Buks IDIP Unit D Assignment, Rev. 03

International Diploma in Occupational Health and Safety September 26, 2014
Executive summary
1. Introduction
1.2 Aims and objectives
1.3 Methodology
1.4 Description of the organization
1.5 Legal Environment
2. Review of Health and Safety Management System

2.1 Description
2.2 Gap Analysis
3. Hazard Identification
3.1 Physical Hazards
3.2 Health and Welfare Hazards
4. Risk Assessment
4.2 Health and Welfare Hazards
5. Conclusion
6. Recommendations
7. Action Plans
7.1 Management Systems
7.2 Hazards and Risks
8. References
Executive summary
This report is based on the findings of an audit conducted on site on 07 July 2014 and to review
your company Health and Safety Management System and to highlight the problem areas and
the purpose of an action plan for improvement. Having implemented the recommended steps, it
will ensure that the project will be more cost effective in terms of finance and will improve the
relationship between employees, management as well as client. The study was conducted in
line with HSG 65, Safety at work Act 1974 and OHSAS 18000.
The Organization has a well-documented health and safety management system in line with
HSG65 with most of its elements covered adequately.
During the audit, a couple of gaps were identified which include:
 There was an absence of the identification of the roles and responsibilities within the
department. The roles and responsibilities were not clearly defined, not written
anywhere and was never discussed with anyone.
 An immediate need to allocate proper training budget to train personnel and recruit
specialists for safety specific roles so that processes are carried out more efficiently with
reduced injuries/ incidents.
 Emergency response plan is well prepared but there are no evidences of drills
conducted to test the response plan. This could lead to failure of the plan during actual
emergencies and less time to protect/recover the losses.
 Absence of a safety representative within the workforce can fail in identifying the gap in
procedures being implemented in the work site. There was also a lack of evidence of
communication and consultation between management and the workforce.
Majority of the hazards has been identified by the organization and has been addressed via risk
assessments, however, working at heights (scaffold) and ergonomics (manual handling) were
identified as not properly and adequately addressed and lack of sufficient mitigation measures
to reduce the risks caused and conforms to the principles of As Low As Reasonable Possible
(ALARP). Recommendations are made by reference to best industry practice, operation
economic, technical and health & safety considerations.
All recommendations are followed with an action plan with assigned responsible persons and
target dates to complete. They can be summarized as:
 Selection and appointment of trained and competent Scaffolders who should ensure the
safe erection of scaffold and working on it.
 Third party specialized training for all persons working at heights and certified as
competent, which includes training for the supervisor.
 Identify roles and responsibilities for the employees, have discussions and training on it
and make sure everyone understand.
 Development of proper risk assessments and implementation of proper communication
methods to explain the hazards identified.
 Identifying workplace areas, highlighting the possible ergonomic hazards and
eliminating the risk to a reasonable level by implementing control measures and
sufficient training on the risk possessed by the activity.
A significant impact on the cost was evident in providing training and recruitment budget. The
appointment of competent and qualified employees will enable the benefit of such an
investment by improving work practices and efficiency, reducing accidents and incidents and
improve the morale within the work place. This could further benefit the organisation by
reduction of prohibition notices, accident investigations, lost time incidents, loss of production
and negative publicity.
1. Introduction
In many instances, companies tend to neglects Health and Safety, as it might be time
consuming to implement the system and being regarded as less important. Since the financial
crises that hit the world in 2008, many companies lost business and most of the clients were
forced to rethink how to spend their money. This forced companies to compete amongst each
other outsmarting and outdoing each other in order to be awarded a contract. Whilst most
companies have an excellent record of accomplishment in providing quality products, the
investors/clients started looking at the image to show in public, so they started looking for a
company that can provide the services with excellent safety record, within budget constraints.
In order to compete against each other, companies were forced to implement a health and
safety management system, which in return had financial, moral and legal effect on the
organization. Reduction in accidents due to a well-implemented health and safety management
system, cost on medical fees, down time and replacement fees will be reduced; these are
hidden cost and not always picked up by management.
This case study provides an assessment of the company’s health & safety management system
(EHSMS) including risk management systems and existing control measures. This study is a
demonstration of how the company can achieve its health & safety objectives and improve the
H&S management system to cope with the demand and to allow them to compete in the market
with such high standards and how the statutes and standards can be met in a methodical and
auditable manner. The completed case study provides a primary reference document for
improvement on all information relevant to the health and safety of employees and resources
for the company.
1.1 Aims and objectives
The main focus of companies tend to use less employees, but still aiming to achieve their
target, which could result in the increase of changes that will affect the health and safety of the
organization. The aim with this study is to highlight the gaps in the system and provide solutions
for a better and safer way of delivering a service through development of safer work methods
which in turn allow work to be done quicker and with fewer people, reduced rates of accidents,
incidents and ill-health, with examples of sickness absence being minimized, and maximized
levels of recruitment, motivation, and retention of skilled employees and also achieving
significant financial savings for good performers and penalties for poor performers.
Therefore, the primary objective of this health and safety report is to study the existing safety
management system and highlight points of improvement by thoroughly studying the system in
place and highlight the shortages and gaps in the system providing solutions and improvements
on the system. This will benefit top management when securing contracts, not only from a
quality perspective, but also from the way the work is performed by reducing cost resulting from
work stoppage due to accidents/incidents, improper work systems and liabilities and the
perception of duty of care that will escalade downwards from management to the employees
1.2 Methodology
In order to evaluate the current Health and Safety Management System of the organization, an
audit was undertaken of the existing EHSMS to review the different sections or elements of the
health and safety management system, and review the compliance of this system to the
requirements of law and site or work scope specific requirements. All the documents such as
EHSMS policies, manual, procedures and records such as management review meeting
minutes, incident records, risk identification reports, near miss reports, toolbox talks and safety
memorandums. The case study involved the following tasks:
 Information gathering via document review and interviewing key people within the
company.
 Analysis of assimilated information to identify key gaps and issues under the various
elements of OHSAS 18001:2007.
 Tour and inspection of the site to identify all relevant hazards and how they affects the
health & safety of all the workers involved or interact with the organisation including sub-
contractors, visitors and neighboring businesses.
 Identifying the most significant physical and health hazards and carrying out a detailed
risk assessment following the risk assessment techniques adopted by the company.
 Preparation of an action plan for improvement of the management system and hazard
controls with assigned responsibilities and target dates for completion, approximate cost
to be incurred by the company and dates for review.
 Production of case study report summarizing the approach and findings.
The above tasks were not taken sequentially, with early findings influencing future interviews
and references sourced.
INTERVIEWEE SCOPE OF CASE STUDY CONTEXT
Project Director Company policies, Vision on HSE, management involvement and

visibility
Construction Manager Resource availability and knowledge on pertinent hazards and risks
in their areas, additional issues pertaining to control and monitoring
of project and maintenance contractors
HSE Manager Vision on HSE - site specific, risk management programs, Legal
requirement evaluations, Safety training programs
HSE Advisor Hazard identification, monitoring, risk management programs, site
inspections
Supervisors from Competency and communication capability to manage health and
different departments: safety. Involvement in safety campaigns
Logistics, Operations
and Maintenance
Workers at site Competency, communication, cooperation, consultation and
participation in health and safety programs
1.3 Company Description
The company started in the UAE in 1999 with a firm vision to raise the level of design and
construction services and has consistently evolved and grown as a preferred contractor for the
execution of major construction projects
The company currently operates in GCC region and has delivered developments of the highest
quality to key clients. Many of these developments have become significant landmarks in the
UAE.
The scope of the company’s projects includes resort hotels, themed retail developments, high-
rise towers, airport terminals and commercial buildings.
The company has an industry-leading safety record, with all employees from the top down
being provided with training to international standards. The wellbeing of our employees is of
paramount importance, and a huge emphasis is placed on ensuring that our OHSAS 18001
accredited procedures are correctly implemented to ensure the safest possible working
environment for all.
The organization is structured from a board of directors, which included the CEO of the
company and then divided into the Chief Financial Officer, Managing Director- Construction,
Managing Director - Related Business, Managing Director - CRM/Safety/Security, Human
Resource Manager and New Markets Manager. Project Specific, the same categories will be
applicable, each project being managed by a Project Director/Manager who has dedicated
construction managers controlling the progress of the projects. Each project will have a HSE
Manager in charge.
The company currently employed approximately 1700 staff and 5600 laborers. Majority of the
workers are from India, Bangladesh, Pakistan and Nepal, with management being a part of this
organization, which is from South Africa, Europe and Asia. The average age of the workers are
between 20 and 40 years, all whom are males. Very few females are employed on site, mostly
at the head office and as site administrators in the site office to assist with daily administration
duties.
Construction sites operates 24 hours a day. Working hours for day shift is from 07H00 to
17H00, and night shift that start from 19H00 to 05H00, 6 days a week with Fridays off.
Employees are rotated when their working hours exceed the maximum allowed by local
legislation. A 1-hour lunch break is included in these shift hours with 1 x 15 minutes tea break in
the morning and the afternoon.
Round the clock 24/7 security and first aid are provided on the site. The client’s security are
responsible for overall site access and egress for workers, vehicles and material. The
company’s security is responsible for control in the work area, welfare areas and access to
different locations, the prevention of theft and reporting of all incidents and accidents. Security
assistance is provided by 2-way radio communication as well as mobile phones. In case of
serious accidents/emergencies, the Dubai Civil Defence (firefighting) will be contacted for
assistance. Regular evacuation drills are carried out involving the site firefighting team, first aid
team and the local government bodies (police, ambulances and civil defense) to evaluate and
maintain the prescribed response time, which was determine to be less than 10 minutes.
Minor injuries and ill health are being treated on site at the first aid room, manned by St. Johns
qualified first aiders, whilst injuries that are more serious being referred to the nearest medical
Facility, approximately 5 kilometers from site.
1.4 Legal Environment
The United Arab Emirates (UAE) comprises of 7 Emirates, which includes Dubai, and has a
regulatory structure pertaining to HSE requirements and has primarily two key regulations
issued as a federal decree,
i) Ministerial Order 32 (1982)

ii) UAE Ministry of Labor and Social Affairs (Federal Law No. 8/1980).
The Federal Law / the federal decree is issued by the Federal Government, this is termed as
“The Ministerial Order 32 (1982) and Labour Law issued by the UAE Ministry of Labour and
Social Affairs (Federal Law No. 8/1980), which broadly covers the main responsibilities of
employers and the employees on health and safety affairs. Based on the federal decrees, the
respective municipal corporations of each of the 7 Emirates have elaborate requirements
deploying on these decrees.
In addition to this is a Dubai bylaw, namely the Code of Construction Safety Practice that was
issued by Dubai municipality as a reference in constructional and professional safety. Dubai
Municipality is the public authority who regulates the health & safety on all development
activities in the Dubai emirate.
The legal system in the UAE is based on that of the UK law and is divided into two parts,
criminal and civil. A single safety violation could lead to both criminal and civil legal action. Any
serious safety violations are strictly dealt with by Dubai police and judicial system. In general,
the company is also vicariously liable for any damages caused by employees while acting in the
course of their employment and as a reasonable employee would act. All issues concerned with
rights and duties of individuals are being dealt with under civil laws.
Criminal law characterizes certain kind of wrongdoing as offences against the state, not
necessarily violating the rights of individuals, and punishable by the state. Unlike the UK, there
are no separate court systems for civil and criminal cases in the UAE.
UAE Ministry of Health Regulations is the enforcing authority that regulates all health and safety
related affairs in the country.
An important part of legislation that covers occupational health &safety in an organization’s

workplace, is the Health and Safety at Work Act 1974 (HSW 1974) and UAE Ministerial Order
32 (1982). It specifies the general duties placed on employers and employees.
2. Review of health and safety management system
2.1 Description
The organization operates an Environmental Health and Safety Management System (EHSMS)
in accordance with OHSAS 18001:2007, local legislation and international best practices.
The EHSMS of the organization is structured in 10 parts.
Section 1: EHS Policies: Refers to the organization’s policy and how the top management
implements their EHSMS policy and updated annually. This is readily available on the
company’s intranet.
Section 2: EHSMS Legal and other Requirements Register: The framework that is mentioned
under Legal Environment.
Section 3: EHSMS Manual: This outlines the operational EHS requirements of the business.
The aim is to enable the organisation to control its occupational EHS risks and improve its
overall performance. The EHSMS manual applies to those occupational EHS hazards, which
the organisation can control and over which it can be expected to have an influence.
Section 4: EHSMS Procedure: Describe the objectives of the safety plan and provides the
framework for the safety procedures required for the monitoring of equipment, emergency
preparedness and response, incident reporting and investigation, hazard identification, risk
assessments and method statements.
Section 5: EHSMS Guidelines: Guidelines are not prescriptive but merely guiding employees
and management on site around the methodology to meet the minimum requirements activities,
including but not limited to lighting, excavation, ventilation, welfare facilities, working at heights,
etc.
Section 6: EHSMS Risk Register: The purpose of this Risk Register is to provide an overview
of the general hazards and risks that may be present on any of the organization’s construction
projects or operations that the employees may be involved in.
Section 7: EHSMS Plan Template: Different templates are available for managers to be used
for new projects, which requires amendments to be site specific. Examples are Site
establishment, waste management, fire prevention, emergency management plan, etc.
Section 8: EHSMS Forms: This section provide all the EHSMS registers, forms and safety
appointments.
Section 9: EHSMS Inspection Criteria: Templates and criteria for all inspections e.g. daily,
weekly, monthly and annual inspections.
Section 10: EHSMS Revision Record: A manually updated register for all EHSMS related
updates and record keeping.
2.2 Gap Analysis (OHSAS 18001:2007 Management System)

OHSAS 18001 Requirements Compliance

Gap/ Comments
Management System Section (Yes/No) Priority*
1. General requirements Yes C
2. OH&S Policy No Commitment to occupational health was B

not demonstrated and achieved
3. Planning
3.1 Hazard identification, Risk assessment and

Yes C
control measures and a safe system of work
Not complying with local legislative

requirements:
 Erected scaffold not certified by an

3.2 Legal and related requirements No A
approved 3rd party.
 No record as proof of lifting
equipment being approved by
Dubai Municipality
3.3 Objectives and programs Yes C
4. Implementation and operation
4.1 Resources, roles, responsibility, accountability Limited availability of safety harnesses

No and not issued to each worker during A
and authority
scaffold erection
Operators of lifting equipment and

4.2 Competence, awareness and training No supervisors were not adequately trained B
and not being briefed on hazards and
risks during their activity.

Gap/ Comments
4.3 Communication, participation and consultation Yes C
4.4 Documentation Yes C
4.5 Control of documents Yes C
Erection controls (scafftag) were not identified A

or provided to indicate that the scaffold was
4.6 Operational control No
inspected and certified as safe to use as per
local legislation requirement
Procedure is in place but no evidence of

testing/evaluation that the plan was conducted
4.7 Emergency preparedness No A
at define intervals (once every 6 months as
per company standards)
5.Checking and corrective actions
Site-specific targets have been set, signed off

5.1 Performance measurement and monitoring Yes by project director and achievement bonuses C
will be awarded on achievement thereof.
5.2 Evaluation of compliance Yes C
Several minor hand injuries were reported and

5.3 Incident investigation, non-conformity, corrective treated as 1st aid cases, but no investigation
No A
and preventative action was conducted to find the root cause of the
injuries.
5.4 Control of records Yes C


Gap/ Comments
Conducted on regular basis as per

5.5 Internal audit Yes company standard by the Managing C
Director - CRM/Safety/Security
6. Management Review
Internal as well as external audits were

6.1 System for regular audits of safety management
conducted with evidence of closeout
system by competent independent auditors Yes C
reports. Indicates commitment by
(Internal/external)
management.
6.2 Review of objectives to determine if they are met

Yes C
in the agreed time frame
International Diploma in Occupational Health and Safety September 26,
3 HAZARD IDENTIFICATION
Methodology adopted for hazard identification
As part of the implementation of OHSAS 18001, the exercise of hazard identification was
separately carried out along with the respective managers, including the construction manager, site
manager, scaffold manager along with their representatives, i.e. supervisors, operators and
operators.
The methodology deployed was to identify all hazards associated with the construction activities
and include planned process start-ups, normal construction operations, incident shut downs, past
and future operations for on-time completion of the project.
The steps being used were:
Step1: Preparation of list activities pertaining to each of its areas of operations
Step 2 Identification of potential hazards in each of the areas of operation with consideration to:
- New legal/Statutory rules and regulations and other requirements.
- Routine audits by staff, such as HSE audits, monthly health and safety inspections.
- Safety workplace tours by management.
- Near miss/hazard or risk identification reports and analysis.
- Degradation of machinery or equipment.
- Competency requirements and training needs.
- Routine monitoring of data for high exposure levels.
- Possible effects or exposures
- Changes or modifications to plant equipment.
- Views of interested parties (neighbors, community, Government agencies, suppliers,

customers, etc.)
- Inputs and data from incident or accident reports such as personal injury, vehicle accidents,
chemical spillage incidents, etc.
- Illness and/or sickness reports.
Step 3: Comparison of the hazard inventory with other projects within the company as part of
benchmarking.
Step 4: Finalization of the hazard inventory.

S.No Hazards Activity/ Relevance Likely Implications * Priority **

Absence of separation or barriers for pedestrians
Fatalities, serious personnel injuries,
Vehicle movement – from bus drop off area to work area, sharp
1 property damages, productivity B
site transport corners, uneven ground, speeding vehicles,
loses.
unavailability of flagman.
Fatalities, serious personnel injuries,

Operation of plants Equipment such as cranes, MEWP, back hoes,
2 property damages, productivity B
and vehicles excavators
loses.
Striking underground electrical services while Fire and explosions, electrocution,

excavations. Temporary site electrical connections multiple fatalities and serious
3 Electrical Hazards C
and use of power tools and electrical kitchen injuries, disruption of services, public
appliances. discomfort, property damage
Uneven, slippery surfaces, trailing cables from

Injuries like lacerations, bone
Slips trips and falls electrical equipment/ temporary electrical
4 fractures and death if affected from a A
on same level connections, open floors and excavations, use of
height or onto sharp object.
stairs or contaminated ladders.
Working on fragile roof, ladder, working/ erecting

scaffold/ working near unprotected excavation Possible fall of worker and material
Working at height/
5 edges. Presence of floor openings. Unprotected leading to fatalities and serious A
Fall from height
hoists, loading/ unloading from trucks, emergency injuries.
rescues at height etc.
Collapse of walls of deep excavations, breaking of Fatalities and serious injuries to

edges, inadequate working platforms, lifting personnel especially on head.
6 Falling objects A
equipment failures, unsecured load on scaffold Equipment damages by falling on/ to
platforms and passenger hoists etc. the ground
Fire/ explosion could arise from striking existing

services, faulty electrics or overloading of joints, Death, multiple fatalities and injuries,
7 Fire and explosion bulk storage of flammable/combustible chemicals serious property damage and B
and waste materials like petrol and timber etc. environmental damages.
smoking by employees and arson.
Lifting, lowering and moving of loads by cranes or Impact and crush injuries,
Mechanical
machineries (concrete pumps, vibrators etc.) or permanent disability, cuts, bruises,
8 Handling -Lifting B
due to materials falling from height and moving abrasions, fatality and damage to
and moving
plant contacts. equipment.
Entanglement of clothes leading to

Use of circular saws and grinders. Gear
9 Rotating Machinery injuries, cuts and bruises, friction C
mechanisms of equipment.
burns etc.
Presence of hot surfaces, projecting parts of

Hazardous surfaces
11 equipment, sharp edges and ends of machineries/ Burns, cuts, punctures and wounds B
– hot, sharp etc.
materials. Unguarded protruding bars
Breaking/ malfunctioning or dropping of hammers,

Eye injury, injury to hand/ limbs and
12 Use of hand tools. chisels and power tools like drills, jack hammers, B
body, injury to under passers fatality
saws, blades, spanners
Death due to asphyxiation/

Confined space Presence of pipe chambers, service holes, suffocation, MSDs, fire and
13 B
entry manholes, deep excavations, blocked access etc. explosion, serious multiple injuries
and property damage.
Compressed air/ Use of compressors for painting, pressure testing,

14 hydraulic fluids - cleaning operations. Use of cranes and backhoes Eye injuries, bruises and contusions. C
pressure hazards using hydraulic fluids.
Oil and diesel spills from the storage area,

Land contamination, water table
15 Environmental vehicles and discharge of waste water/ dosing B
contamination and air contamination.
operations.
S.No Hazard Activity/ Relevance Likely Implications* Priority **
3.2 Health Hazards

Sparks and inhalation of fumes from welding,
Chemical hazards Lung diseases, eye injuries, chronic
paints, cement handling, lime and mortar mixing, B
Inhalation asthmas.
chemical grouts and additives.
Chemical hazards Rashes, acute skin irritations,

Oil, greases, cement, mortar, tar bitumen,
– absorbed through cement burns dermatitis, burns, B
1 adhesives, thinners
skin chronic skin cancers
Sensitizing health
Wood dust, rubber adhesives Hypersensitivity and allergies. B
hazards.
Carcinogenic Asbestos, lead in paints & fuels. Tar bitumen, silica

Chronic lung cancer, skin cancer etc. B
health hazards dust.
During the demolition, grinding, blasting, cutting

Lungs disorders, coughing/ choking,
2 Dust bricks, wood cutting and during vehicle movement A
eye injuries and possible cancer.
on dry sand.
Hearing loss, tinnitus, complaints

Presence of heavy equipment working, vehicle
3 Noise from neighbors, environment A
movement, generators, compressors etc.
pollution
Use of heavy equipment and hand tools like

excavators, loaders, drilling/piling equipment, Vibration induced illnesses (VWF,
4 Vibration C
compactors & pneumatic tools, breakers, HAVS)
compressors , generators, traffic movement.
Movement of components and accessories,

unloading materials from vehicles like blocks and - MSD (Muscular-skeletal disorders)
bricks, compressed gas cylinders, testing Strains, back pains leading to chronic
5 Manual handling A
equipment etc. Also, while erecting scaffolds and back injuries (Prolapsed disc),
manual excavations. Improper lifting techniques i.e. Degeneration traumatic injury
stoop lifting
Inadequate working space. Workers involved in Musculoskeletal disorders (MSDs),

Ergonomic-
6 repetitive jobs like loading and unloading. Working Stress, loss of vision, inefficient work B
WRULDs
in confined spaces patterns
WRULDs, Carpal Tunnel syndromes,

7 Ergonomic – VDUs Office PC workstations B
eye injuries, stress & fatigue.
Extreme Heat cramps, sunburns, dizziness,

Hot works. Requirements to work in open, humid
8 temperature & unconsciousness and possible A
and hot and dusty conditions
humidity death.
Biological hazards Gastro intestinal disorders, nausea,

Food/ canteen waste, unclean toilet and hygiene
9 (bacterial, viral, diarrhea, legionnaires, Leptospirosis C
facilities, medical/ first aid clinic wastes etc.
fungal) (Weil’s) diseases
Radiation sicknesses and serious

Exposure to X ray testing, Laser/ infra-red and radio
damages to body cells and tissues
10 Radiation (ionizing/ frequencies equipment used for level reading and B
including serious skin and eye
& non-ionizing) surveying. UV radiation from welding.
injuries, Kerto conjunctivitis
During night working without adequate lightings or

Poor lighting/ due to failure of lightings. Due to poor site layout,
11 Eye strain, headaches, fatigue B
Visibility high vision obstructing machineries, structures,
buildings, people and material movers/vehicles.
Long hours of work, especially in hot environment

Fatigue, stress, lack of motivation,
or at night amidst noise, dust etc. Pressures from
inefficient work patterns. Heart
supervisors and due to poor health conditions and
12 Stress or fear disease, Ulcers, Thyroid disorder, A
inadequate welfare arrangements and domestic
blurred vision, increased anxiety,
issues. Lack of job security. Lone working by
poor sleeping pattern
equipment operators.
Presence of other contractors and public with

Violence and
differing opinions and requirements and due to Serious physical injuries and legal
13 threatening B
workers under intoxication. Poor management by litigations and affects morale.
behavior
immediate supervisors.
* Priority and Justifications
A Major Hazard: - Action required is urgent to eliminate the hazard and this may need significant effort and time as well as
utilization of resources to eliminate or reduce the hazard.
Medium Hazard: - Action required is immediate. However, an interim measure to reduce the hazard may be done on a short
B
term basis
C Minor Hazard: - A comparatively low priority hazard. Action required depends on the time, effort and cost applicable.
International Diploma of occupational health and safety September 26, 2014
4 Risk Assessment
To execute this risk assessment, the company’s HSE guidelines were used, which consists
of the following:
Step 1: Identification of the task related to the activity.
Step 2: Identification of hazards.
Step 3: Identification of the risk: Who can be harmed or what can be damage
Step 4: Pre-Rating of the risk without controls.
Step 5: Introduction of controls.
Step 6: Post-Rating of the risk with controls
Step 7: Additional controls.
4.1 Physical Hazard – Working at height
Reason for selection this hazard
During the construction process, this type of activity carried out by the company constitute to
approximately 65%, which increase the frequency rate of workers exposed to physical
hazards, with most of the work set in locations exceeding 1.8m in height. The majority of
work is being carried out on scaffold, but also includes ladders, MEWPs and man-baskets.
Work is also being carried out on the roof, slabs and PLB Bridges whereby access is gained
from scaffold to higher areas.
The risk of having a severe injury or even a fatality is very high as the work force working at
heights is exceeding more than 7000 workers.
Relevant legislation
1. Federal – Ministerial Order No. 32

2. Dubai Municipality – Technical Guideline No. 41 Examination and certification of
cranes, Hoists, lift and other lifting appliances
3. BS EN 12811-1:2003 – Temporary Works Equipment; Part 1 Scaffold :- Performance
requirement and general design
4. Code of practice safe working on roof part 1&2, Section 87 of the ACT Occupational
Health and Safety Act 1989 by the ministry of industrial recommendation of ACT
OH&S council
5. Work at Height Regulations 2005 (SI 2005 No. 735)
Risk Rating Matrix
The risk assessment was evaluated based on two principal factors: Likelihood versus
Severity.
Likelihood was categorized into the following divisions:
 Very unlikely
 Unlikely
 Likely
 Very likely
 Almost certain
Severity was categorized into the following divisions:
 Negligible
 Minor
 Moderate
 Major
 Catastrophic
Contract Ref: 43
Project NO. ABCD
COMPANY X Risk Assessment Record
RA No. 8
Contract B2B 101 and Associated Projects
Description Working at heights/ various tasks
Task Site Location Various Areas as requested
RISK SCORE CALCULATOR
Use The Risk Score Calculator To Determine The Level Of Risk Of Each Hazard
What would the What is the LIKELIHOOD of an occurrence? Hierarchy of Controls

SEVERITY Severity Almost Very Very Can the hazard be Eliminated or removed from the
Of an occurrence be? Likely Unlikely work place?
Rating Certain Likely Unlikely
Catastrophic
Multiple Fatalities / High High High Med Med Can the product or process be substituted for a
5 less hazardous alternative?
Environmental release with detrimental effects requiring 25 20 15 10 5
external emergency services
Major High High High Med Low Can the hazard be engineered away with guards
Major Illness or Injury, disability/ 4 or barriers?
Environmental release with minimal off site impact 20 16 12 8 4
Moderate
Serious but non-permanent injury or ill health High High Med Med Low Can Administrative Controls be adopted
Work days lost/ 3 i.e. procedures, job rotation etc
On site release requiring environmental emergency plan to 15 12 9 6 3
be activated
Minor
Medical attention needed. Med Med Med Low Low Can Personal Protective Equipment & Clothing
2 be worn to safeguard against hazards?
No work restrictions./ 10 8 6 4 2
Local on site environmental release treated locally
Negligible Med Low Low Low Low RISK RATING (Likelihood x Severity)
Minor cuts & bruises or sickness/ 1
Nuisance release with no adverse impact 5 4 3 2 1 1-4 LOW RISK (No further action
required)
5-10 MEDIUM RISK (Procedure to be
Likelihood Rating 5 4 3 2 1 available)
11-25 HIGH RISK (Full time supervision
present)
Company X 5.02- F01 Risk Assessment

Risk before
additional control Legal Residual risk
Task Hazard Risk/Consequences Current Control Measures measures Additional Control Measures Req. Review period
Risk Y/N Risk
P S P S
Rank Rank
Fall from height Scaffold erection area All scaffold materials will be
resulting in serious will be barricaded with checked by an authorized
injury or fatality solid barricading and person prior to the material
due to impact of proper signage will be being used for erection.
falls erected, i.e. overhead
works in progress and All scaffold boards will be
Falls while scaffold erection works inspected before is will be
access/egress in progress. brought on to site. Damaged
during erection or cracked boards will be
phase Spotters will be placed discarded.
to prevent
Workers working in unauthorized entry into All scaffold erection personnel
Erection of Work at the vicinity can the erection area as an 16 as well as inspection 4 2014-03-
4 4 Y 1 4
scaffold height sustain injuries due additional High personnel will be in Low 20
to the impact of fall precautionary measure possession of a valid 3rd party
of persons and/or trained certificate.
materials Scaffold material,
which will be passed to All scaffolds will comply with
Emergency persons above and BSEN 12811-1
rescuers can below, will be done
sustain serious one by one and not After erection is complete the
injuries during a thrown to each other. scaffold will be inspected by a
rescue attempt competent inspector and
from scaffold Fall arrest equipment tagged green if found safe for
platforms. to be checked prior to use.
each period of use by
Risk before
Risk Y/N Risk
P S P S
Rank Rank
Unauthorized the user. All scaffolds will be re-
persons who may inspected every 7 days by a
gain access to the Scaffolds are erected competent inspector.
scaffold on a level ground with
all components like Fall arrest equipment to be
Material or sole plate & base plate subject to monthly
equipment falling with adequate documented checks by a
to lower level bracings competent person.
All scaffold platforms All equipment found to be

are fully boarded. damaged as per the
inspection guidelines, must
Workers to use safety be removed immediately from
harnesses with service, destroyed, replaced
lanyards while erecting with new issue and recorded.
scaffold or working on
platform. Fall arrest equipment to be
attached to load bearing
structures in the correct
manner as per SG4.
Fall from height All mast climbers will

Use of
resulting in injuries be tested and passed All operators will be trained by
Mast
or even death by a 3rd party company 3rd party company approved
climber to
before being put into by Dubai Municipality.
reach
Objects falling on operation. Thereafter
elevated Working at 16 4 2014-03-
to workers on a yearly basis or 4 4 Never exceed the maximum Y 1 4
areas for heights High Low 28
when moved to new platform capacity. Distribute
wall
Collapse of mast location. loads evenly on platform floor.
cladding
climber
installation
Always make sure that SWL
and training certificates are
Risk before
Risk Y/N Risk
P S P S
Rank Rank
Do not raise the visible and valid.
platform or unless all
the gates are closed Never attempt to use the
and locked. machine as a crane. Do not
tie-off the platform to any
Always pre-inspect the adjacent structure.
platform on a daily
basis to ensure that all Do not increase the surface
platform boards and area of the platform only the
items are in good manufacturer is allowed to
condition and safe. make any changes to the
Inspection checklist to structure and platforms.
be completed daily.
Do not increase the platform
Do not operate the size with unauthorized deck
machine when wind extensions or attachments.
conditions exceed
38km/h or as All personnel will use
prescribed by harnesses while inside the
manufacturer, local basket and attached at all
legislation and or times when working in
procedures. elevated positions.
All mast climbers will

be subjected to
monthly inspections
and color-coding by
competent personnel.
Installation Work at Fall from height All lifelines used for 4 5 20 Y 1 4 4 2014-03-
Risk before
Risk Y/N Risk
P S P S
Rank Rank
of lifeline heights resulting in injuries this purpose will be High Low 28
for roof or even death and load tested to All lifelines will be fitted with a
panel damage to withstand 2,275kg as minimum of 3 Crosby clamps
erection property required by the Dubai to secure the dead end of the
Code of Practice. line/rope.
Objects falling on
to workers All personnel installing Lifelines will be wrapped
the lifelines will be around solid steel members
Failure of life line trained in how to fix a and secured properly at all
rope/wire lifeline. times.
A bird cage will be erected
All personnel installing below the roof cladding
lifelines will be wearing installation area, which will
safety harnesses at all reduce the height risk of
times and have the personnel falling.
harnesses hooked to
secure point on the
roof.
All scissor lift has to be Always make certain that the

Installation certified by third party. swing gate is closed and
Falling Hazard,
of channel securely locked.
Slip and trips,
support and Operator should be
machine failure,
HAVC Duct trained and certified. Always wear a safety full
Work at Improper use 15 5 2014-08-
accessories Inspect the machine 3 5 body harness with shock Y 1 5
heights hazard, personal High Low 25
at high thoroughly for cracked absorber while climbing on to
injury, serious
level by use welds, loose or the machine.
injury, fatality,
of scissor missing hardware,
property/equipment
lift hydraulic leaks, loose Do not replace machine parts
damage
wire connections, and critical to stability or structure
Risk before
Risk Y/N Risk
P S P S
Rank Rank
damaged cables or with items of different weight
hoses before starting or specification.
the work. Never elevate the platform or
drive the machine while
Working Area should elevated unless the machine
be barricaded and is on a firm, level surface.(do
assigned watchman in not put yourself at risk)
that area. Assign
flagman for controlling Never operate the machine
the scissor lift without first surveying the
movement in a safe work area for surface hazards
manner. Green mesh such as holes, drop-offs,
to be provided platform bumps, curbs or debris; and
concrete structure. avoiding them.
Climbing up the railing Check for overhead clearance

of the platform, and make sure that secured
standing on or the sharp edge of installed
stepping from the rod. Make sure that the lead
platform onto building, wires are not causing any
steel or prefabricated tripping hazard.
concrete structures,
etc... IS PROHIBITED.
Do not over load the

materials on the
platform.
Use appropriate PPE. Maintain a good

housekeeping procedure on
daily basis.
Risk before
Risk Y/N Risk
P S P S
Rank Rank
If your finish the work with
scissor lifts, clear tools, debris
etc. from the platform and
move the machine in a safe
place, do not park in access
and shut off the machine
while filling the fuel.
Assessor’s Name Mr. X Position Scaffolding Manager Signature

Approved By Mr. Y Position Project Manager Signature
Reviewed By Mr. Z Position HSSE Manager Signature
Risk Assessment Review

07/03/2014 6 months Date of Next Review 07-September-2014
Date Period
International Diploma of occupational HEALTH and safety September 26, 2014
4.2 Health Hazard – Manual Handling
Manual handling is a part of the daily activities on any work place. Around 25% of all
workplace injuries have been attributed to manual handling and lifting of material. Injuries
arises from such hazards (manual handling) can be from stooping while lifting, holding the
load away from the body, twisting movements, frequent or prolonged effort, heavy or bulky
loads etc.
Injuries resulted from manual handling are ruptured or intervertebral discs z(slipped disc),
Muscle strain and sprain, torn or over-stretched ligaments and tendons, hernia caused by a
rupture in the abdominal wall, lacerations and bruises from sharp or uneven surface of the
load while dropped loads can result in bruises and fractures.
Specific attention needs to be given to all the factors involved in handling manual operations,
task, load, working environment and individual capability.
Relevant legislation
1. Federal – Ministerial Order No. 32

2. Dubai Municipality (2008), Code of Construction Safety Practice
3. Manual handling. Manual Handling Operations Regulations 1992 (as amended)
4. Health and Safety at Work Act 1974
Contract Ref: 52
Project NO. ABCD
COMPANY X Risk Assessment Record
RA No. 12
Contract B2B 101 and Associated Projects
Task Description Manual handling while offloading material
Task Site Location Various Areas as requested
RISK SCORE CALCULATOR
Use The Risk Score Calculator To Determine The Level Of Risk Of Each Hazard
What would the What is the LIKELIHOOD of an occurrence? Hierarchy of Controls

SEVERITY Severity Almost Very Very Can the hazard be Eliminated or removed from the
Of an occurrence be? Likely Unlikely work place?
Rating Certain Likely Unlikely
Catastrophic
Multiple Fatalities / High High High Med Med Can the product or process be substituted for a
5 less hazardous alternative?
Environmental release with detrimental effects requiring 25 20 15 10 5
external emergency services
Major High High High Med Low Can the hazard be engineered away with guards
Major Illness or Injury, disability/ 4 or barriers?
Environmental release with minimal off site impact 20 16 12 8 4
Moderate
Serious but non-permanent injury or ill health High High Med Med Low Can Administrative Controls be adopted
Work days lost/ 3 i.e. procedures, job rotation etc
On site release requiring environmental emergency plan to 15 12 9 6 3
be activated
Minor
Medical attention needed. Med Med Med Low Low Can Personal Protective Equipment & Clothing
2 be worn to safeguard against hazards?
No work restrictions./ 10 8 6 4 2
Local on site environmental release treated locally
Negligible Med Low Low Low Low RISK RATING (Likelihood x Severity)
Minor cuts & bruises or sickness/ 1
Nuisance release with no adverse impact 5 4 3 2 1 1-4 LOW RISK (No further action
required)
5-10 MEDIUM RISK (Procedure to be
Likelihood Rating 5 4 3 2 1 available)
11-25 HIGH RISK (Full time supervision
present)

Risk before Leg
additional control al Residual risk
Task Hazard Risk/Consequences Current Control Measures measures Additional Control Measures Req Review period
Risk . Risk
P S P S
Rank Y/N Rank
Provide proper handles,
Automate or mechanize
handgrips or indents to grasp
the handling where
where the size, surface texture
possible.
or nature off load makes it
difficult to grasp.
Use handling aids such
as pump trucks, forklift,
Before lifting, check the weight,
trolleys or barrows
plan the route of the carry, and
where possible.
establish a firm, comfortable
grip.
Musculoskeletal Use the least cluttered
The Lift, Bend the knees and
injuries route for moving
Shifting use the leg muscles to lift, keep
material through the
of back upright, keep the load close
Work related work area.
material to the body, avoid twisting, over
upper limb
between Manual 12 reaching, jerking. 2
disorder Ensure that content in 3 4 N 1 2 2014-08-25
storage handling High Setting down, use the same Low
(WRULD) package don’t shift
area and principles as when lifting,
unexpectedly while
work maintain good balance, set the
Bruises, being handled.
area load down and adjust the
Fractures and
position using body weight.
crushing injuries Reduce the weight of
the load although it may
Quarterly Medical check-ups to
increase the frequency
evaluate the individual’s health,
of handling.
fitness, height and strength,
which can affect the ability to
Follow the manual
perform the task safely.
handling guidelines on
technique.

Risk before Leg
Risk . Risk
P S P S
Rank Y/N Rank
Manual handling training
to be provided, no
training no work rule will
be applied.
Only 25kg/person will be

allowed for manual
lifting, anything more will Safe access will be provided at
require the assistance of all times to all personnel.
more men or
mechanical aids. All equipment used in an
Manually elevated position will be attached
installing Areas below will be to a lanyard and fixed to a
wall and barricaded, sign posted secure place to prevent the tools
roof Injury to person, and spotters/banks-men from falling to lower levels.
Manual 12 2
panels sprain, strain, 3 4 Y 1 2 2014-08-25
handling will be provided to stop High Low
and unauthorized people No panels will be left
securing Falling objects from entering the area unattended/unsecured at ANY
the where the panels are time due to possible adverse
panels. being installed. weather conditions.
All personnel installing

the panels will wear the
correct gloves for the
task to prevent cuts to
hands by sharp edges.

Risk before Leg
Risk . Risk
P S P S
Rank Y/N Rank
Correct use of cleaning

Demobili Use of PPE (Masks for equipment.
zation dust, gloves for
and Manual Back strain and cleaning) 12 2
3 4 Manual handling training to be Y 1 2 2014-08-25
cleaning handling sprain High Low
of work provided to all workers
area
Assessor’s Name Mr. X Position Section Manager Signature

Approved By Mr. Y Position Project Manager Signature
Reviewed By Mr. Z Position HSSE Manager Signature
Risk Assessment Review

16/03/2014 6 months Date of Next Review 16-September-2014
Date Period
5. Conclusion
This inspection has evaluated the company’s Health and Safety Management System by
recognizing significant gaps and has identified the improvements required in controlling two key
hazards, namely Working at heights and Manual handling in order for risks are tolerable and are
as low as reasonable practical.
Management System
The company has demonstrated a positive approach towards following the standard model of
OHSAS 18001 and to comply by its requirements in general. However, a few gaps were
identified and listed as follows:
 Except for the HSE-Manager, Roles and Responsibilities were not defined within the
department. The roles and responsibilities were not clearly defined, not written anywhere
and was never discussed with anyone.
 A separate budget needs to be allocated to the safety department for HSE programs and
training.
 Emergency plan is developed but not implemented as per the procedure. No training
record and no drill conducted of the same.
 A Safety representative needs to be nominated and appointed within the workforce to
manage the communication from management to workers and visa versa.
 There were also no roles and responsibilities defined for managers, supervisors or team
leaders. It is being described in the health and safety plan but not being implemented.
 Accountability for the managers, supervisor and team leaders is not clear at any point in
time during the audit.
 Although there are meetings where health and safety is being discussed, there is no
evidence of a health and safety management meeting designed for health and safety.
 Objectives and target needs to be evaluated by the Head of the health and safety
department only after being called by the project staff, however nothing is stopping the
head of health and safety department to do a quick survey on the progress and give
comments to reach the target sooner.
The most significant aspect of this gap analysis should be the management health and safety
meeting and the roles and responsibilities of the managers, supervisors and the team leaders.
These are critical findings and will make a huge different when the gap is reduced or closed
Another aspect is the difference between responsibility and accountability and this must be
made clear to all staff as to what is expected.
Hazard Identification
After identifying all significant hazards relating to the company activities, it was recognized
through site audits, review of records and consultation that working at heights using scaffold and
manual handling are the two most significant hazards in company operations. Although some
good controls were in place, some important controls, especially those that are in the Hierarchy
of controls have been missed out, which, if implemented, could lower the level of risk. These
control measures were primarily:
 Selection and appointment of trained and competent Scaffolders who should ensure the
safe erection of scaffold and working on it.
 Third party specialized training for all persons working at heights and certified as
competent, which includes training for the supervisor.
 Selection and appointment of qualified and trained electricians with competent and
qualified supervision and management when working
 Identify roles and responsibilities for the employees, have discussions and training on it
and make sure everyone understand.
 Development of proper risk assessments and implementation of proper communication
methods to explain the hazards identified.
 Identifying workplace areas, highlighting the possible ergonomic hazards and eliminating
the risk to a reasonable level by implementing control measures and sufficient training
on the risk possessed by the activity.
 Implement a compulsory annual medical fitness test of employees to evaluate.
6. Recommendation
The significant gaps/drawbacks in the existing management system has been demonstrated in
section 2.2: Gap Analysis and a detailed action plan with target date responsible person is
demonstrated in the action plan.
Recommendations as stated below is for the use of the audited party and the recommendations
was made in order to ensure closure of these comments easier and more efficient. Findings and
recommendation must always be taken positively with support and commitment by management
of the same.
Recommendations are as follows:
1. Commitment to prevent personal injury in the Health and Safety policy needs to be
addressed explicitly in the policy.
2. The process for risk assessment should clearly identify controls for reducing the risk as
identified in the standard namely elimination, substitution, engineering controls,
signage/warning/administrative controls. This ensures that all the controls at the top level
in the hierarchy are properly evaluated before selecting a lower control.
3. The objectives identified by the organization should be deployed across all functions and
levels with clear delegation of responsibility and authority for achieving the objectives.
The deployment will lead to ownership of the objectives and better overall performance
with improved results and motivation levels.
4. Involvement of employees in the formulation of the Health and Safety Management
System including the Occupational Health and Safety policies through safety
committees. By involving employees and incorporate their ideas, health and safety rules
are being enforced, companies thus creates a positive attitude towards maintaining good
practice and make significant improvements. Collective participation of all employees in
suggestions can yield more improvement options.
5. The organization needs to carry out a formal evaluation of all the group requirements to
ensure that the requirements are being tracked and none missed out.
6. Emergency response drills needs to be conducted periodically (at least annually) in
order for the company to evaluate the effectiveness of the response plan and take
corrective measures prior to an accident.
7. Health and Safety programs include the provision for adequate training, personal
protective equipment and reward programs. Hence, allocating a budget for health and
safety on all projects are essential and must be incorporated while assessing the project
value and put forward bid proposals for new contracts.
8. The management system needs continuous review and measure to incorporate any
changes in the organization, equipment or processes or changes in legislation to
proactively address issues and to take appropriate controls. To achieve this, internal
audits are to be conducted on a regular basis.
From above mentions recommendations, only additional budget or cost involvement will be
required to impart external training, which can be made possible by awarding a long-term
contract to a training provider or sending employees on the required training. The rest of the
recommendations can be developed and implemented without additional expenses to the
company.
Physical Hazard – Working at height
After studying and analysing existing controls implemented by the company, the following
measures for additional controls are recommended to ensure that all control measures are in
place to lower the risk associated with working at heights:
 The appointment of competent and trained scaffolders for erecting and dismantling
scaffold with appropriate supervision.
 All scaffold to be certified by an approved 3rd after erection and party prior to use.
 The appointment of trained and certified operators for operating any lifting equipment.
 All lifting equipment should be certified by a Dubai Municipality approved 3rd Party prior
to use and needs to be inspected on a daily basis by a competent mechanic/operator.
An inspection checklist should be used for this inspection, being kept in the crane cabin,
and then filed at the end of the shift for record keeping.
 An emergency rescue plan must be developed and communicated to all workers to

ensure that they know which actions to take during an incident. A quick response and
recovery will limit the chances for aggravation of injuries or situation and limit the impact
of the incident.
 All areas where working at heights are being done, must be barricaded and warning
signs for “Overhead work in progress” must be in place and controlled by a competent
employee.
Health Hazard-Manual Handling
The following controls are recommended to reduce the risk of getting employees involved in
injuries due to poor manual handling techniques:
 To reduce and/or eliminate manual handling, mechanical equipment like forklifts,

telehandlers and front loaders to transport material, can be used.
 The use of devices, such as trolleys or wheelbarrows, can be used to transport
equipment or material from one point to another.
 Conveyors are often use for the transporting of material and equipment on long
distances or between different floor/heights, but still poses the risk of injury from manual
handling if the conveyor is too high or too low.
 When humans are forced to do manual handling, the following is recommended:
o Job rotation, resting a group of employees, while a next group is executing the
work
o Look at the age, gender and experience of the employees in the group and make
sure they are well categorized
o The load should be made in smaller batches or more employees must be used
for the lift
o Communication skills are essential when working in a group when it comes to
manual handling and this must be discussed before each and every activity.
o When working in extreme weather conditions you have to ensure that sufficient
breaks are given with correct nutrients and supplement to consume to maintain
energy levels and prevent heat stress
o Morning warm-up exercises before the activity start will reduce the chances of
injury
o Lifting techniques must be shared with all employees during a training session,
followed by emphasis during toolbox talks
o Personal Protective Equipment must be used for gripping or protection purposes.
o Sufficient lathing and adequate surface must be provided with the correct
footwear in order to reduce slip, trips and falls on the same level.
By ensuring that the above-mentioned controls are put in place, the company can reduce
injuries arising from incidents/accidents significantly and thus save on both direct and indirect
cost. Productivity will increase by avoiding business interruptions, enforcement actions and
improve the public image and trust. Improved employee relations will help optimizing resources.
7. Action plan
7. 1 Management system
Time Responsibilit Cost Review

Recommendations Action(s) Success Criteria**
Scale ies AED Date
1 The need to identify the roles 2 Weeks Project No Appointment letter and 24-07-2014
Roles and
and responsibilities for all Manager additional internal memo
responsibilities
employees within the department assisted by cost announcing the new
not clearly
and make sure that it is signed the HR position &
defined by
and understood by all Manager responsibilities
Management
employees.
2 2 Month Project AED Inclusion of Health & 07-09-2014

Provide sufficient Define/ allocate a budget for the
Manager and 25000 Safety while budgeting/
resources to health and safety program and
HSSE costing for new
manage safety training.
Manager contracts.
3 Assess the Develop a competency based 1 month Training AED 350 Training matrix. 07-08-2014
experience, training matrix and impart training Manager Training attendance
knowledge and to all operatives and supervisors. register. Employee
skills and provide training schedules and
adequate training certificates of
after identifying completion.
specific training
skills required.

Scale ies AED Date
4 Consult Establish a health and safety 1 month Project AED 150 HSE suggestion boxes 07-08-2014
employees and committee and system for Manager on all locations
employee safety addressing employee including rest areas/
representatives suggestions. labor camps. Invitation
on all issues of letters for committee
health & Safety meetings. Minutes of
meetings and agenda
items.
5 Identify and Implementing a compulsory site 1 week HSSE No Safety induction 17-07-2014
enforce controls safety induction for all new Manager additional register compared to
related to new employees, contractors and cost new
contractors and visitors and implementing appointment/visitor
other visitors to controls based on risk registers
the site assessment.
6 Accident and Encourage all employees to start 1 Month HSSE AED 375 Developing a no blame 07-08-2014
incidents should and report near misses and and Manager policy when accidents
be reported in incidents at site. The team ongoing or near misses occur
order to try and should investigate analyzing the and give awards on
prevent similar root and immediate causes. positive site feedback.
future incidents Inserting of revised control
measures in order to prevent a
similar case occurring

Scale ies AED Date
7 Evaluation of Conduct emergency response 2 Weeks HSSE AED Emergency drill report. 24-07-2014
emergency drills on all facilities/ sites and Manager/ 1500 Photographs and
response repeat the drill at least quarterly. Supervisor/ update of equipment
procedure Line inspection records.
Management
7.2 Hazards and Risk
Time Responsibiliti Review

Recommendations Action(s) Cost R Success Criteria**
Scale es Date
1 Appointing Appointment of competent 1 Month Site Manager AED Appointment letter. 07-08-2014
competent, trained person(s) trained in the erection and Scaffold 4000 Training register.
and responsible and dismantling of scaffold Manager
supervisors
2 Hand gloves Search, find and select 2 weeks Procurement AED Visual observation. 24-07-2014
appropriate gloves for the Manager 12000 Check purchase orders
activity for gloves. Review
method statements.
Time Responsibiliti Review

Recommendations Action(s) Cost R Success Criteria**
Scale es Date
3 Training Third party or internally by HSE. 1 Week Supervisor AED 500 Team implementation 17-07-2014
and supported by
management
4 Good Must be coordinated by one 1 Month Manager/ AED Translating the 07-08-2014
communication person, preferably the appointed Supervisor 1500 communication method
skills supervisor. so that everyone
understands
5 Establish annual Annual medical checks including 6 months Scaffold AED Contract with a medical 11-12-2014
medical Blood Sugar, cholesterol, eyes Manager and 18000 Provider
examination of sight, hearing and lung function HSE Manager
employees and tests.
pre-employment
medical checks
6 First aider and Provide training/ tools box on 1 week HSE Manager AED 200 Training records, 21-03-12
medical facilities location of the facilities, training registers.
Industrial Theater with role play Personal interviews.
Demonstration of use
of PPEs.
8. REFERENCES
1) NEBOSH 2006, Guide to the NEBOSH National Diploma in Occupational Health and
Safety.
2) Health and Safety Executive, 1998, Five Steps to Risk Assessment: Case Studies.,
HSG183, HSE Books, Sudbury
3) Health and Safety Executive, 2006, Successful health and safety management. HSG65,
HSE Books, Sudbury
4) Health and Safety Executive, 1996, Slips and Trips: Guidance for Employers on
Identifying Hazards and Controlling Risks. HSG155, HSE Books, Sudbury.
5) Health and Safety Executive, 1995, Sound Solutions. HSG138, HSE Books, Sudbury
6) Health and Safety Executive, 1999, Health Surveillance at Work. HSE HSG61, HSE
Books, Sudbury.
7) British Standards Institution, 2004, Temporary works equipment Part 1: Scaffolds
performance requirements and general design. BS EN 12811-1: 1994, BSI, London.
8) Construction (Health, Safety and Welfare) Regulations 1966 (SI 1966 No. 95)
9) Management of Health and Safety at Work Regulations 1999 (SI 1999 No. 3242)
10) Provision and Use of Work Equipment Regulations 1988 (SI 1998 No. 2306)
11) Work at Height Regulations 2005 (SI 2005 No. 735)
12) Provision and Use of Work Equipment Regulations 1998 (SI 1998/2306) (as amended
by SI 1999/ 860 and SI 1999/2001)
13) Dubai Municipality (2008), Code of Construction Safety Practice

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International Diploma in Occupational Health and Safety September 26, 2014

2. Review of Health and Safety Management System

During the audit, a couple of gaps were identified which include:

1.1 Aims and objectives

INTERVIEWEE SCOPE OF CASE STUDY CONTEXT

Project Director Company policies, Vision on HSE, management involvement and

1.3 Company Description

1.4 Legal Environment

i) Ministerial Order 32 (1982)

An important part of legislation that covers occupational health &safety in an organization’s

2. Review of health and safety management system

The EHSMS of the organization is structured in 10 parts.

2.2 Gap Analysis (OHSAS 18001:2007 Management System)

OHSAS 18001 Requirements Compliance

1. General requirements Yes C

2. OH&S Policy No Commitment to occupational health was B

3.1 Hazard identification, Risk assessment and

Not complying with local legislative

 Erected scaffold not certified by an

3.3 Objectives and programs Yes C

4. Implementation and operation

4.1 Resources, roles, responsibility, accountability Limited availability of safety harnesses

Operators of lifting equipment and

OHSAS 18001 Requirements Compliance

4.3 Communication, participation and consultation Yes C

4.4 Documentation Yes C

4.5 Control of documents Yes C

Erection controls (scafftag) were not identified A

Procedure is in place but no evidence of

5.Checking and corrective actions

Site-specific targets have been set, signed off

5.2 Evaluation of compliance Yes C

Several minor hand injuries were reported and

5.4 Control of records Yes C

OHSAS 18001 Requirements Compliance

Conducted on regular basis as per

Internal as well as external audits were

6.2 Review of objectives to determine if they are met

Methodology adopted for hazard identification

The steps being used were:

Step1: Preparation of list activities pertaining to each of its areas of operations

- New legal/Statutory rules and regulations and other requirements.

- Safety workplace tours by management.

- Near miss/hazard or risk identification reports and analysis.

- Degradation of machinery or equipment.

- Competency requirements and training needs.

- Routine monitoring of data for high exposure levels.

- Possible effects or exposures

- Changes or modifications to plant equipment.

- Views of interested parties (neighbors, community, Government agencies, suppliers,

- Illness and/or sickness reports.

Step 4: Finalization of the hazard inventory.

S.No Hazards Activity/ Relevance Likely Implications * Priority **

3.1 Physical Hazards

Fatalities, serious personnel injuries,

Striking underground electrical services while Fire and explosions, electrocution,

Uneven, slippery surfaces, trailing cables from

Working on fragile roof, ladder, working/ erecting

Collapse of walls of deep excavations, breaking of Fatalities and serious injuries to

S.No Hazards Activity/ Relevance Likely Implications * Priority **

Fire/ explosion could arise from striking existing

Entanglement of clothes leading to

Presence of hot surfaces, projecting parts of

Breaking/ malfunctioning or dropping of hammers,