I.

HISTORY OF THE SCHOOL

Catholic Ming Yuan College of the Monks of the Congregation of St.

John the Baptist is located in Murcia, Negros Occidental, Philippines.
Father Vincent Lebbe, a Vincentian missionary from Belgium and the
Founder of the CSJB went to china in 1901. He worked with great zeal and
joy in rural Hebei, Angou Diocese lifting the condition of simple people into
a dignified life. His vision was to put up an educational institution to be
managed by the members of the Congregation.
The vision of Fr. Lebbe became a reality with the help of the late Mr.
Alex Montelibano and his family. They donated a big piece of land in
Binitin, Murcia where CMYC is situated now. The school was established
last June 2013 which offered the pre-elementary, high school and college
programs.
Better opportunities await our students by the virtues of hard work
and dedication. This will give our students opportunity to be “globally
competitive and exposed to the varied cultures of the world”. Thus
becoming cooperators in making the world a better place where peace and
harmony reign – the Kingdom of God.
II. ORGANIZATIONAL CHART III. ACADEMIC PROGRAMS
Preparatory
Nursery, K1 and K2 (Montessori Based)
Basic Education
Grades 1 – 6
Secondary Education
Junior High School 7-10
Senior High School 11-12
College Programs
Bachelor of Arts Major in Philosophy
Bachelor of Arts Major in English
Bachelor of Science in Agriculture (General)

IV. THE ADMINISTRATION

A. The Board of Trustees
Modify the Vision, Mission and core values of the school; approves the

annual budget and the annual financial statement; appoint school

officials; review the policies, monitor and evaluate performance of

personnel; approves strategic plan.

B. THE PRESIDENT

The President is responsible for all the activities in the school.

He is appointed by the Board of Trustees.

 He approves the teaching loads of teachers.
He initiates the preparation of updated policies such as hiring, training
of teachers and staff, fringe benefits of the personnel and retirement
or early separation.
C. Vice – President for Administration
The vice – president for Administration is the Chief Financial Officer of
the school. He reports to the President and is responsible for finance
and accounting; purchasing and contracting, physical plant operations
and facilities planning; security and safety; budget planning,
preparation and control; and contract administration.
D. Human Resource Management Officer
The HRMO is under the President. A human resource manager has two
basic functions: overseeing department functions and managing
employees. He is responsible for compensation and benefits, training
and development, employee relations, and recruitment and selection.
E. VICE PRESIDENT FOR ACADEMICS
The Vice – President for Academic affairs is responsible for the
academic curriculum of the school, providing leadership to the faculty
and managing the process through which teaching is conducted and
administered. The Vice-President for Academics insures that the
curriculum appropriately reflects the mission of the campus and that is
as current as possible in terms of disciplines and delivery.
F. PRINCIPAL
The principal is appointed by the Board of Trustees. He reports and He
supervises all teachers in the Basic Education. He serves as the chief
administrator of the basic education in developing and implementing
policies, programs, curriculum activities, and budgets in a manner that
promotes the educational development of each student and the
professional development of each student and the professional
development of each teacher and staff. He ensures the school program
is compatible with the legal, financial and organizational structure of
the school system.
G. COLLEGE DEAN
The College Dean is appointed by the board of Trustees. He/She is the
academic leader of the college, a representative of the college to other
units of the school, and a manager of the college resources.
The responsibilities of the College Dean are as follows:
1. coordinating the development of an implementing the
college’s Vision and Goals Statement;
2. leading college efforts toward achieving University goals;
3. developing a college budget;
4. managing the fiscal affairs of the college;
5. leading, and coordinating college strategic planning and
curriculum development;
 6. supervising, evaluating, and supporting
Department/Schools in a manner that promotes excellence
in instruction, scholarly and creative productivity, and
service;
7. leading and coordinating the governance of college;
8. leading the process of college administrator selection and
overseeing the process of faculty staff selection and
retention;
9. coordinating the professional development of college
administrators and staff;
10. evaluating college faculty and staff;
11. evaluating Department Chairpersons/School Directors with
Department/School Faculty and staff;
12. evaluating overall Department/School productivity in
instruction, research, and service responsibilities.
13. managing non-faculty college staff members;
14. developing, leading and encouraging fundraising in support
of the college’s goal and the goals of its departments and
programs, as well as outreach and public service efforts;
H. REGISTRAR
The School Registrar is in-charge of the office servicing and maintaining
the student academic records and related school work. The functions
of the Registrar are as follows:
1. To keep all records of the students up-to-date;
2. To prepare and submit the schedule of classes, class
program, enrolment list, and other records required by
CHED and DepEd;
3. To disseminate information from CHED and DepEd.
4. To help the property custodian in monitoring and in taking
periodic inventory of property, equipment and supplies;
5. To issue credentials like Transcript of Records (TOR),
transfer credentials and diploma;
6. To take up in the Registrar’s Office matters concerning
overload, cross-enrolment of students, admission of foreign
students and transfer of students;
7. To take charge of all correspondence regarding school
records.
I. THE GUIDANCE COUNSELOR
The Guidance counselor works with students in kindergarten
through 12th grade to help solve personal, social and academic
problems. Counselors identify problems, such as alcohol and
substance abuse, family violence or problems between
students. In response, they use a variety of counseling methods
and conflict resolution skills to resolve these problems.
Counselors also help students find their appropriate
educational path and help them stick to it. His/her duties and
responsibilities are:
 1. To assist the Principal in preparing and 2. To continuously instruct and advise students on the
implementing Guidance program; use library including policies, rules and regulations;
2. To keep a consistent hour of counseling 3. To assist in the selection and effective use of various
students/pupils; instructional materials;
3. To assist and guide the faculty in their guidance 4. To inform the faculty and the students of the newly
functions; acquired print materials;
4. To encourage faculty determine students who need 5. To conduct library orientation every year.
assistance and have outstanding skills and talents; K. THE FINANCE OFFICER
5. To conduct a series of psychological exams for The Finance officer is responsible for the efficient management
diagnosis and counselling evaluation and other of and business affairs of the school. His/her functions are:
purposes related to guidance and counselling; 1. To keep the financial records and prepare financial
6. To guide the students in choosing their courses in reports statement of account of the students;
college according to their abilities, interests and 2. To prepare the monthly payroll;
values; 3. Is responsible for the general supply of the school.
7. To inform the parents of the students’ performance L. PROPERTY CUSTODIAN
in school. The Property Custodian is in-charge of the repair and

J. THE SCHOOL LIBRARIAN
The School Librarian has an essential and unique specialist role
to play in supporting pupils’ learning and their development
into effective, independent learners and readers. The School
Librarian should be: a partner with teaching staff in the
maintenance of the facilities in the school to conduct inventory
before and after the end of the school year. He also reports any
loss to the Vice-President for Administration.
M. THE FACULTY
The school depends on the Faculty’s sense of dedication and

education process. The functions and responsibilities of a loyalty in carrying out the objectives of the school. The faculty

school librarian are: is determined by a committee composed of the Human

1. To oversee and organize the libraray; Resource Management Officer, the Principal, the College Dean,
and the Directress of the Pre-Elementary Department.
A teacher is: chosen field by virtue of advanced training, education or
1. A communicator experience.
2. A facilitator of learning Course Management involves the structural and
3. An evaluator administrative tasks in keeping and operating a course. The
4. A classroom manager different activities are as follows:
5. A guidance counselor  Teaching a class in different subjects
6. A disciplinarian  Updating course content
7. A mentor  Developing instructional materials
8. A surrogate mother/father  Using new technology to enhance learning

The duties and responsibilities of a teacher includes: process

 Keeping grade records
1. Teaching
 Preparing Class/Laboratory
Teaching is engaging in interactions among the students
 Testing and grading
which results in learning.
 Selecting instructional materials
The teaching role includes:
 Constructing examinations
Instructional delivery skills are the human interactive
 Arranging supplemental course resources
skills which promote learning.
 Disciplining students
Instructional Design skills are the technical skills in a)
 Tutoring
designing, sequencing and presenting experiences which
 Preparing students for performances
affect learning and b) designing, developing and
2. Advising
implementing tools and procedures for assessing student
learning outcomes. Advising is providing counsel, information, advice
Content Expertise is the formally recognized and/or recommendations to students. Advising role
knowledge, skills and abilities a faculty possesses in a includes academic, career and/or counseling. Academic
advising is providing guidance and advice concerning a
 student’s academic endeavors for those who want to
pursue a four-year degree; career advising is providing
guidance and advise concerning future employment,
opportunities; and counseling is providing guidance and
advice regarding the student’s personal concerns.
3. Service
Service is the productive participation in the school
concerning the different activities, programs and
projects of the department/college that enhance the
Faculty Activities:
School’s mission to serve its students and the
community. Activities relevant to Service are:
Department Activities:
 Serving in departmental committees
 Attending department meetings
 Assisting in the selection of textbooks, software,
etc.
 Attending/coordinating advisory committee
meetings
 Maintaining laboratory and equipment
 Preparing, administering, and/or evaluating
results of examinations
4. Scholarly and Professional Activities
 Assisting student placement
faculty members undertake to enhance himself/herself in
College Activities:
 Maintaining office hours
 Maintaining and processing student attendance records
 Assisting during registration
 Conducting/assisting during orientation
 Completing various forms and paper works
 Attending student, faculty, and/or department/college
sponsored activities.
 Assisting colleagues in using technology
 Writing letter of nomination/recommendation
 Assisting colleagues in professional endeavors
 Taking over classes of a faculty who is absent
 Teaching at various sites and at various times
 Assisting and supporting department chair and other
administrators
 Sharing instructional materials with fellow faculty
 Networking with other professors at other colleges
 Team teaching
 Mentoring
 Serving as an academic partner
 Assisting adjunct faculty
 Doing collaborative work with colleagues
 Doing community outreach activities
Professional Activities include those activities of a
either their formally recognized area of expertise or a
supporting area.
These activities include:
 Conducting research in a field of study
 Conducting a consultation
 Gaining and/or maintaining certification,
license, etc. in a field
 Serving on a committee, holding an office, or in
a leadership position in a professional
organization.
 Publishing an article, a book etc.
 Developing retention strategies
 Research new programs, concentrations and
certificates
5. Administrative duties
This role does not apply to all faculties, but to faculty
members with administrative responsibilities. Administrative
duties include the following:
1. Academic freedom
 Acting as a coordinator
 Supervising faculty members
 Recruiting and hiring adjunct faculty and /or full-
time faculty
 Supervising working students/lab technicians
 Maintaining program accreditation
 Preparing, editing, revising, proofreading
college catalogue/schedule
 Maintaining articulation with secondary and/or
post-secondary school
N. Policy Statement
Crucial to maximum teacher performance are the
acknowledgement of teaching as a profession and a way of life.
Such acknowledgement entails rights and duties on the part of
the teacher and on the part of management, the obligation to
provide for just suitable conditions which take into
consideration the teacher’s professional status, manageable
tasks, leadership opportunities and economic contentment.
Therefore, it is here envisioned to provide a necessary
document by which the members of the profession to which
they applied themselves as a preferred career life, hence,
contributing to the information of the youth to which they have
devoted themselves for life.
Herein shall be enclosed, a program of the identification of demands
and expectation and the formulation, promulgation and applications
of policy process. The active corresponding roles of both the faculty
and the administration usher the immediate and effective attainment
of common objectives and aims.
a. Legal Bases
The Catholic Ming Yuan College is mandated by its Approval and
other relevant national laws to serve the people through
instruction, research and extension services. The School, in the
fulfillment of these functions, shall uphold and protect academic
freedom as provided for in the 1987 Constitution and in
implementing laws related thereto as follows:
1. “Academic Freedom shall be enjoyed in all institutions of higher
learning” (Section 5 [2], Article XIV, 1987 Constitution).
2. “The State shall likewise ensure and protect academic freedom
and shall promote its exercise and observance for the
continuing intellectual growth, the advancement of learning
 and research, the development of responsible and effective
leadership, the education of high-level and middle-level
professionals, and the enrichment of our historical and cultural
heritage” (Section 2 – Declaration of Policy, RA 7722: Higher
Education Act of 1994).
3. “Nothing in this Act shall be construed as limiting the academic
freedom of universities and colleges. In particular, no
abridgement of curricular freedom of the educational
institutions by the Commission shall be made except for: (a)
minimum unit requirement for specific academic programs; (b)
general education distribution requirements as may be
determined by the Commission; and (c) specific professional
subjects as may be stipulated by the various licensing entities.
No academic or curricular restriction shall be made upon the
private educational institutions which are not required for
chartered state colleges and universities” (Section 13 –
Guarantee of Academic Freedom, RA 7722: Higher Education
Act of 1994).
In consideration of the forgoing, provisions of other national
laws, and policies of the School duly approved by the CMYC
Board of Trustees, the enjoyment of academic freedom in the
Institute shall consist of, but not limited to, the following level
and its corresponding elements:
b. Academic Freedom at the Institutional Level
I. The right of the Board of Trustees or its lawful authorities to
provide for the proper governance of the school and to adopt
and enforce administrative or management systems;
The right of the Institute to determine on the academic grounds who shall be
admitted to study, who may teach, and what shall be the subject of the study
and research (Sec. 5 (2) Article IV of the Constitution); and;
The President of the Institute and the Chancellors of the campus shall develop
and maintain a healthy school atmosphere conducive to the promotion and
preservation of academic freedom and effective teaching and learning, and to
harmonious school-personnel relations (Section 17, Batas Pambansa Blg 232;
Education Act 1982).
c. Academic Freedom of Teachers, Researcher and Extension Service
Personnel
1. Teachers shall enjoy academic freedom in the discharge of their
professional duties, particularly with regards to teaching and
classroom activities (Section 12, RA 4670: The Magna Carta for Public
School Teachers, approved on June 18, 1966).
2. Members of the teaching staff shall enjoy academic freedom;
provided; however, that no instructor in the Institute shall inculcate
sectarian tenets in any his/her teachings nor attempt, either directly or
indirectly, under penalty of dismissal by the Board of Trustees, to
influence students or attendance at the Institute for or against any
particular church or religious sect or political party.
3. Academic freedom is the right to teach the subject, publish the result
of one’s research and express one’s convictions in his/her field of
specialization in the best light, subject to the following conditions:
3.1. Catholic Ming Yuan College should recognize that the teacher,
in speaking or writing outside of the institution upon subject
beyond the scope of his/her own field of study, is entitled to the
same freedom and is subject to the same responsibilities as
attached to all other citizens;
3.2. It is clearly understood that the Catholic Ming Yuan College
assumes no responsibility for the views expressed by the members
of its staff, and the faculty members themselves should, when
necessary, make clear that they are expressing only their personal
opinions.
4. The faculty, research and extension service personnel shall have the
right to conduct academic and scholarly inquiry without prior restraint
or subsequent punishment.
POLICY ON ATTENDANCE
Timely and regular attendance is an expectation of performance for all
Catholic Ming Yuan College Faculty and staff. To ensure adequate staffing,
positive employee morale, and to meet expected productivity standards
through the Institute, faculty and staff will be held accountable for
adhering to their workplace schedule. In the event that the Faculty
member and staff are unable to meet the expectation, he/she must obtain
approval from the School Administration/Principal in advance of any
requested schedule changes. The School Administration has discretion to
evaluate extraordinary circumstances of a tardy, absence or failure to
time-in or time-out and determine whether or not to count the incidence
as an occurrence.
PUNCTUALITY
1. The Faculty member must report in the Institute before opening of the
Academic Year on the date designated by the Administration.
2. The Faculty members must be in the Institute five minutes prior to the
official time in and leave the school on official time out in the
afternoon.
3. The Faculty members must be punctual in starting and ending the class.
4. The Faculty members are obliged to attend the Flag Ceremony before
the class starts.
5. The Faculty members are obliged to be punctual in meeting deadlines.
6. The Faculty members are obliged to be punctual in attending faculty
meetings, programs, seminars and other gatherings.
ABSENCES
1. In the event that the Faculty member cannot attend the class, the
Principal, the Dean, the Department Coordinator or the Director must
be informed ahead of time except during the emergency cases.
Notification is needed either by a short note or by phone in order to
facilitate substitution. A substitute Instructor is compensated based on
his/her daily rate.
2. No Faculty member is lawful to cancel, shorten or dismiss any
individual class or laboratory period without informing the Department
Coordinator and the explicit permission of the School
Director/Principal. Absence from class is deducted on a per-hour-rate
basis in excess of the allowable number or absences.
TIME CLOCKS AND FAILURE TO CLOCK in/out
Faculty and staff are required to follow established guidelines for
recording their actual hours worked. A missed clock in/out is a violation
of this policy and includes:
 1. Failure to clock in/out on their designated time clock (i.e. PROGRESSIVE DISCIPLINE
Kronos stations) at the beginning and in the end of the day.
The HRMO and VP for Academic Affairs should monitor in their designated
2. Failure to clock in/out on their designated time clock for the
assignments the faculty and staff’s attendance on a regular basis and address
meal break;
unsatisfactory attendance in a timely and consistent manner. If the HRMO/VP
3. Failure to accurately and timely report time worked.
for Academic Affairs notices a pattern of irregularities, they should discuss this
4. Clocking in/out early or late of assigned working hours
concern with that person.
without prior approval.
When a faculty and staff have been previously counseled under the
DEPARTMENTAL NOTIFICATION PROCEDURE
Progressive Discipline Policy and/or the Performance Accountability and
Faculty and Staff are expected to follow departmental notification procedures Commitment Policy, the totality of the circumstances will be assessed when
if they will be late for work, will not be at work, or are requesting planned time determining further action.
away from work. Faculty and staff must request in advance to the
For situations involving suspension or termination of faculty and staff is in the
Director/Directress or designee and in accordance with departmental
hand of the HRMO prior to implementing disciplinary actions approved by the
procedure if they wish to arrive early or leave from their work.
School Administration after an intensive deliberation.
At the time of notification/call, the faculty and staff must notify their Head
Timely and regular attendance is a performance expectation of all the faculty
when an absence is due to a documented/approved leave of absence in order
and Staff of Catholic Ming Yuan College. Consequently, those faculty and staff
to ensure appropriate tracking of leaving utilization and absenteeism.
who have exhibited unsatisfactory attendance which resulted in disciplinary
Incidents of not following the departmental notification procedures, including action (written or final) during the course of the year may have the behavior
No-Call/No-Show, will be addressed in accordance with the Progressive documented in their annual evaluation.
Discipline Policy.
FACULTY DECORUM

Section 1 – Faculty Uniform

I. Faculty members must wear the prescribed school uniform during Section 3
regular days.
To preserve their independence of action towards their
II. Faculty members must wear the prescribed school uniform with
student, Faculty member must maintain integrity, preserve themselves
dignity when they are sent for official school business outside school.
above all suspicion of favoritism and hence maintain their authority.
III. On days when uniform are not called for, all Faculty Members must
self-effacingly and decently dressed. Section 4
 Step-ins must not be worn outside the faculty room
Faculty member must time in/out his/her daily time card
 A faculty member is expected to dress appropriately and
personally and religiously.
decently according to his/her gender to avoid confusion
among students. Wherein, Crossdressing is strictly Section 5
forbidden.
Faculty member must not sell goods of any kind to the
 On special occasions and functions, all Faculty members
students/parents/co-teachers. It is very unbecoming of anyone in
must be in gala and formal attire.
school to engage in profit-making business in school such as selling
 Sleeveless and low-necked dresses, body fit shirts, Hanging
insurance policies, food stuff, etc., whether in cash or installment, as
blouses, tight pants, leggings, strap pants and above the
well as lending money with interest. School hours should not be used
knee skirts and revealing shorts are not allowed.
for the said purposes.
Section 2
Section 6
Faculty Members must go out of the school during class hours
Faculty members and staff must address their colleagues
or leave early without the permission from the Administration. In case
properly and professionally at all times.
teachers have permission to leave the school, they have to sign the log
book of the school guard when they leave and on their return.
 THE USE OF THE FACULTY ROOM
The Faculty Room is a workroom for all the
Instructor/Teachers. As such, a conducive atmosphere for workplace
must be maintained.
The following regulations must be observed;
1. Students and visitors must not be allowed therein.
2. Students helping the professor/teacher with their things must wait at the
door.
3. Faculty members and students are encourage to hold their consultation
after classes either in the conference hall or in a classroom.
4. Teacher’s locker and desk must be kept in good order at all times.
5. Faculty members are discouraged to have a loud conversation and
boisterous laughter inside the faculty room.
6. Faculty members must avoid playing and listening to music loudly.
DISCIPLINARY SANCTIONS
Violation of any rule or regulation shall be subject to the following sanctions:
1st Offense
 Verbal reprimand in private which shall be imposed by the Director
and/or Principal.
2nd Offense
 Written warning shall be imposed by the Director and/or Principal.
3rd Offense
 Suspension without pay for not more than fifteen days and forfeiture
or privileges
4th Offense
 Dismissal
However, the grievous and serious offense, a Faculty member may be
suspended or dismissed even at the FIRST offenses.
The list of offenses and the guiding sanctions are listed below. The list,
however, MAY NOT BE COMPLETE and that any other act that fails under the
general causes for termination as provided by the Labor Code and/or DepEd
Manual of Regulation for Private Schools shall be sanctioned in accordance
with the due process and the process in the Manual.
These are some of the offenses and the guiding sanctions:
1. Offenses Against Persons
 Inflicting bodily injury or assaulting any school official, employee,
student or any person on school premise at any time.
 Taking the life of the school official, employee, student or any
person willfully through gross negligence on school premise at any
time.
 Threatening, intimidating, coercing or harassing a school official, a
fellow employee, student, or any person on school premise at any
time.
2. Offenses Against Property
 Damaging school property through negligence or threatening to
damage school property.
 Stealing or tampering to steal from the school or stealing from
others on school premises at any time.
 Using improperly the school equipment and/or workplace.
 Fraudulent acts like:
  Unauthorized use of the school material or equipment.
 Falsifying school records or documents.
 Obtaining or attempting to obtain materials fraudulently.
 Tampering with official faculty grading records.
3. Offenses Against Public Morals
 Being drink or disorderly on school premises.
 Bringing or attempting to bring without authority into school
premises alcoholic beverages or habit-forming drugs.
 Showing an indecent act or willful indecent exposure or using
profane or obscene language on school premises.
 Living in with another person outside of marriage.
4. Offenses Against Security
 Refusing to submit authorized school security personnel in the
performance of their duties.
 Refusing to submit or failing to meet security requirements of
school.
 Engaging or attempting to engage in sabotage or violation of the
school’s security control.
5. Other Offenses
 Manifesting non-cooperation in official activities or functions such
as: faculty meetings, committee meetings, commencement
exercises, efficiency rating based on the evaluation of
administration and students.
 Taking an unofficial leave of absence.
 Accepting other employment during working hours.
 Committing fraud or willful breach by the employee of the trust
reposed to him/her by the employer.
 Committing willful disobedience by the employee in connection
with his/her work whereby the school is prejudiced, financially or
otherwise.
 Being involved of any crimes or acts such as estafa, malversation,
perjury and immoral acts such as pregnancy out of wedlock
among others.
 Extorting money or asking or asking for a bribe.
 Canvassing or soliciting contributions or gifts from co-employees,
students, parents of students or from people outside of the
school unless authorized by the Principal.
 Smoking inside the campus.
 Falsifying sickness in order to obtain a leave of absence.
 Committing libelous utterances or publications which tend to
cause dishonor, discredit, contempt or embarrassment of an
employee, guest, student, or official of the school.
 Giving false testimony during an official investigation authorized
by the school.
 Borrowing money directly from students or parents of students or
co-teachers or soliciting business from the students, parents of
students or co-teachers.
 Committing insubordination, i.e. by disobeying assignment or
orders of authority.
TERMINATION OF EMPLOYMENT
A. Causes of Termination of Employment
1. Gross inefficiency and incompetence in the performance of
his/her duties such as. But not necessarily limited to habitual
and inexcusable absences and tardiness from his classes,
willfully abandonment of employment or assignment.
2. Negligence in keeping school or student’s records or
tampering with or falsification of the same.
3. Conviction of a crime or an attempt on a criminal act against
the life of any school official, personnel, or students or upon
the property or interest of the school.
4. Notoriously undesirable and disloyal.
5. Disgraceful or immoral conduct.
6. Unauthorized sale of tickets or the collection of any
contributions in any form or for any purpose for project
whatsoever, whether voluntary or otherwise, from students
and school personnel.
7. In the event of phasing out, closure or cessation of the
educational program or course of the school itself.
8. Those offenses listed under the Disciplinary Sanctions that are
sanctionable by dismissal.

B. Other Causes of Termination

1. Resignation is the termination of service by the voluntary
action of the Faculty Member.

a. The faculty member must give notice on writing to the

Principal of such resignation 30 days before the end of the
school year if he/she intends to leave the service of the
school.
b. The Principal accepts the notice of resignation
forwarded to the Property Custodian and/or Registrar’s
Office.