Holcim (Bangladesh) Ltd OH& S Procedure

Document No. OH&S 4.5.2-02 Title: Non-conformances, Corrective and

Preventive Action

Issue Date:01-11-2004 Issue: A Page 1 of 3

DISTRIBUTION LIST
Managing Director Manager-Engineering- P1 & P2
VP –Customer Care Sr. Manager -Administration/HR- P3
VP- Operation Sr. Executive-OH& S
VP- Technical Sr. Executive- Engineering P1 &P2
G.M- Finance Sr. Executive- Engineering- P3
G.M - HRD Sr. Executive- Quality - P1& P2
G.M - Admin Executive-OH& S
Head of Maintenance Executive- HRD
D.G.M- Logistics Executive-Admin- P1 & P2
D.G.M- Brand Support (MR) Executive-Engineering-P1 & P2
Executive- Quality P3
 Holcim (Bangladesh) Ltd OH& S Procedure

Document No. OH&S 4.5.2-02 Title: Non-conformances, Corrective and

Preventive Action

Issue Date:01-11-2004 Issue: A Page 2 of 3

CHANGE HISTORY
Issue No. Issue Date Signature of MR Brief description of changes

Prepared by Reviewed by Approved by

Executive- OH&S MR- OH& S VP- Technical

Bakaul Alam Shankar Kumer Roy K. S. Chung

1.0 Purpose
To define the responsibilities and process for identifying and investigating non-
conformances in the OH&S management system of Holcim (Bangladesh) Ltd for
taking action to mitigate any negative impacts caused, and for applying corrective
and preventive actions.

2.0 Scope
This Procedure applies to OHSAS 18001 management systems adopted by holcim
(Bangladesh) Ltd for all its three plants (Plant 1- Holcim (Bangladesh) Ltd,
Meghnaghat, Plant 2- United Cement Industries Ltd, Meghnaghat, Plant 3 Saiham
Cement Industries Ltd, Mongla)

3.0 Definitions
CPA: Corrective and Preventive Action
SMM: Safety Management Meeting
PMM: Plant Management Meeting

4.0 Procedure
4.1 Where non-conformances or non-compliances are identified through the OH&S
audit, the responsible area or department representatives, audit team member or
OH&S- MR are responsible for:

a) Identifying the root cause(s) of non-conformances or non-compliances

 Holcim (Bangladesh) Ltd OH& S Procedure

Document No. OH&S 4.5.2-02 Title: Non-conformances, Corrective and

Preventive Action

Issue Date:01-11-2004 Issue: A Page 3 of 3

b) Identifying appropriate corrective and preventive actions (including modifying

or creating OH&S procedures and work practices)
c) Planning and implementing corrective and preventive actions
d) Verifying the close-out and effectiveness of corrective and
preventative actions
4.2 Where non-conformances are identified outside the OH&S audit process, Inspector
or Safety Officer will generate a CPA and submit to respective departmental head.
He or his representative is responsible for:

a) Identifying the root cause(s) of these non-conformances

b) Identifying appropriate corrective actions
c) Planning and implementing corrective and preventive actions
d) Verifying the close-out and effectiveness of corrective and
preventative actions
e) SMT will verify proper implementation of corrective and preventive
actions.
f) Where decisions are taken in the SMM or PMM, no formal corrective
action form will be required to be completed.

5.0 References
OHSAS 18001:1999, Element 4.5.2 Non-conformance and corrective and preventive
action
Corrective and Preventive Action Request (CAR)
SMM and PMM minutes