THE ELECTRONIC CLASS RECORD USED BY THE CAVITE STATE UNIVERSITY-NAIC

FACULTY: ITS PROSPECTS

Dr. Ernesto A. Gutierrez, Jr.
Assistant Professor 3, Cavite State University-Naic, Bucana Malaki, Naic, Cavite

ABSTRACT INTRODUCTION
The preparation of the class record plays
The study was conducted at the Cavite
a major role in the classroom management. Most
State University-Naic. It aimed to assess the
of the teachers spend a lot of time in computation
existing electronic class record (e-class record)
of the grades of the students. Sadly, there are still
used by the faculty members, problems
teachers using the old, traditional, and manual
encountered by teachers on the use of e-class
class record – the one that can be bought in any
record; and recommend solutions for teachers
school supplies and bookstore. Sometimes, using
and administrators to solve problems
this manual computation resulted to stresses, and
encountered in the use of e-class record. The
heavy workload of the teachers that resulted to
statistics used were weighted mean, ranking,
inaccurate computations of grades. But an
frequency distribution and percentile.
electronic class record, from the faculty
In the assessment, faculty members perspective, is a highly desirable addition to the
believed that using the electronic class record educational tool-kit, particularly when it can
lessen the amount of time spent by teachers in provide less effort and a more effective and
grade computation. They also believed that the timely outcome. It is also necessary to avoid
e-class record made their computation easier disagreement from students and parents.
with the weighted mean of 4.62. In fact, all
Students grades needed to be accurate
faculty members favored on the benefits of
because it provides information in stepping to the
using the electronic class record. Meanwhile,
next year level. Moreover, the grading system
the lowest mean of 3.79 is on the use of
provides incentives for achievement and assist in
electronic class record help update students
the identifying problem areas of a student. It is
about their academic strengths and
also used to analyze the students’ performance.
weaknesses.
(Barreno, Arevalo et.al)
Most of the recommended solutions in
Many teachers feel that the time they take
the survey were agreed by the teachers. First
in recording and computing for the grades of their
on the rank was that there should be an
students is time that could be better spent
immediate response from technical personnel
elsewhere, like preparing lessons, researching or
regarding problems on the computer system.
meeting with their students. With the advent of
Second was the conduct of regular update of
computer technology, more and more schools are
the e-class record. Third was to provide
taking advantage of a variety of grading systems
adequate computer facilities such as printers
available both off-line and online that can help
and computers for the faculty to encode their
save time on administrative tasks and give
grades. And last on the recommendation was
teachers more time to attend to other important
the conduct of training on basic computer
functions. However, a greater majority,
skills.
especially small schools, government schools,
Keywords: e-class record, grading system, and schools in remote areas, still utilize the
manual method of recording and computing for
the grades of the students. Table 1. Rating scale
https://www.academia.edu/6314564/Documentat
ion_in_database Ratings Interpretations
4.50 – 5.00 Strongly Agree
The objectives of this study are to: 3.50 – 4.49 Agree
2.50 – 3.49 Moderately Agree
1. determine the profile of the faculty 1.50 – 2.49 Disagree
members of CvSU-Naic in terms of sex, civil 0.00 – 1.49 Strongly Disagree
status, highest educational attainment,
department, length of teaching experience, status
of computer literacy, place where they prepare Table showed the rating scale used by the
their class record, and person who prepares their researcher in interpreting the data in the survey
e-class record; questionnaire 2 to 4.

2. assess the use of e-class record RESULTS AND DISCUSSION

3. assess the problems encountered by Based on data gathered by the researcher,

teachers on the use of e-class record; and the profile of the respondents is shown and
discussed in the following tables and paragraph
4. recommend solutions for teachers and taking into consideration its various aspects.
administrators to solve problems encountered in
the use of e-class record. Figures 1 – 7 and Table 2 showed the
percentage of the respondents as per sex, civil
METHODOLOGY status, highest educational attainment,
The researcher made use of the department, length of teaching experience, status
descriptive method in the conduct of this study. of computer literacy, place where they prepare
The respondents in this study are all the regular, their electronic class record, and person who
contractual, and part-time faculty members of prepares their electronic class record.
CvSU-Naic. The researcher will use the
following instruments: questionnaire,
observation, interview and documentary analysis.
34%
The data will be tallied, tabulated and
subjected to statistical analysis. The statistical 66%
tools will be: 1) the weighted mean – to compute
for the mean of the data to measure the perception
of the respondents; 2) Ranking – to determine the
Male Female
arrangement of responses from respondents in
part I to 4 of the questionnaire; and 3) Frequency
Distribution – to determine the profile of the Figure 1. Percentage of respondents per Sex
respondents, their assessment, problems
In figure 1 showed that male has thirty-
encountered, and recommended solutions. All
four (34) percent while female has sixty-six (66)
analysis and computations were made using the
percent or ten (10) and nineteen (19) frequency
Microsoft Excel 2016.
distribution respectively.
 0% 0%

38% 14%
17% 14%

17%
17%
83%

Single Married Widow Divorced ASD FMSD ITD MD TED

Figure 2. Percentage of respondents per Civil Figure 4. Percentage of respondents per

Status Department
In figure 2 explained that eighty-three In figure 4 disclosed that thirty eight (38)
(83) percent of the faculty member who used the percent of the faculty members were from
electronic class record were married, seventeen Teacher Education Department, both
(17) percent of them were single and none of Management Department and Information
them was widowed or divorced. Technology Department had seventeen (17)
percent, and both Arts and Sciences Department
50% and Fisheries and Marine Science Department
40% had fourteen (14) percent.
30%
20%
10%
0% 52%

24% 21%

3%
Figure 3. Percentage of respondents per Highest
Educational Attainment 1-5 6-10 11-15 20 and
up
As can be noted from the above figure
that forty-one (41) percent of the faculty members
Figure 5. Percentage of respondents per Length of
who used the electronic class record were
Teaching Experience
Master’s degree graduate, thirty-four (34) percent
of them had units in Master’s degree, seventeen In figure 5 gleaned that majority of the
(17) percent had units in Doctorate degree and faculty members had twenty (20) or more years
three (3) percent were in both doctorate degree in their teaching experience while twenty-four
and baccalaureate degree. (24) percent was in six to ten years, twenty-one
(21) percent was in eleven to fifteen years and
three (3) percent was in one to five years of
teaching experience.
 66%

Table 2. Percentage of respondents per Person

who prepares their electronic class record
28%
Person who Percent (%) Frequency
prepared Distribution
7%
their
electronic
0 Knowledge Basic Advanced class record
Yourself 89 25
Figure 6. Percentage of respondents per Status of Co-teacher 7 2
Staff 0 0
Computer Literacy
Students 4 1
In figure 6 revealed that sixty-six (68) Others: MIS Officer;
percent of the faculty had the basic computer ________ daughter
literacy, twenty-eight (28) percent of them was in
advanced and seven (7) percent had 0 knowledge In table 2 stated that eighty-nine (89)
in computer. percent of teachers prepared their electronic class
record while seven percent ask their co-teachers
to encode it for them and four percent of the
52%
teachers asked their students or other students to
41% do it for them. Two respondents indicated that
they asked the MIS Officer or their daughter to
3% 3% 0% prepare the e-class record for them.

Figure 7. Percentage of respondents per Place

where they prepare their electronic Class Record
Most of the faculty members with fifty-
two (52) percent prepared their electronic class
record at home, forty-one (41) percent prepared it
in the office or in the faculty room, two three (3)
percent did it in the computer laboratory and in
other office and none of the faculty prepared the
electronic class record in the computer shop.
Table 3. Assessment on the Use of E-class Record

Assessment Weighted Interpretation Rank

Mean
1. Does the use of the electronic class 4.62 STRONGLY 2
record make computations easier? AGREE
2. Does it result to accurate grade 4.00 AGREE 7
computation?
3. Will the electronic class record 4.59 STRONGLY 3
make it easy for teachers to store AGREE
and keep records?
4. Does the use of electronic class 4.55 STRONGLY 4
record make grade presentations AGREE
neat?
5. Will the use of e-class record lessen 4.67 STRONGLY 1
the amount of time spent by AGREE
teachers in grade computations?
6. Will the use of e-class record 4.38 AGREE 6
increase teacher’s time for lessen
preparation?
7. Will the use of e-class record help 4.50 STRONGLY 5
teachers to compute and submit AGREE
grades on time?
8. Will the use of the e-class record 4.00 AGREE 7
help update parents about the
academic performance of their
children?
9. Will the use of the e-class record 3.79 AGREE 9
help update students about their
academic strengths and
weaknesses?

In table 3 showed that faculty members
rank 1 or believed that using the electronic class
record lessen the amount of time spent by
teachers in grade computation. They also
believed that the e-class record made their
computation easier with the weighted mean of
4.62. In fact, all faculty members favored on the
benefits of using the electronic class record.
Meanwhile, the lowest mean of 3.79 is on the use
of electronic class record help update students
about their academic strengths and weaknesses.

Table 4. Problems Encountered by Teachers in the Use of E-class Record.

Problems Encountered Weighted Interpretation Rank

Mean
1. Inadequate knowledge in the 3.32 MODERATELY 4
operation of computer system AGREE

2. Non-interest to use the new 2.89 MODERATELY 7

system AGREE
 3. Phobia in using the computer 2.36 DISAGREE 8

4. Insufficient number of computer 3.39 MODERATELY 1

units AGREE

5. Unavailability of printer 3.33 MODERATELY 3

AGREE
6. Scheduling constraints in the 3.14 MODERATELY 6
laboratory AGREE

7. Delayed response from 3.17 MODERATELY 5

Technical personnel regarding AGREE
problems on the computer
system

8. Lack of continues monitoring in 3.38 MODERATELLY 2

the use of the e-class record AGREE

In table 4 revealed that most of the
problem met by the faculty members were in the
hardware like insufficient unit of computers that
rank 1 with the weighted mean of 3.39. Second
in the rank was the lack of continues monitoring
in the use of the e-class record with the weighted
mean of 3.38 while most of the faculty members
did not have the cyberphobia or fear in computers
with the weighted mean of 2.36 that rank 8.

Table 5. Recommended solutions for Teachers and Administrators to solve the problems encountered in
the use of e-class record

Recommendations Weighted Interpretation Rank

Mean
1. Conduct training on basic 3.76 AGREE 7
computer skills

2. Embrace the Information 4.28 AGREE 5

Technology to become globally
competitive individuals

3. Provide adequate computer 4.38 AGREE 3

facilities such as printers and
computers

4. Conduct regular update of the e- 4.41 AGREE 2

class record

5. Immediate response from 4.45 AGREE 1

Technical personnel regarding
problems on the computer
system
 6. Provide continuous monitoring 4.38 AGREE 3
in the use of e-class record

7. Acquire personal computer 4.00 AGREE 6

In table 5, the immediate response from technical
personnel regarding problems on the computer
system with the weighted mean of 4.45 rank 1 in
the recommended solutions for Teachers and
Administrators to solve the problems encountered
in the use of e-class record. All the responses of
the faculty members agreed recommended
solutions presented in the survey. The weighted
mean ranges from 3.76 to 4.45 which interpreted
as agree.
recommendation was the conduct of training on
basic computer skills.
ACKNOWLEDGEMENT
The researcher wishes to express his
gratitude to the following persons who have
helped and contributed in making this study:
Engr. Ervin Papa, for his assistance and
contribution as statistician; and

CONCLUSION AND RECOMMENDATION Mr. Jesus Paolo Cullado, for his support and
participation in the preparation of this study.
The study revealed that faculty members
benefited from the electronic class record. They LITERATURE CITED
lessen the amount of time spent in the preparation Christelle Joy Barreno, Amanda Arevalo,
and computations of grades. Electronic class Anderson Emmanuel Abundo, and
record made easy for the teachers to store and Chriselle Lapu. 2013. Computerized
keep records. It helped also the teachers submit Grading System (CGS) System Analysis
their grades on time. and Design Project.
While the faculty members benefiting https://www.academia.edu/6314564/Documentat
from the e-class record, they also encountered ion_in_database
problems. First is the insufficient number of
computer units to be used in the encoding of
grades into the system. Second is the lack of
continuous monitoring in the use of the system.
Third is the unavailability of the printers to be
used in the printing of their grades, inadequate
knowledge in the operation of computer system,
delayed response from technical personnel
regarding problems on the computer system and
last is the phobia in using the computer.
Most of the recommended solutions in
the survey were agreed by the teachers. First on
the rank was that there should be an immediate
response from technical personnel regarding
problems on the computer system. Second was
the conduct of regular update of the e-class
record. Third was to provide adequate computer
facilities such as printers and computers for the
faculty to encode their grades. And last on the