Procurement and Supply Chain Specialist

Job categories Procurement

Vacancy code VA/2018/B5104/16020

Level ICS-10

Department/office MR, AMM, Amman

Duty station Amman, Jordan

Contract type International ICA

Contract level IICA-2

Duration 12 months

Application period 09-Jul-2018 to 19-Jul-2018

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing
date of the announcement.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and
development projects around the world. Our mission is to serve people in need by expanding the
ability of the United Nations, governments and other partners to manage projects, infrastructure
and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance
sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical,
technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs,
while offering the benefits of economies of scale. 

Background Information - Job-specific

The UNOPS Hub in Amman implements projects on behalf of UN agencies and bilateral donors
and in close coordination with the Government and national authorities. With an established
presence across the region, the office runs operations including large-scale procurement, project
development and technical management, and provides financial, human resources and
infrastructure-related services. The functional objective of UNOPS Hub in Amman is to deliver its
projects in an efficient and effective manner and in line with the principles, rules and regulations
of UNOPS, so as to achieve the outcomes sought by the clients.

The incumbent is responsible to abide by security policies, administrative instructions, plans and
procedures of the UN Security Management System and that of UNOPS. 

UNOPS is committed to achieving a fully diverse workforce.

Under the overall guidance of the  Operational Hub Director and Representative and direct
supervision of the Head of Support Services, the Procurement & Supply Chain Specialist leads and
is a team member of Procurement Section, responsible for effective delivery of procurement and
supply chain services in order to obtain the best value for money. He/she analyzes and interprets
the financial rules and regulations and provides solutions to a wide spectrum of complex issues
related to procurement & supply chain management. The Procurement& Supply Chain Specialist
promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

Functional Responsibilities

The incumbent is responsible to abide by security policies, administrative instructions, plans and
procedures of the UN Security Management System and that of UNOPS.

• Ensure full compliance of procurement activities with UNOPS rules, regulations, policies and
strategies; implementation of the effective internal control, proper design and functioning of
a client-oriented procurement management system;
• Assist projects in developing their procurement plans and consolidate them into a Regional
procurement plan on a quarterly basis; Provide expert advice on complex procurement
issues pertaining to individual projects and programmes throughout the project cycle, from
the early screening to the monitoring during implementation;
• Plan, coordinate and manage the central procurement activities of Amman Operational Hub
with Field Offices, including storage and delivery. Operational Hub procurement business
 processes mapping and elaboration/establishment of internal Standard Operating
Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit;
• Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies;
• Synthesis of proposals and implementation of contract strategy in the Operational Hub,
including tendering processes and evaluation, contractor appraisal, managing the contract
and contractor, legal considerations and payment conditions, risk assessment;
• Implementation of the strategic procurement in the Operational Hub, including sourcing
strategies to support sustainable procurement corporate objectives, providing Amman
Operational Hub competitive advantage in the areas of materials, supplies, and services,
supplier selection and evaluation, quality management, customer relationship management,
e-procurement introduction and promotion, performance measurement;
• Timely and duly prepared procurement plans for the office and projects and monitoring of
their implementation;
• Implementation of proper monitoring and control of procurement processes including
organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation,
negotiation of certain conditions of contracts in full compliance with UNOPS rules and
regulation;
• Management of procurement contracts and implementation of the internal control system
which ensures that Purchase orders are duly prepared and dispatched. Timely corrective
actions on POs with budget check errors and other problems;
• Preparation of cost-recovery bills in ERP System for procurement services provided by
UNOPS to other Agencies.
• Support procurement related partnerships initiatives in full coordination with the
Partnerships Unit;
• Locate and identify potential vendors and suppliers both domestically and internationally;
Review and assist in the development of specifications, terms of references and statement of
works;
• Conduct competitive procurement actions including Request for Proposal, Invitation to Bid,
and Request for Quotation generation, bid evaluation process, and cost/price analysis;
• Maintain positive relationship with suppliers, explore sustainable procurement, and conduct
supplier site surveys as appropriate;
• Evaluate and measure supplier performance to ensure performance meets expectations,
including lead time and contract commitments.
• Ensure customer service by proactively identifying customer needs and service improvement
opportunities and responding quickly to those needs;
• Work with freight forwarders to coordinate shipments of goods; 
• Organize and deliver staff training and other awareness-raising events on procurement
topics.
• Undertake any additional roles related to the management of procurement projects as and
when requested;
• Perform other duties as required.

Education
Master’s degree or equivalent in Business Administration, Public Administration, Finance,
Economics or related field. Applicants with Bachelors Degree with additional two years of relevant
working experience may also be considered.

Experience

• Minimum 5 years of  progressive experience is required within the Procurement and Supply
Chain field, including at least two years at a managerial level. 
• Experience in the usage of computers and office software packages (MS Office 2003 and/or
newer versions).
• A minimum of 2 years of UN working experience is an asset.

Languages

Fluency in English is required, Arabic is an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term

and externally in order to positively shape the organization. Anticipates and
perceives the impact and implications of future decisions and activities on
other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and

encourages others to do the same. Upholds organizational and ethical norms.
Maintains high standards of trustworthiness. Role model for diversity and
inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and
supports the development of others. For people managers only: Acts as
positive leadership role model, motivates, directs and inspires others to
succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and

always puts the end beneficiary first. Builds and maintains strong external
relationships and is a competent partner for others (if relevant to the role).
 Efficiently establishes an appropriate course of action for self and/or others to
accomplish a goal. Actions lead to total task accomplishment through concern
for quality in all areas. Sees opportunities and takes the initiative to act on
them. Understands that responsible use of resources maximizes our impact
on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts

own approach to suit changing circumstances or requirements. Reflects on
experiences and modifies own behavior. Performance is consistent, even
under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions.

Takes an unbiased, rational approach with calculated risks. Applies innovation
and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication

indicates a consideration for the feelings and needs of others. Actively listens
and proactively shares knowledge. Handles conflict effectively, by overcoming
differences of opinion and finding common ground.

Desired Competencies
• Good knowledge of UNOPS procurement and financial rules and
regulations
• Strong IT skills, knowledge of PeopleSoft

Contract type, level and duration

Contract type: International ICA

Contract level: International ICA 2
Contract duration: 12 months

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-
Contractor-Agreements.aspx (https://www.unops.org/english/Opportunities/job-
opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx)

Additional Considerations
• UNOPS reserves the right to appoint a candidate at a level below the advertised level of the
job.
Based on organizational needs at the time of recruitment, applicants accepted into this
UNOPS roster pool may be considered for job at the advertised job level or its equivalent.
The successful candidate(s) may be offered a contract governed by the United Nations Staff
Regulations and Rules or UNOPS individual contractor agreement.

• Please note that the closing date is midnight Copenhagen time

• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level
than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans
and procedures of the UN Security Management System and that of UNOPS.  
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
• Recruitment/internship in UNOPS is contingent on the results of such checks.

DISCLAIMER

The screening of your application will be conducted based on the information in your
profile. Before applying, we strongly suggest that you review your UNOPS Jobs profile
(https://jobs.unops.org/pages/User/CreateProfile.aspx) to ensure completeness,
especially the education and experience sections.

RELEVANT STORIES

• "I am very proud to be a member of the UNOPS family. The projects and partners we
work with really benefit those who need it most"

Vicente Huaquisto
Driver At Unops In Peru

• "UNOPS is a results-oriented organization – it therefore pushes me to perform at my

best every day."

Mariacarmen Colitti
Senior Partnerships and Liaison Advisor
Explore our work >> (https://www.unops.org/news-and-stories/?
type%5B%5D=StoryArticle)