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Education Management Information System (EMIS)

Elementary & Secondary Education Department
The Government of Khyber Pakhtunkhwa
Annual School Census Questionnaire

1. School EMIS Code

2. School Name
(CAPITAL LETTERS)

Male Female Mosque Primary Middle High H/Sec

3. Gender 4. School Level

X Y
5. School Coordinates

6 DDO Code

7. District 8. Tehsil / Town

9. UC Name

10. Village/Neighborhood Council Name ________________________________________________

11. Village/City Name _______________________________________________________________

12. Locality/Mohalla Name_____________________ 13. Street Name________________________

14. Phone No. of school ______________________ 15. Location: Urban Rural

16 The school is running in: Summer Zone Winter Zone
(The option may be selected on the basis of whether the long vacations of the school is allowed in the summer or winter)

17. National Constituency (NA) No. _________ 18. Provincial Constituency (PK) No

19. Circle Office Name 20. SDEO Office Name__________________________

21. Ownership of the building Government Donated Rented Adjusted

Sheltered Shelterless
1. Government means land & building is the sole property of the government.
2. Donated means the land/building is donated but ownership not mutated/transferred to the Government.
3. Rented means that land and building is not the sole property of the government.
4. Adjusted (Running in another school)
5. Sheltered (Fabricated Ceilings/tents)
6. Shelterless means that no building exists.

22 Type of Upgradation Developmental Non-Developmental

23. Primary Middle High H.Sec

a. Year of Upgradation

b. Year of New Construction

c. Year of Establishment

24. Total Land allocated/donated for school (in Marlas as per record)

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25. Sanctioned Posts
Teaching Staff Teaching Staff

No. of
S
Designation of Post BPS Sanctioned S# Designation of Post BPS No. of Sanctioned Posts
# Posts

1 Principal (B-20) 41 Sr. C.T.

2 Principal (B-19) 42 C.T
3 Principal (B-18) 43 Sr. P.E.T.
4 Vice Principal (B-18) 44 P.E.T.
5 English 45 Sr. D.M.
6 Urdu 46 D.M.
7 Islamiyat 47 Sr. A.T.
8 Pak Study 48 A.T.
9 History/Civics 49 Sr. T.T.
1
Economics 50 T.T.
0
1
Statistics 51 Sr. Qari/Qaria
1
1
Pashto 52 Qari/Qaria
2
Senior
1 Subject Home
53 Comp Lab Incharge / CT(IT)
3 Specialist Economics
1
Maths 54 PSHT
4
1
Physics 55 Sr. PST
5
1
Chemistry 56 PST
6
57 Elementary Teacher
1
Biology 58 Others
7
1
General
8
1
English
9
2
Urdu Non-Teaching Staff
0
2 BP No. of Sanctioned
Islamiyat S# Designation of Post
1 S Posts
2
Pak Study 1 Hostel Supdt:
2
2
History/Civics 2 Assistant
3
2
Economics 3 S/Clerk
4
2
Statistics 4 J/Clerk
5 Subject
2 Specialist
Pashto 5 Store Keeper
6
2 Home
6 Asstt: Store Keeper
7 Economics
2
Maths 7 Lab: Assistant
8
2
Physics 8 Lab: Attendant
9
3
Chemistry 9 Driver
0
3
Biology 10 Naib Qasid
1
3
General 11 Cook
2
3
Librarian 12 Baheshti
3
3
D.P.E 13 Bearer
4
3 Senior IT Teachers / SS 14 Mali

2
 5 (IT)
3
Head Master/Mistress 15 Mai/Caller
6
3
S.S.T. (General) 16 Chowkidar
7
3
S.S.T. (Bio-Chemistry) 17 Sweeper
8
3
S.S.T. (Math-Physics) 18 Others
9
4
IT Teacher / SST (IT)
0

Annual Indicators:
26. a. Other Facilities (1-Yes, 2- No)
i. Hostel ii. If Hostel exists, then write total boarders capacity?

iii. Total No. of rooms in Hostel __________________.

b. Whether the following exist (By Nature of construction)? (1. Yes, 2. No)

i. Principal office ii. Clerk office iii. Store iv. Home Economics lab

c. Does the school have ramp access for the following: - (1-Yes, 2- No)
i. School Entrance ii. School Building
iii. Toilets

Enrolment
27 Enrolment by Age Group (on the basis of admission register)
Boys
Age
Un-admitted Prep/KG 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Total
3+
4+
5+
6+
7+
8+
9+
10+
11+
12+
13+
14+
15+
16+
17+
18+
19+
20+
>=21
Total
Repeaters
No. of Non-Muslims
No. of Non-Pakistanis

Girls
Age
Un-admitted Prep/KG 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th Total
3+
3
 4+
5+
6+
7+
8+
9+
10+
11+
12+
13+
14+
15+
16+
17+
18+
19+
20+
>=21
Total
Repeaters
No. of Non-Muslims
No. of Non-Pakistanis
(Note: For example, age 10+ means “equal to or greater than 10 but less than 11 years”, similarly for 11+, 12+,……. and so on.)
28. Enrolment by Group & Section
Group Classes Total Enrolment No. of Sections
6th
7th
8th
9th
Science
10th
9th
Arts
10th
9th
Computer Science
10th

29. Subject Wise Total Enrolment in Class 11th and 12th (in Higher Secondary Schools)
Class
S.No. Subject 11th 12th

30. (A) Number of Disabled Students: (Boys)

Classes
S.No Disability Type Severity KG/
1 2 3 4 5 6 7 8 9 10 11 12
Prep
Difficulty in Seeing (Visual Disorder) Some difficulty
1
Even after wearing glasses Cannot do at all
Difficulty in Hearing (Hearing Disorder) Some difficulty
2
Even after using hearing aid Cannot do at all
Difficulty in Walking (Physical Disorder) Some difficulty
3
or Climbing Steps or Writing (Leg / Foot) Cannot do at all

4
 Difficulty in remembering or Some difficulty
4
concentrating (Mental Issues) Cannot do at all
Difficulty with ADL (self-care) such as Some difficulty
5
washing all over or dressing (Hand / Arm) Cannot do at all
Difficulty In Communicating using Some difficulty
6 usual (customary) language (Speech
Disorder) Cannot do at all

30. (B) Number of Disabled Students: (Girls)

Classes
S.No Disability Type Severity KG/
1 2 3 4 5 6 7 8 9 10 11 12
Prep
Difficulty in Seeing (Visual Disorder) Some difficulty
1
Even after wearing glasses Cannot do at all

Difficulty in Hearing (Hearing Disorder) Some difficulty

2
Even after using hearing aid Cannot do at all

Difficulty in Walking (Physical Disorder) Some difficulty

3
or Climbing Steps or Writing (Leg / Foot) Cannot do at all

Difficulty in remembering or Some difficulty

4
concentrating (Mental Issues) Cannot do at all

Difficulty with ADL (self-care) such as Some difficulty

5
washing all over or dressing (Hand / Arm) Cannot do at all
Difficulty In Communicating using Some difficulty
6 usual (customary) language (Speech
Cannot do at all
Disorder)

31. Security Measures

No. of
Glass Entrance
Boundary Security No. of No. of No. of Metal Barbed SOS CCTV
Spikes Blocks
Wall Height Guards Chowkidar Weapons Detectors Wire (Y/N) (Y/N) Cameras
(Y/N) (Y/N)

32. Provision of Free Textbooks Record shown to Monitor: (Yes / No) * for additional textbooks, space is provided on the last page

Class Books Books Students Surplus

Subject Books return to Office
(KG to 12th) Demanded Received without FTB Books

33. School Furniture in Numbers

Black/
White Board Office / Teacher Tables Office / Teacher Chairs Almirah
Green Board

Bi-Annual Indicators:
34. Total Covered Area of the Building (In Marlas)

35. Total uncovered area (in Marlas)

36. If the uncovered area is available, is it (1-Within Premises, 2-Adjacent, 3-Away from the School)?

If away from the school, then write distance in meters

37. No. of Rooms on (i) Basement ii) Ground Floor

(iiI) First Floor (iv) Second Floor

(v) Third Floor

38. Nature of Construction:

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 No. of Class No. of Other
Nature of Construction Total
Rooms Rooms
Pakka (Pakka where walls & roofs both are Pakka/concrete)
Kacha (Kacha where walls, roof or both are Kacha/non-concrete)
Total

39. Condition of Building: Whether the whole Building needs re-construction? (1-Yes, 2- No)

If ‘No’ then mention:-

i. No. of Classrooms requiring re-construction ii. No. of Other Rooms requiring re-construction

iii. No. of Classrooms requiring Major repair iv. No. of Other Rooms requiring Major repair
(Note:- A repair which can be made from school’s own petty cash/account is minor. While major repair cannot be made from the school fund and where
engineering work is involved.)

40. Whether IT Lab exist (1-Yes, 2-No)

i) Whether the lab is functional (1-Yes, 2-No)

ii) If the lab exists then whether established by (1.Government 2. Private Firm)

iii) If established by a private firm then write name of the firm ___________________________________

iv) Total No. of computers in the lab v) Total No. of functional computers

41. Internet facility available? (1 = Yes , 2 = No )

42. Commodities for students (Write Numbers)

Available (Write Number) Number of New
S# Name of Commodities
Useable Unusable Required
1 Student Desks (Two Seaters)
2 Student Desks (Three Seaters)
3 Student Benches
4 Student Chairs
5 Tablet Chair
6 Jute Tats
7 Carpet/Mat
8 Fans
Any Other (Computer Lab Chairs /
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Science Lab Chairs etc)

Parents Teachers Council (PTC)

43. Parents Teachers Council (PTC)

i. Is PTC established: (1=Yes , 2 = No )

ii. Date of establishment: _____/___/_____ iii. PTC members are trained (1.Yes , 2.No )

iv. PTC’s Chairperson Name: ________________ v. PTC’s Chairperson Contact No: ______________

vi. Bank Name/Bank Branch: ________________ vii. Bank Account No.

viii. Bank Branch Code: ix. PTC last election held date: _____/___/_____

x. Balance amount up to 31st Oct. 2018. Rs.

xi. Amount Received this year Rs.

xii. Expenditure in this year (current) _________________
xiii. Meeting held in last month (i. Yes ii. No )

44. Stipend (Nov – Dec 2017 & April – May 2018) Record Shown to Monitor: (Yes / No) Year ____________

Class 6 7 8 9 10 Tota
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 l
Total Eligible Students
Total No. of eligible students who Full
received stipends Partial
Remarks (if any):

45. Infrastructure
Examination One screen/ interactive
H/T Office Science Lab Staff Room Library Clerk Room Play Ground
Hall white board
1- Yes 1. Available 1- Yes 1. Available 1- Yes 1- Yes 1. Available 1. Available
2- No 2. Not Available 2- No 2. Not Available 2- No 2- No 2. Not Available 2. Not Available
1. Equipped/ 1. Equipped/ 1. Functional/ 1. Functional/
2. Not equipped 2. Not equipped 2. Non-Functional 2. Non-Functional
Alternative Source available
1. Functional/ 1. Functional/
2. Non-Functional 2. Non-Functional Solar UPS Generator

46. Teacher guides are provided to the school? (1=Yes, 2=No)

47. Cleanliness
Schools Cleanliness Students Cleanliness
Good Satisfactory Poor Good Satisfactory Poor

Monthly Indicators:
48. Visit Type (Regular/Revisit):___________________________

49. Name of ASDEO: _________________ 50. ASDEO’s Contact No.:_______ 51. Monitoring Date: ___/__/___
Hr Mi Hr Mi
53. Time of . n . n
52. Name of Monitor: Arrival at a 54. Departure a
School m time: m

___________________ p p
m m

55. School Status: (1- Open 2- Closed)

If closed then select reason:
1. Non-Functional
1.Permanent 1. By individual
2. Illegally Occupied 2. By Organization
3. Others
1. Student & Staff Absent
2. Temporary 2. Staff Absent
3.Others

1. By School Staff
2. By Private Person Occupied Since:
1.Wholly
56. Building under illegal Yes 3. By any Organization
2.Partially 4. By Law Enforcement Agency
occupation: _____________
5. IDPs
No

Note: this portion is not to be filled by the head teachers.

57. Head of Institution / School Name

58. Designation 58. Head of institution Phone/Cell Number:

59. Proxy Staff

Proxy Teacher Proxy For Time Since

Name CNIC Name CNIC Personal No.
7
60. Teachers appointed by PTC/ other organizations
Name CNIC Appointed By Appointment Date

61. Enrollment – Attendance Gap Record Shown to Monitor: (Yes / No)

CLASSES
Un- KG/ Total
1 2 3 4 5 6 7 8 9 10 11 12
admitted Prep
i. No. of Students Enrolled (as per
enrollment register)
ii. No. of Students Present (as per
headcount)
iii. No. of Student Present (As per
attendance Register)
iv. No. of Girls Student Enrolled in
Boys Schools
v. No. of Boys Student Enrolled in
Girls Schools

62. School visits by District Administrators (DEO, DDEO, SDEO, ASDEO etc.) during last calendar month

S.No Visit Date Designation

1
2
3
4
5
6
7

63. Functioning of School Facilities:

Facility Availability Functionality
Yes
Yes
Electricity No
No
Yes If Water Available:
Yes
Drinking Water No Source of Water:_______________
No Drinkable (Yes/No):_____________
Yes If Toilet Available:
Yes
Toilet No No. of Student's Toilet:__________
No No. of Teacher's Toilet:__________
Yes
Yes Wholly/Partially
Boundary Wall
No
No

64. Conditional Grants Board Exists (1-Yes 2-No) 65. National Flag hoisted (1-Yes 2-No)

66. Biometric Installed (1-Yes 2-No)

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 67. (A) Vacant Teachers Position
S.NO Designation BPS No of Posts

67. (B) Vacant Non Teachers Positions

S.NO Designation BPS No of Posts

68. Human Resource Details

1) Teaching Staff Non-Teaching Staff

i) Name ii) Father’s/Husband Name * _____________________________

*(Married Female should write their husband name)

iii) Gender: _________ iv) Marital Status: ___________ v) BPS _________ vi) Mobile No.
vii) AG/Accounts Office Personal No. 0

viii) New N.I.C No. - -

ix) Date of Birth ___/___/____ x) District of Domicile xi) Union Council

xii) Highest Academic (Level) Xiii) Highest Professional

Qualification (Subject) Qualification
xiv) Date of 1st xv) Desig. As xvi) Present
___/___/____
Appointment 1st Appointment Designation

xvii) Training Record (Please mention only those training whose duration is at 3-days or more)
Training Received Duration of Training Training Attended
S# Name/Title of Training Attended
in Year Training conducted By as (Trainer/Trainee)

xviii) SERVICE HISTORY (PLEASE FURNISH DETAILS OF LAST THREE POSTINGS, STARTING FROM
MOST RECENT (Not Current)
S.NO POST HELD SCHOOL/PLACE FROM TO
OF POSTING

9
 1
2
3

xix) Any Disability? (1-Yes, 2-No)

xx) In case of Yes, type of disability: 1. Partial Visual 2. Partial Hearing 3. Partial Speech
4. Hand/Arm 5. Leg/Foot 6. Mental

xxi) Attendance Whether the Attendance Record Shown to Monitor? : (Yes / No)

Status Details
Present
Absent 1. Leave 2. Duty 3. Un-authorized in absent. 4. Late Comer
Transferred In Order shown (Yes/No)
New Appointment Order shown (Yes/No)
Transfer Out Retired / Died / Removal from Service / Resigned.

2) Teaching Staff Non-Teaching Staff

i) Name ii) Father’s/Husband Name * _____________________________

*(Married Female should write their husband name)

iii) Gender: _________ iv) Marital Status: ___________ v) BPS _________ vi) Mobile No.
vii) AG/Accounts Office Personal No. 0

viii) New N.I.C No. - -

ix) Date of Birth ___/___/____ x) District of Domicile xi) Union Council

xii) Highest Academic (Level) Xiii) Highest Professional

Qualification (Subject) Qualification
xiv) Date of 1st xv) Desig. As xvi) Present
___/___/____
Appointment 1st Appointment Designation

xvii) Training Record (Please mention only those training whose duration is at 3-days or more)
Training Received Duration of Training Training Attended
S# Name/Title of Training Attended
in Year Training conducted By as (Trainer/Trainee)

xviii) SERVICE HISTORY (PLEASE FURNISH DETAILS OF LAST THREE POSTINGS, STARTING FROM
MOST RECENT (Not Current)
S.NO POST HELD SCHOOL/PLACE FROM TO
OF POSTING

1
2
3

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xix) Any Disability? (1-Yes, 2-No)

xx) In case of Yes, type of disability: 1. Partial Visual 2. Partial Hearing 3. Partial Speech
4. Hand/Arm 5. Leg/Foot 6. Mental

xxi) Attendance Whether the Attendance Record Shown to Monitor? : (Yes / No)

Status Details
Present
Absent 1. Leave 2. Duty 3. Un-authorized in absent. 4. Late Comer
Transferred In Order shown (Yes/No)
New Appointment Order shown (Yes/No)
Transfer Out Retired / Died / Removal from Service / Resigned.
Note: If the number of working teachers exceed from the above Table, then use photocopy of this page

32. Provision of Free Textbooks Record shown to Monitor: (Yes / No) *

Class Books Books Students Surplus

Subject Books return to Office
(KG to 12th) Demanded Received without FTB Books

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