ADAMSON UNIVERSITY

College of Science

Information technology and Management Department

Emergency Report System for

Makati Action Center

Submitted by:

Gulbin, Karla May D.

Villanueva, Aldwin Jae L,

Samonte, Clark kent G.

Yin, YueChen

In partial fulfillment of the Requirements for the Course

IT222 – SYSTEM ANALYSIS & DESIGN

Submitted by:

PROFESSOR RIZALINA CURA VALENCIA

1st Semester

School Year 2018-2019

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 DEDICATION

We dedicate this to our family, friends and professors and to those who endlessly supported us in our

endeavor, we cannot thank all of you enough but we wish you all the luck in the world

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 ABSTRACT

System nowadays are now being integrated in to computerized system, having manual report

system can prove to be hassle to the Staff because more work is needed to be able to assure that

manually doing these processes will give them a accurate reports. We interviewed our benefactor

about their manual way of monthly report and we also explained to them how a computerized system

can be help them easier, further. We have learned in this research that a computerized system can

have better results than a manual system.

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 Chapter 2

Reviews of Related Literature and Studies

Related Literature

Local

2.1.1 Incident and Directory Report

For many years, Incident and Directory Report is one of the most important material

inside the establishment such as municipals, barangay, hospitals, police station, airlines and

many more. These incident and directory report is very useful and important because it can help

any organizations to identify the reported incident and the details unlike manual incident report it

can cause a lot of process such as slow process and action and it consumes a lot of time and

effort to record a incident.

Synthesis:

Doing the report manually can affect quick response and services. It can also

cause errors and the time will be used for manual labor is long. This elaborates that a

manual system can cause missed recorded information and it will have a high percentage

if not checked correctly.

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2.1.2 Report System

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 1. Organizational Chart

Mr. Edwin Nonato

Head

Peter Patrick Tolentino Ireneo Acuesta

Erwin Perigrina
Team Leader Team Leader
Team Leader

Staff
Staff Staff
Kevin Sison
Maricel Alicandon Jonathan Figueroa
Jun Frialde
Mary ann sobrevega Archie Fernandez
Ariel aboy
Aldrin Mendoza Ronald oropesa
Jaime repolda
Marites Antonio John reiner angeles

Christian macapagal Louie Rodriguez

Figure 2 – Organization chart of the Makati City hall

The Team Leader is the one who is responsible in the report, update schedule as required,

making official reports and the staff have different functions because they can be the ones who will

relay radio calls from coordinator’s reports, radio modulation to communicate each other and manage

the monthly reports of each coordinator in different district

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 2. Locale of the Study

Figure 3 – Location of Makati Action Center

From San Marcelino St. Ermita manila where Adamson university is located, ride a Jeep going

to Pedro Gil then cross the other side and you will see a 7-11 on the Other side then go straight to

that and you will see a lot of jeep there and the you have to fall in line. The jeeps signs are

Guadalupe, L.Guinto. it will cost you like 10 pesos to get there. (Approximately 30 mins to 45 mins),

From there you will see the Makati City Hall.

Contact number: +63 949 1548660

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B. Overview of the Current System

When the staff received a call from the coordinator, they will call one of the department or C3

Office to take the action or to confirm the incident, after receiving the report from the coordinator. The

staff will manually record the report into their log book and they will also type the reports in MS excel

or MS word so that they will be able to keep track of the reports that they have receive for that day.

C. System Flowchart of the Current System

Incident Coordinator

YES

Taken
Makati Action Center
Action

NO

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D. User Overview of the Current System

User 1: Team Leader

The one who is responsible for making the schedule of the monthly reports, assigning the duty

of every staff members according to their performance

User 2: Staff

the staff have different functions because they can be the ones who will relay radio calls from

coordinator’s reports, radio modulation to communicate each other and manage the monthly

reports of each coordinator in different district

E. Operational Definition of Terms

MS word - Microsoft Word is a widely used commercial word processor designed by Microsoft.

Microsoft Word is a component of the Microsoft Office suite of productivity software but can

also be purchased as a stand-alone product. It was initially launched in 1983 and has since

been revised numerous times. Microsoft Word is available for both Windows and Macintosh

operating systems. Microsoft Word is often called simply Word or MS Word.

MS Excel - Microsoft Excel is a software program produced by Microsoft that allows users to

organize, format and calculate data with formulas using a spreadsheet system. This software is

part of the Microsoft Office suite and is compatible with other applications in the Office suite.

Coordinator - A person whose job is to organize events or activities and to negotiate with

others in order to ensure they work together effectively.

Operator - a person who operates or controls a radio transmitter

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C3 – C3 Office is the one who is responsible to take the action or to call the department for the

action in incidents.

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