CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report

November 5, 2018
CONSENT AGENDA

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Robin Scattini, Finance Manager

APPROVED BY: Chip Rerig, City Administrator

SUBJECT: September 2018 Check Register Summary

RECOMMENDATION:
Approve the check register for September 2018.

BACKGROUND/SUMMARY:
The check register is produced from the City's financial system. The report groups the checks by the
respective department or function. The check register includes the check number, the name of the vendor, a
description of the purchase, the check issue date and the check amount. Per the California Supreme Court's
decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) ( 2016 WL
7473802), the check register excludes the specific invoice payments for legal services incurred for pending and
active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court
has ruled that these specific invoices are protected under attorney-client privilege and need not be disclosed
under the Public Records Act.

The sum total of payments for non-retainer legal services are reported, along with a listing of cases and items
worked on by the City Attorney's office, as well as any other legal firms.

Legal expenses were paid to the City Attorney's office for work on the following:

Payton V. CBTS
Otlin V. CBTS
Macias V. CBTS
Johnson V. CBTS
CalPERS V. CBTS
Simmoneli V. CBTS
Calkins V. CBTS
Fink V. CBTS
State Farm V. CBTS
CBTS V. Body Frenzy
CBTS V. Barry Shimelfarb
CBTS V. Mary Ann Dickey
CBTS short-term rental litigation

PGE (Pipeline) research regarding (time, place, manner) CEQA issues.

Draft and prepare Carmel Municipal Code (CMC)- Due Process Procedures and enforcement
4 anticipated litigation matters
2 FPPC investigations and defense
COPA negotiations and tolling agreement
City attorney monthly retainer

Legal expenses were also incurred for personnel issues handled outside of the City Attorney's office.

On the last page of the report, staff have included the contract balance for the respective vendors that were paid
in September.

FISCAL IMPACT:
The check register summary for September 2018 totals $666,579.

PRIOR CITY COUNCIL ACTION:

Council ratified the August 2018 check register at its October 2 regular meeting.

ATTACHMENTS:

September 2018 check register

September 2018 Check Register

Check No. Vendor/Employee Transaction Description Date Amount

Department: 110 City Council

41378 Visit Carmel, Inc. 2018 MCCVB Annual lunch for Rerig, Theis, Hardy 09/05/2018 200.00
41394 Peninsula Messenger Service Mail Delivery Service 09/13/2018 4,970.00
41499 Steve Dallas 2018 League of CA cities annual conference expenses 09/27/2018 908.43
41501 Carolyn Hardy 2018 League of CA cities annual conference expenses 09/27/2018 50.18
41517 US Bank Airfare & lodging: League of CA cities conference 09/27/2018 1,730.08

Total for Department: 110 City Council 7,858.69

Department: 111 City Administration

41355 AT&T Long distance charges 09/05/2018 33.09

41356 AT&T Telephone service citywide 09/05/2018 1,620.58
41358 Carmel Pine Cone Legal noticing: City Clerk 09/05/2018 180.00
41359 Chavan and Associates, LLC FY 2018-19 auditing services 09/05/2018 9,700.00
41362 CodesSP Basis product and services: 7/1/18 - 6/30/19 09/05/2018 1,225.00
41363 Corbin Willits System MOM software monthly fee: September 09/05/2018 720.79
41366 Digital Deployment Website maintenance monthly fee Aug 2018 09/05/2018 1,400.00
41368 ECS Imaging, Inc Annual renewal Novus agenda software 09/05/2018 19,630.00
41372 Municipal Information Systems Assoc. of California 18-19 Dues: Staker 09/05/2018 130.00
41373 Office Depot, Inc. Office supplies 09/05/2018 291.24
41374 Regional Government Services Dispatcher recruitment services and exam materials 09/05/2018 494.50
41387 Civitas Advisors Technical assistance regarding formation of CRID 09/13/2018 4,842.65
41389 Copies By-The-Sea Printing services-agendas, minutes, misc for City Clerk 09/13/2018 1,000.00
41391 Hinderliter, De Llamas & Associates Audit & contract services: sales tax/trans tax Qtr 3 09/13/2018 2,964.63
41397 Alhambra Water service: City Hall 09/19/2018 69.57
41403 Carmel Pine Cone Legal noticing: City Clerk 09/19/2018 626.25
41406 Corbin Willits System MOM software monthly fee: May 09/19/2018 720.79
41420 Office Depot, Inc. Office supplies 09/19/2018 74.20
41423 Pitney Bowes Global Leasing charges: Pitney Bowes postage machine 09/19/2018 673.83
41425 Public Storage Inc Storage Unit DO41 monthly fee 09/19/2018 721.00
41433 Sprint Cell service citywide: July-Aug 2018 09/19/2018 2,469.71
41440 Zoom Imaging Solutions, Imc. City Hall copier fees 15108-1 Ser#CHJF12275/CS52530 09/19/2018 242.27
41445 Pitney Bowes Global Postal meter supplies 09/20/2018 718.77
41448 Toshiba Financial Service City Hall Copier Lease:Toshiba ESTUDIO 5506ACT 09/20/2018 371.54
41449 US Bank Recruitment services 09/20/2018 400.70
41472 Office Depot, Inc. Ergonomic furniture 09/20/2018 1,141.86
41487 Accela, Inc Finance software annual fees 09/27/2018 1,062.50
41491 Carmel Pine Cone Legal noticing: City Clerk 09/27/2018 180.00
41497 Comcast Business cable service: City Hall 09/27/2018 68.76
41498 Corbin Willits System MOM software monthly fee: October 09/27/2018 720.79
 41510 Regional Government Services Contract services - June 2018 09/27/2018 195.50
41512 Sharon Friedrichsen 2018 League of CA cities annual conference expenses 09/27/2018 172.68
41517 US Bank ICMA membership: Rerig, IT subscriptions 09/27/2018 2,788.07
41518 Verizon Wireless Usage and purchases: 7/24 - 8/23/18 09/27/2018 222.75

Total for Department: 111 City Administration 57,874.02

Department: 112 City Attorney

41410 G.R.Mozingo, Esq., APC August retainer 09/19/2018 30,000.00

various various Sum total paid for non-retainer legal services 09/27/2018 36,085.50

Total for Department: 112 City Attorney 66,085.50

Department: 115 Community Planning & Building

41357 Caltronics Business Systems, Inc. Copier usage: 5/15 - 8/14/18 09/05/2018 779.34
41364 De Lage Landen Financial Konica Copier BHC364E - lease 09/05/2018 211.25
41369 Engineered Fire Systems Engineered Fire Systems Inc. - July 2018 09/05/2018 750.00
41370 Fasulo Investigations Code enforcement services 09/05/2018 1,403.00
41376 Universal Staffing Inc Contract services for temp office help 09/05/2018 5,773.19
41377 US Bank Gas leak detector 09/05/2018 181.41

Total for Department: 115 Planning & Building 9,098.19

Department: 116 Police

41361 Coastal TPA, Inc Dental and vision reimbursement claims 09/05/2018 125.10
41388 Coastal TPA, Inc Dental and vision reimbursement claims 09/13/2018 287.26
41397 Alhambra Water service: Police dept. 09/19/2018 146.43
41400 Ben's Motorcycle Works Annual Service for Police Motorcycle, Inv #071818 09/19/2018 787.83
41401 Caltronics Business Systems, Inc. Copier usage: 7/20 - 8/19/18 09/19/2018 259.37
41402 Carmel Garage Vehicle maintenance 09/19/2018 938.81
41405 Community Hospital of the Montery Peninsula Blood draws for month of July 2018, Inv #081318 09/19/2018 20.00
41407 Crime Prevention Officers Assoc 2018-2019 membership for Detective Lightfoot 09/19/2018 25.00
41412 Herc Rentals Trailer rental for supplies for Concourse 09/19/2018 9,666.96
41418 Monterey County Health Department Retainer fee for rape investigations, Inv #081618 09/19/2018 2,000.00
41432 Silke Communications Diagnose and repair PD radio, Inv #76029 09/19/2018 822.69
41435 T2 Systems Canada Inc. Installation & training for parking system, Inv #41301 09/19/2018 12,159.65
41436 Transunion Risk & Alterna Investigative searches for August 2018 09/19/2018 75.50
41439 When to Work Scheduling system for PD, Inv #80589980 09/19/2018 200.00
41451 Alhambra Water service: Police dept. 09/20/2018 181.05
41452 Andy & Me Auto Upholstery Repair lower seat cover and pad seat of Vehicle C6 09/20/2018 300.00
41453 Ben's Motorcycle Works Motorcycle annual service, Inv #5724 09/20/2018 320.02
41454 Bound Tree Medical LLC Gloves, Inv #82972328 09/20/2018 184.64
41455 California Department Of Justice City applicant Livescan fees, Inv #317917 09/20/2018 275.00
 41456 Caltronics Business Systems, Inc. Toner cartridges for fax machine, Inv #2555481 09/20/2018 619.88
41458 Jacob Clifford Meal allowance: J. Clifford at firearms training 09/20/2018 226.00
41459 Comcast Cable TV and T-1 Lines and High Speed Internet for PD 09/20/2018 483.90
41462 De Lage Landen Financial Copy machine lease fee for PD 09/20/2018 507.00
41463 Doran Polygraph Services Polygraph testing for police applicants, Inv #080118 09/20/2018 825.00
41464 Evident Evidence bags, Inv #135756A 09/20/2018 166.52
41465 First Alarm Security & Pa Beach patrol security 09/20/2018 5,744.00
41468 Global Concepts Curbside delivery of Briefing Room furniture 09/20/2018 761.17
41469 Intoximeters Supplies 09/20/2018 218.73
41470 Law Enforcement Psychological Serv, Inc Psychological testing for dispatch applicant, Inv #1809199 09/20/2018 400.00
41472 Office Depot, Inc. Office supplies 09/20/2018 199.78
41474 Petty Cash: PD Petty cash box reimbursement 09/20/2018 42.00
41475 Ryan Ranch Printers Business cards: Inv #20076 09/20/2018 59.81
41476 Rydin Decal 2019 Resident Parking Stickers, Inv #345504 09/20/2018 691.14
41477 Same Day Shred Shredding services 09/20/2018 32.50
41478 Seaside Chrysler, Dodge, Jeep Maintenance for Vehicle C5, Inv #58009 09/20/2018 4,040.64
41479 Summit Uniforms Bullet proof vest for officer, Inv #51704 09/20/2018 1,211.59
41480 T2 Systems Canada Inc. Digital Iris Systems for Tour Bus Zone, Inv #41491 09/20/2018 200.00
41481 T-Mobile Service to Tour Bus Zone machine, Inv #061118 09/20/2018 56.83
41482 Tracnet Corporation Annual maintenance for records mgmnt system, Inv #916 09/20/2018 16,869.38
41483 US Bank National night out supp., CalPELRA & firearms trainings 09/20/2018 2,978.09
41484 Verizon Wireless Air cards: Police Department 09/20/2018 836.22

Total for Department: 116 Police 65,945.49

Department: 117 Fire

41416 Mission Linen Service Laundry service, Inv #508116258 09/19/2018 437.39
41451 Alhambra Water service: Fire dept. 09/20/2018 421.07
41457 City Of Monterey Agreement for Fire Admin services 09/20/2018 198,491.00
41467 Gingerich Built Home of the Monterey Mattress Replacement mattress, Inv #10576 09/20/2018 1,608.20
41471 Mission Linen Service Laundry service, Inv #507774211 09/20/2018 353.89
41495 City Of Monterey Fire vehicle maintenance 09/27/2018 1,833.29

Total for Department: 117 Fire 203,144.84

Department: 118 Ambulance

41388 Coastal TPA, Inc Dental and vision reimbursement claims 09/13/2018 100.00
41408 De Lage Landen Financial Copy machine lease: Fire/Ambulance August 09/19/2018 88.09
41415 Medics For Life, Inc . PHTLS renewals for personnel, Inv #1156 09/19/2018 370.00
41454 Bound Tree Medical LLC Medical supplies 09/20/2018 439.96
41457 City Of Monterey Ambulance contract services: OT coverage for Carmel 09/20/2018 42,404.08
41460 Community Hospital of the Monterey Peninsula Medical supplies, Inv #1954 09/20/2018 511.84
41461 Cypress Coast Ford/Lincoln Maintenance for ambulance, Inv #335893 09/20/2018 912.77
41462 De Lage Landen Financial Copy machine lease: Fire/Ambulance July & Sept 09/20/2018 176.18
 41466 First Alarm-Monterey County Inspection & monitoring for Fire Dept, Inv #419100 09/20/2018 275.94
41473 Peninsula Welding & Medical Supply, inc. Oxygen for ambulance 09/20/2018 117.57
41484 Verizon Wireless Ambulance cell phone service 09/20/2018 28.08
41496 Coastal TPA, Inc Dental and vision reimbursement claims 09/27/2018 404.86

Total for Department: 118 Ambulance 45,829.37

Department: 119 Public Works

41398 American Lock & Key Replaced lever at Picadilly Inv#57747 09/19/2018 262.44
41399 American Supply Company Supplies for facilities and projects within the City 09/19/2018 146.99
41402 Carmel Garage Battery for Ford Truck Unit 11 Inv#18545 09/19/2018 235.91
41409 Edges Electrical Group Panel replacement batteries Inv#S4400653.001 09/19/2018 367.23
41411 Golden State Portables Mnt. View and Santa Rita rental and sink stations July 09/19/2018 957.17
41413 Kelly-Moore Paint Company Inc Paint for womens RR at PW Inv#802-00000649496 09/19/2018 41.72
41414 M & S Building Supply Flanders downspout extensions Inv#001399070 09/19/2018 67.88
41417 MJ Murphy Lumber and Hardware Supplies for car week Inv#01-9226457-00 09/19/2018 71.54
41419 Monterey Tire Service Tires for Unit 2 Inv#1-84976 09/19/2018 236.41
41424 Poe's Plumbing & Backflow Replaced faucet at Picadilly Inv#8332 09/19/2018 435.80
41426 Rainman Heating and Sheetmetal Inc Reattach gutter on back side of Flanders Inv#317 09/19/2018 1,400.00
41427 Richard Petty Electric Repair cords for lights at Forest Theater Inv#1036 09/19/2018 2,912.50
41430 Sentry Alarm Systems HML: Burglar alarm monitoring fees 10-1-18 to 12-31-18 09/19/2018 195.00
41431 Sherwin-Williams Co. Acetone for paint truck Inv#4387-8 09/19/2018 680.47
41438 US Bank Pesticide license renewal: Feisthamel 09/19/2018 250.31
41442 Caltronics Business Systems, Inc. Copier usage: 7/26 - 8/25/18 09/20/2018 58.95
41443 Country Casual Inc. Public trash /recycle cans Inv#7827 09/20/2018 13,979.25
41444 Office Depot, Inc. Office supplies 09/20/2018 61.95
41447 Sentry Alarm Systems HML: Fire alarm monitoring fees 10-1-18 to 12-31-18 09/20/2018 183.00
41488 Ailing House Pest Control Pest control: citywide all buildings and parks 09/27/2018 240.00
41489 Alhambra Water service: Public Works 09/27/2018 168.51
41493 Carmel Towing & Garage Fuel for City vehicles Inv#09012018 09/27/2018 1,742.30
41494 Cintas Corporation Uniform service 09/27/2018 492.31
41495 City Of Monterey Public Works Dept. vehicle maintenance 09/27/2018 10,709.91
41496 Coastal TPA, Inc Dental and vision reimbursement claims 09/27/2018 1,742.40
41500 Eric Aylaian Contract work: PW women's RR and breakroom renov. 09/27/2018 3,419.50
41502 Iverson Tree Service Tree work citywide 09/27/2018 9,044.25
41503 John Ley's Tree Service Tree work citywide 09/27/2018 4,454.50
41506 Marina Backflow Company Test on backflow devices 09/27/2018 660.00
41509 Oasis Construction Inc. Monthly pond service 09/27/2018 152.00
41511 Scarborough Lumber & Building Supplies for projects in the City 09/27/2018 222.06
41514 Town and Country Gardening Landscape maintenance: citywide August 09/27/2018 9,344.16
41515 Underground Service Alert of No Ca CA annual % of tickets fee Inv#18070157 09/27/2018 1,673.48
41519 ZORO Squirrel can lids Inv#4745569 09/27/2018 711.29

Total for Department: 119 Public Works 67,321.19

Department: 120 Library

41376 Universal Staffing Inc Contract services for temp office help 09/05/2018 1,340.63
41388 Coastal TPA, Inc Dental and vision reimbursement claims 09/13/2018 63.20
41437 Universal Staffing Inc Contract services for temp office help 09/19/2018 319.69
41516 Universal Staffing Inc Contract services for temp office help 09/27/2018 206.25

Total for Department: 120 Library 1,929.77

Department: 121 Community Activities

41361 Coastal TPA, Inc Dental and vision reimbursement claims 09/05/2018 280.10
41371 Golden State Portables Portables for Car Week 09/05/2018 4,343.75
41411 Golden State Portables Portable toilet/handwashing station services Sept 1,2,3 09/19/2018 2,322.75
41496 Coastal TPA, Inc Dental and vision reimbursement claims 09/27/2018 360.00
41517 US Bank Lunch for Homecrafters jurors 09/27/2018 54.50

Total for Department: 121 Community Activities 7,361.10

Department: 130 Non-Departmental

41360 City of Carmel - Workers Comp Replenish Workers Comp bank account 09/05/2018 10,000.00
41364 De Lage Landen Financial Annual property tax and admin fee Konica copier 09/05/2018 44.37
41421 Pacific Gas & Electric Electric service: Scenic restroom 09/19/2018 9,966.55
41441 Cal-Am Water Company Water service: citywide 09/20/2018 10,562.73

Total for Department: 130 Non-Departmental 30,573.65

Department: 311 Capital Projects

41422 Peninsula Welding & Medical Supply, inc. Supplies for beach stairs project Inv#176571 09/19/2018 59.58
41446 Remedial Transportation Services Fuel tank decommissioning project 09/20/2018 53,312.62
41504 Kasavan Architects Inc Police Dept renovation services 09/27/2018 9,303.20
41504 Kasavan Architects Inc ADA Transition Plan services 09/27/2018 15,106.40
41508 Nicole Nedeff Biological consulting: Mission Trail Nature Preserve 09/27/2018 862.50

Total for Department: 311 Capital Projects 78,644.30

Department: 513 Veh & Equip Replacement

41428 San Jose BMW Police motorcycle, Inv 9627 09/19/2018 24,912.65

Total for Department: 513 Veh & Equip Replacement 24,912.65

Grand Total 666,578.76

September Contract Payments:

Vendor Contract Amt Paid through Sept. Contract Balance

Accela $ 199,500.00 $ 111,618.00 $ 87,882.00
Al Fasulo $ 129,440.00 $ 78,415.50 $ 51,024.50
Pen Messenger $ 203,025.00 $ 71,960.00 $ 131,065.00
J. Ley's Tree Svc. $ 175,000.00 $ 134,393.81 $ 40,606.19
Civitas Advisors $ 30,000.00 $ 14,202.65 $ 15,797.35
Eric Aylaian $ 20,000.00 $ 8,139.02 $ 11,860.98
Kasavan $ 80,400.00 $ 74,003.24 $ 6,396.76 ADA transition plan
Nicole Nedeff $ 5,000.00 $ 2,250.00 $ 2,750.00
Remedial Trans. $ 218,269.00 $ 184,891.18 $ 33,377.82
Chavan & Assoc. $ 32,000.00 $ 9,700.00 $ 22,300.00
Kasavan $ 179,408.00 $ 40,936.60 $ 138,471.40 PD renovation
Town&Ctry Gard. $ 112,130.00 $ 83,397.44 $ 28,732.56
City of Monterey $ 2,381,892.00 $ 579,738.00 $ 1,802,154.00 Fire admin services