State of Maryland

2018 General Election – Early Voting and Absentee Voters

Some transactions that occurred during the early voting period may not have been
recorded on the electronic pollbooks. Voters who requested an absentee ballot or
participated in same day registration/address change and voted during early voting
must be issued a provisional ballot.

Chief Judge Instructions: Distribute these instructions to each check-in judge. Make
sure the check-in judges know to refer to the list of voters when they process a voter
with “Record Updated” in the Comments section. If a voter appears on the attached list,
issue a provisional ballot using Reason Code 9 – Other.

Distribute these instructions to each provisional judge. Make sure the provisional
judge(s) are using Reason Code 9 – Other and writing “State List” on the provisional
ballot application and reading the statement below to the voter.

Check-in Judge Instructions: As you process a voter on the electronic pollbook,

check the Comments section at the bottom of the Voter Record screen.

If “Record Updated: 11/02/2018” or “Record Updated: 11/03/2018” appears in

the Comments section, check the attached list for the voter’s name. If the voter’s
name is listed, the voter must be issued a provisional ballot. Call a chief judge
to issue a provisional ballot to the voter. Use Reason Code 9 - Other.
DO NOT ISSUE A STANDARD BALLOT.

If no text stating “Record Updated:” appears in the Comments section, proceed

to check in the voter as normal.

Provisional Judge Instructions: If a voter needs to vote a provisional ballot because

the voter appeared on the State list, use Reason Code 9 – Other and write “State List”
on the explanation line on the provisional ballot application. Read the following
statement to the voter:

“You are voting a provisional ballot today because your name appeared on a list
issued by the State Board of Elections as potentially voted during early voting or
requested an absentee ballot between Saturday, October 20th and Thursday,
November 1st. If you have any questions, you may contact 1-800-222-8683
printed on the bottom of the provisional instruction page.”