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Writeup for Broker reimbursement for personal lease

Applicability:

1) Applicable for all employee (M2 and above)


2) Applicable for transfer from one location to another.

Rule:

1) Brokerage can be claimed at the time of transfer from one place to another
2) In case of self initiated transfer this reimbursement cannot be claimed
3) This is applicable for personal Lease only and the lease should be in the name of the
employee
4) This can be claimed only once at the time of transfer. In case of brokerage incurred at the
subsequently for renewal of the personal lease/a new personal lease in the same location it
cannot be claimed for reimbursement.
5) The brokerage can be claimed for only one month’s rent ( excluding any manintance and
other charges included in the rental amount) as mentioned in the lease agreement
6) Employee must claim for reimbursement within 6 months of the date of transfer. If
employee has not claimed reimbursement on account any unavoidable circumstances like
family not transferred etc this needs to be informed to the Line HR and needs to be
documented. Even in such situations the employee needs to claim the reimbursement
within one year from the date of transfer.
7) In case of new joinee leaving the company within one year from the date of transfer to CEAT
/from one year from the date of payment whichever is later the same the same will be
recovered from the employee.
8) The reimbursement will be done directly to the broker and not to the employee.
9) Following documents needs to be submitted:
a. Copy of the personal lease agreement
b. Invoice on letter head of the broker raised on CEAT LTD
c. Cheque copy of the broker
d. Pan card copy of the broker
e. Address Proof of the broker (ie electricity bill/Telephone bill)
10) Reimbursement to the broker will be subject to TDS of 10% as per the income tax rules.

All this documents needs to be submitted along with the form mentioned below
Form for claiming reimbursement of Brokerage

Particulars Details Remarks


Emp Number
Employee Name
Type of Lease (Company
Leased
Accommodation/Personal
Lease)
Name of Broker (as mentioned
in the Invoice)
Name of the Broker as
mentioned in the bank
account
Amount of Brokerage
Date of Invoice
New Location
Old Location
Date of transfer to new
location
Name of the Brokers Bank
MICR Code
IFSC Code
Branch Name
Address of the bank
Pan Number of the Broker
Email Address of the Broker

All the details given below of any per the employee records provided and any deviation and
damages to the company I will be sole responsible for the same.

Signature of the employee

For office use (HR Department):

Date of receipt from employee: Date of submission on MDO:

Date of Creation of Vendor code Temp Id Created on MDO:

Vendor code: Date of dispatch to Accounts

Department:

Date of Rejection: Dispatch date to the employee:

Reason for rejection:

__________________________________________________________________

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