Instructions Cost and Profit Worksheet Assumptions

How to Use the Poultry Profit Calculator

This poultry profit workbook will help you estimate and track the overall costs and revenue from your poultry operation,
on the farm using the Mobile Processing Unit vs. paying for off-farm butchering. This worksheet should help you decide
poultry operation. Some data fields have been pre-populated with rough estimates to assist those who are new to poul

General Instructions
Areas with yellow highlighting are for your inputs. Areas with grey highlighting are calculated output values that you mig

Before you begin editing, we recommend that you first save a copy of the sheet as it is defined now, in case you need

Using Named Fields in Formulas

Many of the calculated fields use named cells, like "num_chicks", which makes the formulas easier to read than if they
named cell is located within the workbook, so that you can change its value, use the Name Box. The name box is locat
is a floating pane that appears when using the formulas section of the toolbox. Use the dropdown control on the name
taken to its location in the workbook.

Displaying the Row/Column headings and gridlines

For readability, the workbook has the gridlines and the row and column headers suppressed. If you want to add/delete
You can also turn on the gridlines, if you like.
To display the row/column headers and gridlines:
• On Windows: under Tools -> Options -> View, click the checkbox for Row/Column headers or Gridlines.
• On Mac: click on the Toolbox icon to display the formatting palette. The checkbox for row/column headers and for Gri

Sheet 1: Costs and Profit Worksheet

1. Enter number of birds: Start by entering the number of chicks you will acquire per batch, and th

2. Edit expense categories: Expenses are divided into sections for acquiring birds, raising the bird
processing expenses, there are separate sections for on-farm slaughter with the MPPU vs. off-farm
track, delete categories that are not applicable to you. To add or remove rows, you will need to Dis
expenses should fall into either the per bird/ per batch/ or per year subsections. For items that are
supplies or housing, enter the amount that you want to charge to this year's poultry operation in the
subsections ( per bird / per batch / per year) in each expense section, because the subtotals are us

3. Edit expenses: Enter your estimated, or actual costs in the column indicated (column E). Norma
actual expenses as they occur. If you would like the worksheet formatting to indicate which entries
or 'estimates'.

Your total revenue per bird, and per year will be automatically calculated using your cost and reven

Sheet 2: Assumptions
Some basic calculations and ratios have been created for you on the assumptions sheet. This data
Profit worksheet, but has been moved here to try to reduce clutter on the main sheet. Items such as
slaughter weight are estimated here for you with figures gathered from a panel of farmers participat
Institute. Feel free to change these numbers with accurate data from your own operation, and to ad
defining a name (on the Insert menu) for any additional fields you add to this list, so that you can us

Other advanced features

You can use the built-in features of excel to perform some advanced calculations. For example:
• Goal-Seek: Excel can determine the value that one cell needs to be changed to, in order to produ
example, to calculate the number of birds you would need to raise to achieve a certain profit goal. T
Sheet 2: Assumptions
Some basic calculations and ratios have been created for you on the assumptions sheet. This data
Profit worksheet, but has been moved here to try to reduce clutter on the main sheet. Items such as
slaughter weight are estimated here for you with figures gathered from a panel of farmers participat
Institute. Feel free to change these numbers with accurate data from your own operation, and to ad
defining a name (on the Insert menu) for any additional fields you add to this list, so that you can us

Other advanced features

You can use the built-in features of excel to perform some advanced calculations. For example:
• Goal-Seek: Excel can determine the value that one cell needs to be changed to, in order to produ
example, to calculate the number of birds you would need to raise to achieve a certain profit goal. T
display the row/column headings before using the goal seek tool (see above). For example, to set
then enter:
o Set cell: I149(the profit cell)
o To value: (your revenue target)
o By changing cell: E5 (the number of birds per batch)
om your poultry operation, and is designed to facilitate comparing the costs of processing your birds
eet should help you decide the price levels you need to obtain for a desired level of profit with your
hose who are new to poultry raising.

output values that you might not want to change.

ed now, in case you need to see the original formulas later.

easier to read than if they used cell references like "A4". If you need to find where a particular
Box. The name box is located at the top, left of your formula bar. On Excel for Mac, the formula bar
down control on the name box to display the list of named values. Click on a particular name to be

. If you want to add/delete rows of cost categories, you will need to display the row/column headers.

or Gridlines.
olumn headers and for Gridlines are both in the Page Setup section.

quire per batch, and the number of batches you will raise for the year.

g birds, raising the birds, marketing, other expenses, and processing. For
the MPPU vs. off-farm slaughter. Add any cost categories that you would like to
s, you will need to Display the Row and Column headers (see above). Your
ns. For items that are purchased once and used for several years, such as brooder
oultry operation in the annual expenses section. It is probably best to leave all 3
se the subtotals are used in formulas that calculate the section totals.

ed (column E). Normally, you will start with estimates and gradually enter your
ndicate which entries are which, go to Format -> Style, and choose either 'actuals'

g your cost and revenue estimates.

ptions sheet. This data is used to support other calculations on the main Costs and
n sheet. Items such as the number of pounds of feed that a bird will eat to reach
el of farmers participating in focus groups at the New England Small Farms
wn operation, and to add new assumptions that you might need. We recommend
list, so that you can use the name rather than a cell location in formulas.

ons. For example:

d to, in order to produce a particular value in a calculated cell. This is useful, for
a certain profit goal. To do this, use the Goal Seek function. You will want to
ptions sheet. This data is used to support other calculations on the main Costs and
n sheet. Items such as the number of pounds of feed that a bird will eat to reach
el of farmers participating in focus groups at the New England Small Farms
wn operation, and to add new assumptions that you might need. We recommend
list, so that you can use the name rather than a cell location in formulas.

ons. For example:

d to, in order to produce a particular value in a calculated cell. This is useful, for
a certain profit goal. To do this, use the Goal Seek function. You will want to
. For example, to set a profit target, click in cell I149, Under Tools -> Goal Seek,
 Instructions Cost and Profit Worksheet Assumptions

Poultry Profit Calculator

Number of batches 3
Number of chicks per batch 150
Total birds purchased 450
Birds expected to live to slaughter date 405

Expenses
Acquire Birds

Per bird expenses Annual total

Purchase price $1.10 $495.00
Vaccination $0.50 $225.00
$720.00
Per batch expenses
Shipping/transportation $40.00 $120.00
$0.00
$0.00
$120.00
Annual or one-time expenses
$0.00 $0.00
$0.00
Total Bird Acquisition Expenses: $840.00

Raise Birds
Per bird expenses
Feed costs $8.57 $3,854.73
(Auto-calculated based on expected feed per chick and cost of feed) $0.00
$3,854.73
Per batch expenses
Hired Labor $0.00 $0.00
Veterinary/breeding/medicine $25.00 $75.00
Supplements (incl. grit, calcium) $15.00 $45.00
Electricity for brooders $30.00 $90.00
Bedding $10.00 $30.00
$240.00
Annual or one-time expenses
Small equipment/tools (brooder lamps, waterers, etc.) $75.00 $75.00
Additional Labor Costs $0.00 $0.00
Utilities $25.00 $25.00
Water $10.00 $10.00
New Structures or Capitalization of existing structures $100.00 $100.00
Shipping costs for poultry supplies $0.00 $0.00
Pasture enhancement: fertilizers and lime $0.00 $0.00
Equipment rental $0.00 $0.00
Repair/maintenance for coops/brooders $15.00 $15.00
 Seeds/plants (for pasture) $0.00 $0.00
$225.00
Total Bird Raising Expenses: $4,319.73

Marketing
Per bird expenses
$0.00 $0.00
$0.00
Per batch expenses
$0.00 $0.00
$0.00
Annual or one-time expenses
Farmers market stall rental $0.00 $0.00
Selling charges/commissions (i.e. charge card) $0.00 $0.00
Website development/ hosting fees $75.00 $75.00
Advertising/promotion $75.00 $75.00
$150.00
Total Marketing Expenses: $150.00

Other expenses
Per bird expenses
$0.00 $0.00
$0.00
Per batch expenses
$0.00 $0.00
$0.00
Annual or one-time expenses
Rental fee for land/buildings $0.00 $0.00
Car and truck repair/maintenance/other expenses $20.00 $20.00
Fuel $500.00 $500.00
Bank service charges $0.00 $0.00
Travel/tolls (not processing-related) $0.00
Business licenses and permits $150.00 $150.00
Dues, memberships and subscriptions $0.00
Charitable contributions and goodwill $0.00
Office supplies $20.00 $20.00
Postage and delivery $30.00 $30.00
Books and other publications $0.00 $0.00
Telephone expenses $0.00
Legal/Administrative $0.00
Insurance $250.00 $250.00
$970.00
Total Other Expenses: $970.00
Subtotal Expenses Before Processing: $6,279.73

Costs for Processing option A: on-farm slaughter with the Mobile Poultry Processing Unit
Per bird expenses
Packaging materials (bags/labels) $0.40 $162.00
$162.00
Per batch expenses
 In-kind contribution for helpers (lunch, etc.) $50.00 $150.00
Hourly paid labor $0.00 $0.00
Ice $125.00 $375.00
Electricity $20.00 $60.00
Propane $35.00 $105.00
Transportation of MPPU $150.00 $450.00
Knives (replacement/sharpening) $10.00 $30.00
Aprons $10.00 $30.00
MPPU rental fee $150.00 $450.00
$1,650.00
Annual or one-time expenses
State slaughter license $225.00 $225.00
Town licensing fees $75.00 $75.00
Other regulatory charges $0.00
Small equipment (e.g. bag sealer) $15.00 $15.00
Freezer for ice/processed birds $200.00 $200.00
Bird transport crates $250.00 $250.00
$765.00
Total Processing Expenses with MPPU: $2,577.00
Grand Total Expenses with MPPU processing: $8,856.73

Costs of Processing option B: off-farm slaughter

Per bird expenses
Bags/labels $0.25 $101.25
Slaughter fee $5.00 $2,025.00
$2,126.25
Per batch expenses
Transportation $180.00 $540.00
$540.00
Annual or one-time expenses
Bag sealer $15.00 $15.00
Freezer $200.00 $200.00
Bird transport crates $250.00 $250.00
$465.00
Total Processing Expenses off-farm: $3,131.25
Grand Total Expenses with off-farm processing: $9,410.98

Revenue
Number of birds sold 405 Annual total
Average dressed weight per bird (in lbs) 4.50
Selling price $/lb: retail $5.25 $9,568.13
Selling price $/lb: wholesale $4.00 $0.00
Other income (such as selling organs / feet / stock) $150.00 $150.00

Total Revenue: $9,718.13

Profit in both scenarios

 Annual total
Option A: On-farm Processing with MPPU $861.39
Option B: Off-farm Processing $307.14

Return on producer's labor

Expected annual hours of labor - production 400
Expected annual hours of labor - processing w/ MPPU 100

Option A: On-farm Processing with MPPU: $1.72

Option B: Off-farm Processing (custom exempt) $0.77
ator
Which processing option to use:
Option B: Off-farm Processing

% of Annual
Per bird expenses
$1.10 5%
$0.50 2%
$1.60 8%

$0.27 1%
$0.00 0%
$0.00 0%
$0.27 1%

$0.00 0%
$0.00 0%
$1.87 9%

$8.57 41%
$0.00 0%
$8.57 41%

$0.00 0%
$0.17 1%
$0.10 0%
$0.20 1%
$0.07 0%
$0.53 3%

$0.17 1%
$0.00 0%
$0.06 0%
$0.02 0%
$0.22 1%
$0.00 0%
$0.00 0%
$0.00 0%
$0.03 0%
 $0.00 0%
$0.50 2%
$9.60 46%

$0.00 0%
$0.00 0%
0%
$0.00 0%
$0.00 0%

$0.00 0%
$0.00 0%
$0.17 1%
$0.17 1%
$0.33 2%
$0.33 2%

$0.00 0%
$0.00 0%

$0.00 0%
$0.00 0%

$0.00 0%
$0.04 0%
$1.11 5%
$0.00 0%
$0.00 0%
$0.33 2%
$0.00 0%
$0.00 0%
$0.04 0%
$0.07 0%
$0.00 0%
$0.00 0%
$0.00 0%
$0.56 3%
$2.16 10%
$2.16 10%
$13.95

Unit

$0.40 2%
$0.40 2%
 $0.37 2%
$0.00 0%
$0.93 4%
$0.15 1%
$0.26 1%
$1.11 5%
$0.07 0%
$0.07 0%
$1.11 5%
$4.07 19%

$0.56 3%
$0.19 1%
$0.00 0%
$0.04 0%
$0.49 2%
$0.62 3%
$1.89 9%
$6.36 29%
$20.32

$0.25 1%
$5.00 22%
$5.25 23%

$1.33 6%
$1.33 6%

$0.04 0%
$0.49 2%
$0.62 3%
$1.15 5%
$7.73 33%
$16.11

Per bird

$24.00
 Per bird
$2.13
$0.76

per hour
per hour
 Instructions Cost and Profit Worksheet Assumptions

This sheet shows typical figures for some poultry production

Assumptions
Percent of birds lost before slaughter 10%
number of birds lost 45
Cost of feed in $/lb $0.41 expected dressed weight conversio
Feed conversion ratio 3
Expected lbs feed per bird 20.89
percent of birds sold at retail price 100%
percent of birds sold at wholesale price 0%
ssumptions

or some poultry production expenses

Dressed-to-live weight converter

expected dressed weight: 4.5

expected dressed weight conversion: 70%

live weight: 6.43