SUNON ASOGLI POWER Safety permit regulation AWADM002 1.

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深能安所固电力

Catalogue
1. Purpose......................................................................................... 3

2. Scope............................................................................................ 3

3. Relevant documents ..................................................................... 3

4. Definition ..................................................................................... 3

4.1 CP, AP, SAP .................................................................................... 3

4.2 Hazards ........................................................................................ 4

4.3 Verification of live part ................................................................. 4

4.4 Live ............................................................................................... 4

4.5 Dead............................................................................................. 4

4.6 Electric Discharge ......................................................................... 4

4.7 Grounding .................................................................................... 4

4.8 Isolation ....................................................................................... 5

4.9 Isolation lock, Isolation key, Isolation key holder, Isolation key tag

........................................................................................................... 5

4.10 Lock-out box and lock-out box tag.............................................. 5

4.11 Control lock (Master lock), control key ....................................... 5

4.12 Safety permit lock (Normal lock), safety permit key ................... 6

4.13 Warning Tape ............................................................................. 6

4.14 Warning Tag ............................................................................... 6

4.15 Lock ............................................................................................ 6

 4.16 Unlock ........................................................................................ 6

4.17 Warning Sign Hanging ................................................................ 6

4.18 Removal of warning sign ............................................................ 7

4.19 Safety work permit ..................................................................... 7

4.20 Permit to work (PTW) ................................................................. 7

4.21 Limited work certificate (LWC) ................................................... 8

4.22 SFT ............................................................................................. 9

4.23 Hot work .................................................................................... 9

4.24 Hot work permit ......................................................................... 9

4.25 Issuance ..................................................................................... 9

4.26 Receipt ....................................................................................... 9

4.27 Substitute ................................................................................... 9

4.28 Clearance ................................................................................... 9

4.29 Cancellation ............................................................................... 9

4.30 Authorization ........................................................................... 10

5 Responsibility and authorization ................................................. 10

5.1 Responsibility of an authorized personnel. ................................. 10

5.2 Authorization procedure ............................................................ 12

6 Contents ...................................................................................... 15

6.1 General principles ...................................................................... 15

6.2 Work application and permission ............................................... 16

6.3 Preparation of SWP .................................................................... 17

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 6.4 Sign and issue ............................................................................. 22

6.5 Substitute and cancellation ........................................................ 23

6.6 The usage of lock-out box .......................................................... 24

6.7 Management of lock-out box ..................................................... 24

6.8 Handling procedure for lost SWP................................................ 25

7 Process ........................................................................................ 26

....................................................................................................... 27

8 Appendix and sheets .................................................................... 27

8.1 Registration form of lost SWP ..................................................... 28

8.2 authorization certificate ............................................................. 29

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1. Purpose
This regulation is specially established to implement the policy of “put safety first,
avoid the worst”, which is aimed at preventing loss of company staff and property,
while ensuring reliable power generation.

2. Scope
Engineering, maintenance and operation departments must strictly implement the
content of this regulation.

3. Relevant documents
The safety management outline
Electrical work regulation
Mechanical work regulation

4. Definition

4.1 CP, AP, SAP

Three kinds of authorized persons relate to this regulation. They are:

4.1.1 Competent person (CP)
A person who has written authorization as a competent person and possesses
sufficient degree of knowledge and experience, and who is capable of avoiding
existing and predictable hazards in his surroundings.
Authorization certificate states the operation level and system region of this
personnel.
4.1.2 Authorized person (AP)
Personnel who has received sufficient training, possesses technical expertise and

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 who has written authorization that allows him to perform designated work on
system device or apparatus.
Authorization certificate states the operation level of this personnel, work to be
carried out and suitable devices, apparatus or system region.
4.1.3 Senior authorized person (SAP)
Experienced authorized personnel who is proficient in thermal system, electrical
system, control system and auxiliary system of this company, who possess
adequate experience in power plant operation and who has written authorization
to sign or cancel SWP.

4.2 Hazards

A hazard is a situation that poses a level of threat to life, health, property, or

environment. Two kinds of hazards are caused when any equipment is working:
One is inherent risk which comes from generating.
One is from the environment, this is irrelevant to the system itself.

4.3 Verification of live part

To test if a device is energized using a calibrated tool.

4.4 Live

An equipment energized with electrons.

4.5 Dead

An equipment at with electric potential equal or close to zero and at the same time,
isolated from any energized system.

4.6 Electric Discharge

The release of static electrons after a device has been de-energized and isolated.

4.7 Grounding

Connecting to the general mass of earth with a grounding device in such a manner
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as will ensure at all times an immediate discharge of electrical energy without
danger.

4.8 Isolation

Disconnect from any mechanical, electrical or residual energy source.

4.9 Isolation lock, Isolation key, Isolation key holder, Isolation key

tag

Isolation lock is defined as the kind of lock that is used to prevent personnel from
operating an isolation device, grounding device, exhaust or drain device. Every
isolation lock is uniquely matched with only one isolation key, which should be
placed in the lock-out box when in use. An isolation key tag, which has the name
and number of the isolated device written on it, is put into the corresponding
isolation key holder when the isolation lock is in use. This process helps
distinguish used isolation key from unused ones. The isolation key tag cannot be
reused and should be handed along with the isolation key to the certificate office
for disposal after the isolated device is reinstated.

4.10 Lock-out box and lock-out box tag

The lock-out box is used for keeping the isolation key when an isolation lock is in
use. It is locked with a master lock and normal lock. More than one normal locks
may be in use depending on the work situation. The isolation key is kept in the
lock-out box after the isolation device has been locked and tagged. A tag, which has
the relevant SWP’s number as well as the name of isolated device etc. written on it
is placed on the lock-out box. This tag is called a lock-out box tag.

4.11 Control lock (Master lock), control key

The SAP should lock the lock-out box with the control lock (Master lock). This is
done to keep maintenance personnel from taking the isolation key out without
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permission. One control key is able to open all the control locks because they are
made from the same pattern. The SAP is in control of the control key.

4.12 Safety permit lock (Normal lock), safety permit key

One or more locks, called the safety permit lock, should be used to lock the
lock-out box. This is done to prevent operation personnel from taking out the
isolation key without permission. Every safety permit lock is matched with only
one key called the safety permit key. The safety permit key should be kept by
maintenance CP as an attachment to safety work permit.

4.13 Warning Tape

The non-reusable tape containing warning information is pasted onto the isolated
device or warning spot. Mark the safety work permit number on the warning tape if
necessary.

4.14 Warning Tag

Warning label printed with “No switching on” “Do not operate” ”Working here” etc.
placed on isolated devices.

4.15 Lock

Valves and switches shall be locked with isolation lock when the device is isolated
to prevent personnel from operating the isolated device. Isolation key shall be
placed in the lock-out box.

4.16 Unlock

Open and take away the isolation lock.

4.17 Warning Sign Hanging

Hang the warning sign or paste warning tape at a visible position on any dangerous

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and isolated devices.

4.18 Removal of warning sign

Remove the warning signs when the device is reinstated or running normally or
after the hazard has been eliminated.

4.19 Safety work permit

A Safety work permit is a formal written system used to control certain types of
work which are identified as potentially hazardous. A SWP aims to ensure that
proper planning and consideration is given to the risks of a particular task. SWP is a
series of safety permit documents that enable work to be carried out. SWP includes
permit to work (PTW), hot work permit (HWP), limited work certificate (LWC)
and sanction for test (SFT).

4.20 Permit to work (PTW)

Specific format of safety work permit that lists and describes the work to be done
on a device or an equipment, as well as the safety measures to be performed. The
work permit shall include the following processes and apply to the following
situations:
4.20.1 The operations authorized personnel shall stop, cut power supply and isolate
the device or equipment of concern from any related thermal system or energy
source.
4.20.2 All safety measures, including purging, grounding, draining or venting shall
be carried out. These safety measures are required to protect personnel or device
from hazards.
4.20.3 Work performed by thermal control personnel who is not involved with
thermal control power, communication, measurement, supervisory, adjustment,
protection or any other contents related to DCS and interlock device or system.
4.20.4 Part or all of the high-voltage devices need to be powered off if necessary.
4.20.5 Operation on secondary wiring circuit where there is no need to power off
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high-voltage devices.

4.21 Limited work certificate (LWC)

Specific format of mechanical safety permit that indicates the boundary where work
or test can be carried out safely, and which lists the safety measures to be performed.
The work permit shall apply to the following situations:
4.21.1 Neither powering off nor switching from standby of productions facility
required. No need to switch on or power off, isolate and operate devices related to
thermal system for operations staff.
4.21.2 No measures needed when personnel is working on operation pattern or
adjustment.
4.21.3 Maintenance in an enclosure of system device where rotating or moving part
remains untouched.
4.21.4 When painting the walls, repairing the roof, cleaning the floor, assembling
scaffold, thermal insulation and corrosion prevention is carried out in the following
spots: Boiler, Gas Turbine, Steam Turbine, chemical, regulation station, booster
station or other manufacturing areas.
4.21.5 Work performed by thermal control personnel who is not involved with
thermal control power, communication, measurement, supervisory, adjustment,
protection or any other contents related to DCS and interlock device or system.
No need to switch on or power off, isolate and operate devices related to thermal
system for operations staff such as verifying local indicator and cablecasting.
4.21.6 Live work or work that engages energized device enclosure.
4.21.7 Operation on control panel, distribution room, busbar, etc.
4.21.8 Operation on secondary wiring circuit where there is no need to power off
high-voltage devices.
4.21.9 Work on rotating generator, excitation circuit of synchronous motor or
resistance loop of motor shaft.
4.21.10 Operations personnel measures the current of high-voltage circuit with
insulation rod or voltage transformer or clamp ammeter.
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4.21.11 LWC must be sealed with “LIVE” when issued to work on low-voltage
energized electrical devices.
4.21.12 LWC can’t be issued when there is a possibility of causing personnel to
suffocate or be poisoned.

4.22 SFT

Specific format of safety permit that lists the testing apparatus or device, condition
of experiment and safety measure to be carried out. Isolation spot can’t be altered
while earth wire can be removed if working under SFT.

4.23 Hot work

The kind of work that might lead to combustion caused by open fire, spark or high
temperature.

4.24 Hot work permit

A kind of control document that ensures safety during hot work.

4.25 Issuance

SAP signs and issues the safety permit.

4.26 Receipt

CP or authorized personnel signs and receives the safety permit

4.27 Substitute

Replacement of personnel who is involved in the safety permit.

4.28 Clearance

All the temporary precautions have been reinstated and sundries have cleaned when
maintenance or testing personnel withdraw from work after all work is completed.

4.29 Cancellation

SAP signs after confirming that all the temporary precautions carried out on isolated
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 apparatus have been removed, system devices have been reinstated, and all earth
wires have been removed. After the safety permit is canceled, all precautions listed
in that safety permit are invalid.

4.30 Authorization

Approved by chairman of this company, general manager or written designated

personnel. SFT that is appended with effectiveness for a given period shall be
limited by its valid time.

5 Responsibility and authorization

5.1 Responsibility of an authorized personnel.

The basic requirements are as following:

5.1.1 Issuer of work order task
Authorized by manager of maintenance department and possesses sufficient degree
of knowledge and ability to perform the operations stated in the work order task.
Responsibilities:
Check if the work is necessary or possible.
Check constantly if the work is carried out safely.
Ensure that a suitable and adequate CP and workers have been appointed for
the task.
5.1.2 CP
Department manager shall ensure this personnel possesses sufficient degree of
knowledge and experience, and is aware of his responsibilities as a CP.
Completed the safety training course as required.
No need to attend the training course if the CP has experience on the unit
operation.
Responsibilities:
Ensure the work is organized correctly and safely completed.
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 Provide guidance for working personnel if necessary.
Inform personnel of hazardous areas and supervise working persons to
carry out local safety or technical measures.
Check if all personnel follow the SWP and safety precautions during the
working process.
Consult with SAP when any uncertainty exists in the PTW, add
provisions if necessary.
5.1.3 Authorized personnel
5.1.3.1 Authorized personnel is responsible for the operations work.
Authorized operations personnel inspects apparatus or systems, carries out
isolation and restoration on the basis of SWP after accepting instruction from the
shift charge engineer (SAP). Record and sign after work is completed as required.
Authorized operations personnel, authorized by the senior authorized person,
shall check the isolation measures with CP at local before starting maintenance
work. CP shall be informed of the dos and don’ts, as well as potential hazards.
Authorized operations personnel shall carry out isolations stated in the SWP.
Report to shift charge engineer (SAP) when any uncertainty exists during the
execution of the tasks stated in the SWP.
5.1.3.1 Authorized personnel is responsible for high-voltage test.
He has to specialize in operations or testing work for at least 6 months.
Must have completed all operations training courses.
Verified and recommended by department manager. Operation engineer who
possesses sufficient degree of experience and theoretical abilities.
Successfully passed interview of authorization
Responsibilities:
Organize the work correctly and safely.
Provide guidance for working staff if necessary.
Check if all personnel follow the SWP and safety precautions during the
working process.
5.1.3 Senior authorized person
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Recommended and confirmed to have practical experience and theoretical ability.
Specialized in working as authorized personnel or department manager for at least
6 months.
Passed interview of senior authorization successfully.
Responsibilities:
Ensure maintenance activities and isolation of apparatus are performed
safely and correctly.
Ensure safety measure are carried out correctly and completely.
Inform the responsible personnel about apparatus that contains high
temperature, pressure and has the potential to explode.

5.2 Authorization procedure

5.2.1 CP
Training engineer and department manager will discuss and determine personnel
who qualify to be trained as CP on the training course. Recommendation will be
delivered to operations manager for authorization if CP meets the requirements.
Operations manager would arrange interview for nominated personnel if necessary,
after which authorization will be issued when he passes the interview. The
following diagram shows the procedure on how CP obtains authorization:

Normal maintenance
personnel Pass the training course
Written
and nominated by
authorization by
Long-term contractor department manager
operations manager
personnel

Written authorization
Operations manager arranges by general manager
interview for nominated after passing the
personnel interview

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5.2.2 Authorized personnel
Authorized personnel in the operations department shall pass the qualification
exam, after which they might be recommended and nominated by the operations
chief engineer.
Maintenance personnel and contractors shall possess sufficient degree of working
experience, be capable of completing all work within scope as well as be on or
above the position of assistant engineer, if they need the qualification of
authorized personnel. Then recommendation might be given to the operations
manager by maintenance manager or planning supervisor.
Operations manager shall designate an assessment team to arrange interview for
nominated personnel. The team which consists of more than 3 members shall
include engineers from operations department and safety departments.
Operations manager of this power plant will sign and issue authorization
certificate if the person meets requirement. The authorized personnel shall sign in
the certificate and keep it properly.
Operations manager shall keep records of all the certificates issued.
The copy of authorization certificate is showed in the appendix and sheet 8.9
The diagram below illustrates the procedures on how a personnel obtains
authorization.

Pass the exam on Complete Obtain

professional operations Pass the approval to
operation skill and training course interview by be authorized
get recommended by and get assessment by operations
operations shift nominated by team manager
charge engineer dep. manager

Proficient in maintenance and Complete training course,

testing work with more than 6 Get recommended and
months experience, position nominated to operations
above assistant worker manager by operations chief
engineer.

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5.2.3 SAP
SAP is given authorization by operations manager or general manager of the
power plant. The general manager shall designate an assessment team to arrange
interview for nominated personnel. The team should consists of the following
members: general manager, operations manager, maintenance manager, planning
supervisor, engineers from safety department.
The general manager will sign and issue authorization certificate if the person
meets the requirements. The authorized personnel shall sign in the certificate and
keep it properly.
Operations manager shall keep records of all the certificates issued.
A copy of authorization certificate is showed in the appendix and sheet 8.9
The diagram below illustrates the procedures on how a personnel obtains
authorization.

Possess experience as Manager confirms Written

authorized person with practical experience authorization by
more than 6 months or and theoretical ability general manager
equivalent experience as of the personnel
dept. manager

The general manager

Issuance of
shall designate an
authorization
assessment team to
certificate by general
arrange interview for
manager after
nominated personnel
passing the interview

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5.2.4 Authorization for contract personnel
Temporary contract personnel can’t be authorized as CP.
Long-term contract personnel can qualify as CP under the following condition:
Complete relevant training course by the company; obtain recommendation from
training engineer and department manager; obtain approval from operations manager.
Relevant department manager will ensure he possesses sufficient technical knowledge
and experience to avoid hazards and at the same time, ensure he is aware of the
responsibilities of a CP.
The authorization process of a contract personnel is shown in the procedure diagram
of CP.
5.2.5 Personnel list of CP, authorized person and SAP.
a) Operations manager will make a list of all CP, authorized person and SAP. It will be
updated regularly.
b) The latest list shall be posted on a notice board in the SAP’s office.

6 Contents

6.1 General principles

Safety work permit (SWP) must list the devices, equipment, contents, time, limits
and security arrangement put in place before the start of non-routine tasks. The
SWP is divided into 4 categories:
6.1.1 PTW
6.1.2 LWC
6.1.3 HWP
6.1.4 SFT
Every type of the 4 SWPs mentioned above has a different specific function but
serves for a common purpose: specify the scope of work to be done, state the safety
precaution necessary to ensure that the work is done, warn of potential hazards and
limit the work area. These documents are essential for apparatus maintenance in
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shutdown and running states.
All of the SWP categories can only be issued strictly according to the following
safety regulations:
The HWP illustrates the safety precaution to be taken before welding, heating,
polishing, and etc. It functions as additional documents to the SWP which cannot
be used alone.

6.2 Work application and permission

6.2.1 Personnel shall fill in an application before carrying out maintenance work.
And the application must list as below: equipment, location, content, time started,
time completed, CP who is in charge, participants, and the safety measures put in
place.
6.2.2 The application must be signed and issued by the designated personnel of
maintenance department (issuer of work order task). And the list of personnel
should be put on record.
6.2.3 The CP who is responsible for maintenance work shall submit the work order
task on regular maintenance management system before 16:00. It will be verified
by the operations staff on-duty.
Shift charge engineer shall verify the following item to see if it’s clear and accurate
according to operations plan for the apparatus, CP’s authorization, the content and
the scope of work, and the work application must be sent back immediately if it is
unqualified. The shift charge engineer (who might be the SAP) shall arrange an
authorized person to complete the safety measures next day before 8 AM.
6.2.4 All defects shall be identified and reported to the SAP for the necessary
measures to be taken.
6.2.5 When an emergency situation that might endanger the safety of personnel or
equipment occurs, the maintenance staff can report to the SAP orally regarding the
content, the scope, and the time of maintenance; if the responsible person is absent,
then the PTW would be canceled and signed off. The work order task shall be
reissued before 10:00AM the next day.
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6.2.6 Personnel shall report to the shift charge engineer and SCC and apply for
maintenance when cable and protections for cable are involved.
6.2.7 PTW can be issued when periodic maintenance and cleaning are included in
the work content.
6.2.8 No maintenance or test work can be performed without the SWP.

6.3 Preparation of SWP

6.3.1Principle
6.3.1.1 The SWP shall be prepared by the SAP
6.3.1.2 The SAP cannot acquire the SWP except if the shift charge engineer
permits the application.
6.3.1.3 The SAP must indicate the following items in the SWP: working contents,
location, and scope of maintenance work, the CP who is responsible for
maintenance, contact information and dept. of CP.
6.3.1.4 The SAP states the suitable safety measurements put in place, the content,
the location and the scope of maintenance.
6.3.1.5 PTW can be issued with corresponding maintenance work. In general, one
SWP might apply to overhaul or minor overhaul or temporary maintenance
according to the situation of the apparatus or system.
6.3.1.6 Ventilation and noxious gas detection systems must be fully taken into
account when working in confined space.
6.3.1.7 The HWP is required when firing, heating or naked flame is required in the
working area.
6.3.1.8 Personnel shall stop operating and ask issuer or responsible person if
anything uncertainty arises during the work process. Return the work list if the
situation is improper for isolating. Communicate with the shift charge engineer and
record cause. Safe isolation measure can be continued after work task and scope
have been cleared. The maintainer must reissue the work order list and summit it to
SAP.
6.3.1.9 CP shall discuss with SAP when uncertainty about safety measures on
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equipment or personnel contained in the SWP. Report the problem to shift charge
engineer if the response from SAP is unsatisfactory. Present the problem to
operations manager if disagreement still exists.
6.3.2 Writing requirements for SWP
6.3.2.1 Safety precautions need to be written clearly without ambiguities. Logic
and arrangement of measures need to be cleared. Sufficient measures are necessary,
no procedure shall be skipped. SWP shall be accessible on the computer by
principle (but not for HWP). Alterations shall not occur on the SWP after it has
been issued to the maintenance team. The altered SWP should be canceled and a
new one signed with the modifications made. Alterations may occur under special
conditions. In such situations, no more than 3 alteration should occur when using
the printed SWP under special circumstance. Signature of CP and SAP are needed
at the modified position. “……..” and “ditto” are not allowed to use in SWP.
6.3.2.2 Number the SWP. Each SWP must has a unique number, it should consists
of 11 numbers.
XXXXXXXXX-XX
The first one is the type of SWP, P represents PTW, L for LWC, and H for HWP.
The second, third, fourth, fifth numbers represent the year.
The sixth, and seventh numbers represent the month.
The eighth, and ninth numbers represent the date.
The tenth, and eleventh numbers represent the serial number, which indicates
how many SWP have been issued. For example: P20120307-01 indicates the first
SWP issued on July 3rd, 2012.
6.3.2.3 Make sure to use standard terminology or double designation of apparatus
when filling in SWP.
6.3.2.4 Terminology includes: national standard, industry standard, standard title
stipulated by Shenzhen Energy Group.
6.3.2.5 Double designation of apparatus: it means apparatus that’s attached with
Chinese and Arabic numerals. For example: breakers (switches), disconnector
(disconnecting link), and fuses. All relevant apparatus shall be written in SWP as
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well as on indication plates. Name the apparatus freely if it’s not attached with
numbers. Use Arabic numeral if numbers are needed (Roman number can be used
for busbar). SWP shall be written clearly and no alteration should occur. Use
Arabic numerals (0, 1, 2, 3, 4, 5, 6, 7, 8, 9) when filling in numbers. Use 24-hour
clock time, the year should be four digits. And month, date, hour, minutes should
be 2 digits each. For example: 18h 18min/ 11. 03/ 2006
6.3.2.6 Serial number for devices consists of Chinese and letter. For example: 1
号机#1 主变 or GT1#1 主变。
6.3.3 How to fill in SWP
6.3.3.1 Fill in requirement for LTW and LWC
a) “Lock-out box”
The number of lock-out box should be written in this section if lock-out box is
involved. Mark down the relevant box number in this section if relevant key box
is also involved.
b) “Issue”
Fill in the name and contact information of the recipient. “Apparatus
identification” means fill in units, space, serial number and apparatus that needs
to be maintained. “Work or testing to be done” means the contents and scope of
work to be done. “Status of apparatus” indicates the condition of maintenance
equipment or system. It could be stand-by, running or isolated.
c) “Precaution”
In this section, safety precautions that need to be carried out by personnel should
be written down. Precautions should be stated clearly according to its operation
sequence. “Finished or not” means to confirm all isolation measures completed
by operations personnel. ”Grounding” means to fill in the quantity of additional
earths, portable conductor No. and place where circuit main earth have been
applied. Personnel shall tick “√” and sign in the form after finishing or reinstating
precautions. New SWP shall be issued if addition items or modification of safety
precautions are needed.
Shift charge engineer/SAP shall specify “Handled by maintenance dept.” if
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maintenance personnel completed the safety precaution.
d)”Additional precautions”
A safety document supplementary sheet needs to be issued to complete the
isolation measures or any other (HWP) supplementary sheets to fill in if all safety
measures cannot be listed. Tick “√” in the corresponding position.
e)”Declaration”
This section indicates that issuer and SAP agree to issue this SWP and they are
aware of the related responsibilities. Precautions will be maintained until this
SWP is canceled after signing this SWP. Inform the shift charge engineer of
issuance if he is not the SAP.
f) “Receipt”
CP who signs in this section indicates that he is aware of and accepts
responsibility as the recipient of this SWP
g) “Substitute”
This section needs to be filled out when the responsible person of on the SWP
needs to be replaced. New CP shall sign to accept while SAP signs to permit. The
original CP is replaced with new one after signing.
The substitution can only be handled once.
h)”Commissioning”
Fill in this section when there is the need for commissioning before cancelling
SWP. Take back and register relevant SWP as well as signature of CP after shift
charge agrees to commission. Warn the responsible personnel of the SWP not to
continue work on apparatus and ensure all persons have been temporarily
withdrawn. Commission after SAP signs.
Issuer and responsible personnel shall fulfill the procedure as section
“precautions” and “additional precautions” have stated to reinstate work. A new
SWP needs to be issued when there is the need for changing precautions in the
original SWP.
i)”Clearance”
After maintenance personnel have completed maintenance and testing work,
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maintenance personnel shall clean local device and material, reinstate protective
apparatus, reinstate temporary precaution. Ensure all persons working under SWP
have temporary withdrawn and have been warned not to continue work on the
apparatus, then return SWP and safety permit key to PTW room. The CP
responsible for the work should sign in the “Clearance” section.
j) “Cancellation”
Apparatus that cannot be restored to its status before isolation, but that doesn’t
affect the operation of units and staff should be indicated in the “exceptions”
section. If an exceptional accident happens, personnel should note down the
apparatus and the reason for not being able to reinstate it besides filling in this
section. SAP shall inform operations authorized person to remove isolation
measures after CP has ensured all personnel have withdrawn from local. Remove
additional earths if portable earth wire is grounded. Check the quantity of
additional earths and portable conductor NO. Sign in the “cancellation” section
after reinstating local devices.
6.3.3.2 Hot work permit
Fill out the HWP according to the regulation of hot work procedure document.
6.3.4 Implementation of safety precautions.
6.3.4.1 SAP must ensure safety precautions can be carried out judging by
availability and safety of apparatus before performing the precautions listed in
SWP. Consult with the shit charge engineer if necessary.
6.3.4.2 SAP shall designate qualified personnel to be in charge of precautions.
SAP shall inform the shift charge engineer the content of SWP. Shift charge
engineer shall sign after he receives notification.
6.3.4.3 All the switch isolation and grounding can be carried out only after
receiving the permit from transmission operators when operation is part of the
scope of power grid operations responsibility.
6.3.4.4 Location of installation and serial number should be taken down in SWP
when installing earth wire.
6.3.4.5 For the spot where there is the need of isolation valve, disconnector and
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 switch, it should be lock with isolation lock and stuck with warning tape or hang
warning sign. For apparatus that can’t be locked because of its structure, it should
be pasted with warning tape to indicate it’s in state of isolation. Number the
warning tape with marker to distinguish. Ensure the warning tape is pasted firmly
so that it won’t slip off.
6.3.4.6 All isolation keys in use shall be attached with proper key tags bearing the
SWP number and corresponding isolated apparatus.
6.3.4.7 Stick the warning sign on the holder of fuse protector if it’s used for
isolation.

6.4 Sign and issue

6.4.1 Issuance
6.4.1.1 The SWP is issued by the SAP.
6.4.1.2 SAP must ensure that the CP is aware of the position and limits of his work
before signing the PTW or the LWC when the SAP issues SWP.
6.4.1.3 Two SWPs are issued by SAP, one recorded and one for the CP.
6.4.1.4 The SAP can only issue SWP to qualified CP. The newest list of authorized
CP with authorization level should be placed in the CCR.
Notice: The SFT can only be issued to the specific qualified CP, and be
canceled by the one who received it.
6.4.2 Sign
6.4.2.1 The SWP shall be issued by SAP, and signed by CP who has a qualified
authorization to receive SWP.
6.4.2.2 Before the CP receives the SWP, he shall go together with the SAP or the
authorized AP to check and ensure that all the precautions listed in the SWP are
performed correctly.
6.4.2.3 The CP has to pay attention to all safety requirement such as potential
hazards during work, and ventilation request.
6.4.2.4 Signing PTW, LWC means that CP accepts the contents of SWP. Also it
indicates that it is safe to operate on the apparatus mentioned in PTW, LWC. SWP
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only applies to the listed equipment.

6.5 Substitute and cancellation

6.5.1 Substitute
SWP shall be substituted when the CP is replaced. The current CP shall be
qualified and authorized to accept SWP. The substitute takes effect after SWP is
signed by CP and SAP.
6.5.2 Interruption
When maintenance work has exceeded the stated working range in SAP or
surroundings change that might lead to hazard, the SAP has the right to interrupt
the works listed in the SWP and issue a new SWP.
6.5.3 Clearance
Workers should clean local after all work has been finished. CP shall warn all
personnel not to enter the location where SWP refers to after checking it carefully.
Report all repaired items and problems that existed, testing results as well as lost
items, and cleaning to SAP clearly after all workers have evacuated, then personnel
signs in the clearance.
6.5.4 Cancellation
SAP informs operations authorized personnel to remove isolation after ensuring the
CP or testing authorized personnel has withdrawn from local. Authorized person
shall inspect local situation of maintenance worker to see if it meets the
requirements of SAP before isolations are removed. Also remove the additional
earth wire and check quantity as well as serial number of wires if any earth wire is
occupied. Authorized personnel shall submit the SWP back to SAP after reinstating
the local devices
6.5.5.1 The SWP would be canceled after the SAP signs in the cancelation.
6.5.5.2 CP who cancels the LWC or the PTW is not required as the same person
who signs SWP, whoever is responsible for the work except for SFT. CP shall
complete the transition work and fill in the “substitute” section when CP is
replaced.
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6.5.5.3 In a situation where portable cable is used as ground wire, SAP must send
personnel or check local by himself before SWP is canceled. High-voltage
electrical equipment can be isolated only after the earth wire is removed and
registered.
6.5.5.4 The following operations shall be completed before switching on
transmission: SWP is completed, remove all ground wire, remove temporary
fences and warning sign, restore permanent block, and receive permission from
shift charge engineer.

6.6 The usage of lock-out box

6.6.1 SAP shall lock the lock-out box with control lock and safety permit lock after
the isolation keys of certain isolated device or system are put inside of lock-out box.
Safety key tag shall be applied to it and serial number, box number written on SWP.
The SWP shall then be submitted to the CP with safety permit key. The lock-out
box which stores the isolation key, is locked by control lock and safety permit lock.
The SAP is in control of the control lock while CP in control of safety permit lock.
None of them can take away the isolation keys alone.
6.6.2 When one isolation of equipment involves with several SWPs, the SAP shall
lock the lock-out box with several safety permit locks to ensure every CP obtains a
key to their respective safety permit locks. The lock-out box can only be open if all
relevant SWP have been canceled. Take out the isolation key and remove measures
after opening control lock.
6.6.3 The CP should keep the key properly, and return it when cancelling the SWP.
After the SAP receives all keys, unlock the safety permit lock and control lock, and
remove the isolation keys.

6.7 Management of lock-out box

6.7.1 The lock-out box, safety lock and signs are placed in CCR. Only the SAP and
his following staff can enter the place.
6.7.2 Locks, chains, and safety signs should be placed in good order. Do not
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separate the keys from their locks.
6.7.3 Locks, chains, and safety signs cannot be stored in any other places except in
the CCR. All equipment must be returned to the CCR immediately after all
isolation works have been completed.
6.7.4 All PTWs, LWCs and SFTs must be registered, and mark out the dates of
issuance and cancellation.
6.7.5 Number the PTW, LWC and SFT when they are issued.
6.7.6 Every PTW, LWC and SFT has to be put on record before it is canceled.
6.7.7 Place SWPs which have been canceled in the last 5 years on file, arranged
according to their series numbers, after which can they be destroyed.
6.7.8 Daily supervision.
6.7.9 In order to implement the process of this regulation and ensure that it meets
the standard requirement, the operation manager has to check PTW, LWC and SFT
randomly every month. Relevant personnel shall be informed to improve measures
if certain work doesn’t meet the standard.

6.8 Handling procedure for lost SWP

6.8.1 Try everything possible to find the SWP when it is lost. Follow the steps
listed in this procedure if the lost SWP cannot be found.
6.8.2 The registration form for lost SWP which is used to keep record of lost
documents is an approach to cancel or withdraw the lost document. It’s shown in
Appendix A.
6.8.3 Shift charge engineer responsible for the work shall sign in the form and
confirm that all personnel who were required to work as per the SWP have been
withdrawn from the working area specified in section 1 of the SWP. And warning
has been issued so that no personnel shall operate that apparatus. The original
certificate shall be delivered to PTW room once it is regained.
6.8.4 Operations managers shall sign in the registration form of lost SWP to
indicate that the document to be canceled. Bind the registration form with the copy
of lost SWP and put them into records as the original one.
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 6.8.5 The lock can be removed only when the steps mentioned above are
completed. The shift charge and SAP have to be present when unlocking the locks.

7 Process
The procedure for certificate:

CP heads to PTW room to check

on SWP

SAP decides whether the

Negative Waiting for
maintenance meets the
results
requirements

Positive

SAP decides which type of SWP

should be issued and notes down
precautions

Inform the shift charge

engineer to carry out isolation
measures

Authorized personnel
performs isolation measures

Isolation measures are

completed.

Safety permit lock and SWP shall be

delivered to CP. Issuance of SWP

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 Maintenance personnel
starts the work

Maintenance work is
completed.

CP returns SWP and safety permit keys,

then signs in section “cancellation”

Authorized personnel remove

isolation and reinstate system

8 Appendix and sheets

Number Documents Serial number Department Storage life

8.1 Registration form for lost Document

SWP control center

8.2 Authorization certificate Document

control center

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 8.1 Registration form of lost SWP

Registration form for lost SWP

Serial number _______________________

This is to certify that SWP mentioned above has been lost, and that all the personnel who are

required to work as SWP requested have already withdrawn from the place where the apparatus/

equipment specified in section 1 of the SWP is located. Warning has been issued so that no

personnel shall operate on this apparatus. This document functions as a part of cancellation of the

lost certificate. The original certificate shall be delivered to PTW room once it’s regained.

Signature________

(Dept. manager)

This is to certify the portable earth wire that was issued by SWP has been approved to

be removed. This document needs to be withdrawn at once.

Signature________

(Dept. manager)

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 8.2 authorization certificate

Authorization Certificate

Serial number: ________________

This is to certify of the department (company)

has the capacity to perform all of the obligations listed below, now appoint him/ her to hold the

post of ______________ to undertake the following responsibilities:

(1) Issue and cancel the “Permit to work” for high-pressure apparatus.

(2) Issue and cancel the “SFT” for high-pressure apparatus.

(3) Issue and cancel the “Permit to work” for low-pressure apparatus.

(4) Issue and cancel the “Permit to work” for mechanical equipment.

(5) Issue and cancel the “SFT” for mechanical equipment.

(6) Issue and cancel the “Limited Work Certificate”.

(7) Local and remote operation of “High-voltage switch” of all apparatus in the power plant.

(8) Prepare apparatus/equipment for safety work permit.

(9) Provide supervision if necessary

(10) Receive “SFT”

(11) Other items.

Authorized by: _______

Name/Job title

Date issued:

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