Architecture Review Pre-Readiness Questionnaire

Contents
DOCUMENT CONTROL ................................................................................................................................... 1
PURPOSE ......................................................................................................................................................... 1
PROCEDURES ................................................................................................................................................. 2
LINKS ................................................................................................................................................................ 4
VERSION HISTORY.............................................................................. ERROR! BOOKMARK NOT DEFINED.

DOCUMENT CONTROL

Access Control: Public

Content Owner: James Gonzalski

Content Reviewers: CARES Arch Review Team, Francisco Braganca (LAC), Marc Vierke (NAMER), Josh
Krellenstein (NAMER), Diego Bermudez (EMEA), Callum Veness (APJ)

PURPOSE
This template is used to inventory the customer's systems (ERP, backend systems, middleware, 3rd party
systems), and other areas that may impact the project. It is to be pre-populated by Ariba based on the
Sales-To-Delivery Handoff session, subsequently supplemented by the customer, and eventually will be the
document we used to obtain signoff on Architecture scope.
PROCEDURES

1. The Technology Services Lead and the Architecture Review Support Team (ARST) members should
populate the Architecture Review Pre-Readiness Questionnaire (below) with information obtained
during the Sales to Delivery Handoff and pre-planning meetings.

2. This questionnaire is then locked so that only the form fields are editable and sent to the customer
by the Technology Services Lead in advance of the actual Architecture Review session so that they
may fill in additional/supporting detail.

3. The customer should return the completed questionnaire to Ariba. The Technology Services Lead
should then use the content from the questionnaire to customize the Architecture Review Customer
PPT (see template PPT) that is used to conduct the actual Architecture Review Session.

Customer: Click here to enter text. Date: Click here to enter a date.

Backend Systems and Middleware

If SAP ECC, provide the EHP version and the SP levels for both the Application and BASIS
Components
ERP Name: Click here to ERP Type: Choose an List your ERP Version(s):
enter text. item. instances (Dev, QA, Click here to enter
If other, please Prod, etc.?): Click here text.
specify: Click here to to enter text.
enter text.
ERP Name: Click here to ERP Type: Choose List your ERP Version(s):
enter text. an item. instances (Dev, QA, Click here to enter
If other, please Prod, etc.?): Click here text.
specify: Click here to to enter text.
enter text.
ERP Name: Click here to ERP Type: Choose an List your ERP Version(s):
enter text. item. instances (Dev, QA, Click here to enter
If other, please Prod, etc.?): Click here text.
specify: Click here to to enter text.
enter text.
Do you have any Middleware Type: List your Middleware Version(s):
requirements on the use Choose an item. instances (Dev, QA, Click here to enter
of your Middleware If other, please Prod, etc.?): Click here text.
system: Click here to specify: Click here to to enter text.
enter text. enter text.
Do you have SAP SRM: Yes: ☐ No: ☐ If Yes, Select Mode:
Choose an item.
3rd Party Systems
Do you have an Invoice If yes, please specify Product: Choose an item. Version(s):
Management tool? If other, please specify: Click here to enter text. Click here to enter
Yes: ☐ No: ☐ text.
Do you have an Invoice If yes, please specify Product: Choose an item. Version(s):
scanning solution or If other, please specify: Click here to enter text. Click here to enter
service? text.
Yes: ☐ No: ☐
© 2018 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any
form or for any purpose without the express permission of SAP SE or an SAP affiliate company.

SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks
of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the
trademarks of their respective companies. Please see http://www.sap.com/trademark for additional trademark information and notices.
 Are other supplier If yes, please specify Product: Choose an item.
networks currently being If other, please specify: Click here to enter text.
used?
Yes: ☐ No: ☐
Is there a supplier fee
based model with this
solution/network?
Yes: ☐ No: ☐
Do you have existing If yes, please specify the types of integrated
integrated connections connections: Click here to enter text.
(e.g. EDI, XML, etc.) with
suppliers?
Yes: ☐ No: ☐
Do you provide detailed If yes, what solution is used to generate and Version(s):
remittance to suppliers send remittance? Click here to enter
upon payment? Choose an item. text.
Yes: ☐ No: ☐ If other, please specify: Click here to enter text.

Do you have Tax If yes, please specify Product: Choose an item. Version(s):
Software: Yes: ☐ No: ☐ If other, please specify: Click here to enter text. Click here to enter
text.
Do you have an HR If yes, please specify Product: Choose an item. Version(s):
system that’s is a source If other, please specify: Click here to enter text. Click here to enter
for user data? Yes: ☐ text.
No: ☐
Do you have a single If yes, please specify Product: Choose an item. Version(s):
sign-on (SSO) solution? If other, please specify: Click here to enter text. Click here to enter
Yes: ☐ No: ☐ text.
Do you have a receiving If yes, please specify Product: Choose an item. Version(s):
and/or asset management If other, please specify: Click here to enter text. Click here to enter
system? text.
Yes: ☐ No: ☐
Do you have a contract If yes, please specify Product: Choose an item. Version(s):
management system? If other, please specify: Click here to enter text. Click here to enter
Yes: ☐ No: ☐ text.
Do you have a supplier If yes, please specify Product: Choose an item. Version(s):
risk system? If other, please specify: Click here to enter text. Click here to enter
Yes: ☐ No: ☐ text.
Do you have a master If yes, please specify Product: Choose an item. Version(s):
data management If other, please specify: Click here to enter text. Click here to enter
system? text.
Yes: ☐ No: ☐
3rd Party Partners
Will a 3rd party company / Implementation Partner If yes, specify Company and role in project:
be assisting during Project: Yes: ☐ No: ☐ Click here to enter text.
Project Impacts

© 2018 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any
form or for any purpose without the express permission of SAP SE or an SAP affiliate company.

SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks
of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the
trademarks of their respective companies. Please see http://www.sap.com/trademark for additional trademark information and notices.
 Do you have any planned upgrades, sun setting If yes, provide Details. Include type of
of applications, or new implementations for any project and timeline.
relevant systems in the next 6 months? Click here to enter text.
Yes: ☐ No: ☐
Are there upcoming times when your If yes, specify them:
organization will be closed or unavailable Click here to enter text.
(holidays, conferences, other “black-out”
periods)?
Yes: ☐ No: ☐
Are there upcoming instances when your ERP or If yes, specify them:
middleware system will be unavailable Click here to enter text.
(maintenance windows, production freezes,
etc..)?
Yes: ☐ No: ☐
Please provide the buyer-location countries in Click here to enter text.
scope as well as timing for rollout:
Please provide the planned supplier countries in Click here to enter text.
scope as well as timing for rollout:
Please describe any requirements for non- Click here to enter text.
English user interfaces needed by users for Ariba
solutions?
Will the SAP Ariba implementation project go live If yes, provide Details: Click here to enter
in a phased approach: Yes: ☐ No: ☐ text.
Please provide any questions or items you would Click here to enter text.
like to discuss during the Readiness Review:
Planned Start Date: Planned Go Live date:
Click here to enter a date. Click here to enter a date.

LINKS
 Insert link to Architecture Review Customer PPT Template Link here

© 2018 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any
form or for any purpose without the express permission of SAP SE or an SAP affiliate company.

SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks
of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the
trademarks of their respective companies. Please see http://www.sap.com/trademark for additional trademark information and notices.