Database: Present information and visual representation of system that will be used to monitor the progress of

projects/properties during grant performance period, and how information will be retained to comply with closeout
requirement.

1-2 pages with graphic/screen shots. Sharepoint or equivalent web based system to be hosted by contractor (for
Government agency).
 Present information and visual representation of system of system Database
Governments and organizations all over the world are grappling with internal and external demands and pressures for
improvements and reforms in public management. These demands come from a variety of sources including multilateral
development institutions, donor governments, parliaments, the private sector, NGOs, citizens’ groups and civil society, the
media, and so forth. Building an M&E system essentially adds that fourth leg to the governance chair.
Monitoring:
Monitoring is a continuous function that uses the systematic collection of data on specified indicators to provide
management and the main stakeholders of an ongoing development intervention with indications of the extent of progress
and achievement of objectives and progress in the use of allocated funds
Project, Program, and Policy Applications:
Results-based M&E systems have been successfully designed and used to monitor and evaluate at all levels—
project, program, and policy. Information and data can be collected and analyzed at any and all levels to provide
feedback at many points in time
Governments around the world differ in their approaches to adopting results-based M&E systems. There are
essentially three approaches

Where in the government are data used?

- Budget preparation
- Resource allocation
- Program policymaking
- Legislation and accountability to parliament
- Planning
- Fiscal management
- Evaluation and oversight.

M&E framework:
The M&E framework has three main components:
1. The results' chain
2. The planning, monitoring and evaluation cycle (management cycle)
3. The M&E plan
1. The result chain:
The overall strategy result chain is represented in the following picture

2. The management cycle

The picture below illustrates an adaptation of the result-based management cycle to illustrate the steps that each
implementing stakeholder should take in order to develop and implement effective action plans.
3. The M&E plan:
Considering the links in terms of outcomes and impact, the M&E plan can be represented as follow:

The proposed work-plan for the refinement and implementation of the M&E framework for GSPOA is shown in the table
below.