ACTION

RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS

ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

1.0 CONTRACT REVIEW Review Board ISO 9001:

1.1. Review all contract documents and drawings to ensure that: PM and TC ISO 9001: TC-QUA-005 MINUTES OF NO D
board MEETING
- Contract requirements are adequately
defined and documented.
CONTRACT REVIEW
- That TC have the capability to fulfil DOCUMENTATION
contractual requirements. INCLUDING
- There are no changes in contract MINUTES OF
requirements from the tender. INAUGURAL
- The environmental impact of the project MEETING AND
is analysed to identify risks and environmentally sensitive COPIES OF TENDER
areas. CLARIFICATIONS
BETWEEN TC AND
- Conflicting requirements and
BP.
discrepancies are identified and documented.
- Commercial viability
- Scope of work
- Design criteria
- Contract documents and drawings
- Resources and Personnel requirements
- Technical Specification/Contents
- Quality Assurance Requirements
- Lead Time
- Suitability
- Specification & Standards
- Local Authority Rules & Regulations

1.2 Visit the proposed location of the works to assess the CM N/A N\A REPORT NO R
requirements for geotechnical surveys.

1.3 Hold meetings with BP, raise potential Contract Modifications, CM/QAM ISO 9001 As agreed MINUTES OF YES V
resolve discrepancies and clarify requirements. between BP and MEETING
TC

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

1.4 Identify and procure Contract Standards and Specifications QAM/PCM N/A N/A NONE N/A V
where specified by BP.

2.0 PROJECT ORGANISATION

2.1 Select Project Team members for organisational and planning PM CONTRACT N/A ORGANISATION YES D
activities. CHART

2.2 Identify all job functions which have an influence on the QAM ISO 9001 TC-MAN-001 JOB DESCRIPTIONS NO V
achievement of the project quality objectives.

2.3 Review qualifications of personnel to establish training and QAM ISO 9001 N/A PERSONNEL FILE NO D
recruitment requirements.

2.4 Identify organisational and technical interfaces between BP, QAM/PM ISO 9001 TC-MAN-001 ORGANISATION YES V
sub-suppliers and internal departments. CHART

2.5 Prepare and distribute organisation charts depicting QAM ISO 9001 TC-MAN-001 ORGANIGRAMS and NO N/A
management and reporting structure for all project activities. TRANSMITTAL
NOTE

2.6 Approval of organisation chart. PM / TC Board N/A N/A SIGNED NO V

ORGANISATION
CHART

2.7 Review job descriptions, revise as required and issue to PM N/A TC-MAN-001 JOB DESCRIPTIONS NO V
personnel.

3.0 PLANNING

3.1 Program prepared for the execution of the project. PM N/A PROGRAM YES V

3.2 Allocate resources for all activities. PM N/A N/A N/A N/A N/A

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

3.3 Identify Project Quality System elements. QAM ISO 9001 TC-QUA-005 PROJECT QUALITY YES N/A
PROGRAMME

3.4 Define requirements for and prepare project specific Procedures QAM ISO 9001 CONSTRUCTION YES V
and Work Instructions. PROCEDURES &
SPECIFICATIONS

3.5 Project Quality Programme prepared for construction and post QAM ISO 9001 N/A QUALITY YES V
construction phases. PROGRAMME

3.6 Quality Programme Reviewed, revised as required and PM N/A N/A QUALITY YES D
approved. PROGRAMME

3.7 Quality Programme Submitted to BP for approval. PM N/A N/A DOCUMENT YES H
TRANSMITTAL
NOTE

3.8 Prepare schedules for internal audits to verify compliance with QAM ISO 9001 TC-QUA-004 AUDIT SCHEDULES YES V
Contract requirements.

3.9 Prepare Project Safety Management Plan and Program. CM N/A TC-SAF-001 SAFETY PLAN YES V

3.10 Prepare HSE Procedure and Program. CM ISO 14001 & TC-SAF-001 HSE PROCEDURE YES V
18001

3.11 Transmit HSE Procedure to BP for information. PM N/A N/A TRANSMITTAL YES V
NOTE

3.12 Liase with BP and Local Authorities to obtain information PM N/A N/A CORRESPONDENCE YES V
regarding locations of services and restriction governing the
execution of the works.

4.0 PROCUREMENT

4.1 Prepare Procurement Procedure. PCM N/A TC-PROC-001 PROCEDURE NO D

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

4.2 Material and certification requirements identified by reference PCM/QAM ISO 9001 TC-PROC-001 NONE N/A D
to Contract Specifications.

4.3 Selection of Sub-suppliers. PCM/QAM ISO 9001 TC-PROC-001 APPROVED NO M

SUPPLIER LIST

4.4 Where specified, obtain BP approval of proposed Sub-suppliers. PCM N/A TC-PROC-001 CORRESPONDENCE NO H

4.5 Identify requirements for Sub supplier inspections. QAM ISO 9001 TC-QUA-011 INSPECTION NO V
SCHEDULE

4.6 Quality Programmes and/or Procedures requested from Sub- QAM ISO 9001 TC-QUA-011 TRANSMITTAL NO V
suppliers. NOTE

4.7 Quality Programmes and Procedures reviewed and QAM N/A N/A CORRESPONDENCE NO V
approved/amended.

4.8 Purchasing Documents prepared. PCM ISO 9001 TC-PROC-001 PURCHASING NO M

DOCUMENTS

4.9 Purchasing Documents independently checked for accuracy. PCM/QAM ISO 9001 TC-PROC-001 NONE N/A V

4.10 Orders placed. PCM N/A TC-PROC-001 PURCHASE ORDER NO V

4.11 Quality audits carried out at Sub-suppliers premises i.a.w. audit QM ISO 9001 & TC-QUA-004 AUDIT SCHEDULE, YES V
schedule. 19011 CHECK LISTS,
AUDIT REPORT

4.12 Vendor Inspection and expediting performed i.a.w. with CM ISO 9001 NONE INSPECTION YES H
Contract requirements. REPORT

5.0 CLIENT SUPPLIED PRODUCT N/A N/A N/A N/A N/A N/A N/A

6.0 MOBILISATION AND SITE ESTABLISHMENT

6.1 Establish project site offices and infrastructure PM N/A N/A N/A NO N/A

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

7.0 ENTRY INTO BP TERRITORY

7.1 Apply to BP for Entry Permits. PCM CONTRACT N/A CORRESPONDENCE NO N/A

8.0 IMPLEMENTATION OF SITE QUALITY SYSTEM (SQS)

8.1 Document and Data Control DC ISO 9001 TC-DOC-003

8.1.1 Drawing and document registers prepared. DC DOCUMENT & NO N/A

DRAWING
REGISTER

8.1.2 Drawing and document distribution lists prepared. DC DISTRIBUTION NO N/A

MATRIX

8.1.3 Documents/drawings issued to appropriate persons. DC TRANSMITTAL NO N/A

NOTE

8.2 Training and Recruitment PERSONNEL NO N/A

RECORDS

8.2.1 Personnel selected and recruited PM JOB NO N/A

SPECIFICATIONS &
JOB DESCRIPTIONS

8.2.2 Training requirements identified. QAM TRAINING MATRIX NO N/A

8.2.3 Training carried out and records kept of attendees and subjects QCM/DS TRAINING NO N/A
covered during training, which will include safety induction CERTIFICATE
courses, etc.

8.3 Site Contract Review PCM/QAM/CM TC-QUA-005

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

8.3.1 Discipline Contract Review carried out by TC Site personnel Project Team TC-QUA-005 MINUTES OF NO V
and main subcontractors. and MEETING
Subcontractors

8.3.2 Prepare and administer Change Orders, Requests for PCM/CM RFI, YES D
Information where applicable. CHANGE ORDERS

8.4 Requests for Information

8.4.1 TC and sub-supplier RFI generated and handed to PCM. CM/PCM RFI YES V

8.4.2 RFI reviewed to confirm contractual validity and entered in PCM RFI LOGS NO V
RFI Log.

8.4.3 Response to RFI by PCM or raised formally with BP. PCM RFI LOG YES D

8.4.4 Replies from BP recorded and copied to RFI originator. PCM RFI LOG NO V

8.5 Engineering / Design Control

8.5.1 Appoint design subcontractor(s). PM/PCM/CM

8.5.2 Liaise with design contractor(s). CM/DCM M

8.5.3 Review design input, design criteria, drawings, specifications PM/PCM/CM ISO 9001 TC-ENG-003 DESIGN REVIEW NO V
& design process against BP and legal requirements. REPORTS / MINUTES
OF MEETINGS

8.5.4 Issue design Plan. PM TC-ENG-020 DESIGN PLAN YES V

8.6 Process Procedures

8.6.1 Prepare process and special process procedures as required by PM/QAM ISO 9001 PROCEDURES YES V
Contract Scope of Work.

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

8.6.2 Submit process and special process procedures to BP for PM TRANSMITTAL YES V
approval. NOTE

8.6.3 Issue approved procedures to appropriate personnel i.a.w. QAM DOCUMENT NO M

distribution list. TRANSMITTAL

8.7 Control of Sub suppliers PM/CM ISO 9001 TC-PROC-001

8.7.1 Monitor sub supplier performance. QAM/CM TC-QUA-004 AUDIT AND NO V

INSPECTION
REPORTS

8.7.2 Administer sub-supplier RFI's and Change Orders. PM/PCM RFI’s and CHANGE NO V
ORDERS

8.8 Inspection and Testing

8.8.1 Prepare inspection and test procedures as required by Contract SUBCON/QAM ISO 9001 PROCEDURES YES V
Scope of Work.

8.8.2 Submit inspection and test procedures to BP for approval. PM/QAM N/A DOCUMENT YES H
TRANSMITTAL

8.8.3 Issue approved procedures to appropriate personnel i.a.w. PM/QAM DOCUMENT NO V

distribution list. TRANSMITTAL

8.9 Inspection, Measuring and Test Equipment. ISO 9001 TC-CON-024 PROCEDURES YES V

8.9.1 List of measuring and test equipment prepared (including sub- CM ISO 9001 EQUIPMENT LIST NO V
supplier’s equipment).

8.9.2 Capability of measuring and test equipment verified. CM ISO 9001 CALIBRATION NO H
REPORT

8.9.3 Requirement for calibration of measuring and test equipment CM ISO 9001 CALIBRATION LIST NO V
ascertained.

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

8.9.4 Calibration status of measuring and test equipment verified and CM ISO 9001 CALIBRATION LIST NO V
monitored to ensure that calibration status is maintained. AND REGISTER

8.9.5 Maintain records of usage of calibrated equipment in order to CM ISO 9001 CALIBRATION LIST NO R
trace measurements made by equipment found to be out of AND REGISTER
calibration.

8.10 Stores and Material Control ISO 9001 TC-QUA-006

8.10.1 Provide stores and inspection personnel with all necessary PCM/MC ISO 9001 WORK NO V
information regarding storage conditions and certification INSTRUCTION
requirements.

8.10.2 Confirm that the conditions of storage facilities are appropriate MC/CM INSPECTION/AUDIT NO V
for the storage of all materials. REPORT

8.10.3 Receive incoming materials and equipment. MC STORES RECEIPT NO D

AND INSPECTION
REPORT

8.10.4 Receive Client supplied Materials and equipment. MC REPORT YES H

8.10.5 Inspect materials and equipment to confirm that quantity and MC STORES RECEIPT NO I
quality is i.a.w. specified requirements. Verify that the material AND INSPECTION
identification is correct. REPORT

8.10.6 Confirm that material certificates have been received where MC NONE N/A V
applicable.

8.10.7 Place any unacceptable items in the stores quarantine area. MC NCR YES V

8.9.9 Non -conformity reports generated for all unacceptable items. MC TC-QUA-003 NCR REPORT YES V

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

8.10.10 Ensure that materials with a limited shelf-life are used before MC TC-QUA-006 NONE N/A V
the expire date.

8.10.11 Issue materials as required. MC MATERIAL ISSUE NO V

REPORT

8.10.12 Preservation of materials as required. MC PRESERVATION NO M

DOCUMENT

8.11 Material Traceability ISO 9001 TC-QUA-008

8.11.1 Unique identification numbers recorded when materials are MC STORES RECEIPT NO V
received and maintained during storage. AND INSPECTION
REPORT

8.11.2 Unique numbers recorded at time of material issue. MC MATERIAL NO V

REQUEST AND
ISSUE REPORT

8.11.3 Installation location of materials recorded. DS AS-BUILTS, YES D

ELECTRONIC FILES

8.12 Non-Conformance and Corrective Action TC-QUA-003

8.12.1 Non-Conformities identified and corrective actions QAM ISO 9001 NCR REPORT YES D
recommended.

8.12.2 Corrective action taken. PM/SUBCON/ CAR REPORT YES D

DS

8.12.3 Verification of corrective action. QAM CAR REPORT NO D

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

9.0 SPECIAL PROCESS PROCEDURES

9.1 Welding

9.1.1 Welding procedures prepared and submitted to BP for approval. SUBCON/QAM EN 287; EN288 WELDING YES H
API 1104 PROCEDURES

9.1.2 Procedure Qualification welds carried out and all parameters QAM/SUBCON INSPECTION YES M
recorded. /DS REPORTS; WPS;
CALIBRATION
CERTS.

9.1.3 Non-destructive testing carried out i.a.w. Contract TC TC-CON-013 NDT REPORTS YES V
requirements.

9.1.4 Acceptable welds cut out and marked-up for destructive testing. QAM/ EN 287 TC-
API 1104

9.1.5 Destructive tests carried out. BP Approved EN 287 TEST REPORTS YES V
Test Laboratory

9.1.6 Welding Procedure Specification Sheets (WPS) amended to QAM EN 287 WPS YES H
incorporate changes. API 1104

9.1.7 Revise WPS, Procedure Qualification Record, test reports and QAM N/A WPS YES H
material certificates submitted to BP as complete package for
review and approval.

9.1.8 Welders selected and tested as required. QAM/SUBCON EN 287 QUALIFICATION YES V
TC-CON-011 CERTIFICATES

9.1.9 Welder performance monitored. QAM/DS TC-CON-011 INSPECTION NO R

REPORTS

9.2 Painting/Insulation

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

9.2.1 Procedures prepared in accordance with Contract Specification HERTEL/QAM TC-CON-010 PROCEDURES/ YES H
and transmitted to BP for approval. TC–CON-012 TRANSMITTAL
NOTE

9.2.2 Painting operatives selected from personnel with experience of HERTEL NONE N/A V
paint application.

10.0 INSPECTION AND TESTING

10.1 Non-Destructive Testing (NDT)

10.1.1 NDT procedures qualified as required by Contract and all CM EN 1435, 1290, EN &NDT PROCEDURES YES H
parameters recorded. 1712, 25817 PROCEDURES

10.1.2 Results reviewed by TC and passed to BP for review and QAM N/A N/A TRANSMITTAL NO V
approval if acceptable. NOTE

10.1.3 NDT procedures modified to incorporate any changes and QAM EN 1435, 1290, TC-QUA-013 REVISED YES H
transmitted to BP for approval. 1712, 25817 PROCEDURES

10.1.4 NDT technicians selected from personnel in possession of CM TC-QUA-010 NONE N/A V
current Colombian approvals.

10.1.5 List of NDT technicians and certified copies of approvals DC N/A APPROVED LIST, YES V
maintained. COPIES OF
QUALIFICATIONS:
TC NDT
10.1.6 NDT performed as indicated in section 13.21 of Construction EN 1435, 1290, TC-QUA-013 NDT REPORTS YES D
Activities and documented i.a.w. Inspection Procedures. 1712, 25817

10.2 Hydrostatic Testing B31.3 97/23/EC TC-

CON-031

10.2.1 Hydrostatic Testing Procedure prepared and submitted to BP for PM TC-CON-031 TEST PROCEDURE YES H
approval.

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 ACTION
RESPONSIBLE DOCUMENT DELIVERABLE COLUMNS
ITEM ACTIVITY SPECIFICATION PROCEDURE
PERSON GENERATED YES/NO
TC BP

10.2.2 Piping Spool Test sections selected. CM TC-CON-031 TEST REPORTS YES V

10.2.3 Hydrostatic tests carried out as indicated in this Plan. CM TC-CON-031 TEST REPORTS; YES V
CHARTS; ETC:

11.0 INSPECTION AND TEST STATUS INSPECTION

PROCEDURES
TC
11.1 Welds which have been radiographed marked i.a.w. Inspection N/A N/A N/A
procedure.

11.2 Weld results marked on Pipe Book. TC TC-QUA-008 PIPE BOOK YES M

TC
11.3 NDT Results copied to welding and painting supervisors. N/A N/A N/A N/A

11.4 Accepted joints painted. HERTEL TC-CON-010 N/A N/A N/A

11.5 Review of all weld and coating acceptance prior to preparation CM N/A N/A N/A D
for hydrotest.

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