Documente Academic
Documente Profesional
Documente Cultură
EATL-MDO-GP-008
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DEPARTMENTAL FUNCTIONS
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REVISION HISTORY
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Table of Contents
1 Purpose ................................................................................................................................................ 6
2 Scope .................................................................................................................................................... 6
3 Acronyms ............................................................................................................................................. 6
4 Legitimacy ............................................................................................................................................ 7
5 Revision ................................................................................................................................................ 7
6 Departments ........................................................................................................................................ 7
7 Company Organogram/Structure ...................................................................................................... 7
8 Departmental Roles and Responsibilities ......................................................................................... 8
8.1 Finance Department ..................................................................................................................... 8
8.1.1 Invoicing/Billing ..................................................................................................................... 8
8.1.2 Accounts Payable/Receivables.............................................................................................. 8
8.1.3 Budgeting and Control .......................................................................................................... 8
8.1.4 Cash Flow Management........................................................................................................ 8
8.1.5 Asset Register........................................................................................................................ 8
8.1.6 Taxation................................................................................................................................. 9
8.1.7 Material Management (Eket and Port Harcourt Locations) ................................................. 9
8.2 Business/Commercial Department ............................................................................................. 10
8.2.1 Bid and Contract Management ........................................................................................... 10
8.2.2 Relationship Management .................................................................................................. 10
8.2.3 Sales/Marketing .................................................................................................................. 10
8.2.4 Business Development ........................................................................................................ 10
8.2.5 Sales of all OEM Products ................................................................................................... 10
8.3 Quality, Health, Safety and Environment Department ............................................................... 11
8.3.1 QA/QC (Quality Assurance/Quality Control)....................................................................... 11
8.3.2 QMS (Quality Management System) .................................................................................. 11
8.3.3 Document Control............................................................................................................... 12
8.3.4 HSE Management................................................................................................................ 12
8.3.5 Training ............................................................................................................................... 12
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1 Purpose
The purpose of this document is to define the scope of each department for the organization to
lay a good foundation and plan adequately for various processes and expansion in the
organization.
2 Scope
The scope of this document cuts across all departments in the organization. This document
gives a broad outline of roles and responsibilities of each department.
3 Acronyms
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4 Legitimacy
This document is a working document laying out the organizational framework upon which
performance will be measured. Heads of Departments will also assume individual
responsibilities and held accountable for all actions within their respective departments. The
heads of departments have the sole responsibility of the implementation of the functions.
5 Revision
6 Departments
7 Company Organogram/Structure
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8.1.1 Invoicing/Billing
i. Financial forecasting/planning
i. Maintain up-to-date asset register and keep track of status of each asset
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8.1.6 Taxation
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8.2.3 Sales/Marketing
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i. Ensure processes needed for the quality management system are established,
implemented and maintained.
ii. Ensure the promotion of awareness of customer requirements throughout the
organization
iii. Liaise with external assessment body on all matters related to certification
process
iv. Monitor and measure the performance of the quality management system.
v. Report to top management the performance of the quality management system
and any need for improvement.
vi. Manage and oversee all QMS internal audits
vii. Ensure implementation of the ISO 9001 management standard and all relevant
standards relevant to our system and operations.
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i. Plan, develop and implement processes needed for HSE Management System
ii. Promote the awareness of Health, Safety and Environment within the
organization
iii. Monitor and measure HSE performances
iv. Carry out periodic HSE inspection and audit of the system and that of sub-
contractors
v. Assist in the identification of training needs and in delivering thereof as required
8.3.5 Training
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This department is headed by AIMD Manager and is responsible for the following:
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This department shall be headed by the E&I Manager, and shall be responsible for the
following:
8.6.1 Engineering
i. Engineering/Drafting
ii. Engineering Design interpretation
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8.6.2 Welding
8.6.4 Hydrotest
8.6.5 Installation
This office is headed by the General Manager, Operations and shall be responsible for the
following:
8.7.1 Operations
8.7.2 NCD
8.7.3 Procurement
i. Vendors Management
ii. Manage all procurement projects
iii. Purchasing (both local and foreign)
8.7.4 Logistics
i. Prepare plan, policies and procedures for successful implementation of logistics
system
ii. Ensure safe and timely dispatch of materials
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8.7.8 Admin
i. Develop and implement the general Administrative Structures and procedures
ii. Infrastructural management
iii. Provision of basic amenities such as power, water, communication facilities, etc.
iv. Undertake the general housekeeping of all offices and premises
8.7.9 Security
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This office is headed by the Managing director, and is responsible for the following:
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FIGURE 1:
COMPANY ORGANOGRAM
MD’s OFFICE
MANAGING DIRECTOR Ebi Jane- MD’s Secretary
EMMANUEL OKON Elvis Ehoro- Project Support Supervisor
GM OPNS/NCD
Amugo Ugochi
Legend
Approved By
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FIGURE 2:
COMPANY STRUCTURE