Project phases and key functions in project

Milestone Order is placed

Project-
Quotation
phase

budget quotation Order clarification

Handover of order from

final quotation sales to project
management

Clarification of order
 Key Functions in Project Management

Project steering: Purchasing, Installation, Commissioning and

Project start / Set-up Planing & Engineering Production, Shipping, Installation Acceptance tests

Coordination of installation, commissioning and

acceptance tests
Organisation of project team Up date entire project schedule Keep "Open items list"

Take over of order from sales Register deficiencies in SAP QM

Conduct needed project meetings with project
Check risk analysis prepared in quotation Clarification of all interfaces team, customers and suppliers to make that Supervise correction of deficiencies
project plan will be executed as planned.
phase

Prepare order clarifications / -specifications Detail scheduling of all tasks Carry out corrective measures Supervise improvement of installation

Run kick off meeting Input of milestones in SAP PS Update of milestones in SAP PS Supervise acceptance test runs

Put in project milestones in SAP PS

Steering of deliveries from KHS plants

Define requirements of shipping and installation
Release of order Steering of all issues related to 3 party Hand over of project to customer
equipment, shipping, installation and
commissioning

Controlling and Invoicing running calculation running calculation running calculation

Prepare initial calculation (PV0) Finish initial calculation (PV2) Initiate invoicing
Analysis of deviations between initial and
Analysis of deviations between initial and running calculation (PV1 to PV2)
running calc.

Pick up change requests by customer, prepare Document claims Investigate influence of deficiencies and
and submit add on quotation, add to scope in
Change- & Claim Management case customer places order Initiate correction of deficiencies changes on schedule and budget

(customers, suppliers, insurer) Claim responsible parties for costs Adapt project plans as needed

Prepare project progress report Prepare project progress report Prepare project progress report
Project Documentation Continous evaluation of riscs Continous evaluation of riscs Hand over of line documentation to
Store project documents in SAP DMS Store project documents in SAP DMS customer
 Project manager's responsibilties and tasks of other pro

Responsibility of Project Manager

Project steering: Installation,

Purchasing, Production, Commissioning and
Project start / Set-up Planing & Engineering Shipping, Installation proof of performance Controlling and Invoicing

Other project partners providing project components and servic

Installation &
Commissioning
Sales Competence Centers Shipping & Packaging Services, Controlling

Field service