I.

II.
III.
IV. PROJECT PERFORMANCE AND EFFORT
a. We conducted the mission throughout 13 KODAM (Regional Command Center). There
were 1,989 data patients collected from all over Indonesia, in fact not all of them were
actually come. Here are the detail list of patients and surgeries in every KODAM:

No KODAM Patients’ amount

1 I / Bukit Barisan 253
2 II / Sriwijaya 378
3 III / Siliwangi 199
4 IV/ Diponegoro 191
5 V / Brawijaya 116
6 VI / Mulawarman 89
7 VII / Wirabuana 147
8 IX / Udayana 163
9 XII / Tanjungpura 89
10 XVI / Pattimura 130
11 XVII / Cenderawasih 19
12 Jaya 36
13 Iskandar Muda 179
Total 1989

The total number of patients whom got operated were 1,020 out of 1,989 patients. All of
the operation were done well without any complications and according to the schedule
given before. During the implementation of coordination phase, between the medical
team on site (plastic surgeons, anesthesiologists, pediatricians, nurses and technicians)
and the army (peripheral to center territorial unit) was also done quite well.
b. There were 969 patients left unmanaged. This number of patients are still observed
whether its really the actual number or not. Even so those unmanaged patients will be
pursued in the next cleft mission or social service in every region.
c. We found several obstacles during this mission.
i. In preparation phase
Lack of given time to do the preparation.
ii. In coordination phase
1. Publication of the official warrant was quite late caused by multiple
revisions had to be made. As a result, the main program had to delayed.
2. There were different implementations upon the official warrant in every
level of executors.
iii. In data collection phase
1. the data which had been collected was incomplete and not according to
the official form given.
 2. Lack of structural communication and coordination between each level
of executors.
3. There was still overlapped data.
iv. In medical team preparation phase
1. The number of collected patients was not accurate enough so that
would impede the amount of medical surgery tools prepared.
v. In the hospital where the operation took place
1. Lack of acknowledgement about this mission’s procedure and its
gradual communication on every level of executors which affected the
mechanisms continuity.
2. Lack of experience of certain hospitals in organizing this kind social
service activity (especially in managing simultaneous operations).
vi. In project execution phase
1. The distance and also geographical condition in certain area were quite
hard to reach.
2. There was some difficulty in tracking certain patients whom failed to get
operated.
3. Lack of gradual communication and coordination in every level of
executors which impeded the continuity of the events.
d. Effort in managing the obstacles
i. It is mandatory to increase the communication and coordination, also to
accelerate the responds in every related executors from the territorial staffs of
Army to the medical team, social service committee, and donors.
V. PROJECT CLOSE
a. Conclusion
i. This national cleft mission was done successfully. The aim of this program had
already achieved eventhough there were still some patients untreated remain.
Hopefully the spirit in executing this social service activity will still be preserved
until the 7,000 targeted patients with cleft lip and palate achieved or are still
appear in Indonesia.
ii. To announce the people about this charity program which cooperating between
Army, Smile Train, and other related partners consistently.
b. Suggestion
i. To extent the preparation timing about 3-6 months before in order to get a well-
run program.
ii. The publication of official warrant from KASAD (The Head officer of Army Staffs)
was hopefully to be more punctual.
c. Follow-up actions
i. To continue this program to manage the untreated patients.
ii. Making a documentary films about this cleft mission.
iii. To always maintain a good coordination between the related executors and
stakeholders.