Classification: Internal Use

INFORMATION TO BIDDERS

ATTACHMENT I

EXECUTION PROPOSAL

1.0 GENERAL

Bidder’s Execution Proposal shall be packaged separately from the Commercial Bid
Form. Bidder is cautioned not to include any of its business terms and / or quotations
in its Execution Proposal.

COMPANY has certain expectations concerning execution of the Project. Bidder’s

Execution Proposal should respond to these expectations either by incorporating them
into Bidder’s plans, or by consciously proposing alternative approaches.

Within the ITB, a list of optional works are identified. Execution proposal, covering all
information listed below, shall be developed separately for each optional work.
Separate execution proposals so developed (for optional items) shall be compiled
together and submitted separately titled ‘EXECUTION PROPOSAL FOR OPTIONAL
ITEMS’.

Bidder’s Execution Proposal shall include as a minimum the information listed below.

2.0 EXPERIENCE

Contractor’s past project experiences are to be included as per the following tables
[Refer to Annexure - Tables 1 and 2]:

1. Table 1 - Past experience in Behavioral care hospitals projects

2. Table 2 - Past experience in other relevant healthcare projects

3.0 GENERAL ORGANIZATION

An organization chart clearly showing Bidder’s overall organization including functional

groups, and showing lines of authority and communication, as well as the coordination
between In-Kingdom and Out of Kingdom teams.

An explanation of Bidder’s financial and authoritative relationship with any parent

company, and with any affiliated or non-affiliated company that will participate in the
Project. An explanation of the services that each such company will be expected to
contribute shall also be included.

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4.0 PROJECT ORGANIZATION

An organization chart clearly showing the Contractor’s overall project organization

including functional groups. Subcontractors and major vendors shall be specifically
identified. Organization chart shall show functional and administrative reporting lines.
The Organization chart shall be accompanied by a brief explanation of:

4.1 the various functions that will be involved in executing and managing the
Project (e.g. engineering services, project planning, project controls,
procurement services, contract development, construction services and
management, project accounting, quality assurance and quality control,
sustainability / LEED, site safety and EHSS management, commissioning and
handover etc.).

4.2 Construction management capabilities and a plan of how this service would
be provided for local construction and construction services contracts.

4.3 Names of the proposed project sponsor and individuals recommended for key
project position (e.g. project manager, engineering manager, construction
manager, commissioning manager, procurement manager, project controls
manager, quality manager, safety manager, quality inspectors, safety officers,
project engineer(s), discipline engineers, Architect, subcontracts engineer,
cost engineer, cost estimator, planning/scheduling engineer, construction
specialist, logistics specialist, LEED specialist and other key site supervisory
positions). Alternate, fully qualified candidates shall also be proposed. The
resumes of proposed candidates should cover all recent experience (with
dates), client references (names and how to contact), current work location,
and dates of availability. No person shall be proposed unless Bidder has
obtained the candidate’s agreement to accept the position if Bidder is
awarded the contract. COMPANY will review and approve the selection of all
key personnel for Work.
Refer to Annexure -Table 3

4.4 Expertise and experience of the nominated project controls manager and
scheduler shall be indicated including proficiency in utilizing Primavera for
scheduling. Please also mention other planning tools & software that the
bidder has used in other projects.

4.5 Subcontractor organization including functional groups, and showing lines of

reporting, authority and communication during Engineering, Procurement and
Construction.

4.6 Engineering organization and support teams clearly indicating work split
between ON SITE & HOME OFFICE. The write up shall cover as a minimum,
verification of design, resolution of construction related design problems and
coordination aspects for resolution of matters involving out-of Kingdom Bidder
resources and Stakeholders.

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5.0 UNDERSTANDING OF SCOPE

Bidder to show understanding of the scope by providing an explanation which

includes:-
5.1 Engineering scope
5.2 Procurement scope
5.3 Construction scope
5.4 Pre-Commissioning, Mechanical Completion, Testing, Commissioning
requirements
5.5 Project management scope
5.6 Handover requirements
5.7 Certification requirements
5.8 Exceptions and deviations proposed by bidder
5.9 PEI Requirements
5.9.1 PEI 4.1 Project Administration
5.9.2 PEI 4.2 Finance and Accounting
5.9.3 PEI 4.3 Project Controls
5.9.4 PEI 4.4 Materials Management
5.9.5 PEI 4.5 Technical Documentation
5.9.6 PEI 4.6 Health, Safety and Environment
5.9.7 PEI 4.7 QA QC
5.9.8 PEI 4.8 Design Engg. Services
5.9.9 PEI 4.9 Construction service
5.9.10 PEI 4.10 Commissioning and handover
5.9.11 PEI 4.11 Readiness for Startup Program
5.9.12 PEI 4.12 Project Risk Management

6.0 WORK EXECUTION PLAN

Bidder’s project execution plan shall be outlined in sufficient detail so as to describe

the sequence and manner in which WORK is to be carried out, managed and
coordinated between engineering (to the extent applicable), procurement, construction
(including field engineering) and commissioning.

As a minimum, the following aspects must be addressed:

6.1 Project Management: Procedures for planning, scheduling, interfacing,

controlling and coordinating with subcontractors, vendors, external authorities
/ authorities having jurisdiction (AHJ), COMPANY and other contractors
(including basic and detailed engineering contractor).

6.2 Engineering (including field engineering): Supplement the engineering

execution plan by providing:

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6.2.1 Strategy and schedule for overall development, coordination,

review, approval and submission of engineering deliverables (as
applicable).
6.2.2 Strategy and schedule for verification of current design and
identification of conflicts, mismatches, omissions and alternatives
(if any) with pros and cons.
6.2.3 Strategy and schedule for field engineering related activities shall
be included as part of the proposal.
6.2.4 Strategy and schedule for engineering activities related to optional
items. Bidder shall highlight the location of offices where
Engineering would be carried out if the COMPANY decides to go
ahead with optional items.

6.2.5 Strategy for Project Coordination / Interface Management

6.2.6 Engineering workload and resource availability for the project

6.2.7 Engineering organization and manpower estimates broken down

by discipline and spread across project timeline for below listed
Engineering activities:

a. Engineering under P&C Scope

b. Review and verification of current design
c. Field Engineering activities
d. Engineering for optional Items
e. Others.

6.3 Procurement: Bidder shall narrate in sufficient details, Bidder’s plan for
procurement of equipment and material in accordance with the details
outlined in Project Execution Instructions, Section 4.

6.3.1 General: Procurement Organization

Provide Bidder’s Procurement Organization & Key Personal that
will be involved in the following:
a) Purchasing
b) Factory/Shop inspections
c) Expediting
d) Logistics
e) Others

Bidder to included Key Personnel under Annexure -Table 3.

6.3.2 General: Procurement Plan (including Field Procurement)

Procurement plan shall include as a minimum:
a) Bidders strategy and approach towards purchasing, delivery,
expediting, custom clearance process, storage & distribution,
material reconciliation.
b) Spare parts procurement and supply plan

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I. Spare parts inspection at vendor's shop, especially for

capital spares
II. Spare parts coordinator
c) Strategy for long lead and critical items
d) Factory and site acceptance test plan
e) Strategy to comply with requirements of Local Business
development (LBD).
f) List all subcontractors, vendors and suppliers Bidder intends to
use for the performance of WORK. Bidder to note that the
indicated portion of work to be subcontracted or to be
performed by vendors shall be also inserted in paragraph 5.1
of the AGREEMENT DOCUMENT of the CONTRACT.
g) Procurement coordination and interface management.

6.3.3 Subcontracting:
Bidder’s subcontract plan shall be in accordance with the
requirements of Project Execution Instructions for each associates,
consultants, subcontractor and third parties (as applicable). Bidder
shall provide the following information, as a minimum:

a) Scope of service
b) Name and address of associates, vendors and
subcontractor.
c) Date it was established
d) Principal office location and names of principal officers.
e) IK (In-Kingdom) presence of associates, consultants,
subcontractor and third parties (as applicable) and whether
service, product or material provided confirms to and
supports requirements of Project Execution Instructions
(PEI) 4.4.10 Local Business Development (LBD).
f) Present and past ownership (include the company’s parent
name and major line of work),
g) Latest audited financial statement
h) Recent experience with similar work
i) Key individuals to be involved in the job. These individuals
should be identified in the chart prepared for Bidder’s own
Project Team organization specified above and individual
resume information should be provided as required for
Bidder’s own proposed personnel.
j) A description of Bidder’s past experience in working with
proposed associates, consultants, subcontractor and third
parties (as applicable), including identification of the job
and the portion of the work for which the proposed
subcontractor was responsible to the Bidder.
k) List subcontractors and third parties, approved by
Authorities Having Jurisdiction (AHJ), for design,
installation, testing and / or commissioning of (i) fire
protection & safety system (ii) integrated security system.

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l) List LEED consultant and Commissioning Authority

proposed for the project.
m) List specialist consultants and subcontractors for
commissioning and performance test of critical systems
including but not limited to HVAC Testing and Balancing,
BMS, Fire Protection, etc. as applicable.
n) Subcontractor for Engineering activities (if applicable);
minimum two subcontractors shall be listed along with full
company details, scope of work entrusted, organization,
manpower and design software proposed to be used.
o) Subcontractors for optional items. Including AHJ approved
third party reviewer for structural design.

6.3.4 Purchasing: Bidder shall list the names and factory locations of all
proposed suppliers it intends to employ for the supply of
equipment and materials. If such decisions have not been made,
Bidder shall identify its preferred equipment vendors and shall
extend the requirements mentioned hereunder to such items after
award. Bidder to note that COMPANY may choose to participate in
technical bid review / clarification meeting with vendors. All
Purchase orders shall be placed with COMPANY’s approval.
Major, Long lead or critical equipment data shall be provided in
accordance with the following requirements:

i. List of Major, Critical & Long Lead (LL) Equipment and Material
(for all Discipline) and details Bidder’s strategy for early ordering of
LL & Critical Items.
Bidder shall provide a list of all equipment considered to be critical
to the successful completion of the Work. List shall be
accompanied with criticality index highlighting parameters which
makes the equipment/material critical.

Information/Data to be provided:

a) Name of equipment vendor on whose proposal, the bid is

based. Bidder shall provide full technical details and copy
of un-priced vendor proposal. (If Bidder wishes to include
more than one proposed supplier, details listed below must
be provided for all proposed suppliers/manufacturing
locations).
b) Technical description of equipment/package
c) Place of manufacturing / supply
d) List of In-Kingdom vendors & list of material locally
purchased
e) General arrangement drawings, including materials list and
data sheets.
f) Application and user reference lists for similar equipment
and similar projects including SABIC projects
g) Sub-vendor lists
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h) Exceptions/Deviations from ITB requirements and project

Specifications, if any
i) Scheduled date of delivery at site
j) Factory/Shop Inspections
k) Logistics plan
l) Storage including preservation and controlled environment
requirement.
m) Proprietary internal information.
n) Statement of compliance to requirements of PEI 4.4.10
Local Business Development (LBD). Bidder shall provide
an estimate of local procurement [IK Procurement],
expressed as a % of total procurement cost.
PEI requires the Contractor to achieve target of spending
34 % of procurement budget in Saudi market by
purchasing project equipment and materials.

6.4 Construction: Bidder shall provide a detailed synopsis on the manner and
sequence in which the construction phase of WORK shall be performed. The
synopsis shall highlight the specific foreseen problem areas, discuss why they
are considered to be problem areas and describe the steps Bidder plans to
take to minimize their effects.

Bidder’s execution plan shall address the overall schedule for the construction
WORK and why the WORK sequence has been considered as the right
sequence for the Project. It should recognize potential manpower shortages
and late and potential out of sequence deliveries.

Bidder’s execution plan must mandatorily address provision of temporary

facilities, lay down area, access to and from site, preparation of construction
procedures and inspection, shop and field fabrication procedures, testing,
pre-commissioning and commissioning procedures, heavy lifts, crane and
rigging studies, site quality plan and safety plan.

Bidder should address following aspects as well:

6.4.1 Construction Site Organization Chart for Construction

Management
6.4.2 CVs of Staff of Key Construction disciplines
6.4.3 Submission of Construction Procedures as per PEI 4.9.5 submittal
list
6.4.4 Construction and commissioning coordination / Interface
Management
6.4.5 Rigging / Heavy lift plans
6.4.6 Construction workload and resource availability for the project.
6.4.7 Construction manpower deployment plan
6.4.8 Construction equipment list & deployment schedule
6.4.9 Constructability study plan giving construction sequence
6.4.10 Modularization Plan for all pre-fabricated & pre-cast elements

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6.4.11 Waste management and disposal plan (dewatering, soil

contamination, construction debris etc.)
6.4.12 Site Mobilization & Temporary Site Facilities
a) Site Mobilization Plan
b) Temporary Site Office Plan
c) Temporary Warehouse / Laydown Area Plan
d) Requirements of Construction Water, Power & other
utilities
e) Fabrication Yard
f) Labour Camps for Contractor Staff
g) Transportation of Contractor staff
h) Site Communication Plan
6.4.13 Site Office Management
6.4.14 Workshop/Field fabrication
6.4.15 Shop fabrication (structural steel)
6.4.16 Weld procedure and welder qualification
6.4.17 Site material and equipment management plan covering handling,
storage, protection, preservation and control of equipment and
material at site, including items requiring controlled environment.
6.4.18 Construction plan / spool handling / hydro test / rigging / chemical
cleaning etc.
6.4.19 Significant lifts
6.4.20 Non-destructive testing
6.4.21 Electrical/Instrument cabling/installation/testing
6.4.22 Instrument/electrical testing facilities
6.4.23 Site survey
6.4.24 Maintenance workshop and maintenance of equipment
6.4.25 Fuel servicing
6.4.26 Wheel washing
6.4.27 Construction scheduling /reporting
6.4.28 Office requirements
6.4.29 Computer/Office equipment
6.4.30 Toilets/Ablutions
6.4.31 Sewer requirements
6.4.32 Power supply
6.4.33 Potable/Test water supply
6.4.34 Warehouse
6.4.35 Containers
6.4.36 Communications
6.4.37 Security
6.4.38 Sub-contractors’ facilities
6.4.39 Craft labor recruitment
6.4.40 Manning by trade
6.4.41 Cold/Hot weather effects/countermeasures
6.4.42 Construction labor training requirements
6.4.43 Work site safety
6.4.44 Painting/Sandblasting/Insulation
6.4.45 Site clinic and ambulance
6.4.46 Compliance to LEED requirements
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6.4.47 Others

Bidder shall provide a list of major construction tools and equipment expected to be
used for construction.

7.0 MECHANICAL COMPLETION

Bidder shall submit detailed procedures for system and subsystem definition,
walkthrough and punch list, punch closure, testing, flushing and cleaning of pipes,
radiography, NDT, instrumentation, relief valves, and electrical equipment tests,
including system continuity tests. Provision of testing equipment and
instrumentation test facility shall be included. Bidder shall include their considerations
and approach regarding utilities for testing, including power, water etc. Bidder shall
include strategy for supply, storage and disposal of water used for hydro test.

8.0 COMMISSIONING & PERFORMANCE TEST

Bidder shall submit strategy and approach for preparation of commissioning and
performance test procedures for all systems (including equipment) and for all vendor
packages. The commissioning and performance test procedures for all systems and
main equipment shall be submitted to SABIC well in advance as per requirements of
Contract. This will include arrangement of vendors and suppliers along with all tools,
materials and spares to correct any deviations noted during commissioning and
performance test activities at site without any cost impact to COMPANY.

Bidder shall reflect in their proposal, Bidder’s understanding and approach towards
preparation of operating manual for new facilities (IOM- Installation, Operation and
Maintenance Manual) in consultation with related vendors and suppliers for newly
installed equipment and systems.

Bidder to note that during execution, the operating manual(s) will be reviewed by
COMPANY. CONTRACTOR shall revise the manual(s) to incorporate COMPANY
comments and resubmit for final approval. Bidder shall reflect this understanding in
his proposal.

Bidder shall ensure that the bid submission takes into account the PSSR walkthrough
with owner and building facility management team prior to commissioning of a
system.

9.0 Training Plan

Bidder shall submit their strategies and details of Training Plan for Owner staff. The
plan shall include at minimum:
9.1 Vendor Training Plan (for Owner staff).
9.2 Training Plan during Commissioning & Handover for Owner staff
9.3 Special training for critical / special subsystem / equipment (for Owner staff)

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10.0 PROJECT COMPLETION MANUAL

Bidder shall submit approach and schedule for preparation, indexing, collation,
microfilming and issue of final project manual / project record book (which contains
engineering documents including as-builts, manufacturer/vendor documents and
manuals , construction and inspection records, testing and commissioning procedure
and records, project management documents, project controls documents,
procurement documents, manuals, SHE documents, approvals and permit
documents, certifications and warranty/ guarantee certificates etc.) as detailed in
Project Execution Instructions section of the Project Specifications.

11.0 WORKLOAD

Workload charts and tables showing:

11.1 Bidder’s personnel available for work (2019 – 2022)

11.2 Project workload for contracts currently in hand and anticipated
awards (2019 – 2022), and
11.3 The personnel requirements for performing WORK.

Said chart(s) and table(s) shall give an overall and function-by-function analysis
of Bidder’s personnel for the offices where the engineering, procurement and
construction planning work shall be performed and at the WORK SITE.

In constructing the chart and table, Bidder shall show those personnel that are
not available for active project work due to vacation, typical sickness allowance,
bid preparation, in-house tasks and the like.

The manpower histograms shall correlate with the Bidder’s Project Organization
Chart and Work Execution Schedule.

11.4 Engineering, Procurement and Home Office Staff:

Bidder shall indicate separately man-hours for Engineering, Procurement
and Home Office Staff and plot manpower curves for staff broken down by
discipline or function, showing clearly the mobilization and build-up, peak
and reduction of the workforce.

In addition, Bidder shall provide a manpower tabulation chart, showing the

monthly manpower by discipline for engineering (Civil, Architecture,
Structural, Mechanical, and Electrical etc.). For Procurement, the manpower
tabulation shall be by function (purchasing, subcontracting, expediting,
Inspection, logistics etc.) The time scale for both the manpower curve and
manpower tabulation shall be two weeks.

If Bidder’s present work force at the proposed office where the work is to be
handled cannot satisfy the personnel requirements for the services required,
Bidder shall explain how such deficit will be overcome (e.g. relocation of

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personnel from another location, hiring, overtime, agency personnel,

subcontracting).

11.5 Construction:
Construction Management Personnel (Non-Manual Manpower): Bidder shall
indicate total construction site management personnel (non-manual man-
hours) and plot a manpower curve for construction site management
personnel showing clearly the mobilization and build-up, peak and reduction
of the field staff workforce. In addition, Bidder shall provide a manpower
tabulation chart, showing the management manpower by function. The time
scale for both the manpower curve and manpower tabulation shall be two
weeks.

11.6 Manual Labor Manpower:

Bidder shall indicate total (skilled and unskilled, direct & indirect) estimated
man-hours for manual manpower and plot a manpower curve for manual
labor by craft or function, showing clearly the mobilization and build-up,
peak and reduction of the manual workforce. Bidder shall indicate the mix,
percentage and nationalities of field labor over the total length of time of the
CONTRACT. In addition, Bidder shall provide a manpower tabulation chart,
showing the monthly manpower by function. The time scale for both the
manpower curve and manpower tabulation shall be two weeks.

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12.0 TEMPORARY FACILITIES

Bidder shall provide details of its proposal to provide temporary facilities at WORK
SITE as required for accomplishing WORK. Bidder’s proposal shall include, but is not
limited to a narration concerning the items specified below:

12.1 Office description and layout [Contractor’s Office(s)]

12.2 Office description and layout [COMPANY’s Office]
12.3 Temporary access roads
12.4 Mosque
12.5 Site transportation & parking [Contractor]
12.6 Site transportation & parking [COMPANY]
12.7 Storage and warehousing
12.8 Laydown area
12.9 Offsite fabrication
12.10 Construction plant and equipment yard
12.11 Maintenance facilities and workshops
12.12 Other temporary works required to facilitate and protect the work.
12.13 Canteen and Rest Rooms for Workers
12.14 Waste disposal areas
12.15 Staff and Worker Accommodation
12.16 Site Clinic, provision of Doctor/Nurse and Ambulance.

Bidder shall note that all utilities including construction power and water shall be
supplied by Contractor at its expense, in accordance with the terms of the
CONTRACT.

Bidder shall include a description of the office facilities that would be made available
for the COMPANY’s project team at Contractor’s office and at the project site.

Bidder’s proposal description shall be consistent with COMPANY’s Office and vehicle
requirements detailed under ITB, PART – II TECHNICAL SPECIFICATION,
SECTION I GENERAL INFORMATION

13.0 ENVIROMENT, HEALTH, SAFETY & SECURITY

An explanation of Bidder’s approach to ensure the safety, security, and health of its
employees and any subcontractors involved in field activities and the protection of
environment during construction. Where applicable, provide copies of existing policy
statements and/or procedures regarding these subjects. Also provide:

13.1 General description of Bidder’s intended safety/security/environmental

protection programs and the measures to be taken to ensure compliance with
these requirements by both Bidder and its subcontractors.

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13.2 As a minimum Bidder shall provide information concerning the following:

13.2.1 Corporate EHSS Management System

a) EHSS Procedures
b) EHSS policy, objectives
c) EHSS Organization & Key Personnel
d) Roles & Responsibilities
e) Reporting mechanism of key line management
f) EHSS staff Competency and Level of experience
g) Interface management (EHSS Engineering & Construction)
13.2.2 EHSS Plan
a) EHSS engineering execution plan
b) Construction EHSS program
c) EHSS Resources & Manpower Plan
d) Third party Liaison
e) Regulatory Permitting requirements & execution
experience
f) Site Facility EHSS management
13.2.3 EHSS Performance
a) EHSS targets and objectives
b) KPI Analysis and Monitoring system
c) EHSS Initiatives
13.2.4 EHSS Profile
a) EHSS Historical records
b) International certifications/Accreditation
c) EHSS Milestone achievements
13.2.5 Formal Inspections of construction site
13.2.6 Safety Meetings
13.2.7 Fire Protection, prevention and fire fighting
13.2.8 Equipment Safety
13.2.9 Housekeeping
13.2.10 COSSH Regulations (Assessments, Records etc.)
13.2.11 Emergency Medical Facilities and Procedures
13.2.12 Site Security and Property Protection
13.2.13 Training related to EHSS
13.2.14 Environmental management protection, sustainability and LEED
experience, process, procedures, plan and capability statement.

13.3 Bidder shall provide the following data covering the last three years of its own
and its proposed construction subcontractors’ experience.

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YEAR YEAR YEAR

Total number of employees/expended man-hours

Total number of employees injured while working

Total number of employees whose injuries kept them

from working for 1 day or more

Number of work related deaths

Number of fires and other emergencies

14.0 QUALITY ASSURANCE/QUALITY CONTROL

An explanation of Bidder’s quality assurance and quality control organization and

techniques and how they will be employed in performance of the services and work.
Provide appropriate details, as follows:

14.1 The Quality Policy and Objectives of the Bidder’s Company

14.2 The Bidder’s Company management responsibilities in Quality Management
System
14.3 An outline of Bidder’s Quality Management and how it would be applied to
this Project. Response to include the implementation of the following:
14.3.1 Quality During Engineering: -
a) Design Input
b) Design Review
c) Inter-discipline Check
d) Quality of Engineering Deliverables (Design Output)
14.3.2 Quality During Procurement
a) Procurement Plan & Procedures
b) Shop Inspection & Test Plans
c) Shop Inspection and Testing Procedures
d) Third Party agencies and Inspectors
e) QA/QC procedures related to vendors and subcontractors
[selection, quality control, inspections, performance
evaluation etc.]
14.3.3 Quality During Construction
a) Quality Organization
b) Document Control
c) Field Inspection & Test Procedures
d) Control of Field Inspection& Testing
e) Control of Test and Measuring Equipment
f) Material Control & Preservation
14.3.4 Analysis and Improvement
a) Audit
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b) Lesson Learn
c) Continuous Improvement
d) Customer Satisfaction
14.3.5 PRP Organization and Procedures

14.4 Experience, during the past three (3) years, in formulating and executing
Quality Systems in accordance with latest ISO 9001 on similar projects.
Identification of the project(s), location(s), brief description of Scope of Work;
applicable QA Standards; total average and peak number of QA, and Quality
Control (QC) personnel.
14.5 Same information as above for any ongoing Projects where Quality Systems
in accordance with latest ISO 9001 are being implemented currently.
14.6 Maximum number of QA and QC personnel in Bidder’s organization during
the past three (3) years.
14.7 Number of QA and QC personnel currently in the organization.
14.8 An uncontrolled copy of the Bidder’s Quality Assurance manual in accordance
with latest ISO 9001 .
14.9 A copy of the certificate of approval of Bidder’s Quality Management System
in accordance with latest ISO 9001.
14.10 Preliminary Project Quality Plan according to the scope of WORK and in line
with section 4.7 of the PEI.
14.11 CVs of key personnel such as proposed Project Quality Manager and Field
Quality Manager.
14.12 Roles and Responsibilities of all key positions who influence the Quality of the
WORK during all the phases of the project.
14.13 Bidder’s Quality Assurance and Quality Control organization charts proposed
for use in this Project and a descriptions of the responsibility and reporting
structure of the personnel involved, for all phases of the WORK, including
construction site activities.
14.14 List of QA manuals, policies, procedures, QA specifications, and/or
instructions which would be applicable to WORK and which have been
implemented previously; those which would require updating prior to
implementation on WORK; and identification of manuals, policies,
procedures, QA specifications and instructions that do not exist currently and
would need to be prepared specifically for this WORK.
14.15 Project Quality Policy and an initial list of measurable Project Quality
Objectives.
14.16 Preliminary schedule for project audits and management reviews.
14.17 Any additional information Bidder considers significant to demonstrate its
ability to successfully formulate and execute the Quality System for WORK.
14.18 Information requested above may be provided using narrative, lists, tables or
matrices as deemed appropriate by Bidder for each of the above. Please
ensure that every items are responded to.

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15.0 HOME OFFICE/SITE OFFICE FACILITIES AND COMPUTER FACILITIES

Bidder shall provide details of the home/site office facilities and computer equipment
to be made available where WORK will be performed.

As a minimum Bidder shall address the following:

15.1 Office facilities and services for COMPANY representatives as per ITB, PART
– II TECHNICAL SPECIFICATION, SECTION IV PEI, SUB SECTION 4.1
PROJECT ADMINISTRATION including related ANNEXURES and
references.
15.2 A list of all computer programs and databases which will be utilized during
performance of WORK, identifying the programs which will be used and an
indication as to whether these programs were developed by Bidder or are
licensed from a third party. Details should include the hardware platform and
operating system for each program and copies of internal procedures for
program verification. Any objections/limitations to the subsequent use of this
software and database by COMPANY shall be highlighted by Bidder, giving
particulars of access limitations.
15.3 Bidder shall detail provisions for prevention of computer viruses’ interference.
An overview of virus scanning and control procedures shall be provided.
15.4 Bidder shall provide an overview of provisions for backup of mainframe, mini
and microcomputer data highlighting backup schedules, media, and use of
off-site storage.
15.5 Details of the communication network(s) currently installed in the location
where the WORK will be performed.
15.6 Bidder shall detail the availability of electronic mail and computer access
PSDN facilities.
The requirements under this section shall be read in conjunction with the requirements
mentioned under Section 12.0 TEMPORARY FACILITIES of this document.

16.0 PROTECTION OF CONFIDENTIAL INFORMATION

An explanation of Bidder’s standard procedures for protecting confidential information

associated with the WORK. The explanation should include procedures for receipt,
classification, control distribution, storage, reproduction, destruction, etc., of project
documents and information. Bidder shall also provide a description of any
modifications it plans to implement in order to tailor its procedures to the
requirements of the Project as described in the Project Specification.

17.0 COST ESTIMATING AND COST CONTROL

An explanation of Bidder’s cost estimating and cost control organization and

techniques and how they will be employed in handling change orders affecting
WORK. Include, a description of the computer programs proposed to be used in cost
estimating, monitoring and reporting both at Bidder’s home office and at the WORK
SITE.

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Classification: Internal Use

18.0 SCHEDULING AND SCHEDULE CONTROL

Bidder shall present its schedule for project management, engineering activities,
procurement, fabrication, delivery at site, construction, testing, pre-commissioning
and phased or sequential mechanical completion of plant units, commissioning and
handover as per COMPANY’s stated requirements [Please refer PEI Sec 3 Project
Controls].

The proposed schedule should be a level 2 schedule and as a minimum should

reflect the key milestones of WORK as defined in Project Specification, interfaces
among various disciplines, subcontractors, suppliers and other contractors, in order
to achieve completion of Bidder’s scope of work and services within the proposed
time for completion.

Schedule shall be arranged by E, P and C, grouped by Buildings / Amenities with sub

discipline groups. Areas and Sub-Areas and the Construction Packages considered
shall be as defined in the Project Specification. Bidder should also submit a detailed
schedule for the plant’s commissioning and start-up as well as for Permits and
approvals

Bidder shall note that it is obligated to provide technical manpower assistance to

COMPANY, in numbers to be agreed at a later date, for the commissioning / start-up/
handover of the whole facility.

Proposal shall include separate indicative Level 2 schedules for Optional Items.

Schedule shall be accompanied by an indicative Schedule Basis Memorandum

detailing activity attributes, assumptions, constraints and description of adopted logic.

Other requirements include:

a) Project WBS [Please refer PEI SEC 3 Project Controls]
b) Long lead and critical equipment and material Basis & Support Documents
c) Basis of schedule & duration
d) Logics available of critical path
e) Productivity norms considered
f) Risks associated
g) Critical Activities
h) S-Curves
i) Manpower Histograms
j) Mobilization and demobilization
k) Temporary facilities and utilities
l) Certifications and approvals

Schedule shall be developed and submitted in Primavera P6. Other software shall be
used only with express approval of SABIC.

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Classification: Internal Use

19.0 PROGRESS MEASUREMENT, MONITORING /CONTROL & REPORTING.

Contractor shall present a plan for Progress measurement/calculation, progress

monitoring and control separately for engineering activities, procurements,
construction, pre-commissioning, commissioning and performance test and handover
activities on monthly basis in general, followed by weekly and daily progress reports
for execution and commissioning phases of projects with review and approval of
COMPANY. These progress reports will be discussed in meetings with action items
in presence of COMPANY, Contractor, Sub-Contractors and Vendors as required
based on discretion of COMPANY as required under ITB Part 2, Project Execution
Instruction of 4.3.3. & 4.3.4.

Bidder shall complete and include in their proposal, native file of Attachment 02
‘Project Information Required’ form of PEI 4.3.1. The sheet ‘Information by Building’
is also to be filled and included in the submission.

Bidder shall show their understanding of COMPANY’s change management process,

change initiating, processing, finalizing, logging and reporting requirements. Bidder to
refer PEI for related requirements.

Bidder to provide proposed man-hours & manpower for the project. The following
details are required:
a) Overall Engineering man-hours
b) Engineering discipline man-hours
c) Engineering Manpower Histogram
d) Procurement Services man-hours
e) Procurement services Manpower Histogram.
f) Construction man-hours
g) Construction discipline man-hours
h) Construction Manpower Histogram
i) Management man-hours
j) Management discipline man-hours
k) Management Manpower Histogram

The Project Control weightages for the project shall also be included. At minimum,
the following shall be covered:
a) Basis of Measurement Weightage
b) Level I (OOK & IK) Weighting
c) Project Management Contractor's Proposed Weightage
d) Engineering Services Contractor's Proposed Weightage
e) Procurement Services including Sub contracting Weightage
f) Equipment & material Delivery Weightage
g) Construction Management Weightage
h) Field Engineering Services Weightage
i) Procurement Services including Sub contracting Weightage
j) Equipment & material Delivery Weightage
k) Field Construction including Pre commissioning Weightage

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Classification: Internal Use

20.0 PROJECT RISK MANAGEMENT

Bidders shall present:

20.1 project risk management plan

20.2 Project risk management procedure
20.3 Sample project risk register from previous project
20.4 Sample schedule risk analysis report on pert master if any

PRM plan and procedure shall explain the following details,

1. PRM planning

a. Methodology.
b. Roles and Responsibilities.
c. Timing.
d. Risk Categories.

2. Project risk assessment

a. Qualitative performance risk assessment workshops

b. Quantitative Schedule risk assessment
c. Quantitative Cost risk assessment

3. Project risk response plan

a. Actions
b. Time of trigger
c. Responsibility

4. Project risk monitoring and control

a. Closing of mitigation action
b. Monthly review meetings
c. Monthly reports

21.0 PLANT READINESS PROGRAM (PRP)

Contractor shall present the following information:

21.1 Outline of the Plant Readiness Program functional organization and

responsibilities.
21.2 Brief explanation of the following parts of Plant Readiness Program to be
implemented along with required deliverables tailored to the scope of the
project:
21.3 Flawless Start-up Program.
21.4 Commissioning and Start up Readiness.
21.5 Operation Readiness.

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Classification: Internal Use

21.6 Provide examples and achievements of past Plant Readiness experiences for
similar projects.
21.7 International Best Practices to be used as a reference for the implementation
of the Plant Readiness Program.

22.0 TECHNICAL DOCUMENTATION

Bidder shall present their understanding of requirements related to Technical

Documentation as detailed under PEI Section 4.5. As a minimum, bidder’s proposal
shall describe their understanding and strategy to comply with the following
requirements:

22.1 Mechanical catalogue and manuals

22.2 Drawings and documents
22.3 As-Built drawing requirements and procedures
22.4 EDMS requirements
22.5 Operating Manuals
22.6 Master Index of Data

23.0 OTHER DATA

Any other information that Bidder wishes to submit in support of its execution
proposal for this project.

24.0 APPENDIX

24.1 TABLE 1 - Past experience in High rise building (above 100m) projects
24.2 TABLE 2 - Past experience in other relevant projects
24.3 TABLE3-ProjectOrganization

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 TABLE 1 Past experience in behavioral care hospital projects

Sl. # Project Client Location Execution Project Height and Type of Scope of Award Cost Final Cost5 Certification
Name period facilities1 # of floors2 Contract3 Work4 (MM USD) (MM USD) , Awards
Start (Year)- and
Finish (Year) recognition

Note 1: Main building units and facilities [Office space, auditorium, data center …others]
Note 2: Height and # of floors. No. of floors shall be in the format [Basement + Podium +Tower]
Note 3: Type of Contract [EPC, P&C, LSTK, GC, Cost plus, Others]
Note 4: Scope of Work [Main Contractor, Sub Contractor (identify discipline), Specialist Contractor (identify discipline)]
Note 5: Final Cost = Award Cost + Approved Changes

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 TABLE 2 Past experience in other relevant Healthcare projects

Sl. # Project Name Client Location Execution Project Type of Scope of Award Cost Final Cost3 Certification,
period Details Contract1 Work2 (MM USD) (MM USD) Awards and
Start (Year)- recognition
Finish (Year)

Note 1: Type of Contract [EPC, P&C, LSTK, GC, Cost plus, Others]
Note 2: Scope of Work [Main Contractor, Sub Contractor (identify discipline), Specialist Contractor (identify discipline)]
Note 3: Final Cost = Award Cost + Approved Changes
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 TABLE 3 Project Organization (1)

Sl. # Organization(2) Position Candidate Discipline Qualification Location (3) Working Experience (Years)

Overall SABIC Project Hi rise building KSA/ GCC

Projects

Note 1: Personnel and position in Table 3 shall match the Organization Chart
Note 2: Please state nature and name of organization [Contractor / Subcontractor (Xyz Company)]
Note 3: Please mention location [Project site or Head

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