Annex B

AGREEMENT NO. CE 48/2012 (GE)

Draft BRIEF

Contents

1. Introduction...................................................................................................B1

2. Description of the Project............................................................................B1

3. Objectives of the Assignment......................................................................B1

4. Description of the Assignment ....................................................................B2

5. Deliverables ...................................................................................................B5

6. Services to be Provided by the Consultants............................................B13

7. Programme of Implementation ................................................................B36

8. Progress Reports.........................................................................................B40

9. Financial Management ..............................................................................B41

10. Standards and Specifications....................................................................B42

11. Checking and Certification of the Design ...............................................B44

12. Variations and Other Commitments........................................................B45

13. Resident Site Staff.......................................................................................B46

14. Director's Representative ..........................................................................B47

15. Control of the Project and Assignment ...................................................B47

16. Information and Facilities Provided by the Employer.........................B48

17. Consultants' Office and Staffing...............................................................B48

18. Specialist and Sub-consultant Services....................................................B49

19. Surveys .........................................................................................................B49

20. Insurance......................................................................................................B50
 Agreement No. CE 48/2012 (GE)

Preventive Maintenance Programme, 2012

Upgrading/Improvement Works to Lands Department Slopes
in the Southern Regions
– Investigation, Design and Construction

BRIEF

1. Introduction

This Brief is to be read in conjunction with the Memorandum of Agreement,

the General Conditions of Employment of Engineering and Associated Consultants for
a Design and Construction Assignment (1997 Edition), Special Conditions of
Employment, Schedule of Fees, Appendices to this Agreement and any other detailed
instructions issued by the Director’s Representative (DR).

2. Description of the Project

The direction for slope maintenance works after 2010 was given in the Standing
Committee of Slope Safety (SCOSS) Paper No. 1/2009, issued by the SCOSS of
DEVB. In essence, Lands Department (Lands D) should proceed with the Preventive
Maintenance Programme, with an annual target to upgrade/improve not less than 1%
(about 192 currently) of all Lands D slopes after 2010. The Assignment forms part of
the Preventive Maintenance Programme (PMP) of Lands D.

3. Objectives of the Assignment

3.1 This Assignment is to:

(A) collect/validate data for 600 Lands D slopes comprising cut slopes, fill
slopes and retaining walls and up to 100 related Lands D slopes in the
Southern Regions of the Hong Kong Special Administrative Region.
For the purpose of this Assignment, the Southern Regions include the
Districts of Sai Kung, Kowloon East, Kowloon West, Hong Kong East,
Hong Kong West & South, Tsuen Wan & Kwai Tsing, and Islands. The
slopes assigned for data collection/validation under this Assignment in
the Southern Regions are listed in Appendix A and their geographical

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 distribution within the Districts is indicated on Drawing No. SMS/CE
48/2012 (GE)/1/001 in Appendix B, and

(B) carry out investigation, design (prescriptive or conventional),

tendering, supervision and contract administration of
upgrading/improvement works for 200 slopes selected from the 600
assigned slopes and up to 100 related slopes.

4. Description of the Assignment

4.1 The Assignment consists of the following items of work:

(A) Collect and validate new and existing data, as specified in Clause 6.3,
for computing the ranking score of the 600 assigned slopes in Appendix
A and up to 100 related slopes based on the New Priority Ranking
System (NPRS) as given in the Special Project Report No. SPR 4/2009
(herein after referred to as SPR 4/2009) issued by the Geotechnical
Engineering Office (GEO) and the subsequent updating and supplement
of the System as confirmed by the DR from time to time.

(B) Carry out slope selection exercises as specified in Clause 6.3 for the
implementation of slope upgrading/improvement works and produce
preliminary cost estimates for the selected slopes in accordance with the
budgetary ceiling as specified by the DR and the Programme in Clause
7.5.

(C) Arrange and supervise all necessary ground investigations (GI) and
laboratory testing for the design of the upgrading/improvement works
for the selected slopes, taking into the consideration the priority
established by the slope selection exercises in (B) above, including the
data collection of any existing borehole information, and interpretation
of results and measurement of any proposed geotechnical instruments
including piezometers.

(D) Tender and supervise a 36-month Ground Investigation Schedule of

Rates (GI SOR) Contract for the implementation of the ground
investigation and laboratory testing arising from (C) above, including:

(i) Prepare tender documents for the GI SOR Contract, invite

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 tenders and prepare tender report for submission by the DR to the
relevant Government tender board or other approving authority
as appropriate;

(ii) Prepare detailed GI plans, testing schedules and bills of quantities

ready for issue of Works Orders and issue the Works Orders upon
DR’s agreement; and

(iii) Act as the Engineer for the GI SOR Contract, providing all
contract administration and site supervision including attention to
site safety for the execution of the GI works and field/laboratory
testing.

(E) Produce designs and final cost estimates for the implementation of slope
upgrading/improvement works with landscaping for the selected slopes
as specified in Clause 6.4 and in accordance with the Programme in
Clause 7.5. The design of the upgrading/improvement works shall be
carried out using either prescriptive measures design or conventional
investigation and stability analysis approaches, as appropriate. Out of the
200 selected slopes to be upgraded/improved, it is estimated that about
45% are likely to be amenable to designs using Types 1 to 3
prescriptive measures and about 55% are likely to be amenable to
designs using conventional investigation and stability analyses.

The design of upgrading/improvement works shall be in accordance

with the relevant technical guidance documents issued by GEO.

(F) Identify the critical construction activities and structural elements in the
design that warrant the formulation of special site supervision
requirements for such activities and structural elements.

(G) Tender and supervise a 36-month Preventive Maintenance Works

Schedule of Rates (PMW SOR) Contract for the implementation of
slope upgrading/improvement works and further ground investigation
and laboratory testing to supplement those referred in (C) above,
including:

(i) Prepare tender documents for the PMW SOR Contract, invite
tenders and prepare a tender report for submission by the DR to
the relevant Government tender board and other approving

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 authority as appropriate; and

(ii) Act as the Engineer for the PMW SOR Contract, providing all
contract administration and site supervision, including attention
to site safety for the execution of the works, management of the
Resident Site Staff (RSS) and preparation of as-constructed
drawings and records of the works.

The construction of slope upgrading/improvement works arising from (E)

above shall be implemented in three Phases Subject to Incorporation as
stipulated in S27 and Clause 7.5. The Consultants shall not commence
and will not be paid for the services to be provided within a Phase
Subject to Incorporation without a written instruction to proceed with
each phase from the DR.

(H) Provide geotechnical supervision packages for the ground

investigation/laboratory testing under the GI SOR Contract and the slope
upgrading/improvement works under the PMW SOR Contract in
accordance with the details given in Geoguide 2 and Chapter 7 of the
Project Administration Handbook (PAH) published by the Civil
Engineering and Development Department.

(I) Apply for Checking Certificates from the GEO for slopes confirmed to
be already meeting the current geotechnical standards or upgraded under
the PMW SOR Contract in accordance with Environment, Transport and
Works Bureau Technical Circular (ETWB TCW) No. 20/2004.

(J) Submit recommendations to the GEO to update the Catalogue of Slopes

of the Slope Information System for each slope dealt with under the
PMW SOR Contract.

(K) Prepare or update the Maintenance Manuals/Engineer Inspection

Reports and Works Order information in Lands Department’s Slope
Maintenance Information System (SMIS) database and associated
databases. (Information about the SMIS and its associated databases is
provided in Appendix E).

4.2 During the course of the Assignment, the DR may replace up to 50 of the
selected slopes with other slopes because of public objection to slope works, change of
maintenance responsibility, complaints, landslides, etc.

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4.3 Where instructed by the DR, the Consultants will also be required to carry out
the following works for slopes other than those selected in Clause 3 as additional
services on a time-charge basis or on a negotiated lump sum basis:

(A) Carry out stability assessment including ground investigation and

laboratory testing for up to 25 slopes in the Southern Regions nominated
by the DR.

(B) Produce cost estimates and designs of upgrading/improvement works

with landscaping, if necessary, for the slopes in (A) above as directed by
the DR.

(C) Review and amend design, if necessary, and prepare cost estimate of
upgrading/improvement works, including landscaping works, produced
by others for up to 25 slopes nominated by the DR and take up the
design responsibility for these slopes.

(D) Supervise construction of the upgrading/improvement works for the

slopes referred to in (B) and (C) above under the PMW SOR Contract.

(E) Apply for Checking Certificates from the GEO for the slopes referred to
in (B) and (C) above which have been upgraded.

(F) Update the Catalogue of Slopes in the Slope Information System and
prepare the Maintenance Manuals/Engineer Inspection Reports in the
SMIS for the slopes referred to in (B) and (C) above.

(G) Design, arrange to construct and supervise appearance enhancement

works for up to 15 slopes at prominent locations specifically requested
by the DR for slopes other than those referred to in Clauses 4.1(E), 4.2
and 4.3(B) and (C) with input from landscaping architect.

5. Deliverables

The Consultants shall submit the following deliverables during the course of
the Assignment:

5.1 General

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 (A) The Programme for the Assignment and a Quality Plan (three hard
copies), as referred to in Clause 7 and Clause 11.3 respectively. A draft
Programme and a draft Quality Plan shall be submitted within two
weeks from the commencement of the Agreement. A further two
weeks shall be allowed for incorporation of comments from the DR
and the submission of the Programme and the Quality Plan. Thereafter,
the Programme and the Quality Plan shall be reviewed, updated and
submitted monthly with the monthly Progress Report (item (D) below)
or at such other intervals as required by the DR.

(B) The Inception Report (three hard copies), detailing the objectives of
the Assignment, the approach and methodology to be adopted for
carrying out the Assignment, including work flow diagrams/charts to
illustrate the complete cycle of activities for the Assignment, the
agreed Programme in (A) above, the management, organisation and
staffing of the project team including the curricula vitae of the project
team members and the Quality Assurance Procedures for the
Assignment. A draft Inception Report shall be submitted to the DR for
approval within two weeks from the commencement of the Agreement.
A Final Inception Report shall be submitted within 1 week upon
agreement of the draft Inception Report by the DR.

(C) (i) A Quality Site Supervision Plan (QSSP) (three hard copies) for
the GI SOR and PMW SOR Contracts in accordance with Clause
6.6.1(A). The draft and the final QSSP shall be submitted within
5.5 months and 7 months after commencement of the Agreement
respectively;

(ii) A revised QSSP (three hard copies) for the GI SOR and PMW
SOR Contracts to be submitted within 2 weeks after each major
modification of the QSSP during the investigation and
construction stages.

(D) Monthly Progress and Financial Management Reports (four hard copies)
in accordance with Clauses 8 and 9 to be submitted within the first five
working days of the following month.

5.2 Deliverables for Slope Data Collection/Validation and Slope Selection

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 (A) Data Collection/Validation Reports (four hard copies) for the 600
assigned slopes and up to 100 related slopes and Slope Selection Reports
(four hard copies), in accordance with Clause 6.3, in a format as agreed
by the DR, providing the results of data collection/validation and the
three slope selection exercises carried out by the Consultants to choose
the slopes for implementation of slope upgrading/improvement works.
All draft and final reports shall be submitted in accordance with the
Programme in Clause 7.5.

(B) Preliminary cost estimates for individual slopes selected for

implementation of upgrading/improvement works, including the costs of
ground investigation and laboratory testing, site survey, construction
supervision and works. The consultants may be required to review the
selected slope list in (A) above and, if necessary, propose alternative
slopes in order to satisfy the budgetary ceiling specified by the DR.

5.3 Deliverables for the Design of Slope Upgrading/Improvement Works

(A) Design Memorandum (four hard copies) in accordance with Clause

6.4(A). The DR’s agreement to the Design Memorandum must be
obtained before the design work can commence.

(B) Desk Study Reports for the proposed ground investigations and
laboratory tests (one hard copy) in accordance with Clause 6.4
(B)(ii)(b).

(C) Reports on ground investigations and laboratory testing (one hard copy)
in accordance with Clause 6.4 (B)(ii)(h). The reports together with the
AGS disks shall be submitted within 4 weeks from the completion of
the respective ground investigations and laboratory tests.

(D) Where required in accordance with Clause 6.4(C)(ii)(b), environmental

impact assessment reports (one hard copy) shall be submitted one
month before any required presentation to the Advisory Council on the
Environment.

(E) Where required in accordance with Clause 6.4(D), checklists (one hard
copy) shall be submitted within 2 weeks as requested by the DR.

(F) Draft and final tree survey report (one hard copy) for each slope

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 requiring tree felling or transplanting in accordance with Clause 6.4(E)
prior to submission of the draft design report.

(G) Draft tree felling application (one hard copy) and final tree felling
application (one hard copy) in accordance with Clause 6.4(E) prior to
submission of the draft design report.

(H) Draft design reports (one hard copy) in accordance with Clause 6.4(F),
including interpretation and analysis of ground investigation and
laboratory test data giving rise to design parameters, if any, for the slope
upgrading/improvement works.

(I) Final design reports (one hard copy) accompanied by one set of
A1-sized working drawings in accordance with Clause 6.4(F) for the
slope upgrading/improvement works.

(J) A letter report shall be submitted to the DR for his agreement for each
slope that is recommended for deletion for reasons other than it meets
the current geotechnical standards.

5.4 Deliverables for Tendering of the GI SOR and PMW SOR Contracts

(A) Draft tender documents (three hard copies) for the GI SOR and PMW
SOR Contracts, together with an estimate of the cost of the works, a
summary of any outstanding technical and administrative matters
affecting tendering and contract award, a preliminary programme for
the works, together with a draft gazette notice and a draft press release,
shall be submitted in accordance with the Programme in Clause 7.5.

(B) Final tender documents (forty hard copies) for the GI SOR and PMW
SOR Contracts, including the Electronic Dissemination Package in
accordance with ETWB TCW No. 11/2005 or its latest version, shall
be submitted before tendering.

(C) Draft tender assessment reports (three hard copies) for the GI SOR and
PMW SOR Contracts shall be submitted within three weeks after the
closing date for the receipt of tenders for the Contracts.

(D) Final tender assessment reports (six hard copies) for the GI SOR and
PMW SOR Contracts within one week upon agreement of the draft

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 tender assessment reports by the DR.

(E) Contract documents (three sets) for the GI SOR and PMW SOR
Contracts ready for signing upon the award of the Contract.

(F) Certified true copies of the GI SOR and PMW SOR Contract
documents (six hard copies) shall be submitted within two weeks upon
signing of the Contract.

5.5 Deliverables for the Implementation of Upgrading/Improvement Works

(A) Reports on the Resident Site Staff Organization in accordance with the
requirements in Clause 6.6 for the supervision of the
upgrading/improvement works. The reports shall be submitted together
with the Monthly Progress Report within the first five working days of
each month.

(B) Documents, letters, certificates, charts and all other information (one
hard copy) produced in the discharge of the duties of the Engineer and
Engineer’s Representative as appropriate and the management of the
Resident Site Staff.

(C) Draft Maintenance Manual and Engineer Inspection Report (one hard
copy) for each slope upgraded, or improved, or proved to meet current
geotechnical standards under the Assignment. The Manual/Report
shall follow the format of the sample given in Appendix D. The draft
Manual/Report shall be submitted within four months from the issue
date of the Certificate of Completion for the upgrading/improvement
works.

(D) Final Maintenance Manuals/Engineer Inspection Reports (one hard copy

and digital data copy in compact disc), satisfactorily incorporating all the
comments from the DR, shall be submitted within one month after
receiving the DR’s comments or GEO Checking Certificates. The
format and structure of the digital data shall be compatible with that of
the SMIS and the digital data, including digital images of attachments,
such as photographs, plans, slope reports, as-built drawings, GEO
Checking Certificates, shall be uploaded into SMIS or other relevant
databases according to the procedure to be agreed by the DR.

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 (E) Digital data of the Works Orders issued for uploading into the
Government Finance Management Information System (GFMIS).

(F) Digital data of Works Orders for uploading into the SMIS or associated
databases. The format and structure of the digital data shall be
compatible with that of the SMIS and the digital data shall be uploaded
into SMIS or other relevant databases according to the procedure to be
agreed by the DR.

(G) As-constructed drawings including detailed topographic survey (one

hard copy) shall be submitted within four months after the issue of the
Certificate of Completion of the relevant slope works.

(H) Recommendations to GEO to update the Category of Slopes in the Slope

Information System within three months after the issue of the Certificate
of Completion of relevant slope works.

5.6 Final Deliverables

(A) A draft Final Report on the Assignment (three hard copies) and any
follow-up work arising from it shall be submitted no later than two
months before the completion of the Agreement. The report shall
concisely summarise the findings and recommendations of the various
inspections undertaken, the results of the slope selection exercises, the
subsequent design work and the slope upgrading/improvement works.

(B) A Final Report on the Assignment (three hard copies), satisfactorily

incorporating all the DR's comments on the draft Final Report, shall be
submitted not later than two weeks before the completion of the
Agreement. The Executive Summary of the Final Report shall be in both
English and Chinese.

5.7 The Consultants shall draw the attention of the DR to any Deliverables that
are under licence, any pre-existing copyright or patent on any of the Deliverables
and any other restrictions whatsoever affecting the Employer’s use of the same. If
required by the DR, the Consultants shall establish the existence of any licence,
copyright, patent or restriction.

5.8 Unless otherwise specified in this Brief, the Consultants shall also provide the
deliverables in digital format, as detailed below:

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(A) Digital copies of the finalised versions of the following Deliverables, if
any, to be delivered to the DR, together with the required number of
hard copies :

z Inception Report
z Quality Plan
z Quality Site Supervision Plan
z Data Collection/Validation Reports
z Slope Selection Reports
z Design Memorandum
z Desk Study Reports
z Ground Investigation and Laboratory Testing Reports
z Final Design Reports
z Environmental Impact Assessment Reports
z Tree survey reports
z Tree removal application document
z Design Memorandum
z Tender documents, gazette notices, press releases for the Contracts
z Tender Assessment Reports for the Contracts
z Contract documents for the Contracts
z Drawings
z Design Certificates
z Maintenance Manuals/Engineer Inspection Reports
z Final Report and Executive Summary

The digital copy shall be saved in a convenient medium, such as

compact disc and kept in a protective envelope attached to the hard
copy.

(B) When requested, the Consultants shall also provide digital copies of the
draft versions of the Deliverables in Clause 5.8(A) above.

(C) Unless otherwise agreed by the DR, digital copies of the Deliverables
shall be in Acrobat format (non-raster version which allows text
extraction), except that:

z drawings shall conform with the Computer-Aided-Drafting (CAD)

Standard for Works Projects version 1.03.00 (or later versions as
agreed with the DR from time to time) as posted on the web site of
the Work Branch of the Development Bureau. The CAD files shall
be accompanied with output files in Acrobat format.
z photographs, illustrations, portraits, documents provided by others
and documents involving signatures, such as Design Certificates
shall be scanned and saved in Encapsulated PostScript Files

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 (EPSF), Tag Image File Format (TIFF), Graphic Interchange File
Format (GIF), Joint Photographic Experts Group (JPEG), or
Acrobat format.
z The format of the Maintenance Manual/Engineer Inspection
Report and Works Orders shall be compatible with the SMIS and
its associated databases.
z The Ground Investigation and Laboratory Testing Reports shall be
in AGS format.

The DR may request additional copies in Microsoft Word 2007 or 2010

format.

(D) Upon completion of the Assignment, the Consultants shall submit to the
DR two sets of compact disc(s) kept in rigid plastic cases:

z The first set of disc(s) shall contain all digital copies of the
Deliverables mentioned in Clause 5.8(A); and
z The second set of disc(s) shall contain only the Final Report and
Executive Summary.

In addition, the first set of compact disc(s) shall include a digital copy of
the Brief to be provided by the DR and an index file in HTML
(hypertext markup language) or equivalent format containing the salient
points of the Assignment and the following information about each of
the digital copies provided:

z Title of the Deliverable

z Version number and date of issue of the Deliverable
z File name of the Deliverable
z Software used to create and retrieve the Deliverable
z Version of the software
z Highlights of any intellectual property rights belonging to a third
party

The format of the index file has to be agreed by the DR.

(E) The compact discs submitted shall be clearly labelled on their surfaces
and protective cases with the date of production of the compact discs,
the agreement number and title of the Assignment, the name and logo of
the Lands Department, and the name and company chop of the
Consultants. In addition, the spines of the cases shall be marked with
the agreement number.

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6. Services to be Provided by the Consultants

6.1 General

(A) The duties of the Consultants shall include all or any of the duties
covered under the General Conditions of Employment, Special
Conditions of Employment and as set out in this Brief.

(B) The duties of the Consultants shall include all of the duties required to
achieve the objectives of the Assignment as described in Clause 3, to
produce the Deliverables as described in Clause 5, and shall comprise
the tasks specified in the remaining parts of Clause 6 given below.

(C) The Consultants shall prepare the Programme for the Assignment and
any revised Programme as may be necessary in accordance with Clause
7.

(D) The Consultants shall attend Monthly Progress Meetings and up to a

maximum of 5 ad hoc meetings per month.

(E) The Consultants shall assist the DR to identify, arrange and take
possession of any land required for the purpose of or in connection with
the Assignment and handing over the land to the Contractors or others.
The services required include preparation of land acquisition and
allocation plans, survey fieldwork to establish the site boundary and
liaison with District Lands Offices and other parties.

(F) Pursuant to Clause 19 of the General Conditions of Employment, and

when necessary, the Consultants shall communicate, correspond, visit
and liaise directly with all relevant private authorities and Government
departments for the completion of desk studies, field inspections and to
obtain their approval where necessary of the works, working methods
and programme for carrying out the slope works under the Agreement.
All relevant written correspondence with these organizations shall be
copied to the DR.

(G) The Consultants shall draw to the attention of the DR the need to
consider any implications and consequences arising out of or in relation
to the Assignment and suggest any alternative proposals to address such
implications and consequences.

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 (H) The Consultants shall maintain ISO 9001 certification by an accredited
certifying body in accordance with the requirements of Works Bureau
Technical Circular (WBTC) No. 13/2001 for the whole period of the
Assignment. The scope of certification shall cover the services to be
provided by the Consultants under Clause 6. The Consultants shall
inform the DR immediately if their ISO certification is withdrawn by
the certifying body.

(I) The Consultants shall confirm that Lands Department is the maintenance
agent responsible for slope upgrading/improvement works for the
selected slopes by reference to the latest SIMAR Slope Reports prior to
conducting design, and ground investigation and construction works.
In case of doubt, the Consultants shall reconfirm the maintenance
responsibility with the SIMAR Unit of Lands Department. For slopes
with maintenance responsibility shared with other Government
Departments where the other Department has the majority share, the
slopes shall be deleted from this Assignment upon agreement by the
DR.

(J) Prior to the award of the GI SOR and PMW SOR Contracts, the
Consultants are required to prepare a QSSP in accordance with Clause
6.6.1 (A) and their own quality management system. The QSSP and its
execution shall be subject to Employer's technical audits. The
Consultants shall also review the QSSP with the site staff during the
construction stage and amend it if necessary.

6.2 Personnel

6.2.1 The geotechnical designs shall be carried out by geotechnical engineers

professionally qualified and experienced in Hong Kong. Suitable qualifications are
Registered Professional Engineer (Geotechnical), MHKIE (Geotechnical) plus a
demonstrated minimum 1 year of geotechnical engineering experience in Hong Kong,
and MHKIE (Civil) or MIMMM, C.Eng plus a demonstrated minimum of 2 years of
geotechnical engineering experience in Hong Kong.

6.2.2 The Consultants shall provide an adequate number of qualified and experienced
professionals and technical staff to plan, direct and supervise the ground investigations
and laboratory tests, in accordance with Chapter 15 of Geoguide 2.

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6.2.3 The Consultants shall provide a qualified geotechnical supervision package in
accordance with the requirements stipulated in the PAH Chapter 7.

6.2.4 The name and curriculum vitae of the staff carrying out the design and
supervision mentioned in Clauses 6.2.1 to 6.2.3 shall be submitted to DR for
acceptance before the commencement of the design and supervision.

6.3 Slope Data Updating, Slope Selection and Preliminary Cost Estimates

(A) The Consultants shall collect/validate data for the computation of NPRS
scores in accordance with SPR 4/2009 and the subsequent updating of
the scoring system for the 600 assigned slopes in Appendix A and up to
100 related slopes.

(B) The Consultants shall submit to the DR reports on data

collection/validation for the 600 assigned slopes. The reports shall
include all supporting documents, associated related slopes, data
collection sheets, photographic records, NPRS calculations, file search
reports, SIMAR reports, the completed checklists, the list of ranked
slopes and other relevant information to substantiate or confirm or
otherwise the following:

z previous studies/upgrading works

z year of formation/modification
z evidence of GEO checking
z past instability and previous signs of distress
z prevailing signs of distress
z Non Development Clearance (NDC) of squatter structures
recommendation and clearance result.

(C) Other Lands D slopes located adjacent to or within the same ‘local area’
as the 600 assigned slopes (hereinafter referred to as ‘related slopes’)
may be selected by the DR for data collection and slope selection, so
that a local area approach can be adopted in slope investigation, design
and construction. ‘Local area’ may include an area within a section of
road, a local community, an area under the jurisdiction of a District
Council, etc. The Consultants shall identify up to 100 related slopes
and provide information including location plans, basic slope data
(height, angle and consequence-to-life category), NPRS score, previous
studies, previous upgrading/improvement works, NDC recommendation
& clearance result and records of past failures for each of the related

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 slopes identified by checking the relevant databases and the Slope
Information System (SIS) in the GEO. When directed by the DR, the
Consultants shall carry out data collection/validation for up to 100
related slopes and submit reports in accordance with (A) and (B) above.

(D) Based on a priority ranking taking into account such factors as NPRS
scores, geographical convenience, the budgetary ceiling and other
requirements as specified by the DR, the Consultants shall select slopes
in priority order for endorsement by the DR for the implementation of
slope upgrading/improvement works under the PMW SOR Contract
under this Assignment based on the list given in Appendix A and the
related slopes identified by the Consultants and agreed by the DR.

(E) Three slope selection exercises shall be carried out during the course of
the Assignment to suit the Programme as set out in Clause 7.5.

(F) The Slope Selection Reports shall comprise the results of the selection
exercises including related slopes, the types of and the justifications for
the proposed works, and preliminary cost estimates of selected slopes.

(G) The Consultants may be required, from time to time, to review the
selected slope list in (D) above and, if necessary, propose alternative
slopes in order to satisfy the budgetary ceiling and other requirements as
specified by the DR.

(H) The Consultants shall submit data files to the Slope Safety Division of
the GEO in the prescribed format as required by CGE/SS, containing
slope data collected for the 600 assigned slopes and up to 100 related
slopes for uploading to the SIS.

6.4 Design of Slope Upgrading/Improvement Works

(A) General

(i) The Consultants shall prepare a Design Memorandum setting out

the standards governing the design of the works under the PMW
SOR Contract and obtain the consent of the DR to this
Memorandum before proceeding further with the detailed design
of the proposed works.

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(ii) The Consultants shall study the requirements of the Hong Kong
Ordinances that could have a bearing on the works, and bring to
the attention of the DR any special measures needed to comply
with the requirements of the Ordinances.

(iii) The Consultants shall, if required, prepare specification clauses

needed to implement any environmental measures necessary for
mitigating the environmental impacts of the construction
activities and the permanent works and prepare submissions to
EPD for their agreement.

(iv) The Consultants shall submit, and if required, present proposals

by completing the standard form SMS8 given in Appendix C or
its latest version to the Vetting Committee on Slope Appearance
of Lands Department justifying the use of shotcrete or other hard
slope surfacing in the slope upgrading/improvement works taking
into consideration the requirements for improving slope
appearance in accordance with WBTC No. 17/2000.

(v) The Consultants shall propose and undertake landscaping or

greening designs to improve slope appearance and blend in with
the surrounding environment in the course of the design for the
upgrading/improvement works.

(vi) The Consultants shall provide any necessary clarification and

advice regarding the designs and modification of the designs of
the works as and when required during the course of the
Assignment.

(vii) The Consultants shall prepare detailed estimates of the cost of the
slope upgrading/improvement works and the deployment of
Resident Site Staff.

(viii) Where, as a result of the investigation and analysis, a slope is

confirmed to be already meeting the current geotechnical
standards, and if agreed by the DR, the Consultants shall
terminate the investigation and design by completing the design
report and applying for a GEO Checking Certificate in
accordance with ETWB TCW No. 20/2004.

B17
 (ix) Where, as a result of the study, the consequence category or
maintenance responsibility of a slope is confirmed to have
changed, and if agreed by the DR, or where as directed by the DR
for whatever reasons, the Consultants shall terminate the
investigation and design.

(x) Where the DR considers, or where the Consultants propose and

the DR agrees, that a slope (such as those in (viii) and (ix) above)
should be deleted from the Agreement, the DR may nominate a
replacement slope for the upgrading or improvement works.
Where a replacement slope is nominated, payment for the work
completed for the deleted slope will be made under Clause 5 of
the Schedule of Fees. Where a replacement slope is not
nominated, payment for the remaining services, if any, for the
slope which is not to be deleted will be deducted from the
consultancy fees in accordance with Clause 6 of the Schedule of
Fees.

(xi) The Consultants shall make submissions to the GEO for all
slopes which have been designed to be upgraded in accordance
with ETWB TCW No. 29/2002, except where the upgrading is to
be carried out using prescriptive measures in accordance with
GEO Publication No. 1/2009, in which case the Consultants may
apply to the GEO for checking to be waived in accordance with
ETWB TCW No. 13/2005.

(xii) The Consultants shall recommend the requirements for design

and construction reviews for the slope upgrading/improvement
works.

(B) Ground Investigation and Laboratory Testing

(i) The Consultants shall not carry out the ground investigations and
laboratory tests without instruction from the DR.

(ii) The Consultants shall carry out the following tasks in

implementing the ground investigation and laboratory testing
works :

B18
(a) Design the ground investigations and laboratory tests
necessary for detailed design of the
upgrading/improvement works for the selected slopes in a
cost-effective way.

(b) Prepare Desk Study Reports for the proposed ground

investigations and laboratory tests. The reports shall
document the information examined (including available
reference documents, aerial photographs and ground
investigations and laboratory tests reports, with
Geotechnical Information Unit reference numbers where
appropriate), describe the geological setting of the sites,
and indicate the location of utilities within and
surrounding the sites and the land status. It shall state the
need, scope and objectives of the proposed ground
investigations and laboratory tests, and give the estimated
depths of any proposed drillholes and the likely amount of
rock drilling. The Consultants shall arrange for the reports
to be vetted and signed by qualified and experienced
professionals if the reports are not prepared by such
persons. A copy each of the Desk Study Reports shall be
passed to the supervisory personnel to convey to them the
available information and the aims of the proposed ground
investigations and laboratory tests.

(c) Identify all utilities, facilities, installations and existing

rights that may be affected by the ground investigations
and laboratory tests and liaise with, and obtain consent
from the concerned parties for carrying out the ground
investigations and laboratory tests, including any
necessary consents for diversion or relocation of the
utilities, facilities and installations.

(d) Carry out all necessary surveys, setting out, levels and
sounding, make such investigations and inquiries and
search site records as are necessary for the satisfactory
completion of the ground investigations and laboratory
tests.

(e) Provide full-time technical supervision of the ground

B19
 investigation works and an appropriate level of
supervision for laboratory testing to ensure adequacy and
accuracy of the works, including vetting of the reports
produced by the Contractor carrying out the ground
investigation and laboratory testing works.

(f) Undertake any required monitoring of groundwater

conditions subsequent to the installation of piezometers
for a minimum period of one calendar year.

(g) Ensure that pedestrian and vehicular traffic arrangements

and the provisions for supporting, watching, guarding and
lighting of any excavations are to a standard acceptable to
the DR.

(h) Prepare and submit reports on the results, findings and

conclusions of the ground investigations and laboratory
tests, including drawings to show the locations of all
existing services, underground structures and obstructions.

(i) Take measurements of work done and prepare quantities

for payment for the works.

(C) Environmental Impact Assessment

(i) The Consultants shall liaise with the Environmental Protection

Department (EPD) regarding confirmation of whether the
upgrading/improvement of an individual slope is regarded as a
designated project under the Environmental Impact Assessment
(EIA) Ordinance. According to EPD, Landslip Preventive
Measures (LPM) and similar slope works are generally not
regarded as designated projects under the EIA Ordinance, except
for earthworks partly or wholly within existing or gazette
proposed country parks, or other environmentally special areas.

(ii) For slope works classified as designated projects under the EIA
Ordinance, the Consultants shall carry out the following:

(a) Prepare project profiles as set out in the Technical

B20
 Memorandum on the Environmental Impact Assessment
Process (under the EIA Ordinance Section 16) and advise
and assist the Employer to apply to the Director of
Environmental Protection (DEP) in accordance with the
EIA Ordinance for environmental impact assessment
study briefs or for approval to apply directly for
environmental permits.

(b) If necessary, conduct environmental impact assessment

(EIA) studies and prepare EIA reports in accordance with
the EIA study briefs issued by the DEP and EIA
Ordinance, and advise and assist the Employer in
obtaining approval for the EIA reports in accordance with
the EIA Ordinance, including public consultations and
presentations to the Advisory Council on the Environment
if required.

(c) Advise and assist the Employer in obtaining

environmental permits for the Employer for carrying out
the works in accordance with the EIA Ordinance.

(d) Liaise with the DEP or his representative to obtain

variations of environmental permits for the Employer in
accordance with the EIA Ordinance should there be any
changes to the works or to the environmental impact of
the works that would give rise to a need for variation of
conditions of the environmental permits. Where it is
required by the DEP to submit EIA reports for the
variations sought, and the DR so instructs, the Consultants
shall conduct the EIA studies and prepare the EIA reports
for the variations sought in accordance with the EIA
Ordinance.

The remuneration of the Consultants' fee for the services

performed in respect of EIA under (a) to (d) above shall be
additional Services in accordance with Clause 5 of the Schedule
of Fees.

(D) Heritage Impact Assessment

B21
 (i) The Consultants shall, in accordance with DEVB TCW No.
6/2009, assess whether there are any heritage sites being affected
by the Works and prepare a checklist(s) for submission to the
Antiquities & Monuments Office (AMO) of the Leisure &
Cultural Services Department if so required in accordance with
the DEVB TCW No. 6/2009.

(ii) For any works that affect any heritage sites, the Consultants shall
carry out the following:

(a) should AMO decide it is necessary to do Heritage Impact

Assessment (HIA), submit a proposed Study Brief to agree
with AMO on the scope of the HIA;

(b) conduct the HIA for the proposed Works in accordance

with the agreed Study Brief, which shall include, inter alia,
conducting public consultation on the anticipated impacts
of the proposed Works on the heritage sites; and

(c) incorporate the recommended mitigation measures in the

HIA and the relevant conditions and requirements of
AMO in the detailed design and tender documents of the
Works.

(iii) The remuneration of the Consultants' fee for the services

performed in respect of HIA under (a) to (c) above shall be
additional Services in accordance with Clause 5 of the Schedule
of Fees.

(E) Tree Survey and Tree Felling

The Consultants shall undertake tree surveys and prepare tree felling
application for each slope site requiring tree felling/transplanting,
including:

(a) Carry out a detailed survey of all the existing trees on

the slope and those in its proximity or other designated
areas, the extent of which and the survey methodology
shall be agreed by the DR.

B22
 (b) Prepare a tree survey report on all the existing trees
surveyed, in a format as agreed by the DR, with
necessary drawings, schedules, and photographs, to
record the background information and existing site
condition of the slope, the survey area, the survey
methodology, the location, species, size, condition
assessment and appearance, and any other remarks on
status and site observation of each of the trees.

(c) Where tree felling or transplanting is necessitated by the

slope upgrading/improvement works, submit a tree
felling application to the relevant authorities for
approval, in a format as agreed by the DR, and take
necessary follow-up action until approval is obtained
from the relevant authorities.

(F) Design Reports

(i) Structural support to upgrade or improve stability of selected

slopes should be adopted as far as practicable. The Consultants
shall prepare a design report for each selected slope including,
where appropriate, the following details (the level of such detail
depending on whether the slopes are to be upgraded or improved
and, if upgraded, whether the design is conventional or
prescriptive):

(a) a summary of the desk study, including full aerial

photograph interpretation reports prepared by the
Consultants with particular emphasis on establishing the
history and nature of any past failures that may affect the
stability of the slopes;

(b) a summary of the ground investigations and laboratory

testing carried out;

(c) details of the proposed upgrading or improvement works,

design option assessment, landscaping, bioengineering
and greening works and access provisions;

(d) design assumptions and justifications;

B23
 (e) design calculations;

(f) recommended sequence of construction stages and

temporary precautionary measures during construction;

(g) confirmation of whether the slopes would be upgraded to

current standards by the proposed works;

(h) working drawings;

(i) sufficient details of GEO submissions for approval or

application for checking to be waived, where applicable,
in accordance with Clause 6.4 (A)(xi);

(j) recommendations for design and construction reviews;

and

(k) detailed cost estimates and deployment of RSS.

(ii) When only Type 1 or/and Type 2 prescriptive measures are

involved, design reports may be simplified to a level of detail
comprising site description, types of and justifications for the
proposed works, design calculations, recommendations for design
and construction reviews, cost estimates and working drawings.

6.5 Contract Preparation and Tendering

(A) The Consultants shall not proceed with the Services for the tendering of
the GI SOR and PMW SOR Contracts until authorized in writing by the
DR.

(B) The Consultants shall prepare tender documents for a 36-month GI SOR
Contract for the implementation of ground investigations and laboratory
testing works under Clause 6.4. The Consultants shall arrange the call
for tender and award of the Contract in accordance with the Programme
as stipulated in Clause 7. The Consultants shall stipulate in the GI SOR
Contract that the ground investigations and laboratory testing shall be
carried out by contractors in the Category of Ground Investigation Field
Work and Soil and Rock Testing respectively of the List of Approved

B24
 Suppliers of Materials and Specialist Contractors for Public Works as
publicized in the DEVB website.

(C) The Consultants shall prepare tender documents for a 36-month PMW
SOR Contract for the implementation of slope upgrading/improvement
works designed under Clause 6.4. The Consultants shall arrange the call
for tender and award of the Contract in accordance with the Programme
as stipulated in Clause 7.

(D) Provisions shall be made under the PMW SOR Contract for the further
ground investigations and laboratory testing required after the
completion of GI SOR Contract for the design and implementation of
upgrading/improvement works. The Consultants shall stipulate in the
PMW SOR Contract that the ground investigations and laboratory
testing shall be carried out by contractors in the Category of Ground
Investigation Field Work and Soil and Rock Testing respectively of the
List of Approved Suppliers of Materials and Specialist Contractors for
Public Works as publicized in the DEVB website.

(E) The General Conditions of Contract shall remain unaltered. Any

necessary amendments required shall be by means of Special Conditions
of Contract authorized in writing by the DR.

(F) The Consultants shall undertake the following tasks in preparing the GI
SOR and PMW SOR Contracts:

(i) Prepare and submit pre-tender estimates for the SOR Contracts
together with the draft tender documents.

(ii) Prepare tender documents.

(iii) Assist the Employer in inviting tenders for the proposed works
by drafting tender notifications, gazette notifications, and press
releases, distributing tender documents, preparing and issuing
tender addenda, answering queries and carrying out pre-tender
briefings, if required.

(iv) Prepare tender assessments and recommendations, including

evaluation of alternative tenders, and submit tender reports to the
DR in a standard format as required by the DR.

B25
 (v) Prepare Articles of Agreements and other contract documents for
signature, for retention by the DR and for issue to the Contractor,
Resident Site Staff and other parties.

(vi) Prepare publicity material, attend signing ceremonies and any

necessary press briefings.

6.6 Site Supervision and Other Administrative Matters

6.6.1 QSSP

(A) The Consultants shall recommend a strategy for site supervision and
submit a QSSP in line with the strategy which shall include, but not limited
to, the following details:

(i) a detailed site supervision arrangement, including arrangements

for supervision of works/testing activities that are required to be
carried out outside the normal working hours of the site staff,
supervision of works related to preservation and protection of
existing trees, identification of unhealthy trees, landscape
softworks, and establishment works;

(ii) a list of critical works/testing activities and structural elements

that require special attention together with the associated
supervision requirements for such items and, where appropriate,
the level of supervision and the rank of staff who should perform
the supervision of such items and/or sign the Request for
Inspection Form (or a purposely made inspection form for a
particular activity or test);

(iii) if necessary, specification of any critical works/testing activities,

structural elements and particular aspects or details that should be
noted by the inspection officer on the Request for Inspection
Form for future reference.

(iv) a guideline on the details of inspection to be recorded for

specialist works or critical elements; and

(v) in case it is envisaged that construction or fabrication works will

B26
 be carried out outside Hong Kong, the Consultants shall
formulate supervision requirements and inspection arrangement
for such works and prepare comprehensive guidelines to be
followed by the RSS who need to conduct inspections outside
Hong Kong. The guidelines shall include the following
minimum requirements:

(a) In the event that production activities in the works Contract

are undertaken outside Hong Kong, the supervisory staff
conducting inspections on production sites outside Hong
Kong shall, to the best of their knowledge, declare to the
Engineer for the Contract whether the main Contractor, the
Sub-contractor for the production activities, or any of the
Contractor’s or Sub-contractor’s employees are their spouse,
family member, or close relatives.

(b) Such inspection visits shall be subject to the approval of the

Consultants. Where the Contractor makes arrangement for
transportation, accommodation and entertainment, including
meals, such arrangement shall be agreed to by the Engineer
for the Contract beforehand. Other than the agreed
arrangements, supervisory staff shall not be allowed to
receive any form of hospitality or entertainment from the
Contractor during such inspection visits.

(c) Should the supervisory staff incur reimbursable expenses in

the course of inspection, all claims for reimbursement
should be made to the Consultants in accordance with the
prevailing rules and regulations for such. The Consultants
will in turn seek reimbursement from the Contractor where
applicable. Under no circumstances should any of the
supervisory staff seek reimbursement direct from the
Contractor.

(B) The Consultants shall provide training and refresher courses to the site
staff. The Consultants shall also identify special training requirement
regarding the supervision of critical construction activities and critical
structural elements and provide the necessary training to the site staff.

(C) The Consultants shall review the QSSP at the commencement of works,

B27
 and conduct regular reviews of the QSSP with site staff subsequently,
and as the need arises, and make any necessary updating and
modification in order to suit the actual circumstances. The Consultants
shall carry out technical audits for the implementation of the QSSP.
The Consultants shall include in the monthly progress report the status
of implementing the QSSP and any major modification to it as a result of
the review. The Consultants shall submit a revised QSSP to the DR if
there is a major revision and as requested by the DR.

6.6.2 GI SOR Contract

(A) The Consultants shall deploy a team of their own in-house staff (not RSS)
to supervise the ground investigations and laboratory testing carried out
under the GI SOR Contract. Requirements of the supervision and
supervisory personnel shall be in accordance with Chapter 15 of
Geoguide 2.

(B) The Consultants shall provide at their own costs all preliminaries and
arrangement of transportation for the planning, design and supervision
of the GI works and laboratory testing as well as the monitoring of
groundwater conditions.

(C) The Consultants shall carry out the following tasks in supervising the
ground investigations and laboratory testing:

(i) Carry out the duties of the Engineer under the terms of the GI
SOR Contract, which shall be deemed to include co-ordination of
works with any relevant parties related to the works carried out
by public utilities companies and other authorities, bodies or
persons for or in connection with or necessitated by the
Assignment.

(ii) Provide DR a suitably qualified staff (see Appendix 1 to SCE),

approved by the DR to be responsible for the monitoring of the
payment of wages and Mandatory Provident Fund contributions
of all the Site Personnel and handling of complaints on wages
arrears raised by the Site Personnel. This staff will be referred
to as the “Labour Relations Officer”. The Labour Relations
Officer shall work independent of the Contractor or
sub-contractors. The Labour Relations Officer shall be

B28
 accommodated in the Consultant’s office and shall work under
the direct instructions and supervision of the Engineer or his
representative. The Labour Relations Officer shall report
directly to the Engineer.

(iii) Liaise with all relevant Government departments and private

parties to obtain the necessary permissions or agreements for the
works to be carried out, including applications for land allocation,
Excavation Permit and access permission if needed.

(iv) Prepare Works Orders for issue to the Contractor upon DR’s
agreement in the format as agreed by the DR. The digital data
of the Works Orders shall be compatible to the SMIS and
associated databases, or in any revised format as agreed by the
DR. Consultants shall submit digital copies of Works Order
upon issue for uploading into the GFMIS.

(v) Provide Head Office supervision and support for the execution of
the GI SOR Contract.

(vi) Prepare monthly progress reports and estimates of expenditures

and report on the financial situation, variation orders, claims for
additional payment and requests for extensions of time and all
other matters affecting the progress and financial situation of the
works.

(vii) Comment on any insurance policies submitted by the Contractor.

(viii) Carry out any necessary checks to ensure that any proposed
methods for temporary works submitted by the Contractor do not
have a detrimental effect on the permanent works and are safe in
every aspect with reference to the relevant current Codes of
Practice and Standards.

(ix) Plan, arrange and, where necessary, direct the inspections and
tests of materials, plants and workmanship.

(x) Determine the need for arranging, as necessary, any monitoring

of the stability of the slopes by the Contractor during works.

B29
 (xi) Liaise with the Transport Department, the Hong Kong Police
Force and other concerned parties regarding any traffic diversions
and traffic management proposals made by the Contractor.

(xii) Review regularly the results of the GI and laboratory testing

during works, amend the GI and laboratory testing proposals, and
prepare all additional Works Orders, drawings, bills of quantities,
schedules, cost estimates and related documents necessary for the
completion of the works, and brief the DR as necessary.

(xiii) Respond to audit reports by compiling proposals for follow-up

actions to resolve any non-compliances or observations and
monitor and report on such actions as necessary.

(xiv) Report on the performance of the Contractor in the format

advised by the DR.

(xv) Prepare and deliver, after completion of the works under any of
the Works Orders, to the DR the GI and laboratory testing reports
including copies of AGS disks produced under the GI SOR
Contract.

(xvi) Submit all records and accounts relating to the works under the
GI SOR Contract.

(xvii) Submit digital data of the Works Orders for uploading into the
SMIS and the associated databases according to the procedures to
be agreed by the DR.

(xviii) Settle the final account for payment and issue of Final Certificate
to the Contractor.

6.6.3 PMW SOR Contract

(A) The Consultants shall deploy a team of RSS to undertake supervision of

upgrading/improvement works, ground investigations, and laboratory
testing ordered under the PMW SOR Contract. Requirements of the
personnel shall be in accordance with S3 of SCE.

(B) The Consultants shall carry out the following tasks in supervising the

B30
works:

(i) Carry out the duties of the Engineer under the terms of the PMW
SOR Contract for the construction, completion and maintenance
of the works, which shall be deemed to include coordination with
any relevant parties related to the works carried out by public
utility companies and any other authorities, bodies or persons for
or in connection with or necessitated by the Assignment.

(ii) Liaise with all relevant Government departments and private

parties to obtain the necessary permissions or agreements for the
works to be carried out, including applications for land allocation,
Excavation Permits and access permission if needed.

(iii) Prepare Works Orders for issue to the Contractor upon DR’s
agreement in the format as agreed by the DR. The digital data
of the Works Orders shall be compatible to the SMIS and
associated databases, or in any revised format as agreed by the
DR. The Consultants shall submit digital copies of Works
Order upon issue for uploading into the GFMIS.

(iv) Provide Head Office supervision and support for the execution of
the PMW SOR Contract, including appointment, running down
and control of such Resident Site Staff as may be approved by the
DR.

(v) Prepare monthly progress reports and estimates of expenditures

and report on the financial situation, variation orders, claims for
additional payment and requests for extensions of time and all
other matters affecting the progress and financial situation of the
works.

(vi) Comment on any insurance policies submitted by the Contractor.

(vii) Carry out any necessary checks to ensure that any proposed
methods for temporary works submitted by the Contractor do not
have a detrimental effect on the permanent works and are safe in
every aspect with reference to the relevant current Codes of
Practice and Standards.

B31
(viii) Plan, arrange and, where necessary, direct the inspections and
tests of materials, plants and workmanship, including preparation
of reports and any re-tests necessary as a result of failure of initial
tests.

(ix) Determine the need for arranging, as necessary, any monitoring

of the stability of the slopes by the Contractor during
construction.

(x) Report on the performance of the Contractor in the format

advised by the DR.

(xi) Liaise with the Transport Department, the Hong Kong Police
Force and other concerned parties regarding any traffic diversions
and traffic management proposals made by the Contractor.

(xii) Provide qualified supervision in accordance with PAH Chapter 7.

The inspection intervals for Category I or II supervision shall be
as specified by the GEO or agreed by the DR.

(xiii) Review regularly the design of upgrading/improvement works

during construction, prepare all additional designs, design
amendments, drawings, schedules, estimates and related
necessary documents for the satisfactory completion of the works
under the PMW SOR Contract, and brief the DR as necessary.

(xiv) Arrange final joint inspections of the slope works with the
representatives of the DR and any other concerned parties two
months before expiry of the Maintenance Period.

(xv) Submit to the GEO updated information for each slope upgraded
or improved under the Assignment in accordance with WBTC No.
9/2000.

(xvi) Review the adequacy of design assumptions and performance of

the upgraded/improved slopes (in accordance with GEO
Technical Guidance Note No. 2) within the Maintenance Period
of the works Contracts, especially during and after heavy rainfall,
report on the findings or observations, and recommend any
necessary follow-up actions to the DR.

B32
 (xvii) Respond to audit reports by compiling proposals for follow-up
actions to resolve any non-compliances or observations and
monitor and report on such actions as necessary.

(xviii) Prepare and certify records of design reviews carried out, and
deliver such records and as-built drawings showing in full detail
the works carried out.

(xix) Submit the Maintenance Manuals/Engineer Inspection Reports in

accordance with Clauses 5.5(C) and 5.5(D).

(xx) Submit all records and accounts relating to the works under the
Contract.

(xxi) Submit digital data of the Works Orders for uploading into the
SMIS and associated databases according to the procedures to be
agreed by the DR.

(xxii) Settle the final account for payment and issue of Final Certificate
to the Contractor.

6.7 Databases in Slope Maintenance Section

6.7.1 The Consultants shall note and become familiar with the SMIS and associated
database systems.

6.7.2 The Consultants shall set up their own database systems which shall be
compatible with the SMIS and associated databases in order to store the data,
the record photos and the scanned images of Maintenance Manuals/Engineer
Inspection Reports and records of Works Orders arising from the GI SOR and
PMW SOR Contracts.

6.8 The Consultants shall carry out the following in respects of any Excavation
Permit (XP) required and issued for works under this Assignment:

(A) The Consultants shall follow the procedures stipulated in Highways

Department’s Excavation Permit Processing Manual (XPPM) for
“Streets Excavation” and Lands D’s Technical Circular Nos. 737 &

B33
 737A and Instruction Section C-5 on Lands D’s Excavation Permit for
“Non-Street Excavations” (e.g. on unleased government lands). The
Consultants shall carry out the pre-registration and registration of the
works in the Highways Department's Internet Interface for Utility
Management System (IIUMS), co-ordination, submission of Temporary
Traffic Management (TTM)/Lighting, Signing and Guarding (LSG)
proposals to Transport Department/Hong Kong Police Force, assessment
of permit period, etc. For commencement of the works, the Consultants
shall provide support to the DR in the submission of Excavation
Permit/Simplified Temporary Land Allocation (STLA) applications,
extension of applications, making advance notification of
commencement of works and notification of completion of works,
monitoring of the Contractor's performance in complying with the
requirements during the works, etc. For application of the Excavation
Permits or the STLA, the Consultants shall assist the DR in resolving
any conflict cases, liaison with the relevant authorities and submission of
any necessary documents such as Traffic Impact Assessment.

(B) The Consultants shall nominate a professional acceptable to the

Employer to be named as the contact person of the Employer in
applications for Excavation Permits and, where applicable, Emergency
Excavation Permits pursuant to the requirements of the Land
(Miscellaneous Provisions) Ordinance (Cap 28).

(C) The Consultants shall carry out all duties imposed upon the Employer
under the Land (Miscellaneous Provisions) Ordinance (Cap 28) or under
the conditions of the Excavation Permits and, where applicable,
Emergency Excavation Permits in so far as such duties have not been
imposed on the Contractor under the Ordinance or under the Contract.

(D) Notwithstanding sub-clause (C) above, the Consultants shall not be

liable to the Employer in respect of obligations stipulated under the
following conditions of the Excavation Permits and, where applicable,
Emergency Excavation Permits:

(i) the condition stipulated in the Excavation Permits and, where

applicable, the Emergency Excavation Permits relating to the
obligation and liability of the Permittee to indemnify the
Government against all losses and claims for injury or damage to
any person or property, nuisance, disruption or interference

B34
 whatsoever which may arise out of or in consequence of the work
of the Permittee, and against all claims, demands, proceedings,
damages, costs, charges or expenses whatsoever in respect
thereof or in relation thereto, and

(ii) the condition stipulated in the Excavation Permits and, where

applicable, Emergency Excavation Permits relating to the
obligation and liability of the Permittee to make good or pay for
any works as a result of or in consequence of the work of the
Permittee.

(E) Sub-clause (D) above is without prejudice to Clause 22 of the General

Conditions of Employment.

(F) The Consultants shall ensure that the Contractor complies with the
permit conditions imposed by the Authority under the Land
(Miscellaneous Provisions) Ordinance, Cap 28, including those
conditions stipulated in the Excavation Permits and, where applicable,
Emergency Excavation Permits to be observed by the Nominated
Permittee or by both the Permittee and the Nominated Permittee and
those stipulated in the Excavation Permits and, where applicable,
Emergency Excavation Permits to be observed by the Permittee but
which the Contractor is required to comply with under the Contract.

(G) In respect of permit conditions which are stipulated in the Excavation

Permits and, where applicable, Emergency Excavation Permits to be
complied with by the Permittee but which are required to be complied
with by the Contractor under the Contract, if notwithstanding sub-clause
(F) above the Contractor has failed to comply with these conditions, the
Consultants shall take such actions so as to ensure that these conditions
are complied with by the Employer in his capacity as the Permittee
irrespective of whether these actions are required to be carried out by the
Contractor under the Contract.

(H) Sub-clauses (B) to (G) above shall apply only with respect to excavation
in street maintained by the Highways Department that requires
Excavation Permits and, where applicable, Emergency Excavation
Permits under the Ordinance for execution of the Works.

(I) For all the works under the GI SOR Contract and PMW SOR Contract

B35
 administered by the Consultants, the Consultants shall ensure that a
competent person is engaged to supervise the excavation works on
behalf of the Employer, maintain a documented system for supervising
the excavation works and maintain a documented system to ensure that
the Contractor complies with his duties in relation to excavation works.
The attention of the Consultants is drawn to section 10T(5) and (6) of
the Land (Miscellaneous Provisions) Ordinance (Cap 28).

6.9 The Consultants shall identify public filling sites and obtain agreement from
relevant Government departments for disposal of the construction and demolition
(C&D) materials to be generated from the Contract in accordance with ETWB TC(W)
No. 33/2002 and 19/2005. The Consultants shall identify the types and estimate the
amount of C&D materials, and shall consider and recommend measures taken to
minimise the generation and maximise the reuse/recycling of the C&D materials.
Agreement from relevant Government departments including the Public Fill
Committee and EPD on the locations of the public filling facilities and landfills for the
disposal of the C&D materials shall be obtained.

7. Programme of Implementation

7.1 The due date for commencement of the Agreement is xxth June 2013. The
Agreement period for this Assignment is sixty-six (66) months.

7.2 Pursuant to Clause 26(B) of the General Conditions of Employment, the

Consultants shall submit the draft Programme and the agreed Programme and the DR
shall agree, or instruct, within the following periods:

(A) Submission of the draft Within 2 weeks from the date of

Programme commencement of the Agreement

(B) Submission of the agreed Within 1 week from the agreement/

Programme instruction of the Director's Representative

7.3 The draft Programme and the agreed Programme shall detail the activities to
be carried out, target dates for particular tasks and any decision dates that may be
required for the uninterrupted progress of the Assignment. The Consultants shall
discuss with the DR during the above periods to agree the timing of submission of
reports, other documents and plans for each of the main elements of the Assignment,
for inclusion in the draft Programme and the agreed Programme.

B36
7.4 The Consultants shall endeavor to ensure that the Assignment is carried out in
accordance with the agreed Programme subject to regular review as part of the
monthly progress reports referred to in Clause 8.

7.5 The target dates referred to in Clause 7.3 shall include the following:

(A) General

(i) Submission of the draft Within 2 weeks from the date of

Inception Report commencement of the Agreement

(ii) Submission of the Final Within 1 week upon agreement of

Inception Report the draft Inception Report by the DR

(B) Submission of draft tender Within 1.5 months from the date of
documents for the GI SOR commencement of the Agreement
Contract

(C) Calling for Tender of the GI Within 3 months from the date of
SOR Contract commencement of the Agreement

(D) Award of the GI SOR Contract Within 6 months from the date of
commencement of the Agreement

(E) Data Collection/Validation,

Slope Selection and
Preliminary Cost Estimates

(i) Submission of Data Within 4 months from the date of

Collection/Validation Report commencement of the Agreement
for the first batch of not less
than 200 most deserving
assigned slopes and
identification of related slopes

(ii) Submission of draft Slope Within 6 months from the date of

Selection Report for the first commencement of the Agreement

B37
 batch of 60 slopes selected

(iii) Submission of Data Within 10 months from the date of

Collection/Validation Report commencement of the Agreement
for the second batch of not less
than 200 of the remaining most
deserving assigned slopes and
identification of related slopes

(iv) Submission of draft Slope Within 12 months from the date of

Selection Report for the commencement of the Agreement
second batch of 80 slopes
selected

(v) Submission of Data Within 14 months from the date of

Collection/Validation Report commencement of the Agreement
for the last batch of remaining
assigned slopes and
identification of related slopes

(vi) Submission of Data Within 16 months from the date of

Collection/Validation Report commencement of the Agreement
for up to 100 related slopes

(vii) Submission of draft Slope Within 18 months from the date of

Selection Report for the third commencement of the Agreement
batch of 60 slopes selected

(viii) Submission of Final Slope Within 2 weeks upon agreement of

Selection Report for each each draft Slope Selection Report by
batch of selection of slopes the DR

(ix) Submission of data files to Within 4 weeks upon agreement of

GEO Slope Safety Division for each Final Slope Selection Report
uploading to the SIS by the DR

(F) Submission of draft tender Within 6 months from the date of

documents for the PMW SOR commencement of the Agreement
Contract

B38
(G) Calling for Tender of the PMW Within 9 months from the date of
SOR Contract commencement of the Agreement

(H) Award of the PMW SOR Within 12 months from date of

Contract commencement of the Agreement

(I) Detailed Design

(i) Submission of draft Design Within 15 months from the date of

Report for the first batch of 60 commencement of the Agreement
slopes

(ii) Submission of draft Design Within 26 months from the date of

Report for the second batch of commencement of the Agreement
80 slopes

(iii) Submission of draft Design Within 37 months from the date of

Report for the third batch of 60 commencement of the Agreement
slopes

(J) Construction

Construction of slope upgrading/improvement works, including site

supervision, will be instructed in Phases Subject to Incorporation as
stipulated in S27 of the Special Conditions of Employment and as set
out below:

(i) Phase 1 – completion of 60 Within 27 months from the date of

slopes commencement of the Agreement

(ii) Phase 2 – completion of a Within 39 months from the date of

further 80 slopes commencement of the Agreement

(iii) Phase 3 – completion of Within 51 months from the date of

remaining 60 slopes commencement of the Agreement

(K) Submission of As-constructed Within 4 months after issue of

Drawings and draft Certification of Completion of the

B39
 Maintenance Manual/ related Works Order
Engineer Inspection Report for
each selected slope

(L) Submission of Final Within one month upon receipt of

Maintenance Manual/ the DR’s comments or the GEO
Engineer Inspection Report for Checking Certificate
each selected slope

(M) Submission of the data of Within 46 months from the date of

Works Orders for GI SOR commencement of the Agreement
Contract for uploading into the
databases in Slope
Maintenance Section

(N) Submission of the data of Within 52 months from the date of

Works Orders for PMW SOR commencement of the Agreement
Contract for uploading into the
databases in Slope
Maintenance Section

(O) Finalization of Accounts and At least 2 months before the end of

issue of the Final Certificates the Agreement
for the GI SOR and PMW SOR
Contracts

(P) Final Report on the

Assignment

(i) Submission of the draft Final At least 2 months before the

Report completion of the Agreement

(ii) Submission of the Final Report At least 2 weeks before the

completion of the Agreement

8. Progress Reports

The Consultants shall submit a progress report to the DR each month

providing details of the progress made during the previous month in relation to the

B40
Programme referred to in Clause 7, together with an updated progress chart and the
Programme. The content and format of such reports shall be subject to the approval of
the DR. In addition, a financial management report, giving the expenditure to date and
a forecast of the monthly expenditure for the remaining works under the Agreement,
shall be submitted monthly along with the progress report in accordance with Clause
9.

9. Financial Management

9.1 At monthly intervals, or at such other intervals as the DR may require, the
Consultants shall submit a financial management report in a format to be agreed by
the DR, together with the progress report specified in Clause 8.

9.2 The Consultants shall closely monitor progress and expenditure on any
expense items or works Contract, and alert to the possibility of the approved
budgetary expenditure being exceeded. They shall advise the DR immediately if there
is any likelihood of the approved sums being exceeded. To ensure sufficient time to
obtain the necessary authorities and secure additional funds, the Consultants shall
give the DR at least four months’ notice in writing of the need to increase the
approved budgetary expenditure to meet contractual payments and shall provide
supporting information as follows (except that if the need cannot be foreseen so far
ahead, then the Consultants shall give as much notice as is possible under the
circumstances) :

(A) full details of the proposed net increase, broken down into the following
categories :

(i) price fluctuation payment under the Contract. An arithmetical

derivation based on the projected percentage and the estimated
final effective value of work done is required;

(ii) additional works and savings arising from a change in quantities

and variation orders. Reasons shall be given for increases and
decreases in the earlier estimates; and

(iii) claims from the Contractor. These shall be the Consultants’

estimates of the amounts which will be certified for payment.

(B) an assessment of the increase in consultancy fees and site staff costs if

B41
 the contract period is likely to be extended or additional site staff are
required; and

(C) a revised projected monthly cash flow pattern of contract payments,

consultancy fees and site costs.

10. Standards and Specifications

10.1 The Consultants shall, in executing the Assignment, adopt the following
standards/guidance documents or their latest versions as promulgated by the relevant
departments from time to time:

(1) Administrative Report No. AR 1/2011 –Guidance on the Presentation of

GEO Internal Reports and Publications, published by the Geotechnical
Engineering Office, Civil Engineering and Development Department,
Hong Kong
(2) Building (Construction) Regulations
(3) Building Ordinance (Cap. 123)
(4) CEDD Guideline on Administration Procedures for Excavations in
Unleased Government Land under the Land (Miscellaneous Provisions)
Ordinance (Cap. 28)
(5) CEDD Standard Drawings, published by the Civil Engineering and
Development Department, Hong Kong, as may be revised by the
Landslip Preventive Measures Divisions 2 & 3 of the Geotechnical
Engineering Office
(6) Code of Practice on Inspection & Maintenance of Water Carrying
Services Affecting Slopes (Second Edition 2006)
(7) Construction Site Safety Manual (CSSM)
(8) Contractor Management Handbook (CMH)
(9) EACSB Handbook and relevant EACSB Circulars
(10) GEO Ground Investigation Note No. 11/2011
(11) Geotechnical Manual for Slopes, 2nd Edition, 1984, published by the
Geotechnical Engineering Office, Civil Engineering Department, Hong
Kong
(12) Geoguide 1 – Guide to Retaining Wall Design, published by the
Geotechnical Engineering Office, Civil Engineering Department, Hong
Kong
(13) Geoguide 2 – Guide to Site Investigation, published by the Geotechnical
Engineering Office, Civil Engineering Department, Hong Kong

B42
(14) Geoguide 3 – Guide to Rock and Soil Descriptions, published by the
Geotechnical Control Office, Civil Engineering Department, Hong
Kong
(15) Geoguide 5 – Guide to Slope Maintenance, 3rd Edition, 2003, published
by the Geotechnical Engineering Office, Civil Engineering Department,
Hong Kong
(16) Geoguide 6 – Guide to Reinforced Fill Structure and Slope Design,
published by the Geotechnical Engineering Office, Civil Engineering
Department, Hong Kong
(17) Geoguide 7 – Guide to Soil Nail Design and Construction, published by
the Geotechnical Engineering Office, Civil Engineering and
Development Department, Hong Kong
(18) Geospec 3 – Model Specification for Soil Testing, published by the
Geotechnical Engineering Office, Civil Engineering Department, Hong
Kong
(19) GEO Publication No. 1/2007: Engineering Geological Practice in Hong
Kong; published by the Geotechnical Engineering Office, Civil
Engineering and Development Department, Hong Kong
(20) GEO Publication No. 1/2009: Prescriptive Measures for Man-made
Slopes and Retaining Walls; published by the Geotechnical Engineering
Office, Civil Engineering Department, Hong Kong
(21) GEO Publication No. 1/2011 – Technical Guidelines on Landscape
Treatment for Slopes; published by the Geotechnical Engineering Office,
Civil Engineering and Development Department, Hong Kong
(22) GEO Special Project Report No. SPR 4/2009 – The New Priority
Ranking Systems for Man-made Slopes and Retaining Walls, published
by the Geotechnical Engineering Office, Civil Engineering and
Development Department, Hong Kong
(23) GEO Report No. 116 – Review of Effective Method for Integrating
Man-made Slopes and Retaining Walls (Particularly for Roadside
Slopes) into their Surroundings, published by the Geotechnical
Engineering Office, Civil Engineering Department, Hong Kong
(24) GEO Report No. 126 – Interim Review of Pilot Application of
Quantitative Risk Assessment to Landslide Problems in Hong Kong,
published by the Geotechnical Engineering Office, Civil Engineering
Department, Hong Kong
(25) GEO Report No. 136 – Guidelines on Safe Access for Slope
Maintenance published by the Geotechnical Engineering Office, Civil
Engineering Department, Hong Kong
(26) GEO Report No. 138 – Guidelines for Natural Terrain Hazard Studies,

B43
 published by the Geotechnical Engineering Office, Civil Engineering
Department, Hong Kong
(27) GEO Technical Guidance Note No. 15 – Guidelines for Classification of
Consequence-to-Life Category for Slope Features
(28) GEO Technical Guidance Note No. 27 – Hydraulic Design of Stepped
Channels on Slopes
(29) HyD Excavation Permit Processing Manual
(30) Project Administration Handbook (PAH) for Civil Engineering Works
(31) Slope Maintenance Manual – Slope Maintenance Section, Lands
Administration Office, Lands Department
(32) Stores and Procurement Regulations (SPR)
(33) Technical Memorandum on Environmental Impact Assessment Process
by Environmental Protection Department
(34) Relevant CEDD Technical Circulars
(35) Relevant GEO Circulars, Design Technical Guidelines, Geoguides,
Geospecs, Information Notes and Technical Guidance Notes
(36) Relevant Land Administration Office Technical Circulars,
(37) Relevant Public Works Departmental Technical Circulars, Lands and
Works Branch Technical Circulars, Works Branch Technical Circulars,
Works Bureau Technical Circulars, Environment, Transport and Works
Bureau Technical Circulars (Works) and Development Bureau
Technical Circulars (Works)

and such other technical and design standards and specifications as are in
current use by the Works Group of Departments, Environmental Protection
Department, Transport Department, MTRCL and utility undertakers or, if
non-existent, British Standard Codes of Practice and Specifications, or
equivalent European Standards after approval by the DR. Should instances arise
for which suitable standards or specifications do not exist or for which the
current standards or specifications appear to require modification or if by the
adoption of current standards the Consultants would incur additional expenses
not within reasonable contemplation, the Consultants shall submit
recommendations on appropriate alternatives to the DR for agreement.

11. Checking and Certification of the Design

11.1 Every design report shall be accompanied by a Design Certificate as set out in
Appendix C. In addition, the technical adequacy of each design report, shall be
independently checked and endorsed by a qualified professional in the Consultants'

B44
employ who is a Registered Professional Engineer (Geotechnical) under the Engineers
Registration Board of Hong Kong, or equivalent as defined in Clause 6.2.1. The
Independent Checking Engineer shall also comment on issues relating to economy of
the design, with particular reference to identifying any uneconomical aspects. The
standard form of ‘Independent Checking Certificate’ given in Appendix C shall be
used.

11.2 If major design amendments or detailed re-appraisal of the adequacy of design

are necessary during the course of construction (e.g. due to a change in the design
model, landslips, etc.), the Consultants shall submit to the DR a supplementary design
report on the proposed design amendments, together with the revised design
calculations and drawings. The supplementary design report shall include a separate
‘Design Certificate’ stating that the proposed design amendments have been checked
by an independent qualified professional in the Consultants' employ who is a
Registered Professional Engineer (Geotechnical) under the Engineers Registration
Board of Hong Kong or equivalent as defined in Clause 6.2.1 and that the revised
design drawings are in accordance with the proposed design amendments.

11.3 The Consultants shall have ISO 9001 certification by an accredited certifying
body in accordance with the requirements of WBTC No. 13/2001 and ETWB TCW
No. 13/2001A and maintain the certification for the whole duration of this Assignment.
The scope of certification shall cover the services to be provided by the Consultants
under Clause 6. The Consultants shall prepare a Quality Plan for the Assignment
which incorporates the standards and specifications stipulated in Clause 10 within two
weeks from the commencement of the Agreement to the DR for agreement.

11.4 The Consultants shall inform the DR within 14 days if their ISO certification is
withdrawn by the certifying body.

12. Variations and Other Commitments

12.1 The value of a variation to the contract works or other expenditure commitment
for the purposes of Clause 24 of the General Conditions of Employment is
HK$300,000.

12.2 All variations to the contract works shall be covered by a variation order in a
form to be as agreed by the DR.

12.3 The Consultants shall prepare Part I of the standard form SMS12 given in

B45
Appendix C or its latest version and submit it to the DR for approval prior to issuing a
variation to the contract works when a variation would cause the Estimated Value of
the Works of the Works Order to be exceeded.

12.4 The DR shall advise the Consultants of his approval or otherwise under Clause
24 of the General Conditions of Employment within fourteen (14) days of submission.
The reasons for non-approval, which may include insufficiency of supporting
information provided with the submission, will be provided to the Consultants at the
same time. If, because of the need for consultation or referral elsewhere, the DR is
unable to give his decision within the period stated he shall inform the Consultants
immediately and advise them when he will give his decision. Provided that, in any
case, a different period can be applied by mutual agreement.

12.5 Under sub-clause (iii) of Clause 25 of the General Conditions of Employment,

the Consultants shall report all claims to the DR within fourteen (14) days of their
receipt. The DR shall provide the Employer's views to the Consultants within sixty (60)
days of receipt of the Consultants' principles of assessment of a claim.

12.6 Under sub-clause (iv) of Clause 25 of the General Conditions of Employment,

the Consultants shall report all delays to the DR within fourteen (14) days of the delay
being identified. The DR shall provide the Employer's views to the Consultants
within twenty-eight (28) days of receipt of the Consultants' assessment of extensions
of time.

12.7 The Consultants shall obtain prior consent by the DR before issuing any Works
Order. All the Works Orders shall be signed by the Project Director of the Consultants.
The Consultants shall give the DR at least 4 weeks' notice in writing of the need to
issue any one Works Order with an estimated cost exceeding $6,000,000. The
Consultants shall not split up the works to a slope for the purpose of reducing the value
of any one Works Order below the financial limit of $6,000,000.

13. Resident Site Staff

13.1 The establishment, duties, mandatory basic safety training, appointment,

deployment, remuneration, conditions of employment and administration of Resident
Site Staff (RSS) for the Contract shall be in accordance with the Special Conditions of
Employment and Schedule of Fees relating to RSS. The Consultants shall make
their own arrangement to employ persons through open invitation to fill the posts of
RSS establishment. The persons so employed are the Consultants’ sole employees

B46
who shall be managed and supervised by the Consultants.

13.2 The Consultants shall submit to the Director’s Representative for approval the
proposed establishment of Resident Site Staff prior to the commencement of the
recruitment process.

13.3 For the employment of the Labour Relation Officer (LRO), the Consultants
shall, within 14 days of commencement of the Contract, or as the case may be, within
14 days after being notified by the Director’s Representative of his disapproval of
employment of any person as LRO, submit the name and particulars of the person
they intend to employ as the LRO to the Director’s Representative for his approval.
The Consultants shall furnish further information within 7 days pertinent to the
employment of such person if required by the Director’s Representative.

13.4 The Consultants shall be provided with free uniform for the Resident Site Staff
under the works contracts. The Consultants shall ensure that Resident Site Staff,
except those who are not involved in site work, such as office-based staff, or those
engaged in work requiring personal protective equipment which, in the opinion of the
Consultants, render the wearing of uniform unsuitable or impractical, wear the
uniform in carrying out their duties of administration and site supervision of the
works contracts.

14. Director's Representative

The DR as defined in the General Conditions of Employment shall be the

Assistant Director/Acquisition (AD/A) of the Lands Department, or such other person
as may be authorised by the Director in writing and notified to the Consultants. The
DR may delegate any of the powers and functions vested in him to other Government
officers. If the Consultants are dissatisfied with a decision or instruction of any such
officer, the matter shall be referred to the DR for a ruling. Chief Geotechnical
Engineer/Slope Maintenance (CGE/SM) of the Lands Department will, however, be
generally responsible for administration of the Agreement and may delegate his
functions to other Government officers. All communications in connection with or
arising from the Agreement are generally to be addressed to CGE/SM.

15. Control of the Project and Assignment

If requested by the DR, the Consultants shall attend a maximum of 30 external

B47
meetings during the Agreement period, such as District Council meetings or public
hearing meetings, in connection with the Project, including the preparation of any
necessary papers and briefing notes, in either English or Chinese or both, which will
be required for consulting and obtaining the views of representatives of community
groups and District Council members.

16. Information and Facilities Provided by the Employer

16.1 Access will be made available to all relevant Government files and documents
for the completion of the Assignment.

16.2 Soft copies of the Slope Maintenance Information System databases, including
the System Manuals and programs, will be supplied to the Consultants for their use
solely on tasks under this Assignment. The Consultants shall therefore allow for any
necessary rectification/amendment of the database programs to satisfy the
requirements of the Assignment and shall inform the DR on the
rectification/amendment of the databases made in writing within one month. The
databases, including the System Manuals and programs when provided, are provided
at “as-is” and no warranty or representation is made as to the execution, correctness
and suitability of the programs and databases for use in the Assignment.

16.3 A soft copy of all existing data for all of the assigned slopes under the
Assignment, as well as any agreed replacement slopes, arising from previous RMI,
RMW and EI will be provided to the Consultants.

16.4 A digital copy of the Slope Boundary Plans at scale of 1:5000, in .dgn format,
for all of the registered slopes in the GEO Catalogue of Slopes in the relevant Districts,
will be provided to the Consultants. Digital topographic base maps, at scales of 1:1000,
for the Southern Regions will also be provided to the Consultants, subject to the
conditions detailed in Appendix F.

17. Consultants' Office and Staffing

17.1 For the duration of the Agreement, the Consultants shall maintain an office in
Hong Kong under the control of the Consultants' Director responsible for the
Agreement. The Consultants' Director shall have adequate authority and sufficient
professional, technical and administrative support staff in all relevant disciplines to
ensure progress to the satisfaction of the DR.

B48
17.2 The Consultants shall provide the staff and manpower input as stated in the
Technical Proposal that they submitted at the tender stage for the Agreement. The DR
has the right to check at any time the time log records of the Consultants’ staff
deployed for carrying out the Assignment.

17.3 In the event that, for reasons beyond their control, the Consultants are unlikely
or unable to provide or maintain any of the key staff nominated in their Technical
Proposal, they shall report this to the DR as soon as practicable and propose for the
DR’s approval replacement staff with comparable qualifications and experience.

17.4 Upon the request of the DR, the Consultants shall forthwith submit to the DR
the time-log record of the staff deployed for the Assignment for the DR to check
against the Technical Proposal.

17.5 The Consultants’ failure to adhere to their staffing proposal, in particular the
employment of core personnel of the Consultants and their sub-consultants, thus
causing an adverse impact on the performance of the Services, shall be duly reflected
in the Employer’s performance report on the Consultants.

18. Specialist and Sub-consultant Services

The Consultants shall provide all specialist and sub-consultant services

required for the satisfactory completion of the Agreement. No additional fees or
expenses for the provision of such services rendered locally or overseas shall be
payable by the Employer except as otherwise provided for in the Schedule of Fees.

19. Surveys

All field survey work required for the proper execution of the Assignment shall,
unless otherwise provided for in the Agreement, be the duty of the Consultants. The
accuracy and standard of presentation of these surveys shall be agreed by the DR.
Appendix G specifies the division of responsibility for other surveying between the
Consultants, the Lands Administration Office and Survey and Mapping Office as well
as the relevant sub-offices at district level of the Lands Department.

B49
20. Insurance

The amount of insurance cover to be maintained in accordance with Clause S13

of the Special Conditions of Employment shall be twice the Lump Sum Fee, subject to
a maximum of HK$150 million and a minimum of HK$10M.

B50
 List of Appendices

Appendix A List of Slopes Assigned for the Implementation of Data

Collection/Validation and Computation of Ranking Score

Appendix B Drawing No. SMS/CE 48/2012 (GE)/1/001

Appendix C Standard Forms

Appendix D Sample of Maintenance Manual/Engineer Inspection

Reports

Appendix E Slope Maintenance Information System (SMIS)

Appendix F Undertakings by Consultant/Contractor on the use of Digital

Map Data from Land Information Centre, Survey &
Mapping Office, Lands Department and Digital Map Data
Order Form

Appendix G Responsibility for Survey Work

[ BLANK ]
 Appendix A

List of Slopes Assigned for the Implementation

of Slope Upgrading/Improvement Works
[ BLANK ]
 Southern Regions
Slope No. Map No. District Slope No. Map No. District
7SE-B/CR 16 7-SE-10D Sai Kung (North) 8SW-A/CR 354 8-SW-11A Sai Kung (North)
7SE-D/C 30 7-SE-25C Sai Kung (North) 8SW-A/CR 356 8-SW-11A Sai Kung (North)
7SE-D/C 51 7-SE-25D Sai Kung (North) 8SW-A/F 29 8-SW-8C Sai Kung (North)
7SE-D/C 74 7-SE-20D Sai Kung (North) 8SW-A/F 36 8-SW-11A Sai Kung (North)
7SE-D/C 114 7-SE-20D Sai Kung (North) 8SW-A/R 23 8-SW-2D Sai Kung (North)
7SE-D/C 137 7-SE-25B Sai Kung (North) 8SW-A/R 50 8-SW-11A Sai Kung (North)
7SE-D/C 178 7-SE-20B Sai Kung (North) 8SW-A/R 51 8-SW-11A Sai Kung (North)
7SE-D/C 206 7-SE-24C Sai Kung (North) 8SW-A/R 70 8-SW-11A Sai Kung (North)
7SE-D/C 323 7-SE-24C Sai Kung (North) 8SW-A/R 79 8-SW-11A Sai Kung (North)
7SE-D/C 357 7-SE-25B Sai Kung (North) 8SW-A/R 94 8-SW-6C Sai Kung (North)
7SE-D/CR 123 7-SE-25B Sai Kung (North) 8SW-A/R 115 8-SW-6B Sai Kung (North)
7SE-D/CR 167 7-SE-25A Sai Kung (North) 8SW-A/R 127 8-SW-6D Sai Kung (North)
7SE-D/CR 191 7-SE-20C Sai Kung (North) 8SW-A/R 134 8-SW-2D Sai Kung (North)
7SE-D/CR 321 7-SE-25B Sai Kung (North) 8SW-B/C 42 8-SW-3D Sai Kung (North)
7SE-D/FR 56 7-SE-24C Sai Kung (North) 8SW-B/C 261 8-SW-15B Sai Kung (North)
7SE-D/FR 96 7-SE-25B Sai Kung (North) 8SW-B/C 270 8-SW-8B Sai Kung (North)
7SE-D/R 14 7-SE-25C Sai Kung (North) 8SW-B/C 277 8-SW-5C Sai Kung (North)
7SE-D/R 21 7-SE-20D Sai Kung (North) 8SW-B/CR 92 8-SW-9C Sai Kung (North)
7SE-D/R 24 7-SE-20D Sai Kung (North) 8SW-B/F 18 8-SW-8D Sai Kung (North)
7SE-D/R 39 7-SE-25B Sai Kung (North) 8SW-B/F 87 8-SW-8D Sai Kung (North)
7SE-D/R 47 7-SE-25A Sai Kung (North) 8SW-B/FR 48 8-SW-9B Sai Kung (North)
7SE-D/R 105 7-SE-25C Sai Kung (North) 8SW-B/FR 49 8-SW-9B Sai Kung (North)
7SE-D/R 138 7-SE-25C Sai Kung (North) 8SW-B/R 9 8-SW-9C Sai Kung (North)
8SE-C/C 49 8-SE-16C Sai Kung (North) 8SW-C/C 62 8-SW-16B Sai Kung (North)
8SW-A/C 55 8-SW-7B Sai Kung (North) 8SW-C/C 106 8-SW-16C Sai Kung (North)
8SW-A/C 56 8-SW-8C Sai Kung (North) 8SW-C/C 129 8-SW-11C Sai Kung (North)
8SW-A/C 80 8-SW-8A Sai Kung (North) 8SW-C/C 143 8-SW-11C Sai Kung (North)
8SW-A/C 83 8-SW-8C Sai Kung (North) 8SW-C/C 258 8-SW-16B Sai Kung (North)
8SW-A/C 93 8-SW-11A Sai Kung (North) 8SW-C/C 267 8-SW-21D Sai Kung (North)
8SW-A/C 213 8-SW-2C Sai Kung (North) 8SW-C/C 288 8-SW-11D Sai Kung (North)
8SW-A/C 242 8-SW-7A Sai Kung (North) 8SW-C/CR 47 8-SW-11D Sai Kung (North)
8SW-A/C 266 8-SW-6D Sai Kung (North) 8SW-C/CR 60 8-SW-11D Sai Kung (North)
8SW-A/C 268 8-SW-6D Sai Kung (North) 8SW-C/CR 83 8-SW-16A Sai Kung (North)
8SW-A/C 270 8-SW-6D Sai Kung (North) 8SW-C/CR 91 8-SW-16A Sai Kung (North)
8SW-A/C 281 8-SW-6D Sai Kung (North) 8SW-C/CR 228 8-SW-11C Sai Kung (North)
8SW-A/C 298 8-SW-2D Sai Kung (North) 8SW-C/CR 291 8-SW-11C Sai Kung (North)
8SW-A/C 300 8-SW-7B Sai Kung (North) 8SW-C/FR 21 8-SW-11C Sai Kung (North)
8SW-A/C 307 8-SW-7A Sai Kung (North) 8SW-C/FR 59 8-SW-11C Sai Kung (North)
8SW-A/C 373 8-SW-7D Sai Kung (North) 8SW-C/R 43 8-SW-16C Sai Kung (North)
8SW-A/C 375 8-SW-3C Sai Kung (North) 8SW-C/R 140 8-SW-11C Sai Kung (North)
8SW-A/CR 45 8-SW-7B Sai Kung (North) 12NE-A/C 9 12-NE-2A Sai Kung (North)
8SW-A/CR 118 8-SW-11A Sai Kung (North) 11NE-B/C 178 11-NE-14A Sai Kung (South)
8SW-A/CR 152 8-SW-11A Sai Kung (North) 11NE-B/C 194 11-NE-8B Sai Kung (South)
8SW-A/CR 212 8-SW-2C Sai Kung (North) 11NE-B/C 200 11-NE-8B Sai Kung (South)
8SW-A/CR 227 8-SW-7A Sai Kung (North) 11NE-B/C 271 11-NE-14A Sai Kung (South)
8SW-A/CR 255 8-SW-6B Sai Kung (North) 11NE-B/C 322 11-NE-4A Sai Kung (South)
8SW-A/CR 274 8-SW-6D Sai Kung (North) 11NE-B/C 413 11-NE-9D Sai Kung (South)
8SW-A/CR 279 8-SW-6D Sai Kung (North) 11NE-B/C 446 11-NE-8D Sai Kung (South)
8SW-A/CR 337 7-SE-10B Sai Kung (North) 11NE-B/C 485 11-NE-14B Sai Kung (South)
8SW-A/CR 352 8-SW-11A Sai Kung (North) 11NE-B/C 490 11-NE-14B Sai Kung (South)

Brief – Appendix A p1
 Southern Regions
Slope No. Map No. District Slope No. Map No. District
11NE-B/C 527 11-NE-5A Sai Kung (South) 12NW-C/C 214 12-NW-16A Sai Kung (South)
11NE-B/C 532 11-NE-5A Sai Kung (South) 12NW-C/C 249 12-NW-16D Sai Kung (South)
11NE-B/C 538 11-NE-5A Sai Kung (South) 12NW-C/C 274 12-NW-16B Sai Kung (South)
11NE-B/C 640 11-NE-10B Sai Kung (South) 12NW-C/C 344 12-NW-23C Sai Kung (South)
11NE-B/C 691 11-NE-9B Sai Kung (South) 12NW-C/C 380 12-NW-17C Sai Kung (South)
11NE-B/C 771 11-NE-5C Sai Kung (South) 12NW-C/C 510 12-NW-17C Sai Kung (South)
11NE-B/C 785 11-NE-5C Sai Kung (South) 12NW-C/C 525 12-NW-17D Sai Kung (South)
11NE-B/C 832 11-NE-4B Sai Kung (South) 12NW-C/C 531 12-NW-21B Sai Kung (South)
11NE-B/C 838 11-NE-4B Sai Kung (South) 12NW-C/CR 68 12-NW-11D Sai Kung (South)
11NE-B/C 913 11-NE-9D Sai Kung (South) 12NW-C/CR 186 12-NW-11D Sai Kung (South)
11NE-B/C 954 11-NE-4B Sai Kung (South) 12NW-C/CR 481 12-NW-23C Sai Kung (South)
11NE-B/C 966 11-NE-5B Sai Kung (South) 12NW-C/F 93 12-NW-16B Sai Kung (South)
11NE-B/C 988 11-NE-14A Sai Kung (South) 12NW-C/F 184 12-NW-17D Sai Kung (South)
11NE-B/C 992 11-NE-9C Sai Kung (South) 12NW-C/F 197 12-NW-16B Sai Kung (South)
11NE-B/C 1002 11-NE-9C Sai Kung (South) 12NW-C/R 16 12-NW-17D Sai Kung (South)
11NE-B/CR 172 11-NE-9C Sai Kung (South) 12NW-C/R 147 12-NW-23C Sai Kung (South)
11NE-B/CR 264 11-NE-14A Sai Kung (South) 12NW-C/R 155 12-NW-23C Sai Kung (South)
11NE-B/CR 392 11-NE-9D Sai Kung (South) 12NW-C/R 179 12-NW-17D Sai Kung (South)
11NE-B/CR 530 11-NE-5A Sai Kung (South) 12NW-C/R 218 12-NW-23C Sai Kung (South)
11NE-B/CR 571 11-NE-5B Sai Kung (South) 12NW-C/R 221 12-NW-23C Sai Kung (South)
11NE-B/CR 786 11-NE-5C Sai Kung (South) 12NW-C/R 363 12-NW-16D Sai Kung (South)
11NE-B/CR 862 11-NE-5C Sai Kung (South) 12SW-A/CR 32 12-SW-3C Sai Kung (South)
11NE-B/CR 878 11-NE-9C Sai Kung (South) 12SW-A/R 2 12-SW-3C Sai Kung (South)
11NE-B/CR 993 11-NE-5A Sai Kung (South) 12SW-A/R 3 12-SW-3C Sai Kung (South)
11NE-B/F 281 11-NE-14A Sai Kung (South) 12SW-A/R 8 12-SW-13A Sai Kung (South)
11NE-B/FR 155 11-NE-8D Sai Kung (South) 12SW-C/C 47 12-SW-22B Sai Kung (South)
11NE-B/R 78 11-NE-9D Sai Kung (South) 12SW-C/C 49 12-SW-22B Sai Kung (South)
11NE-B/R 124 11-NE-5A Sai Kung (South) 12SW-C/F 10 12-SW-18A Sai Kung (South)
11NE-B/R 152 11-NE-5B Sai Kung (South) 12SW-C/FR 5 12-SW-18A Sai Kung (South)
11NE-B/R 174 11-NE-10D Sai Kung (South) 11NE-A/C 209 11-NE-1A Kowloon East
11NE-B/R 209 11-NE-10B Sai Kung (South) 11NE-A/C 328 11-NW-5D Kowloon East
11NE-B/R 225 11-NE-8B Sai Kung (South) 11NE-A/CR 161 11-NE-1A Kowloon East
11NE-B/R 239 11-NE-9B Sai Kung (South) 11NE-A/CR 847 11-NE-7C Kowloon East
11NE-B/R 245 11-NE-9C Sai Kung (South) 11NE-A/F 67 11-NE-1A Kowloon East
11NE-B/R 362 11-NE-10B Sai Kung (South) 11NE-A/F 101 11-NE-1A Kowloon East
11NE-B/R 368 11-NE-5C Sai Kung (South) 11NE-A/F 444 11-NE-6C Kowloon East
11NE-B/R 407 11-NE-9B Sai Kung (South) 11NE-A/FR 443 11-NE-6C Kowloon East
11NE-B/R 408 11-NE-10B Sai Kung (South) 11NE-C/R 24 11-NE-13C Kowloon East
11NE-D/C 194 11-NE-14D Sai Kung (South) 11NE-D/C 350 11-NE-18B Kowloon East
11NE-D/C 343 11-NE-24B Sai Kung (South) 11NE-D/C 405 11-NE-24C Kowloon East
11NE-D/C 666 11-NE-19B Sai Kung (South) 11NE-D/C 639 11-NE-13D Kowloon East
11NE-D/C 933 11-NE-25C Sai Kung (South) 11NE-D/C 866 11-NE-23D Kowloon East
11NE-D/C 952 11-NE-20C Sai Kung (South) 11NE-D/F 135 11-NE-13D Kowloon East
11NE-D/CR 549 11-NE-20B Sai Kung (South) 11NE-D/F 403 11-NE-13D Kowloon East
11NE-D/R 163 11-NE-15C Sai Kung (South) 11NW-B/C 437 11-NW-10D Kowloon East
11SE-B/C 246 11-SE-9B Sai Kung (South) 11NW-B/C 648 11-NW-10A Kowloon East
11SE-B/C 515 11-SE-5C Sai Kung (South) 11NW-B/R 734 11-NW-10D Kowloon East
12NW-A/CR 90 12-NW-11B Sai Kung (South) 11SE-B/C 113 11-SE-9A Kowloon East
12NW-C/C 78 12-NW-22D Sai Kung (South) 11SE-B/C 202 11-SE-4B Kowloon East
12NW-C/C 81 12-NW-23A Sai Kung (South) 11SE-B/C 244 11-SE-9B Kowloon East

Brief – Appendix A p2
 Southern Regions
Slope No. Map No. District Slope No. Map No. District
11SE-B/C 293 11-SE-9A Kowloon East 11SW-A/R 620 11-SW-7D Hong Kong West & South
11SE-B/C 435 11-SE-3B Kowloon East 11SW-A/R 718 11-SW-7A Hong Kong West & South
11SE-B/C 439 11-SE-3B Kowloon East 11SW-A/R 1183 11-SW-11B Hong Kong West & South
11SE-B/R 199 11-SE-9A Kowloon East 11SW-B/C 158 11-SW-14A Hong Kong West & South
11SE-B/R 215 11-SE-9A Kowloon East 11SW-B/CR 18 11-SW-8D Hong Kong West & South
11NW-B/C 88 11-NW-9A Kowloon West 11SW-B/CR 111 11-SW-13B Hong Kong West & South
11NW-B/C 299 11-NW-8B Kowloon West 11SW-B/R 59 11-SW-8D Hong Kong West & South
11NW-B/C 517 11-NW-4C Kowloon West 11SW-B/R 475 11-SW-14A Hong Kong West & South
11NW-D/C 585 11-NW-24B Kowloon West 11SW-B/R 479 11-SW-14A Hong Kong West & South
11NW-D/CR 404 11-NW-25C Kowloon West 11SW-C/C 412 11-SW-17D Hong Kong West & South
11NW-D/CR 415 11-NW-25C Kowloon West 11SW-C/C 572 11-SW-22A Hong Kong West & South
11NW-D/FR 201 11-NW-20C Kowloon West 11SW-C/C 587 11-SW-22A Hong Kong West & South
11NW-D/R 413 11-NW-25C Kowloon West 11SW-C/C 756 11-SW-22A Hong Kong West & South
11SE-A/C 357 11-SE-7D Hong Kong East 11SW-C/C 881 11-SW-22B Hong Kong West & South
11SE-A/C 721 11-SE-7A Hong Kong East 11SW-C/C 989 11-SW-11D Hong Kong West & South
11SE-A/C 852 11-SE-6B Hong Kong East 11SW-C/CR 93 11-SW-17A Hong Kong West & South
11SE-A/CR 74 11-SE-6B Hong Kong East 11SW-C/CR 467 11-SW-11C Hong Kong West & South
11SE-B/C 153 11-SE-13B Hong Kong East 11SW-C/CR1001 11-SW-17D Hong Kong West & South
11SE-B/R 84 11-SE-8D Hong Kong East 11SW-C/F 269 11-SW-18C Hong Kong West & South
11SE-C/C 465 11-SE-11C Hong Kong East 11SW-C/F 270 11-SW-18C Hong Kong West & South
11SE-C/C 566 11-SE-16A Hong Kong East 11SW-C/FR 320 11-SW-13C Hong Kong West & South
11SE-C/CR 577 11-SE-16A Hong Kong East 11SW-C/R 343 11-SW-17D Hong Kong West & South
11SE-C/F 203 11-SE-16C Hong Kong East 11SW-D/C 123 11-SW-24C Hong Kong West & South
11SE-C/R 206 11-SE-16A Hong Kong East 11SW-D/C 666 11-SW-13D Hong Kong West & South
11SE-C/R 257 11-SE-16A Hong Kong East 11SW-D/C 1505 11-SW-13D Hong Kong West & South
11SE-D/C 680 11-SE-19C Hong Kong East 11SW-D/C 1663 11-SW-18B Hong Kong West & South
11SW-B/C 353 11-SW-14B Hong Kong East 11SW-D/CR 314 11-SW-13D Hong Kong West & South
11SW-B/CR 514 11-SW-14B Hong Kong East 11SW-D/CR 878 11-SW-25C Hong Kong West & South
11SW-B/R 989 11-SW-14B Hong Kong East 11SW-D/CR1545 11-SW-13D Hong Kong West & South
11SW-D/C 5 11-SW-20A Hong Kong East 11SW-D/CR1562 11-SW-13D Hong Kong West & South
11SW-D/C 393 11-SW-15C Hong Kong East 11SW-D/CR2116 11-SW-25C Hong Kong West & South
11SW-D/C 1466 11-SW-15C Hong Kong East 11SW-D/F 509 11-SW-25D Hong Kong West & South
11SW-D/CR 396 11-SW-15C Hong Kong East 11SW-D/FR 359 11-SW-25B Hong Kong West & South
11SW-D/CR 544 11-SW-19B Hong Kong East 11SW-D/FR 412 11-SW-13D Hong Kong West & South
11SW-D/CR 550 11-SW-19B Hong Kong East 11SW-D/R 656 11-SW-14C Hong Kong West & South
11SW-D/CR1170 11-SW-20B Hong Kong East 11SW-D/R 1126 11-SW-13D Hong Kong West & South
11SW-D/F 389 11-SW-14D Hong Kong East 15NE-A/C 61 15-NE-1C Hong Kong West & South
11SW-D/F 392 11-SW-14D Hong Kong East 15NE-A/C 81 15-NE-1D Hong Kong West & South
11SE-C/C 777 11-SE-21B Hong Kong West & South 15NE-A/C 112 15-NE-6B Hong Kong West & South
11SE-C/C 779 11-SE-21B Hong Kong West & South 15NE-A/C 647 15-NE-1A Hong Kong West & South
11SE-C/FR 207 11-SE-21A Hong Kong West & South 15NE-A/CR 744 15-NE-12B Hong Kong West & South
11SW-A/C 234 11-SW-12B Hong Kong West & South 15NE-A/FR 93 15-NE-12B Hong Kong West & South
11SW-A/C 262 11-SW-6C Hong Kong West & South 15NE-A/FR 223 15-NE-6D Hong Kong West & South
11SW-A/C 288 11-SW-6C Hong Kong West & South 15NE-A/R 198 15-NE-6B Hong Kong West & South
11SW-A/C 401 11-SW-7D Hong Kong West & South 15NE-B/C 293 15-NE-9D Hong Kong West & South
11SW-A/C 545 11-SW-6C Hong Kong West & South 15NE-B/C 328 15-NE-14B Hong Kong West & South
11SW-A/C 577 11-SW-11A Hong Kong West & South 15NE-B/C 336 15-NE-14A Hong Kong West & South
11SW-A/CR1176 11-SW-7C Hong Kong West & South 15NE-B/F 76 15-NE-4C Hong Kong West & South
11SW-A/R 372 11-SW-8C Hong Kong West & South 15NE-B/F 87 15-NE-3D Hong Kong West & South
11SW-A/R 373 11-SW-8C Hong Kong West & South 15NE-B/F 136 15-NE-8D Hong Kong West & South

Brief – Appendix A p3
 Southern Regions
Slope No. Map No. District Slope No. Map No. District
15NE-C/C 109 15-NE-17A Hong Kong West & South 6SE-D/CR 310 6-SE-19C Tsuen Wan & Kwai Tsing
15NE-C/C 440 15-NE-12D Hong Kong West & South 6SE-D/F 72 6-SE-15C Tsuen Wan & Kwai Tsing
15NE-C/C 441 15-NE-12D Hong Kong West & South 6SE-D/FR 276 6-SE-19B Tsuen Wan & Kwai Tsing
15NE-C/F 59 15-NE-12C Hong Kong West & South 6SE-D/R 83 6-SE-19B Tsuen Wan & Kwai Tsing
15NE-D/R 4 15-NE-20A Hong Kong West & South 6SE-D/R 106 6-SE-25C Tsuen Wan & Kwai Tsing
15NE-D/R 8 15-NE-20A Hong Kong West & South 6SE-D/R 107 6-SE-25C Tsuen Wan & Kwai Tsing
15NW-B/C 306 15-NW-5A Hong Kong West & South 6SE-D/R 110 6-SE-18D Tsuen Wan & Kwai Tsing
15NW-B/C 357 15-NW-4C Hong Kong West & South 6SW-D/C 386 6-SW-25B Tsuen Wan & Kwai Tsing
15NW-B/F 73 15-NW-4A Hong Kong West & South 6SW-D/C 390 6-SW-25B Tsuen Wan & Kwai Tsing
15NW-B/FR 159 15-NW-5B Hong Kong West & South 6SW-D/C 397 6-SW-25B Tsuen Wan & Kwai Tsing
6SE-B/C 151 6-SE-10D Tsuen Wan & Kwai Tsing 6SW-D/C 417 6-SW-25B Tsuen Wan & Kwai Tsing
6SE-B/C 155 6-SE-9B Tsuen Wan & Kwai Tsing 6SW-D/C 780 6-SW-25B Tsuen Wan & Kwai Tsing
6SE-B/C 179 6-SE-9D Tsuen Wan & Kwai Tsing 6SW-D/C 813 6-SW-25C Tsuen Wan & Kwai Tsing
6SE-B/C 243 6-SE-15B Tsuen Wan & Kwai Tsing 6SW-D/CR 158 6-SW-25C Tsuen Wan & Kwai Tsing
6SE-B/C 358 6-SE-9B Tsuen Wan & Kwai Tsing 6SW-D/CR 597 6-SW-25B Tsuen Wan & Kwai Tsing
6SE-B/CR 153 6-SE-9B Tsuen Wan & Kwai Tsing 6SW-D/F 136 6-SW-25B Tsuen Wan & Kwai Tsing
6SE-B/FR 59 6-SE-9B Tsuen Wan & Kwai Tsing 6SW-D/R 14 6-SW-25C Tsuen Wan & Kwai Tsing
6SE-B/R 12 6-SE-10D Tsuen Wan & Kwai Tsing 6SW-D/R 95 6-SW-25C Tsuen Wan & Kwai Tsing
6SE-B/R 18 6-SE-10A Tsuen Wan & Kwai Tsing 7SW-A/C 80 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/C 163 6-SE-16D Tsuen Wan & Kwai Tsing 7SW-A/C 85 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/C 209 6-SE-16D Tsuen Wan & Kwai Tsing 7SW-A/C 149 7-SW-11B Tsuen Wan & Kwai Tsing
6SE-C/C 279 6-SE-17C Tsuen Wan & Kwai Tsing 7SW-A/C 178 7-SW-12A Tsuen Wan & Kwai Tsing
6SE-C/C 466 6-SE-18C Tsuen Wan & Kwai Tsing 7SW-A/C 189 7-SW-12A Tsuen Wan & Kwai Tsing
6SE-C/C 527 6-SE-21A Tsuen Wan & Kwai Tsing 7SW-A/C 402 7-SW-12A Tsuen Wan & Kwai Tsing
6SE-C/C 534 6-SE-21A Tsuen Wan & Kwai Tsing 7SW-A/F 25 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/C 570 6-SE-21A Tsuen Wan & Kwai Tsing 7SW-A/F 43 7-SW-12A Tsuen Wan & Kwai Tsing
6SE-C/C 594 6-SE-17C Tsuen Wan & Kwai Tsing 7SW-A/F 69 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/C 598 6-SE-21B Tsuen Wan & Kwai Tsing 7SW-A/FR 20 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/C 680 6-SE-18C Tsuen Wan & Kwai Tsing 7SW-A/FR 22 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/C 730 6-SE-17C Tsuen Wan & Kwai Tsing 7SW-A/R 9 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/CR 269 6-SE-17C Tsuen Wan & Kwai Tsing 7SW-A/R 18 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/CR 319 6-SE-17C Tsuen Wan & Kwai Tsing 7SW-A/R 20 7-SW-11A Tsuen Wan & Kwai Tsing
6SE-C/CR 441 6-SE-22B Tsuen Wan & Kwai Tsing 7SW-A/R 65 7-SW-11B Tsuen Wan & Kwai Tsing
6SE-C/CR 729 6-SE-17C Tsuen Wan & Kwai Tsing 7SW-A/R 66 7-SW-11B Tsuen Wan & Kwai Tsing
6SE-C/F 89 6-SE-17C Tsuen Wan & Kwai Tsing 7SW-A/R 82 7-SW-12B Tsuen Wan & Kwai Tsing
6SE-C/F 139 6-SE-18C Tsuen Wan & Kwai Tsing 7SW-C/C 224 7-SW-21A Tsuen Wan & Kwai Tsing
6SE-C/FR 62 6-SE-16D Tsuen Wan & Kwai Tsing 7SW-C/C 435 7-SW-17C Tsuen Wan & Kwai Tsing
6SE-C/R 17 6-SE-16D Tsuen Wan & Kwai Tsing 7SW-C/C 456 7-SW-12C Tsuen Wan & Kwai Tsing
6SE-C/R 84 6-SE-18C Tsuen Wan & Kwai Tsing 7SW-C/C 589 7-SW-11C Tsuen Wan & Kwai Tsing
6SE-C/R 85 6-SE-18C Tsuen Wan & Kwai Tsing 7SW-C/C 652 7-SW-11D Tsuen Wan & Kwai Tsing
6SE-C/R 95 6-SE-21A Tsuen Wan & Kwai Tsing 7SW-C/C 750 7-SW-17B Tsuen Wan & Kwai Tsing
6SE-C/R 98 6-SE-21A Tsuen Wan & Kwai Tsing 7SW-C/C 771 7-SW-17B Tsuen Wan & Kwai Tsing
6SE-D/C 2 6-SE-20B Tsuen Wan & Kwai Tsing 7SW-C/C 807 7-SW-12D Tsuen Wan & Kwai Tsing
6SE-D/C 196 6-SE-15D Tsuen Wan & Kwai Tsing 7SW-C/C 851 7-SW-12D Tsuen Wan & Kwai Tsing
6SE-D/C 256 6-SE-19B Tsuen Wan & Kwai Tsing 7SW-C/C 892 7-SW-21A Tsuen Wan & Kwai Tsing
6SE-D/C 272 6-SE-19B Tsuen Wan & Kwai Tsing 7SW-C/C 909 7-SW-21A Tsuen Wan & Kwai Tsing
6SE-D/C 346 6-SE-24A Tsuen Wan & Kwai Tsing 7SW-C/C 1318 7-SW-12C Tsuen Wan & Kwai Tsing
6SE-D/C 376 6-SE-24D Tsuen Wan & Kwai Tsing 7SW-C/C 1352 7-SW-17B Tsuen Wan & Kwai Tsing
6SE-D/C 462 6-SE-24D Tsuen Wan & Kwai Tsing 7SW-C/C 1372 7-SW-16D Tsuen Wan & Kwai Tsing
6SE-D/C 498 6-SE-25C Tsuen Wan & Kwai Tsing 7SW-C/C 1409 7-SW-12C Tsuen Wan & Kwai Tsing

Brief – Appendix A p4
 Southern Regions
Slope No. Map No. District Slope No. Map No. District
7SW-C/C 1415 7-SW-17B Tsuen Wan & Kwai Tsing 9SW-D/C 181 9-SW-23B Lantau
7SW-C/C 1439 7-SW-12C Tsuen Wan & Kwai Tsing 9SW-D/C 190 9-SW-23B Lantau
7SW-C/C 1449 7-SW-11C Tsuen Wan & Kwai Tsing 9SW-D/C 197 9-SW-23D Lantau
7SW-C/C 1455 7-SW-12C Tsuen Wan & Kwai Tsing 9SW-D/C 201 9-SW-23D Lantau
7SW-C/C 1464 7-SW-16B Tsuen Wan & Kwai Tsing 9SW-D/C 204 9-SW-24A Lantau
7SW-C/C 1468 7-SW-12D Tsuen Wan & Kwai Tsing 9SW-D/C 228 9-SW-24D Lantau
7SW-C/C 1469 7-SW-12D Tsuen Wan & Kwai Tsing 9SW-D/C 240 9-SW-24D Lantau
7SW-C/CR1419 7-SW-16D Tsuen Wan & Kwai Tsing 9SW-D/CR 273 9-SW-23B Lantau
7SW-C/R 146 7-SW-11C Tsuen Wan & Kwai Tsing 9SW-D/CR 274 9-SW-25C Lantau
7SW-C/R 149 7-SW-11C Tsuen Wan & Kwai Tsing 9SW-D/R 46 9-SW-24D Lantau
10NE-A/C 17 10-NE-6D Tsuen Wan & Kwai Tsing 10NW-B/R 5 10-NW-10B Lantau
10NE-A/C 34 10-NE-1B Tsuen Wan & Kwai Tsing 10SW-A/C 91 10-SW-12B Lantau
10NE-A/C 35 10-NE-1B Tsuen Wan & Kwai Tsing 10SW-A/C 101 10-SW-12B Lantau
10NE-B/C 55 10-NE-14B Tsuen Wan & Kwai Tsing 10SW-A/C 111 10-SW-13A Lantau
10NE-B/C 265 10-NE-14A Tsuen Wan & Kwai Tsing 10SW-A/C 115 10-SW-13A Lantau
10NE-B/C 268 10-NE-14B Tsuen Wan & Kwai Tsing 10SW-A/R 9 10-SW-12B Lantau
10NE-B/C 273 10-NE-14B Tsuen Wan & Kwai Tsing 10SW-B/C 323 10-SW-9A Lantau
10NE-B/C 278 10-NE-14B Tsuen Wan & Kwai Tsing 10SW-B/C 348 10-SW-4C Lantau
10NE-B/F 55 10-NE-4B Tsuen Wan & Kwai Tsing 10SW-C/C 85 10-SW-18A Lantau
10NE-B/F 130 10-NE-15A Tsuen Wan & Kwai Tsing 10SW-C/C 90 10-SW-17A Lantau
10NE-B/F 132 10-NE-15A Tsuen Wan & Kwai Tsing 10SW-C/C 144 10-SW-18C Lantau
10NE-B/F 168 10-NE-10A Tsuen Wan & Kwai Tsing 10SW-C/C 248 10-SW-12C Lantau
10NE-B/F 177 10-NE-10A Tsuen Wan & Kwai Tsing 10SW-C/C 263 10-SW-12D Lantau
10NW-B/R 4 10-NW-10B Tsuen Wan & Kwai Tsing 10SW-C/C 269 10-SW-12D Lantau
10NW-D/F 31 10-NW-13D Tsuen Wan & Kwai Tsing 10SW-C/C 274 10-SW-12D Lantau
11NW-A/C 160 11-NW-1A Tsuen Wan & Kwai Tsing 10SW-C/C 285 10-SW-12D Lantau
11NW-A/C 300 11-NW-2D Tsuen Wan & Kwai Tsing 10SW-C/C 339 10-SW-17C Lantau
11NW-A/C 357 11-NW-2A Tsuen Wan & Kwai Tsing 10SW-C/C 343 10-SW-12D Lantau
11NW-A/C 394 11-NW-7A Tsuen Wan & Kwai Tsing 10SW-C/FR 42 10-SW-18C Lantau
11NW-A/C 639 11-NW-1D Tsuen Wan & Kwai Tsing 10SW-C/R 16 10-SW-18A Lantau
11NW-A/C 805 11-NW-2C Tsuen Wan & Kwai Tsing 10SW-C/R 21 10-SW-17D Lantau
11NW-A/C 812 11-NW-2C Tsuen Wan & Kwai Tsing 10SW-C/R 23 10-SW-17D Lantau
11NW-A/C 814 11-NW-2B Tsuen Wan & Kwai Tsing 10SW-C/R 26 10-SW-18C Lantau
11NW-A/CR 307 11-NW-2D Tsuen Wan & Kwai Tsing 10SW-C/R 34 10-SW-12D Lantau
11NW-A/F 314 11-NW-2C Tsuen Wan & Kwai Tsing 10SW-C/R 55 10-SW-13C Lantau
11NW-A/FR 115 11-NW-2A Tsuen Wan & Kwai Tsing 13NE-A/C 174 13-NE-11A Lantau
11NW-A/R 19 11-NW-2C Tsuen Wan & Kwai Tsing 13NE-A/C 292 13-NE-8C Lantau
11NW-A/R 124 11-NW-2D Tsuen Wan & Kwai Tsing 13NE-A/FR 167 13-NE-12A Lantau
11NW-A/R 125 11-NW-2D Tsuen Wan & Kwai Tsing 13NE-B/R 6 13-NE-10A Lantau
11NW-A/R 128 11-NW-2D Tsuen Wan & Kwai Tsing 13NW-A/CR 6 13-NW-3A Lantau
9SE-B/C 20 9-SE-8D Lantau 13NW-B/C 163 13-NW-15B Lantau
9SE-B/C 75 9-SE-8B Lantau 13NW-B/C 184 13-NW-4B Lantau
9SE-C/C 48 9-SE-13C Lantau 13NW-B/C 202 13-NW-4B Lantau
9SE-C/CR 55 9-SE-16D Lantau 13NW-B/C 317 13-NW-5A Lantau
9SE-C/R 16 9-SE-16D Lantau 13NW-B/C 352 13-NW-8D Lantau
9SE-C/R 19 9-SE-17D Lantau 13NW-B/C 359 13-NW-9A Lantau
9SW-B/C 5 9-SW-10D Lantau 13NW-B/F 171 13-NW-15A Lantau
9SW-B/CR 18 9-SW-10D Lantau 13NW-B/FR 209 13-NW-4B Lantau
9SW-C/F 4 9-SW-22B Lantau 13NW-B/R 3 13-NW-4A Lantau
9SW-D/C 99 9-SW-25D Lantau 14NW-A/C 123 14-NW-1D Lantau

Brief – Appendix A p5
 Southern Regions
Slope No. Map No. District Slope No. Map No. District
14NW-A/C 208 14-NW-11B Lantau 14NW-D/CR 11 14-NW-24A Cheung Chau
14NW-A/C 229 14-NW-1A Lantau 14NW-D/CR 111 14-NW-19B Cheung Chau
14NW-A/CR 90 14-NW-1A Lantau 14NW-D/CR 126 14-NW-19B Cheung Chau
14NW-A/R 25 14-NW-1B Lantau 14NW-D/CR 147 14-NW-19D Cheung Chau
14NE-B/C 74 14-NE-10B Lamma 14NW-D/CR 210 14-NW-20C Cheung Chau
14NE-B/C 106 14-NE-15B Lamma 14NW-D/CR 443 14-NW-20C Cheung Chau
14NE-B/C 182 14-NE-10D Lamma 14NW-D/F 33 14-NW-20D Cheung Chau
14NE-B/C 209 14-NE-15B Lamma 14NW-D/F 51 14-NW-20C Cheung Chau
14NE-B/C 215 14-NE-10D Lamma 14NW-D/F 108 14-NW-14D Cheung Chau
14NE-B/CR 9 14-NE-10D Lamma 14NW-D/R 21 14-NW-19B Cheung Chau
14NE-B/CR 14 14-NE-10D Lamma 14NW-D/R 28 14-NW-19B Cheung Chau
14NE-B/CR 54 14-NE-10B Lamma 14NW-D/R 81 14-NW-20C Cheung Chau
14NE-B/CR 161 14-NE-10D Lamma 14NW-D/R 98 14-NW-20C Cheung Chau
14NE-B/CR 187 14-NE-10D Lamma 14NW-D/R 109 14-NW-20C Cheung Chau
14NE-B/CR 197 14-NE-10D Lamma 14NW-D/R 136 14-NW-20C Cheung Chau
14NE-B/CR 228 14-NE-15B Lamma 14NW-D/R 141 14-NW-20C Cheung Chau
14NE-B/CR 233 14-NE-10D Lamma 14NW-D/R 146 14-NW-20C Cheung Chau
14NE-B/R 5 14-NE-10D Lamma 14NW-D/R 172 14-NW-20C Cheung Chau
14NE-B/R 67 14-NE-10D Lamma 14NW-D/R 193 14-NW-20C Cheung Chau
14NE-B/R 74 14-NE-10D Lamma 14NW-D/R 199 14-NW-20C Cheung Chau
14NE-B/R 90 14-NE-10D Lamma 14NW-D/R 275 14-NW-20C Cheung Chau
14NE-B/R 94 14-NE-10D Lamma 14NW-D/R 277 14-NW-14D Cheung Chau
14NE-B/R 120 14-NE-10D Lamma 14NW-D/R 284 14-NW-20C Cheung Chau
15NW-A/C 73 15-NW-11B Lamma 10SE-A/C 18 10-SE-6C Peng Chau
15NW-A/C 80 15-NW-6C Lamma 10SW-B/C 45 10-SW-10B Peng Chau
15NW-A/CR 45 15-NW-11A Lamma 10SW-B/C 46 10-SW-10B Peng Chau
15NW-A/CR 56 15-NW-11A Lamma 10SW-B/C 48 10-SW-10B Peng Chau
15NW-A/CR 71 15-NW-11B Lamma 10SW-B/C 58 10-SW-10B Peng Chau
15NW-A/FR 8 15-NW-11A Lamma 10SW-B/C 61 10-SW-10B Peng Chau
15NW-A/R 10 15-NW-11A Lamma 10SW-B/C 90 10-SW-10D Peng Chau
15NW-A/R 28 15-NW-11B Lamma 10SW-B/C 96 10-SW-10D Peng Chau
15NW-A/R 43 15-NW-11B Lamma 10SW-B/C 106 10-SW-10D Peng Chau
15NW-A/R 49 15-NW-11A Lamma 10SW-B/C 108 10-SW-10D Peng Chau
15NW-C/C 22 15-NW-21B Lamma 10SW-B/C 122 10-SW-10D Peng Chau
15NW-C/C 39 15-NW-17C Lamma 10SW-B/CR 310 10-SW-10D Peng Chau
15NW-C/C 140 15-NW-18A Lamma 10SW-B/CR 349 10-SW-10B Peng Chau
15NW-C/C 164 15-NW-18C Lamma 10SW-B/CR 350 10-SW-10B Peng Chau
15NW-C/C 168 15-NW-11C Lamma 10SW-B/FR 124 10-SW-10D Peng Chau
15NW-C/CR 46 15-NW-17D Lamma 10SW-B/R 7 10-SW-10B Peng Chau
15NW-C/CR 108 15-NW-22A Lamma 10SW-B/R 10 10-SW-10B Peng Chau
15NW-C/CR 139 15-NW-18A Lamma 10SW-B/R 12 10-SW-10D Peng Chau
15NW-C/CR 165 15-NW-11A Lamma 10SW-B/R 24 10-SW-10D Peng Chau
14NW-D/C 73 14-NW-14D Cheung Chau 10SW-B/R 71 10-SW-10D Peng Chau
14NW-D/C 122 14-NW-19B Cheung Chau 14NW-C/C 25 14-NW-22C Shek Kwu Chau
14NW-D/C 144 14-NW-19D Cheung Chau 14NW-C/C 28 14-NW-22C Shek Kwu Chau
14NW-D/C 156 14-NW-24A Cheung Chau 14NW-C/C 29 14-NW-22C Shek Kwu Chau
14NW-D/C 283 14-NW-20C Cheung Chau 14NW-C/C 31 14-NW-22C Shek Kwu Chau
14NW-D/C 337 14-NW-20C Cheung Chau 14NW-C/C 54 14-NW-22C Shek Kwu Chau
14NW-D/C 355 14-NW-25A Cheung Chau 14NW-C/C 96 14-NW-22C Shek Kwu Chau
14NW-D/C 390 14-NW-14D Cheung Chau 14NW-C/FR 31 14-NW-22C Shek Kwu Chau

Brief – Appendix A p6
 Appendix B

Drawing No. SMS/CE 48/2012 (GE)/1/001

[ BLANK ]
Brief – Appendix B p1
[ BLANK ]
 Appendix C

Standard Forms
[ BLANK ]
 DESIGN CERTIFICATE

Agreement No. & Title :

Contract No. & Title :

Consulting Engineer :

Feature No. and Location :

We certify that :

(i) Our design complies with the standards set out in the Agreement and
with amendments agreed to by the Director's Representative.

(ii) All reasonable and professional skill, care and diligence have been
exercised.

(iii) An in-house independent check of the design calculations and

contract documents has been undertaken and the design and contract
documentation comply with the requirements of the Agreement.

Signed ...............................................................

Name................................................................
Partner/Director
Professional Qualifications................................................................

Date................................................................

Brief – Appendix C p1
 INDEPENDENT CHECKING CERTIFICATE

Agreement No. & Title :

Consulting Engineer :

Feature No. and Location :

1. I certify that this Design* / Supplementary Design* complies with

the standards and requirements set out in the Agreement.

2. I confirm that I have independently checked this Design Report* /

Supplementary Design Report*. All reasonable and professional
skill, care and diligence have been exercised.

* delete as appropriate

Signed
...............................................................
.

Name
...............................................................
.
Independent Checking Engineer

Professional Qualifications ...............................................................

Date ...............................................................

Brief – Appendix C p2
Brief – Appendix C p3
Brief – Appendix C p4
Brief – Appendix C p5
[ BLANK ]
 Appendix D

Sample of Maintenance Manual / Engineer Inspection Reports

[With Main Contents For Reference Only]
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Brief – Appendix D p1
Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

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Note: XYZ EI/ FR/06-JUL-2012 Consultant No. CExx/20xx

Brief – Appendix D p31

[ BLANK ]
 Appendix E

Slope Maintenance Information System (SMIS)

[ BLANK ]
1 INTRODUCTION

1.1 BACKGROUND
Slope Maintenance Information System (SMIS) is 3-tier web based system involved PC
workstations running in Internet Explorer and mid-range servers. It is planning to replace
the current systems of Computerized Slope Inventory Database System (CSIDS), Routine
Maintenance Database System (RMDS), Disturbed Terrain Database System (DTDS) and
Works Database System (WDS), which are running in client/server-based architecture. The
major objectives of SMIS system are to enhance the productivity in Lands Department by
providing consolidate and flexible working environment for staffs.

1.2 PURPOSE OF THIS MANUAL

System Analysis and Design Manual of Slope Maintenance Information System is a
document that mention the overall system architecture of Slope Maintenance Information
System (SMIS) which is developed under the framework of existing systems of CSIDS,
RMDS, DTDS and WDS. The architecture of SMIS is running in 3-tier system architecture
whereas the old systems of CSIDS, RMDS, DTDS and WDS are running in
client/server-based architecture. This document is going to describe the following features
of SMIS:
• System Architecture
• System Specifications
• Database Architecture
• Software Specification
• Security/User Management
• Import/Export Function

Brief – Appendix E p1
2. SYSTEM ARCHITECTURE

2.1 SYSTEM DIAGRAM

Fig 1.1 System Diagram of SMIS (see Appendix A6)

2.2 SYSTEM DESCRIPTION

SMIS system is a 3-tier architecture consist of Oracle 10g Database Server, Oracle 10g
Application Server with Form/Report Services and client user with Internet Explorer 6.0
or above. In database server, it contains all tables of CSIDS/RMDS/DTDS and WDS,
which are converted from Oracle 8i of old system and Microsoft Access respectively, and
stored in different tablespaces of SMIS. The storage path of Image and Document files are
stored in database and actual files are placed on separate file system outside the database.
For providing more reliable environment in SMIS, Oracle database is running in Archive
Log mode and perform a series of backup procedures to make sure data consistency. In
application server, it handles all incoming requests from client using IE for running Oracle
Forms and all requests of report printing.
The minimum requirement of PC clients for accessing the SMIS system is running in
Windows XP or above with IE 6.0 or above and Oracle Jinitator Plug-in installed. If any
PC client does not contain Jinitator Plug-in, the system will install it automatically for the
first time login. It has not been thoroughly tested for PC client running with Windows 7.
A Visual Basic program of Import/Export function performs relevant information of SMIS
import from and export to the outsiders.
There are 2 environments set-up in the SMIS system. One is for development and testing;
whereas the other one is for production.

Brief – Appendix E p2
3. DATABASE ARCHITECTURE

Fig 2.1 Database Diagram

In the above figure, the database of SMIS contains different tablespaces for purposes.
Apart from the system tablespaces (SYSTEM, USERS, TEMP, UNDOTBS), there are 2
new tablespaces SMISDB and SMISIDX for tables and indexes, which are newly built in
SMIS. Since all tables of CSIDS/RMDS/DTDS/WDS from old systems are needed to
consolidate in the SMIS system, the tables and related indexes from different systems are
placed into separate tablespaces for better management and performance.

Brief – Appendix E p3
 Tablespace Name Purpose
SYSTEM Stores Oracle System related information
USERS Stores user related information in Oracle
TEMP Stores temporary information in Oracle
UNDOTBS Undo tablespaces
CSIDSDB Stores CSIDS related tables
CSIDSIDX Stores CSIDS related indexes and constraints
RMDSDB Stores RMDS related tables
RMDSIDX Stores RMDS related indexes and constraints
DTDSDB Stores DTDS related tables
DTDSIDX Stores DTDS related indexes and constraints
WDSDB Stores WDS related tables
WDSIDX Stores WDS related indexes and constraints
SMISDB Stores new SMIS tables
SMISIDX Stores new SMIS indexes and constraints

Brief – Appendix E p4
3.1 ENTITY-RELATIONSHIP DIAGRAM OF CSIDS

Entity-relationship
ROADS
Diagram RAINGAUGE
SLOPE
(Slope)
(Maps)
(Raingauge) ROADS_PK
SLOPE_PK
RAINGAUGE_PK
FACILITY
(Facility) DISTRICT
FAC_FACILITY (District)
DISTRICK_PK

SLOPE_HISTORY
CONTRACTOR (Slope History)
(Contractor) SLOPEREC
MM_SERVICES CONTRACTOR_PK (Summary)
(Services) SLOPEREC_PK
MM_SERVICES_PK SLOPEREC_FK
MM_SERVICES_FK EI_STATUS
(EI Status)
EI EI_STATUS_PK
MM
(Record of Engineer EI_STATUS_FK
(Record of Slope/
Retaining Wall) Inspection for
MM_PK Maintenance)
MM_REPORTS MM_FK EI_PK
(Reports) EI_FK
MM_REPORTS_PK
MM_REPORTS_FK

EI_ROCK EI_WALL EI_SOIL

MM_SOURCE (EI Rock Slope) (EI Retaining Wall) (EI Soil Slope)
(Source) EI_ROCK_PK EI_WALL_PK EI_SOIL_PK
MM_SOURCE_PK EI_ROCK_FK EI_WALL_FK EI_SOIL_FK
MM_SOURCE_FK

MM_SLOPTECH EI_PLAN EI_PHOTO

MM_WALLTECH
(Slope Measures) (EI Associated Plans) (EI Associated Photos)
(Wall Measures)
MM_SLOPTECH_PK EI_PLAN_PK EI_PHOTO_PK
MM_WALLTECH_PK
MM_SLOPTECH_FK EI_PLAN_FK EI_PHOTO_FK
MM_WALLTECH_FK

EI_PM
MM_SOURCE_REF (EI Prescriptive Measure)
MM_SLOPDRN MM_WALLDRN
(Source of Information) EI_PM_PK
(Slope Drainage) (Wall Drainage)
MM_SOURCE_REF_PK EI_PM_FK
MM_SLOPDRN_PK MM_WALLDRN_PK
MM_SLOPDRN_FK MM_WALLDRN_FK

DEPARTMENT DOCTYPES
(Government (Document COVER IMGPATH PM
Agenies) Types) (Cover) (Image Path) (Prescriptive
DEPARTMENT_PK DOCTYPES_PK COVER_PK IMGPATH_PK Measures)
PM_PK

Key:
xxx - Table Name xxx - Reference Table Name 1 to
(yyy) - Table Desc. (yyy) - Table Desc. many
zzz - Key zzz - Key Reference table
link

Brief – Appendix E p5
3.2 ENTITY DESCRIPTION OF CSIDS

Table Name Short Name Description

SLOPE Slope Stores the basic slope information of each slope
such as location, map sheet no.
SLOPE_HISTORY Slope History Stores the old reference slope no. of the slope.
EI Engineering Inspection Stores the record of Engineer Inspection
information
EI_STATUS EI Status Store status history of EI
EI_SOIL EI Soil Slope Stores the soil slope information
EI_WALL EI R. Wall Stores the retaining wall information
EI_ROCK EI Rock Slope Stores the rock slope information
EI_PHOTO EI Photo Stores the photo information
EI_PLAN EI Plan Stores the plan information
EI_PM EI Preventive Measure Stores the preventive maintenance measure
information
MM Maintenance Manual Stores the slope investigation record and the
related background information
MM_SLOPTECH Slope measure Stores the technical information on associated
slopes
MM_SLOPDRN Slope drainage Stores the slope drainage information
MM_WALLTECH R. Wall measure Stores the technical information on associated
walls
MM_WALLDRN R. Wall Drainage Stores the wall drainage information
MM_REPORTS Reports Stores the report information such as type of
document and brief details of contents of
document
MM_SERVICES Services Stores the service information such as location
and type of service
MM_SOURCE Source Stores the source of maintenance manual
information
SLOPEREC Summary of Technical Stores the summary of technical information of
Information the slope.
CONTRACTOR Contractor Stores the contractor, consultant or government
department information
COVER Slope Cover Stores the type of surface cover
DEPARTMENT Department Stores the department code and name
DISTRICT District Stores the district code, name and region
DOCTYPES Document types Stores the description of document type
FACILITY Facility Stores the facility information
PM Preventive measure Stores the class and description of the
preventive maintenance measure
RAINGAUGE Raingauge Stores the name and location of the raingauge
ROADS Roads Stores the 1/5000 map sheet no. and district
IMGPATH Image Path Stores the searching paths of the photo and
plans
MM_SOURCE_REF Source Reference Stores the source reference
CONTROLTABLE Control Table Table for control
IMPORTLOG Import Log Table Table for import log
SLOPE_ATT_VALUE Slope attribute value Stores slope attribute value
TEST_BAK Temporary table for Stores slope no for temporary use
slope

Brief – Appendix E p6
3.3 ENTITY-RELATIONSHIP DIAGRAM OF RMDS

Entity-relationship
RM SLOPE_HISTORY
Diagram RM_SLOPE (RMSlope History)
(RM Slope)
RMSLOPE_PK

RM_CTRL_SCR_NOMINATE
RM_RMI_SIGNS_OF_DISTRESS (RM Control of Screen Nomination)
(RM Signs of Distress) RMCTRL_SCR_NOMINATE_PK
RMRSD_PK RMCTRL_SCR_NOMINATE_FK
RMRSD_FK

RM_ACTIVITY
(Record of Routine Maintenance Activity)
RMACT_PK RM_RMW_DAILY REC
RMACT_FK (RM Daily Records)
RMRDR_PK
RMRDR_FK

RM_STATUS
(RM Status)
RM_STATUS_PK RM_RMI RM_PHOTO
RM_STATUS_FK (Record of Routine Maintenance Inspection) (RM Associated Photos)
RMRMI_PK RM_PHOTO_PK
RMRMI_FK RM_PHOTO_FK

RM_RMW_ITEM RM EI_PM
(Routine Maintenance Wroks' Item) (RM EI Prescriptive Measure)
RM PLAN
RMRI_PK RMEI_PM_PK
(RM Associated Plan)
RMRI_FK RMEI_PM_FK
RM_PLAN_PK
RM_PLAN_fK

RM_ROADS RM DISTRICT RM IMGPATH

RM_CONTRACTOR RM DEPARTMENT RM TOTEAM RM WKTEAM
(RM Maps) (RM District) (RM Image Path)
(RM Contractor) (RM Government Agenies) (RM TO Team) (RM Works Team)
RMROADS_PK RMDISTRICK_PK RMIMGPATH_PK
RMCONTRACTOR_PK RMDEPARTMENT_PK RMTOTEAM_PK RMWKTEAM_PK

RM_STAFF RM_REASON CODE RM_SIG OF DIST ITEM RM RMW ITEM REF

RM PM
(RM Staff) (RM Reason Code) (RM Signs of Distress Item) (Routine Maintenance Works' Item Reference)
(RM Prescriptive Measures)
RMSTAFF_PK RMRC_PK RMSDI_PK RMRIR_PK
RMPM_PK

RM_AGREEMENT_DETAILS
(RM Agreement Details)
RM_AGREEMENT_DETAILS_PK
RM_AGREEMENT_DETAILS_FK

Key:
xxx - Table Name xxx - Reference Table Name 1 to many
(yyy) - Table Desc. (yyy) - Table Desc.
zzz - Key zzz - Key

Brief – Appendix E p7
3.4 ENTITY DESCRIPTION OF RMDS

Table Name Short Name Description

RM_SLOPE RM Slope Stores the basic slope information of each
slope such as location, map sheet no.
RM_SLOPE_HIST RM Slope History Stores the old reference slope no. of the
ORY slope.
RM_ACTIVITY RM Activity Stores the record of Routine Maintenance
Activity.
RM_RMW_DAIL RM DAILY Stores the routine maintenance daily records.
Y_REC RECORDS
RM_RMI_SIGNS RM Signs of Distress Stores the records of routine maintenance
_OF_DISTRESS inspection signs of distress.
RM_RMI RM Routine Store the record of Routine Maintenance
Maintenance Inspection.
Inspection
RM_PHOTO RM Photo Stores the photo information.
RM_PLAN RM Plan Stores the plan information.
RM_EI_PM RM EI Preventive Stores the preventive maintenance measure
Measure information.

RM_STATUS RM STATUS Stores the routine maintenance status.

RM_RMW_ITEM RM RMW ITEM Stores the routine maintenance works’ item.
RM_CONTRACT RM Contractor Stores the contractor, consultant or
OR government department information
RM_DEPARTME RM Department Stores the department code and name
NT
RM_DISTRICT RM District Stores the district code, name and region
RM_PM RM Preventive Stores the class and description of the
measure preventive maintenance measure
RM_ROADS Roads Stores the 1/5000 map sheet no. and district
RM_IMGPATH RM Image Path Stores the searching paths of the photo and
plans
RM_TOTEAM RM TO TEAM Stores the TO team information.
RM_WKTEAM RM Works Team Stores the works team information.
RM_STAFF RM Staff Stores the staff information
RM_REASON_C RM Reason Code Stores the reason codes and their
ODE corresponding description.
RM_SIG_OF_DIS RM Sings of Distress Stores the signs of distress item reference
T_ITEM Item Reference information.
RM_RMW_ITEM Routine Maintenance Stores the routine maintenance works’ item
_REF Works’ Item reference information
Reference
RM_CTRL_SCR_ Routine Maintenance Store the routine maintenance control of
NOMINATE Control of Screen screen nomination information
Nomination
RM_AGREEMEN Routine Maintenance Store the routine maintenance agreement
T_DETAILS Agreement Details details information

Brief – Appendix E p8
3.5 ENTITY-RELATIONSHIP DIAGRAM OF DTDS

Entity-relationship
D T_RO A D S
Diagram DT_RA IN G A U G E
D T_SLO PE
(DT Slope)
(D T R oads)
(D T Raingauge) DTROADS_PK
DTSLOPE_PK
DTRAINGAUGE_PK
D T_FA C ILITY
(D T Facility) D T_D ISTRICT
DTFAC_FACILITY (D T D istrict)
DTDISTRICK_PK

D T_SLO PE_HISTO R Y
DT_CONTRACTOR (D T Slope H istory)
(D T Contractor)
D T_M M _SER V ICES DTCONTRACTOR_PK
(D T Services)
DTM M _SERVICES_PK
DTM M _SERVICES_FK D T_EI_STA TU S
(D T EI Status)
DTEI_STATUS_PK
DT_M M D T_EI DTEI_STATUS_FK
(D T M aintenance M anual) (D T Engineering Inspection)
DTM M _PK DTEI_PK
DTM M _FK DTEI_FK
D T_M M _R EPOR TS
(D T Reports)
DTM M _REPORTS_PK
DTM M _REPORTS_FK

D T_EI_R O C K D T_EI_W A LL D T_EI_SO IL

D T_M M _SO U R C E D T_M M _C A TEG O R Y (D T EI Rock Slope) (DT EI Retaining W all) (D T EI Soil Slope)
(D T Source) (D T Category ) DTEI_ROCK_PK DTEI_W ALL_PK DTEI_SOIL_PK
DTM M _SOURCE_PK DTM M _CAT_PK DTEI_ROCK_FK DTEI_W ALL_FK DTEI_SOIL_FK
DTM M _SOURCE_FK DTM M _CAT_FK

D T_M M _SLO PTEC H D T_EI_PLA N D T_EI_PH OTO

D T_M M _W A LLTECH
(D T Slope M easures) (D T EI A ssociated Plans) (D T EI A ssociated Photos)
(D T W all M easures)
DTM M _SLOPTECH_PK DTEI_PLAN_PK DTEI_PHOTO_PK
DTM M _W ALLTECH_PK
DTM M _SLOPTECH_FK DTEI_PLAN_FK DTEI_PHOTO_FK
DTM M _W ALLTECH_FK

D T_EI_PM
D T_M M _SO U R C E_REF (D T EI Prescriptive M easure)
D T_M M _SLO PD R N D T_M M _W A LLD R N
(D T Source of Inform ation) DTEI_PM _PK
(DT Slope D rainage) (DT W all D rainage)
D TM M _SO U R C E_REF_PK DTEI_PM _FK
DTM M _SLOPDRN_PK DTM M_W ALLDRN_PK
DTM M _SLOPDRN_FK DTM M_W ALLDRN_FK

D T_D O C TY PES
D T_D EPA R TM EN T
(D T D ocum ent
(D T Governm ent D T_CO VER D T_IM G PA TH
Types) DT_EI_R EG ISTR A TIO N D T_PM
A genies) (D T Cover) (D T Im age Path)
DTDOCTYPES_P (D T Registration) (D T Prescriptive
DTDEPARTM ENT_PK DTCOVER_PK DTIM GPATH_PK
K DTEI_REG_PK M easures)
DTEI_REG_FK DTPM _PK

Key:
xxx - Table N am e xxx - Reference Table N am e 1 to many
(yyy) - Table D esc. (yyy) - Table D esc.
zzz - K ey zzz - Key
Reference table link

Brief – Appendix E p9
3.6 ENTITY DESCRIPTION OF DTDS
Table Name Short Name Description
DT_SLOPE DT Slope Stores the basic slope information of each
slope such as location, map sheet no.
DT_SLOPE_HISTORY DT Slope Stores the old GEO Slope Ref. No.
History
DT_EI DT Engineering Stores the record of Engineer Inspection
Inspection information
DT_EI_STATUS DT EI Status Stores the Engineer Inspection report status
DT_EI_SOIL DT EI Soil Stores the soil slope information
Slope
DT_EI_WALL DT EI R. Wall Stores the retaining wall information
DT_EI_ROCK DT EI Rock Stores the rock slope information
Slope
DT_EI_PHOTO DT EI Photo Stores the photo information
DT_EI_PLAN DT EI Plan Stores the plan information
DT_EI_PM DT EI Stores the preventive maintenance measure
Preventive information
Measure
DT_EI_REGISTRATION DT Registration Stores the Feature registration information
DT_MM DT Maintenance Stores the slope investigation record and the
Manual related background information
DT_MM_SLOPTECH DT Slope Stores the technical information on
measure associated slopes
DT_MM_SLOPDRN DT Slope Stores the slope drainage information
drainage
DT_MM_WALLTECH DT R. Wall Stores the technical information on
measure associated walls
DT_MM_WALLDRN DT R. Wall Stores the wall drainage information
Drainage
DT_MM_REPORTS DT Reports Stores the report information such as type of
document and brief details of contents of
document
DT_MM_SERVICES DT Services Stores the service information such as
location and type of service
DT_MM_SOURCE DT Source Stores the source information.
DT_MM_CATEGORY DT Category Stores the category information for each
portion.
DT_CONTRACTOR DT Contractor Stores the contractor, consultant or
government department information
DT_COVER DT Slope Cover Stores the type of surface cover
DT_DEPARTMENT DT Department Stores the department code and name

Brief – Appendix E p10

Table Name Short Name Description
DT_DISTRICT DT District Stores the district code, name and region
DT_DOCTYPES DT Document Stores the description of document type
types
DT_FACILITY DT Facility Stores the facility information
DT_PM DT Preventive Stores the class and description of the
measure preventive maintenance measure
DT_RAINGAGE DT Rainagauge Stores the name and location of the raingauge
DT_ROADS DT Roads Stores the road number, name and district
DT_IMGPATH DT Image path Stores the file name of the image.
DT_MM_SOURCE_REF DT Source of Stores the source
Information

Brief – Appendix E p11

3.7 ENTITY-RELATIONSHIP DIAGRAM OF WDS

Brief – Appendix E p12

3.8 ENTITY DESCRIPTION OF WDS

Table Name Short Name Description

WD_SLOPE WD Slope Stores the basic slope information of
each slope for WDS.
WD_SLOPE_HISTORY WD Slope History Stores the Slope No. history of each
slope.
WD_MW Maintenance Maintenance Work of each slope.
Work
WD_WO Work Order Work Order of each maintenance
work.
WD_MW_ITEM Maintenance Items of each maintenance work.
Work Item
WD_ITEM_RATE_ADJ Rate Adjustment Rate Adjustment of each MW Items.
of MW Item
WD_VARI_WK Variant Work Variant Work of each work order.
WD_VARI_ITEM Variant Work Item Item of each variant work.
WD_SCH_RATE Schedule Rate Schedule Rate and description of
BQ Item
WD_RATE_ADJ Rate Adjustment of Rate Adjustment of each contract.
Contract
WD_CONTRACT Contract Contract No. and info.
WD_ALLOCATION Allocation Allocation of each contract.
WD_VOTE Vote Vote No. and info.
WD_IP IP IP of WO
WD_EOT Estimated Over Info. Of Estimated Over Time
Time
WD_ENGINEER Engineer Engineer Name and Info.
WD_DISTRICT District District Name and Info.
WD_INSPECTOR Inspector Inspector Name and Info.
WD_ITEM_TYPE Item Type Item Type of BQ Item.

Brief – Appendix E p13

3.9 ENTITY-RELATIONSHIP OF CONTROL TABLES OF SMIS

Brief – Appendix E p14

3.10 ENTITY DESCRIPTION OF CONTROL TABLES OF SMIS

Table Name Short Name Description

SMIS_MISC Miscellaneous Stores the information required for SMIS.

SMIS_MSG SMIS Message Stores the message text required for SMIS.
SMIS_QUERY Query Stores relevant info required for SMIS
Query function.
SMIS_USER User Stores login username and info for SMIS.
SMIS_ROLE Role Role name of each user.
SMIS_ROLE_PRIV Role Privilege Stores system allowable privileges of roles.
SMIS_FORM_PRIV Form Privilege Stores the necessary privilege of each Form
execution.

Brief – Appendix E p15

[ BLANK ]
 Appendix F

Undertakings by Consultant/Contractor on the use of

Digital Map Data from Land Information Centre,
Survey & Mapping Office, Lands Department and
Digital Map Data Order Form
[ BLANK ]
Brief – Appendix F p1
Brief – Appendix F p2
Brief – Appendix F p3
Brief – Appendix F p4
Brief – Appendix F p5
Brief – Appendix F p6
Brief – Appendix F p7
Brief – Appendix F p8
 Appendix G

Responsibility for Survey Work

[ BLANK ]
 Appendix G

Responsibility for Survey Work

The division of responsibility among the Consultants, the Lands Administration Office, and the
Survey and Mapping Office of the Lands Department for surveying required in connection with
the Assignment shall be as follows:-

Task Responsibility of

(1) (a) Provision of basic horizontal Survey and Mapping Office

and vertical survey control

(b) Checking of given control Consultants

point values and establishment
of survey control net-work(s)
based on survey control given
vide (a)

(2) (a) Provision of basic mapping (at Survey and Mapping Office
1:1000 scale or other standard (excluding those specified as to
mapping relevant to the be provided by the Consultants
Assignment) in the Assignment)

(b) Updating and verification of Consultants

accuracy of information shown
on plans supplied vide (a) as
necessary in relation to the
Assignment

(c) Carrying out detailed surveys Consultants

for site investigation and for
preparation of design and
contract documents as
necessary in relation to the
Assignment

(3) Supply of existing cadastral plans and District Survey Office

records and co-ordinate data

(4) Computation of detailed dimensioned Consultants

layouts of roads, drainage and WSD (checked and accepted by
reserves, platforms, etc. District Survey Office)

(5) (a) Determination of site/lot District Survey Office (in

boundaries, calculation of liaison with District Lands
areas, etc. in connection with Office)
the agreed dimensioned layouts

(b) Resumption and surrender District Survey Office (in

plans and demarcation of lands liaison with District Lands
to be resumed Office and Consultants)

Brief – Appendix G p1
 Task Responsibility of
(6) Processing of resumption and surrender District Lands Office (in
for privately owned land in liaison with District Survey
Development Area Office and Consultants)

(7) (a) Setting-out of roads, drainage Contractors (checked and

works, formation areas, accepted by Consultants,
etc. usually by resident site staff
under their supervision.)

(b) Initial site survey, and interim Consultants, usually by

and final payment surveys resident site staff under their
supervision (joint survey with
contractors or agreed survey
with contractors)

(8) Preparation of proposal plans for District Survey Office (in

Government land allocations, and liaison with District Lands
grants Office)

(9) Preparation of dimensioned plans and District Survey Office

setting out of boundaries of sites and
lots for Government land allocation
and for grant to architects
(Government and Housing Authority)

(10) As-constructed surveys (including Consultants, usually by

records of levels on all underground resident site staff under their
pipelines, etc.) supervision.

Brief – Appendix G p2