How to Prepare a Basic

Training Module
SNAPSHOT

 OBJECTIVE:
 To prepare a Basic Training Module

 AGENDA:
 Questions to consider while designing the Training Module

 Using the “ADD” Concept

 Effective Tips to ensure that created module is effective

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Designing a Training Module

• What existing • What are the

knowledge do learners job
they have? related needs?

NEEDS ASSESSMENT:

• What is the gap

between what they
know and what
they need to
know?

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Designing a Training Module

Training Implementation • Are the selected

trainers ready to
do the training
• What content
• Are all training needs to be
resources prepared created
and details
regarding the
training
Training Development
addressed?

• What appropriate
activities need to
be developed?
• What formative
and evaluation
instruments need
to be created?

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Designing a Training Module

• What do • What do
they need? they expect?

The Learners

• How can • How can I as a

training meet trainer help
their learning them meet
needs? learning needs?

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Designing a Training Module

• What learning • What kind of

outcomes will training plan
meet the needs to be
learners’ needs? created?

Training Design

• What are some

• What resources potential
are available? challenges to
this training?

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Use the “ADD” Concept

• Assessment: What do your learners

need to know to accomplish job-
related tasks?

• Design: What will your training

module look like?

• Development: What content,

learning methods, and resources will
you need?

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Assessment (Characteristics of Learners)

• Need to know: The learners want training delivered when “THEY” need it,
when they are ready and wanting to progress to a new task or a new stage

• Self Concept: The learners have a desire to be recognized by instructor as

independent and self directed

• Life Experience: The learners expect the instructor to recognize their prior
accomplishments and knowledge

• Task centered and Practical: The learners feel that the training should help
them meet job related needs

• Internally Motivated: The Learners want to be largely (but not exclusively)

driven by internal rewards and not, for e.g., grades or marks.

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Design

• Trainer Notes: Detailed explanation with questions from students and trainer

• Class Discussion: Conversation with questions posed to elicit thoughtful

responses from learners

• Games: Competitive activities that allows learners to test their knowledge and
skill in the subject.

• Small Group Exercises: 4-6 people answering questions or solving problems

together

• Role Plays: Smaller groups designed for more intense discussion and problem
solving

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Design (Cont’d….)

• Instructional Plan: An instructional plan is a map that outlines the design of

your training module and includes the following

• Training Program Title • Participant Requirements

• Overall Description of the Training • Instructional Material and Aids

needed
• Learning Outcomes
• Logistical Issues
• Length of Training
• Content Outline, including:
• Target Learners – Major Topics to be addressed
– Brief description for each topic
• Overall Format for Training – Identification of learning
methods used

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Development

Consider the following while developing content for the module:

• Have you taken into consideration primary content, i.e. one-to-one
conversations/personal experiences/feedback?

• Have you provided enough information and learning experiences for trainees
to accomplish the stated learning outcomes?

• Is there a balance of interactive, independent, and instructor led training

experiences?

• Is there enough detail to allow a trainer to use the content outline to teach the
training program?

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Development (Cont’d….)

A training module is built on a series of carefully designed learning experiences.

When developing learning experiences, consider the following:
• Develop learning experiences based on a specific learning outcome

• The learning experience should be appropriate to the learning domain as well

as for accomplishing the learning outcome

• Use a variety of learning experiences

• Allow for questions and student-to-student interaction in each learning

experience

• Consider the constraints in facilitating each learning experience

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Effective Tips
1. Preparing the information: The first task is to
determine what you have to teach and how you’re STEP 1
going to teach it

• Figure out the skills you need to teach.

– Write an outline of the specific skills you intend to teach and
prioritize those skills in the order they should be taught.

• Divide these skills into specific groups.

– From your outline, organize the skills you need to teach into
sets of steps.
– These groups should provide enough material for two-hour
training increments, including an assessment at the end.

• Check for continuity and completeness.

– Make sure that the steps you have chosen for each group
include everything needed to learn a particular skill.

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Effective Tips

STEP 2

2. Creating the class: Now that you know what you need to deliver, you have to
decide how to convey the information

• Design your presentation.

– Ideally, use PowerPoint to design your presentation, take the time to write it down or type it
up, making sure to double-space your lines for easy reading.

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Effective Tips
• Read through the presentation as though you had never learned these skills before.
– Make notes for additions, changes, screen shots, etc.

• Run through the information again.

– Ask another trainer to look over your design and give you feedback. If anything is unclear or left
out, this is the time to fix it.

• Write the training guideline.

– Training Notes should be written with instructions for the trainer in bold letters.

– For the Title, use font size 32/36 and you can use fonts like Mercedes (Headings)/Bookman Old
Style/Book Antiqua/Times New Roman.

– Make sure that the font you use is large, minimum 16, and in an easy-to-read font, such as
Calibri/Times New Roman, so that you can glance at it quickly and find it easy to follow.

– “A picture is worth a 1000 words”. Use appropriate pictures which depict what you want to say

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Effective Tips

STEP 3

3. Keep it Simple:
• Remember to keep it in order, keep it simple and easy to follow.

• Make sure you have practiced the presentation several times (enough to
become at ease with the program), and you will be assured of an effective
training presentation.

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Preparing a PowerPoint
Presentation
INTRODUCTION

• A Power Point is designed to help you achieve a consistent look in your slide
presentations.

• You want your audience to focus on the message and not be distracted by poor
and inconsistent design from one slide to the next.

• You can achieve this consistency by using Templates, or pre-designed slide

presentations, that coordinate background colors and designs, font styles and
placement, and other graphic design elements.

• Through a Power Point presentation, you as a trainer have the power to control
the subject and also ensure that the audience sees what you want them to see
and agree with your perspectives and your points of view

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ABOUT TEMPLATES

• A good common use for templates is putting a border with the company's
name and logo on every slide in the Master layout.

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ABOUT SLIDE MASTER

• Every slide presentation is

based on a slide master of
some sort.

• The slide master

determines, for example,
which font appears on each
slide and how it is to be
formatted.

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MODIFICATION OF SLIDE MASTER

 To modify your Slide Master, follow these steps:

1. Choose View, Slide Master. PowerPoint displays the Slide Master layout and
editing screen
2. The Slide Master editing
screen helps you change the
overall look of your
presentation and maintain
consistency from slide to
slide.

 To Close the Slide master

click on Close Master View
to return to the main slide
and view the changes. (Red
Circle)

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ADDING OTHER GRAPHICS

• Here, all I’ve done is to put the date, Name of the Company and footer in the
appropriate areas and added smiley's. (Hardly 3 minutes work). Similarly you
can add clip arts, graphics, etc. to beautify your presentation.

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WATERMARKING

To Watermark an image. Click on the Image, Go to Format, Click on Recolor and

click on Washout. Also there are other options like shadow, grayscale, etc. which
can be used, depending on the nature of your presentation

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BACKGROUNDS
Gradient Fill Texture Fill Pattern Fill Picture Fill

To get these
backgrounds you
need to right click
on a vacant area in
your slide and
click on format
background,
where you will
find various
background
effects

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ABOUT CUSTOM ANIMATION

• Custom Animation helps you to project what you want to project in a stylish
manner.

• You can organize your statements in the order you want them to arrive.

• You can emphasize on various words, pictures, statements, etc.

To choose the option of Custom Animation, Click on Animations and Click on

Custom Animation. You can then choose what kind of Animation you want

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ABOUT CUSTOM ANIMATION

Below are some of the Varied types of Custom Animations which could be used

ENTRANCE Curve Up Bounce Spinner

EXIT Blinds Checkerboard

EMPHASIS Grow/Shrink

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ABOUT CUSTOM ANIMATION

To Add the above Effects, select the

Text/Picture & click on Add Effect at
the right.

To change the Custom

Animation you need to
click on the Picture/Text
Box on the right and click
on Change

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GOOD VS BAD SLIDES

GOOD SLIDE BAD SLIDE

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GOOD VS BAD SLIDES

GOOD SLIDE BAD SLIDE

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CONCLUSION

 A Power Point presentation needs to look neat and presentable

 Use pictures and animation wherever required. (Not too much Animation)

 Do not overlap text on Images, because it may look shabby. Also, the text may
not be readable, if overlapped over the Image.

 A perfect mixture/proper blend of thought and expression in the presentation

is a great combination. Thus, a Power Point presentation will help you express
your thoughts in a better way

 All the key elements required to build a basic training module have been
covered, matter being subjective.

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