CURRENT PROCESS

branch COURIER GSD COORDINATOR

TREASURY ACCOUNTING REVIEWING DEPT

PROPOSED PROCESS

branch TREASURY ACCOUNTING

POST-AUDIT / REVIEW
 Start A B
(BRANCH)

Release Check FILE

In exchange of (p3)
Official Receipt
Disbursement Check
Request Voucher Voucher

REPLENISH
(p2)
Day 1: Encashed? Yes

Complete Documents / Correct Complete Documents / Correct

Computation? Computation? No

Return to requestor.
No 6 months lapsed
No from check Yes STALED CHECK
Yes date?
No

Yes Check is on hold.

Lacking Docs
No
inexchange of check?

Follow up Payee to
encash
Yes

A B
 Day 2:

Prepare and PRINT

(p2) the DV Records for
Replenishment CASHIER: Print the SOA / Identify the DV/CV #
Was there a DEBIT Replenishment
Process Check previous day’s Save a PDF File Yes of the debit
(encashment) Transaction? (DVRFR) from
C@SHNET SOA transactions. GENIISYS

No

D SCAN and EMAIL

Keep as FILE COPY the DVRFR and SOA C
to TREASURY DEPT

TREASURY:
Print attachments Print a copy of the summary Forward a copy of the CPTI, SOA
of Branch’s Email Replenish the of C@shnet Payment & DVRFR to Accounting
Total DEBIT in SOA Successfully
C Request for Yes Branch’s Revolving Yes Transaction Inquiry (CPTI) Department
equal to DVRFR? Credited?
Replenishment Fund

No
Identify the No
problem, then TRY E
Inform the Branch that
AGAIN
D their RF is already
Replenished (via EMAIL)

ACCOUNTING: Prepare a JV to Record the

Receives the Transaction
E END
documents from
Treasury
 (p3) Accomplish and Sign the SCAN the CHECKLIST and ALL
FILING CHECKLIST for each DV/CV the supporting documents of ORIGINAL COPY BRANCH FILE
each DV/CV

SCANNED COPY

Email the scanned documents to

genprovbranchsupport@pnb.com.ph

Branch Support Staff will save

the attachment/s of the e-
mail to the SHARED FOLDER

CLAIMS

SHARED FOLDER ACCOUNTING POST-AUDIT / REVIEW

TREASURY
 POST-AUDIT / REVIEW PROCESS
F G
START

CLAIMS will forward the signed Accounting Department will forward

Checklist to ACCOUNTING Department the signed Checklist to the BSS.
Branch Support Staff (BSS) will for their Review (again)
PRINT the CHECKLIST provided by
the branch

Review

BSS will scan the

BSS shall forward the Printed copy of Are there Documentary duly signed
the Checklist to CLAIMS Department Deficiencies / Overpayment / No G CHECKLIST
for review / post-audit. Monetary Discrepancies?

Review Branch will Original Copy Scanned Copy

Yes
address the
concerns
accordingly. The Accounting FILE COPY
Staff will directly SHARED FOLDER
Are there Documentary address their
Deficiencies / Overpayment / No F concern to the
Monetary Discrepancies? branch.

Branch will Yes

address the
concerns
accordingly. The Reviewing
Department will
directly address
their concern to the
branch.