways in which a business can fill a
vacancy: internally or externally.

Internal Recruitment
TASK 4 Explain what internal recruitment is.

________________________________________________________________________
_____________________________________________________________

TASK 5 If the company wants to recruit internally, which of the advertising methods that we
discussed previously would it be appropriate to use?

_____________________________________________________________
_____________________________________________________________
_____________________________________________________________

TASK 6 Name 5 advantages and 5 disadvantages of internal recruitment.

Advantages Disadvantages

TASK 7 Explain why a business may choose to recruit internally.

_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
 External Recruitment

TASK 8 Explain what external recruitment is.

_____________________________________________________________
_____________________________________________________________

TASK 9 All of the following are mediums, which a business can use to recruit externally. Explain
how a business would use each method and evaluate how effective they would be.

Advertisements
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________

The internet
__________________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________

Employment agencies
__________________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________

Jobcentres
_____________________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________

Personal contacts or recommendations
__________________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
 Selection Process

Once the ‘recruitment’ has been done, at a lot of expense to the business, it is hoped that
there will be a number of people interested in filling the vacancy. The business must then
find out who these people are, and decide if they are suitable.

TASK 10 Discuss as a class, the following steps that a business takes to select the best applicant. In
the spaces provided make some notes from the board.

1. Send interested parties an Application form or a Curriculum Vitae (C.V)

_________________________________________________________________
_______________________________________________________
2. When the application forms or C.V’s have been returned, the personnel
department will sift through them and create a short list of applicants
_________________________________________________________________
_______________________________________________________
3. The candidates in the short list will then be invited to an interview
_________________________________________________________________
_______________________________________________________
4. The candidate that the interview panel think is the best will be selected.
_________________________________________________________________
_______________________________________________________
5. The personnel department will then approach the successful candidate, either
by letter or telephone to offer them the job. .
_________________________________________________________________
_______________________________________________________
6. If they accept the job, letters of rejection will be sent to the unsuccessful
candidates.
_________________________________________________________________
_______________________________________________________
7. If they decline the job, then it will be offered to the next best candidate
_______________________________________________________
_______________________________________________________

TASK 11 Bearing in mind the notes you have made above, fill in the application form that follows.
You may decide on the job that you are applying for.
 You will have the opportunity to discuss the application form as a class, when everyone
has completed the form.

Glossary

TASK 12 This glossary is to help you remember the key terms that we have covered throughout
this booklet. On a separate piece of paper you need to explain in your own words
what each term means.

1. Application form

2. Curriculum vitae

3. External recruitment

4. Internal recruitment

5. Interview

6. Interview panel

7. Job analysis

8. Job description

9. Person specification

10. Recruitment

11. Selection

12. Shortlist

13. Successful candidate

14. Unsuccessful candidate

By completing this work pack, you have improved your knowledge of recruitment and
selection. You have also produced professional documents that would be used in a real
business context, and gained valuable experience in dealing with application forms, which
will help you when applying for real jobs.