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Insert Name of
Individual Who
Data Integrity Review Completed Review or Insert Date Review
"NA" Completed Insert Comments (Optional)
Functional
Recommendation
Requirements Review Regarding the Need
Insert Name of for an ACO/AGO
Individual who Insert Date Review conducted PAOC:
Completed Review Completed Insert Yes or No Insert Comments (Optional)
Program Integration
Contracts
Production
Quality Assurance
Packaging
Software
Engineering
Environmental
Logistics
EVMS (ACO or CA)
Property
Transportation
Small Business
Safety
B. PRESERVATION
1. Military preservation
Military preservation is specified by packaging requirements codes (PRC)
MIL-STD-2073-1D is the latest revision
Some Navy contracts specify MIL-STD-2073-2C PRCs & reference 2073-1B
Level A Preservation is an older requirement, replaced by Military preservation
2. Commercial preservation
Sometimes noted as “best commercial practice” or “commercial packaging”
Usually specified in accordance with ASTM D 3951
Items shall be clean, dry, wrapped and cushioned as needed and placed in a container
Shipping container shall provide safe delivery to destination and be able to withstand
multiple handling and storage under favorable conditions for at least one year
Unit pack quantity shall be one each unless items are small and lightweight, such as
hardware (unless otherwise specified in the contract)
ASTM D 3951-98, latest revision, does NOT specify MIL-STD-129 marking
ASTM D 3951 is a copyrighted document which can be purchased at www.astm.org
C. PACKING
Packing levels A & B were retained to describe the exterior container
Packing Level C has been changed to Minimal packing
Packing codes are in MIL-STD-2073-1D, Table J.IX.
Packing may also be stipulated as “commercial”
D. MARKING
MIL-STD-129P W/Change 3 is current.
Item Identification Markings are required on Unit, Intermediate and Exterior Containers
Linear (Code 39) Bar Code labels I/A/W ISO/IEC 16388 are required.
2D (PDF 417) Symbol I/A/W ISO/15438 is required.
A Military Shipping Label (MSL) is required on the exterior container.
RFID I/A/W Suppliers Implementation Plan.
E. PALLETIZATION
MIL-STD-147 has been superseded by MIL-HDBK-774.
DLA contracts specify palletization clause MD00100452 available at:
http://www.dscc.dla.mil/download/packaging/bsm_PALLETIZATION.pdf
Superseded palletization clauses include D00145000 & DC1636P001.
DLA contracts specify the NMWP FAR clause 52.247.9012 available at:
http://
www.dscc.dla.mil/Offices/Packaging/NMWPMnotice.html
Coniferous pallets destined for overseas shipment must be heat-treated
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Hardwood pallets for overseas shipment must be marked with “NC”, CAGE code of the
pallet manufacturer, and month and year of manufacture (NC—00000—10/01)
G. SHELF-LIFE REQUIREMENTS
Shelf-Life Codes indicate the Type of Shelf-Life and the Shelf-Life Period
Type I Shelf-Life is non-extendible and the markings will indicate the expiration date
Type II Shelf-Life is extendible and the markings will indicate the inspection/test date
Shelf-Life periods for the Shelf-Life Codes are given DoD 4140.27-M and in Table IV of
the superseded MIL-HDBK-129
H. SECTION D CLAUSES
Direct Vendor Delivery (DVD) bar code requirements for DD Form 250
Palletization requirements
Unique NAVICP- requirements
o Document CSD013, containing many PPP&M requirements can be found at the
Naval Logistics Library (see above). Click in as a COMMERCIAL user
o Instructions for determining Packing Levels for shipping containers
o Depot Level Repairable (DLR) Labels, available at http://forms.daps.mil
o Instructions for obtaining Government furnished reusable containers
o Special Materials Identification Code (SMIC) marking requirements
I. MISCELLANEOUS REQUIREMENTS
Look for indications that the item is Hazardous (Proper Shipping Name, hazard Class,
UN Number)
DSCP cites commodity specifications for clothing & textile items
Individual Repair Parts Ordering Data (IRPODs) used for nuclear and other items
Packaging drawings may be available on CD-ROM or at procuring activity websites
Master solicitations may contain various packaging clauses, such as the DSC Richmond
website:http://www.dscr.dla.mil/proc/CLAUSES/clauses.html#SECTION%20D
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J. SAMPLE CONTRACT CLAUSES—DLA CONTRACTS
SECTION D
PREP FOR DELIVERY
PKGING DATA MILSTD20731D,
QUP = 001: PRES MTHD = 10: CLNG/DRY = 1: PRESV MAT = 00: WRAP MAT = XX:
CUSH/DUNN MAT = XX: CUSH/DUNN THKNESS = X: UNIT CONT = D3: OPI = O:
INTRMDTE CONT = YY: INTRMDTE CONT QTY = AAA:
PACK CODE = U:
MARKING SHALL BE IN ACCORDANCE WITH MILSTD129.
SPECIAL MARKING CODE: 00 NO SPECIAL MARKING.
PALLETIZATION SHALL BE IN ACCORDANCE WITH DC1636P001 REV B DATED 99238
DOD BAR CODE MARKING REQUIRED IN ACCORDANCE WITH
MILSTD129 (LATEST REVISION) MARKING AND BAR
CODING IN ACCORDANCE WITH AIM BC1.
DELIVER FOB: DESTINATION BY: 2001 SEP 22
PARCEL POST ADDRESS:
W25G1U
XU TRANSPORTATION OFFICER
DDSP NEW CUMBERLAND FACILITY
BUILDING MISSION DOOR 113 134
NEW CUMBERLAND PA 170705001
FREIGHT SHIPPING ADDRESS:
W25G1U
TRANSPORTATION OFFICER
DDSP NEW CUMBERLAND FACILITY
BUILDING MISSION DOOR 113134
NEW CUMBERLAND PA 170705001
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J. ARMY CONTRACTS (TACOM)
NSN: 2530011393748
NOUN: WHEEL,SOLID RUBBER
Description/Specs./Work Statement
TOP DRAWING NR: TDPL 12313083
DATE: 21MAY1998
Packaging and Marking _______
PACKAGING/PACKING/SPECIFICATIONS:
AK11393748
LEVEL PRESERVATION: Military
LEVEL PACKING: A
Inspection and Acceptance _
INSPECTION: Origin ACCEPTANCE: Origin
NSN: 5340012710320
NOUN: COVER,ACCESS
TOP DRAWING NR: 12359529
REVISION: F
DATE: 21JUN2000
Packaging and Marking
PACKAGING/PACKING/SPECIFICATIONS:
ASTDMD3951
LEVEL PRESERVATION: Commercial
LEVEL PACKING: Commercial
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J. NAVY CONTRACTS
N00383-02-P-P277
PAGE 4 OF 14
N00383-02-P-P277
N00383-02-P-P262
0001 NSN 0QM 5935-01-423-3066 B4
HM QUP ICQ PMT CD PM WM CUD CT UC LP IC UCL SP MK PACK UNIT PKWT UNIT PKCU OPI
N YYY 000 ZZ 1 ZZ ZZ ZZ Z ZZ A ZZ O 99 EQQ 0.0 0.000 M
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Answer to previous question—There are Z’s in the packaging code indicating supplemental or
special packaging instructions. However, nothing is present to indicate what the Z’s mean
or what the supplemental instructions are.
K. DD FORM 1716
A thorough knowledge of Military Preservation, Packaging, Packing and Marking, and
familiarization with Buying Activity Packaging procedures and requirements are necessary to
identify contract PPP&M deficiencies.
1. CONTRACT DATA PACKAGE RECOMMENDATION/DEFICIENCY REPORT
Utilized to identify and resolve PPP&M contract deficiencies
DCMA Etools, Eforms includes DD Form 1716
The DD Form 1716 is saved in the “My Work” section of Eforms. This enables the
generator to save it for future reference and followup action.
2. PPP&M CONTRACT DEFICIENCIES TO LOOK FOR
Missing PPP&M requirements such as a Packaging Requirement Code and
Special/Supplemental Packaging Instructions are the most common deficiencies.
Missing Packaging or Marking requirements
Conflicting requirements
Incomplete or incomprehensible requirements
Erroneous Packaging Requirement Code/s
Outdated or superseded specifications or clauses
Insufficient or excessive Packaging cited in the contract
Hazardous material not sufficiently identified
Code “ZZ” in the Packaging Requirement Code but no instructions included
ESD Packaging materials not cited when required
Commercial Packaging cited for OCONUS shipments
ASTM D 3951 cited but no reference to MILSTD129P for Military Marking
Inadequate Packing Level specified
Packaging materials specified will harm the item
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ShelfLife Codes erroneous or missing
Unit Container not sufficient for the item
Incorrect Quantity Per Unit Pack (QUP)
3. PACKAGING DEFICIENCY DESCRIPTION
It is important that the recommended PPP&M change is technically correct and adequately
described using all applicable references even if the recommended change was provided by a
Buying Activity Packaging Specialist or Item Manager.
Provide the location and identify the PPP&M deficiency
Describe in detail why it is a deficiency
Use appropriate Packaging terminology but keep in mind that the initial recipient is not
a Packaging Specialist
Consult with the Buying Activity or DCMA Packaging Specialist for recommendations
to correct the deficiency
State the recommended change clearly and also state the possible consequences to the
item if the change is not made
Note: Stating the consequences to the item for the failure to accept the recommended
change will help influence the need to take immediate action to correct the deficiency
and expedite the processing of the DD Form 1716.
Annotate on the form that you are requesting a copy of the contract modification or any
action that accepts or denies the recommended change/s
Forward the completed form to the applicable designated Points of Contact for the
resolution of the contract PPP&M deficiency
Past indicators necessitate followup action to ensure that the DD Form 1716 is being
reviewed and work on.
4. SAMPLE ENTRY ON THE EFORMS DD FORM 1716 SECTION 3,
DEFICIENCY INFORMATION, COMMENTS/ADDITIONAL INFORMATION BLOCK
On page 2 of the contract the Cushioning Code in the MILSTD20731D Packaging
Requirement code for Line Item 0001 is “ZZ.” This Code indicates that there are special
cushioning requirements that are stated in the contract. However, the special cushioning
requirements are not stated in the contract. Recommend that the contract be modified to include
the special cushioning requirement, “item is to be sandwiched between two pieces of ASTM D
4727 Domestic fiberboard,” as discussed with NAVICP Packaging Specialist, John Doe, (215)
1234567. This cushioning will provide the rigidity needed to ensure the integrity of the gasket
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and prevent item failure. A copy of the contract modification is requested to be forwarded to the
originator of this request.
Ideally, this is the kind of information that should be in the Comments/Additional
Information block to ensure the timely processing and correction of this contract
deficiency.
It adequately describes the deficiency and recommends the correct cushioning
requirements based on a discussion with the Buying Activity Packaging Specialist who
pulled the information from his Packaging database for the item.
L. SUMMARY
A thorough Contract Review will help eliminate Packaging and Marking Discrepancies
that may occur do to erroneous or missing contract requirements.
It is necessary to know where to look for PPP&M requirements in the contract and what
deficiencies to look for.
Understanding the PPP&M contract requirements results in a better inspection and
acceptance process
Document all contract PPP&M deficiencies on DD Form 1716.
Note: A well written contract is one that specifies and includes all of the necessary PPP&M
requirements for item protection during shipment and storage. Initiating a DD Form 1716 is the
tool to use to ensure that the PPP&M deficiencies are identified, investigated and resolved.
__________________________________________________________
Medical Directorate:
Loretta Connors, 215-697-3120, lconnors@dscp.dla.mil
Subsistence Directorate:
O.J. Hunt, 215-697-5099, jhunt@dscp.dla.mil
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Clothing & Textiles Directorate:
Dominic Palomello, 215-697-3276, dpallomello@dscp.dla.mil
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