Inventory Management

INWARD MATERIAL ---101 ----102

122 123

103 104 +1

SAP 1+1 =2 501 + 502 561+562 ,511+512 , 309+310 , 311+3 12 ,

GR, GI, RESERVATIONS. STOCK TRANSFER, PHYSICAL

INVENTORY, TRANSFER POSTINGS

Goods Receipt MIGO

Goods Receipts are mainly used for receipt of stock from an external vendor
via a PO or receipt of material from in house production via a production
order. A goods receipt is important to a company because it moves the
material in to stock, updating the stock levels and allowing production to
occur.

Every company has its own procedures for the receipt of material, and these
procedures must be considered when using the goods receipt functionality in
SAP ERP. If the material is received in to stock either unrestricted or quality
the value of the material is posted to the plant accounts, which means that
the company has spent money to have the material in the plant. Minimizing
the length of time that materials spend in the goods receipt process saves the
company money.

Goods Receipt with Reference to PO

T Code : MIGO

Goods Receipt Purchase Order PO Number Plant Mov Type 101

Click Enter

Document Date:

Posting Date: On which date in FI GL accounts the transaction has to be

posted.

Delivery Note: Enter Vendor delivery note/delivery challan number, this

field is not validating to any field

Bill of Lading: In import procurement enter the bill of lading number which
is given by overseas vendor.

GR/GI Slip Number: This number is addition to material document number

and in some countries only.

As per their law they have to maintain GR/GI slip number as physical
records.

In quantity tab enter quantity as per vendor deliver note and enter actual
required quantity.

In where tab enter storage location and stock type

Select item ok check and post

In MMBE stock will be increased

In Material Master accounting view MM03 moving average price total stock
and total value updated.

Go to ME23N and observe PO history.

Observe Accounting document as follows:

MIGO

Display Mat.doc GR Mat Doc Num

In doc info tab click FI Documents and click Accounting document and
observe GL Entries

GR in to Blocked Stock (This is GR BLOCKED STOCK)

If the received goods has to place in outside the storage with out taking the
ownership of the goods then place the material in GR Blocked stock.

For example doing quality inspection or stock verification in outside the

store itself.

Whenever permission is given by the concerned people then release the GR

Blocked stock in to store.

Step 1:

Create PO for 10 piece with 100 Rupees per piece in ME21N

Step 2:

Enter GR in to GR Blocked Stock

In where tab storage location and stock type fields are suppressed due to 103
movement type field selection.

In MMBE our stock is not increased but GR blocked stock is increased is

not valuated stock of our company and still belongs to vendor.

That’s why no Accounting Document is created here.

In PO delivery tab also delivery completed is not selected.

Step 3:

Release GR Blocked stock in to Warehouse/Store

Release GR Blocked stock Material Document Material Document

Number

Now in where tab storage location and stock type fields are coming

Enter required details

Select item ok and click check and post

In MMBE GR Blocked stock is decreased and warehouse stock is increased.

Accounting Document is also created.

What is the difference between blocked stock and GR Blocked stock

Blocked stock is valuated stock of our company and where as GR blocked

stock is not valuated stock of our company and it still belongs to vendor.

Goods Receipt with out PO

Goods Receipt Other Mov Type 501

Click enter

In Material Tab

Enter Material Number

In quantity tab enter quantity

In where tab enter plant and storage location

In partner tab enter vendor (this is optional)

Select item ok

Check and post

In MMBE stock is increased.

Enter GR for initial entry of stock balance

T Code MIGO

Mov Type 561

Click Enter

Mat Number:

Quantity:

Plant:

Storage Location:

Click Enter

Item ok check and post

In MMBE stock is increased.

Return Deliveries to Vendor

Step 1:

Create PO for 100 piece with 100 Rupees per piece

Step 2:

Enter GR with reference to PO with 101 Movement Type and post it.

Step 3:

Return delivery to vendor due to poor quality

T Code MIGO

Return Delivery Material Document GR Number

Click Enter

In quantity tab enter partial or full quantity which is returning to vendor that
is 10

In where tab enter from which storage location and stock type material is
returning to vendor and enter reason for movement.

Plant:
Storage Location:

Reason for Movement:

SPROMMInventory ManagementPhysical InventoryMovement

TypeRecord reasons for goods movementEnter click reason for
movement

OMBS T CODE

Select item ok check and post

122 un restricted stock

124 Return Delivery From GR Blocked Stock

Types of Stocks

Unrestricted Stock
QI Stock
Blocked Stock

All above stock types are called as Valuated Stock

GR Blocked Stock is Non Valuated Stock

T code: MB03 Display Material Document

Extend Material Views

Go to Tcode MM50

Click on Maintain

This will help you to maiantain views for many materials at a time

Free Stock

Receiving Free Stock 511

Receiving By Products 531

Reversal of Unrestricted Stock

Return Delivery Material Document xxxxx

Movement Type 101 and 102 are used

101 is Inward and 102 is for outward

Reversal of GR w/o PO

501 is inward of Material and 502 is outward

Inventory Management Transaction Codes

MB0A: Purchase Order Unknown:

MB02 Change Material Document
MB51 MAT DOCUMENT LIST
MB52 DISPLAY WAREHOUSE STOCK OF MATERIAL
MB53 UNRESTRICTED MATERIAL AVAILABILITY AT
PARTICULAR PLANT
MBGR: Material Documents with Reason for Movement

MR51: ACCOUNTING DOCUMENTS